HomeMy WebLinkAboutR-86-0333J-86-366 9 W
RESOLUTION NO. 86-333
A RESOLUTION ACCEPTING THE BIDS OF PITMAN
PHOTO, INC. AT A TOTAL PROPOSED COST OF
�7,152.72, RICH PHOTO, INC. AT A TOTAL
PROPOSED COST OF $11,588.19 AND HPI
INTERNATIONAL AT A TOTAL PROPOSED COST OF
$40, 906. 00 FOR FURNISHING PHOTOGRAPHIC:
SUPPLIES AND ACCESSORIES ON A CONTRACT
BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY
TO THE DEPARTMEwr OF POLICE AT A TOTAL
PROPOSED COST OF $59,646.91; ALLOCATING
FUNDS THEREFOR FROM THE 198.5-86 OPERATING
BUDGET; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE ASSISTANT CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THESE
SUPPLIES.
WHEREAS, pursuant to public notice, sealed bids were
received February 12, 1986 for the furnishing of Photographic
Supply and Accessories on a contract basis for one (1) year
renewable annually to the Department of Police; and
WHEREAS, invitations were mailed to twenty eight (28)
potential suppliers and seven (7) bids were received; and
WHEREAS, funds for this purchase are available in the
1985-86 Operating Budget; and
WHEREAS, these supplies will be used by the Department
of Police for the purpose of photographing crime scenes and for
evidence gathering by the Photographic Lab and the Criminal
Investigation Section; and
WHEREAS,
the City
Manager
and
the Director
of the
Department of Police
recommend
that the
bids
received from
Pitman
Photo, Inc., Rich Photo, Inc. and HPI International, be accepted
as the lowest responsible and responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The February 12, 1986 bids of Pitman Photo,
Inc. at a proposed cost $7,152.72, Rich Photo, Inc. at a proposed
cost of $11,588.19 and HPI International at a proposed cost of
$40,906.00, for furnishing Photographic Supplies and Accessories
on a contract basis for one (1) year renewable annually to the
Department of Police at a total proposed cost of $59,646.91 is
—_ hereby accepted with funds therefor hereby allocated from the
�1
CM COMIMSION
=' 1985-86 Operating Budget of that Department. MMNG Or
war-Mb3
Section 2. That the City Manager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue
Purchase Orders for these supplies.
PASSED AND ADOPTED this 7th day of MAY 1986.
PREPARED AND APPROVED BY:
� ..."y -:;I
ROBERT F . CLARK
CHIEF DEPUTY CITY ATTORNE
APPROVED XS T6 FORM AND CORRECTNESS:
LV t. iL"1 L7• ✓V vv
CITY ATTORNEY
XAVIE k L. UAREZ
MAYOR
86-333'.
-------------
SECURITY
�February 12, 1986 2:30pn
pN y photographic Supplies and Accessories O�?t �10: RECEI�t�
rr H
x. ..r 85-86-53
DINER
Habersin Camera Shops
7231 Biscayne Blvd.
Miami., Fl
VWR Scientific
1050 N. W. 167 Street
Miami., Fl
Pitman Photo
3170 N. W. 36 Street
Miami, Fl
HPI International
281 - 20th Street
Brooklyn, N.Y.
World Wide Foto
141 South Dixie Highway
Miami, F1
AFPO - Carib Inc
p. O. Box 593453
Miami, F1
Rich Photo Inc.
1600 W. Flagler St.
Miami, F1
NO BID:
Natso Products of Florida
+W 1
TYPE OF SECURI
TOTAL
•YOtiR+T ��
Broken down by items
to '
m
is of
11 '
4.8� 333
AIM
LEGAL ADVERTISEME"dT
BID NO. 85-86-53
Sealed bids will be received by the City Manatee . alILI CityClerk
of the City of [Miami, Florida not later than ..:�G p.m. February
�,1 for furnishing Photographic Supplies :jti c essories on
a contract basis for the Department of Police.
Ordinance No. 10062 established a goal of Awar,ling 51% of the
City's total dollar volume of all expenditures f-�-r All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority ven,!,,)rs are advised
to contact the City Purchasing Office, 1145 N.r;. llth Street,
Room 126, Telephone 579-6380.
Detailed specifications for tlit- ►,ices ac : avai lame upon request
at the City Purchasing Office.
The City Manager may reject all bids and readvert:se.
(Ad No. 3423)
F
Cesar O:Iio
City 7•1,U ti,i,je r
86--333
` Co lllJul� W
This number must appear
REQUISITION FOR ADVERTISEMENT
in the advertisement.
t t
IV.
t �> l '"i''" (' i'Lr]_ICi i1.;1'_i �a:': tc1L.iC)]1)
ACCOUNT CODE i ` d "
I lI]112I1: J 8 �� PHONE `` -' ` APPROVED BY--
DATE -
PREPARED BY 151RECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement
times.
(number of times)
Type of advertisement: legal :'a:. classified display
(Check One)
Starting date
Size:
Bid No.
First four words of advertisement:
l(>11[.):tiC,_ C
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
.: LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT
;.
r A-1 -d1;q e1'0
B-2
C-3
D-4
E-5
F3 F4
LINE 'TRANS
11 13
0 1 214111
1 2 1314
5 210101210
F5
VOUCHER
17118
718 V P 12113114115
F7 F8
DUE DATE Y MM DO Adv. Doc. Reference
39 42 145
2 1012
DESCRIPTION
Pin]:
Yet l: +.a CoV
White — Purchasing Yellow - Finance
F9 F10 F11 F12
VENDOR INDEX CODE OBJECT PROJECT
50 51 56 57 62 63 65 66
Pink — Department
71
36164 DISCOUNT 69172 AMOUNT 80
Approved for Payment
SG-333
=
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and
Members of the City Commission
FROM:
Cesar H. Odio
City Manager
19
DATE: MAY ' 11986 FILE:
SUBJECT: Recommendation for Resolution
and Award of Bid No. 85-86-53
REFERENCES:
ENCLOSURES:
PURCHASES WILL BE MADE AS NEEDED AND
It is recommended that the award be made and a
resolution be adopted accepting the lowest
respons ve and respons1ble DI s as received from
PTtman Phot5p Inc., c o o, nc.,
; an -International, or
T11—FRIShing p o ograp c supp ies on a contract.
basi s for one year, a a total propose cos
o
Pursuant to Public Notice, sealed bids were received on February
12, 1986, for furnishing photographic supplies as needed on a
contract basi s. Seven bids were received and there was one (1)
"No Bid".
The bi-d for photographic supplies consisted of 106 specific
items, including film, developing chemicals, paper and expendable
camera accessories, such as batteries and flash bulbs. These
supplies will be used by the Police Department's Photographic Lab
and the Criminal Investigation Section for photographing crime
scenes and evidence gathering.
Funds for this purchase are available in the FY'85-86 Police
Department operating budget.
8f --333
MEN
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
AWARD OF BID
Bid No. 85-86-53
Photographic Supply & Accessories
Police
Contract for one (1) year Renewable
Annually.
REASON: These supplies will be used by the
Police Department's Photographic Lab
and the Criminal Investigation Section
for photographing crime scenes and
evidence gathering.
POTENTIAL BIDDERS: 28
BIDS RECEIVED: 7
TABULATION: Attached
FUNDS: 1985-86 Operating Budget.
MINORITY PARTICIPATION: Invitations to Bid were sent to four
7 Black four 4 women and four (4) Hispanic firms engaged in
the sale of photographic supplies, as indicated in the following
sources:
1. Dade County Minority Vendor Directory
2. Previous bids filed in Purchasing
3. Yellow Pages telephone book
Minority response consisted of two (2) bids from Women and one
(1) Black Vendor. HPI International (women owned) is recommended
to be awarded $40,906.00 and Pitman Photo (women owned) is
recommended to be awarded $7,152.72.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders 0
Black American 1
Hispanic American 2 0
Non -Minority 3 2
Female 0 0
New Bidders 1
Black American 3
Hispanic American 2 0
Non -Minority 13 2
Female 4 2
Courtesy Notifications 10 0
"No Bids" - 1
Late Bids - 0
Totals 38 8
Reason for "No bid" was as follows:
1. Natson Products of Florida - "Do not have a Kodak
professional Photographic dealership."
Page 1 of 2
86 -333'.
IM�
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO HPI INTERNATIONAL IN THE
ESTIMATED AMOUNT OF $40,906.00, RICH
PHOTO IN THE ESTIMATED AMOUNT OF
$11,588.19 AND PITMAN PHOTO, INC. IN
THE ESTIMATED AMOUNT OF $7,152.72 FOR
A TOTAL ESTIMATED A140UNT OF
$59,646.91.
Assistant Chief Procurement Officer
Date
The Minority Procurement Officer concurs with the above
recommendation.
Officer
i
a
Z3 /FE
Date
r
F
E
Page 2 of 2 86-332,
BID TABULATION BY ESTIMATED QUANTITY
TABULATION Of BIOS FDA IS-"-"
NPI INTEANATIONAL IIORLDNIOE FOTO AICN PNOTOS.INC AFRO•CARII,INC at SCIENTIFIC
110 1TIN 4 QUANTITY UNIT/PLAICE TOTAL UNIT/NICE TOTAL UNIT/MICE TOTAL UNIT/NICE TOTAL UNIT/PRICE TOTAL
PITMAN PNOTO,INC NANASIN CAMERA SHOP
UNIT/PRICE TOTAL UNIT/PNICI TOTAL.
0
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.
312
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1.43
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11,13.
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1.64
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1000
1.71
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2.49
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2.74
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2.42
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3.29
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1.14
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3.45
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