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Home My WebLink AboutR-86-0317RESOLUTION NO. 86--'317. A RESOLUTION ACCEPTING THE PROPOSALS OF ARMANDO FOJON ROYO; INC. IN THE PROPOSED AMOUNT OF $18,900., ROLLY CLEARING AND LANDSCAPING, INC. IN THE PROPOSED AMOUNT OF $6;851.; AND COCONUT GROVE LOCAL DEVELOPMENT CORPORATION IN THE PROPOSED AMOUNT OF $14;091.; FOR FURNISHING BASIC GROUNDS MAINTENANCE SERVICES AT TWENTY (20) SMALL CITY PARKS, ON A CONTRACT BASIS FOR ONE YEAR WITH THE OPTION TO EXTEND, TO THE DEPARTMENT OF PARKS AND RECREATION AT A TOTAL PROPOSED COST OF $ 40'652 FOR THE FIRST YEAR; ALLOCATING FUNDS THEREFOR FROM THE 1985-86 SPECIAL PROGRAMS AND ACCOUNTS; PARK IMPROVEMENT FUND; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE SERVICES; SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS; pursuant to public notice, sealed proposals were received February 3; 1986 for the furnishing of Grounds Maintenance Services at twenty (20) City Parks, on a contract basis for one year with the option to extend the contract term, to the Department of Parks and Recreation; and WHEREAS, invitations were mailed to twenty-four (24) potential suppliers and twelve (12) proposals were received; and WHEREAS; funds for this purchase are available in the 1985-86 Special Programs and Accounts, Park Improvement Fund; and WHEREAS; these services will be used by the Department of Parks and Recreation for the purpose of providing regular grounds maintenance services, including litter control; mowing, trimming and hedge care at small parks throughout the City, as directed by the Management Initiatives Task Force; and WHEREAS; the proposal specifications$ conditions and evaluation criteria were designed to give advantage to Minority and small business firms; and Cl?1f COMKISSION ]MEETING OF "Al 90917 JOE WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend that the proposals received from Armando Fojon Royo; Inc.; Rolly Clearing and Landscaping, Inc., Hispanic American businesses; and Coconut Grove Local Development Corporation, a Black -American non-profit organization; be accepted as the most advantageous proposals; NOW; THEREFORE; BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI; FLORIDA: Section 1. The February 3; 1986 proposals of Armando Fojon Royo; Inc. in the proposed amount of $18,900.; Rolly Clearing and Landscaping; Inc. in the proposed amount of $6;851.; and and Coconut Grove Local Development Corporation in the proposed amount of $14,091. for furnishing Basic Grounds Maintenance Services at twenty (20) City Parks, on a contract basis for one year with the option to extends to the Department of Parks and Recreation at a total proposed cost of $40;652. for the first year are hereby accepted with funds therefor hereby allocated from the 1985-86 Special Programs and Accounts; Park Improvement Fund. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for these services; subject to the availability of funds. PASSED AND ADOPTED this 7th day of ; 1986. MAYOR ATTES PREPARED AND APPROVED BY: a y rai, Lity Glerk o er . ar /) Chief Deputy City Attorney APPROVJ'D CIS ;49 1JORM AND CORRECTNESS: cuoa -A. uougn�rzy, City Attorney r a C- I D SECURITY M'-IT" IV Maintenance of Small City Parks DATE 9101 RECEIV February 3, 1986 2••00 gn 85-86-51 TYPE OF SECURITY r 1W 7 y S TOTAL I►YDu+T / r :P. Coconut Grove L.D.C., Inc 3582 Grand Avenue Miami, F1 33133 Broken down by items Soulg Landscaping P. o. Box 840352 Pembroke Pines, Fl The LauyBasket, Inc. 8475 S. W. 94th St. „ Miami, F1 Hairstyle by Mr. Ralph ' 3731 N. W. 17th Avenue A Miami, F1 Jino's Lawn Service 14537 N. W. 7th Avenue „ North Miami, F1 t r Montrese Simmons 21111 N. W. 32nd Avenue Miami Fl T a Shy ri C1eanPex, Inc. —fMr 7810 S. W. 32nd Street x Miami, Fl - Armando Fo on r. 1854 N. W. 6th Street w. Muni, Fl ' Alfonso' s Landscaping 5065 E. 9th Lane „ Hialeah, F1 Marep A. Ferrell 777 N. W. 43rd Street „ Miami, F1 Kindsley Janitorial & Lawn Maint. 1448 N. W. 97th Street „ Miami, F1 R Rolly Clearing 3130 N. W. 101 EST „ Miami, F1 { 6- J1 7 ��E�tv«f �� M�r��►tt►�/ slwti�• Nit• V C LEGAL ADVERTISEMENT RFP NO. 85-86-51 // 4 N Sealed proposals will he received by the City Hanager and Cit Clerk of the City of Miami, Florida Groundsnh]aintenancelater hof an Sma O1 Par-s ruary 3, 198 for furnot ishing to the Department of Parks and Recreation. hed a goal of Awarding 51% of the Ordinance No. 10062 estaUlis City's total dollar volume of all expenditures for All Goods and j Services to Black, Hispanic and Woiilen Minority Business Enterprises on an equal basis. Minority Proposers who are interested in submitting prooposa s are who are not registered ls and with the City as minority propose advised to contact Telehe MoneCity 579 u6380. ing Office, 1145 N.W. �llth Street, Room 126, p Detailed spe cifications for the proposals are available upon request at the City Purchasing Office. The City Manager may reject all proposals and readvertise. (Ad No. 3425) Cesar Odio City Manager ADD S 1 NVP c til I a FOR ADVERTISEMENT This number must appear REQUISITION in the advertisement. DEPT/DIV. n t <t: . rtL, (, 1 Pri t k.. 3 r rf .3 ACCOUNT CODE 1 ;, ....., L , L'st! DATE � 1 — PHONE ,?t ;t.t.; , APPROVED BY! - -" �' . � ..1. •_ � t:.. �' ... �_......_y PREPARED BY ] 1..L DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement ,_); ; t. (! times. (number of times) - Type of advertisement: legal `� classified display P y (Check One) Size: LewziI Starting date First four words of advertisement: R P No. ``' ut —J L Se`t.it',3 01d;- Yril l 'uf` . . l,r'i.'U1:d� ii;:tllt.c°S1<i't1Ci: U1 i7it:9�.1 L�t''� 'fit �. l Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE PUBLICATION ADVERTISEMENT INVOICE 0 B-2 1�iL1~i(1 Ld tlT[:'t" C F C-3 D-4 E-5 F3 F4 F5 LINE 'TRANS VOUCHER 11 13 1718 25 0 1 2 4 1 V P 112 3 4 7 8 V P 121314 15 572 0101210111 AMOUNT F7 F8 F9 F10 F11 F12 DUE DATE Adv. Doc. Reference VENDOR INDEX CODE BJE PROJECT Y MM DO 39142 ,45 50,51 56 57 62 63 65 66 DESCRIPTION White — Purchasing Yellow - Finance 36 F64 DISCOUNT 69 72 AMOUNT Approved for Payment Pink — Department 71 80 SG --317 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members TO.of the City Commission FROM: Cesar H. Odi o City Manager 0 105 DATE: MAY 1 1988 FILE: Ward of ProDOsa1S SUBJECT: RFP No. 85-86-51 Grounds Maintenance Contracts REFERENCES: ENCLOSURES: It is recommended that award be made and a resolution be passed accepting proposals received from Armando Fojon.Royo; Inc. in the proposed amount of $18;900.; Rolly Clearing and Landscaping; Inc. in the proposed amount of $6;851.; and and Coconut Grove Local %! Development Corporation in the proposed amount of $14;091. for furnishing Grounds Maintenance Services at twenty (20) small City Parks on a contract basis, to the Department of Parks and Recreation at a total proposed cost of $40;6524' for the first year. Pursuant to public notice; sealed proposals were received February 3; 1986 for furnishing regular Grounds Maintenance Services at twenty (20) Ci,ty Parks; on a contract basis for one year with the option to extend, to the Department of Parks and Recreation. Twelve (12.) proposals were received as indicated on the attached tabulation. Minority Participation includedseven(7) proposals from organizations operated by Black Americans; four (4) from Hispanic firms and one (1) from a female -owned company. Awards are recommended to two (2) Hispanic and one (1) Black Minority firms. Under the direction of the Management Initiatives Task Force; the Parks Operations Division has converted from a Mobile Crew maintenance system to a combination of station -manned; mobile; and contractual labor forces. It is anticipated that this arrangement will bring about significant improvement in park conditions. Award of these contracts will free up additional labor for City station -manned and mobile crews. The. intent of this proposal was to bring about community involvement in the maintenance of small neighborhood parks. The parks included in this proposal are less than 1/2 acre in size. Specifications and evaluation criteria were geared toward minority and new business firms. The recommended award reflects a contractor whose background and ethnicity matches that of the SG---3V. { Honorable Mayor and Commission page 2 neighborhood in which he will work. Proposals were analyzed by the Minority Procurement Officer; Parks and Recreation staff, with assistance from Procurement Management and Community Development. For the first year of the contract; only basic landscape maintenance service will be provided by these outside firms: mowing, trimming, edging; shrubbery care, and litter control. The City will provide ferti 1 i zati on; tree pruning and major landscape work as needed. The Parks and Recreations Department anticipates that these contracts will strengthen the financial base for the recommended firms; and will work closely with them throughout the year to enhance their business operations. Funds for this purchase are available in the 1985-86 Special Programs and Accounts, Park Improvement Fund. 8f -31'7. AWARD OF BID Bid No. 85-86-51 ITEM: Grounds Maintenance at Small City Parks DEPARTMENT: Parks and Recreation TYPE OF PURCHASE: One (1) year for services on a regular basis, with option to eXtand REASON: Outside labor to provide scheduled litter control, mowing, trimming, edging and shrub care for improved appearance at twenty small City Parks, freeing up City labor for other sites. POTENTIAL BIDDERS: 28 BIDS RECEIVED: 12 TABULATION: Attached FUNDS: 1985-86 Special Programs and Accounts, Park Improvement Fund MINORITY PARTICIPATION: Invitations to Bid were sent to twenty eight 28 Minority Organizations. Minority response consisted of seven (7) proposals from organizations operated by Black Americans firms, four (4) from Hispanic firms and one (1) from a female owned company. Awards are recommended to two (2) Hispanic and one (1) Black minority firms. PROPOSAL EVALUATION: Specifications and evaluation criterial were geared toward minority and new business f irms . The recommended award reflects a contractor whose background and ethnicity matches that of the neighborhood in which he will work. Courtesy Notifications 28 Number of Responses Black American 7 Hispanic American 4 Female -owned 1 Totals _12 Page 1 of 2 86--317 al RECOMMENDATION: IT IS RECOMMENDED THAT THE A,,lARD BE MADE TO ARMANDO FOJON ROYO, INC. IN THE ESTIMATED AMOUNT OF $18, 900. 00, ROLLY CLEARING AND LANDSCAPING IN THE ESTIMATED AMOUNT OF $6,851.00 A14D COCONUT GROVE LOCAL DEVELOPMENT IN THE ESTIMATED AMOUNT OF $14,091.00 FOR A TOTAL ESTIMATED AMOUNT OF $40, 652. 00. Assistant Chief Procurement 0 facer Date The Minority Procurement Officer concurs with the above recommendation. Page 2 of 2 SG-3 7 I TABULATION - R.F.P. 85-86-52 LIST OF PROPOSERS BY MINORITY CLASSIFICATION COCONUT GROVE LOCAL DEVELOPMENT CORPORATION SOULE LANDSCAPING; INC. THE LAUNDRY BASKET;INC. RALPH PACKINGHAM; INC. JINO'S LAWN SERVICE; INC. MONTRESE SIMMONS CLEANPEX, INC. ARMANDO FOJON ROYO; INC. ALFONSO'S LANDSCAPING; INC. MARY A. TERRELL KINGSLEY JANITORIAL & LAWN MAINTENANCE ROLLY CLEARING & LANDSCAPING; INC. Black American Female Owned Black American Black American Black American Black American Hispanic American Hispanic American Hispanic American Black American Black American Hispanic American 86 -31'7. RFP 85-86-52: SMALL PARK GROUNDS MAINTENANCE TABULATION NORTH DISTRICT page 1 Belle Meade Biscayne Heights Little River Commerce Oakland Grove Mini Kingsley Jino's $87.14 87.38 $1046 1049 Jino's Kingsley Soule Simmons Terrell Laundry Ralph Alfonso $24.00 25.35 50.00 75.00 100. 105. 115. 140. $288 304 600 900 1200 1260 1380 1680 Soule Terrell Simmons Laundry Ralph $80.00 100.00 160.00 180.00 200 00 $960 1200 1920 2160 2400 Soule $80.00 $960 Armando 104.00 1248 Kingsley Jino's Rolly Alfonso Terrell Laundry Ralph 107.74 108.50 110.50 120. 125. 200. 200. 1293 1302 1326 1440 1550 2400 2400 Rolly 89.38 1073 Soule 125.00 1500 Terrell 175. 2100 Simmons 200. 2400 Alfonso 260. 3120 Laundry 300. 3900 Ralph 325. 3900 Armando 202.54 2430 Kingsley 215.47 2586 Jino's 219. 2628 Rolly 221. 2652 Alfonso 280. 3360 Rolly 160. 1920. NORTH DISTRICT (continued) North Bay Vista_ South Bay Vista Pullman Mini Armando $59.50 $714 Armando $84.50 $1014 Armando $65.UU :siuu Jino's 63.00 756 Kingsley 89.99 1080 Jino's 69.50 834 Kingsley 63.34 761 Jino's 90.30 1083 Kingsley 69.71 837 Rolly 65.00 780 Rolly 92.30 1108 Rolly 71.50 858 Terrell 100. 1200 Terrell 125.00 1500 Soule 125.00 1500 Soule 135. 1620 Soule 135. 1620 Terrell 125.00 1500 Simmons 250. 3000 Alfonso 140. 1680 Simmons 200. 2400 Laundry 290. 3480 Simmons 175. 2100 Alfonso 240• 2888 Ralph 300 3600 Ralph 200. 2400 Laundry 300. 3600 Laundry 210. 2520 Ralph 325. 3900 Twelfth Avenue Jino's $17.50 $210 Kingsley 19.00 228 Soule 80.00 960 Terrell 125. 1500 Simmons 160. 1920 Laundry 180. 2160 Ralph 200. 2400 IRolly 250. 3000 page 2 N M m Wynwood Mini Park Soule $60.00 $720 Jino's 69.50 834 Kingsley 69.71 837 Rolly 71.50 858 Simmons 85.00 960 Laundry 105. 1260 Ralph 140. 1680 Terrell 175. 2100 Alfonso 360. 4320 SOUTH DISTRICT Coconut Grove Mini Jino's $30.50 $366 Kingsley 31.68 380 Soule 60.00 720 Simmons 85. 1020 Laundry 105. 1260 Terrell 125. 1500 Cleanpex 125. 1500 Ralph 140. 1680 CGLDC. 494.72 5937 f Lincoln Park Jino's $56.50 $678 Kingsley 57.03 684 Rolly 58.50 702 Soule 75.00 900 Terrell 125. 1500 Cleanpex 125. 1500 Simmons 160. 1920 Laundry 180. 2160 Ralph 200. 2400 CGLDC 207.67 2492 Steel Mini Jino's $30.50 $366 Kingsley 31.68 380 Terrell 100. 1200 Soule 125. 1500 Cleanpex 125. 1500 CGLDC 235.95 2831 Simmons 250. 3000 Laundry 290. 3480 Ralph 300. 3600 page 3 CO) i CENTRAL DISTRICT Triangle Park Paul S. Walker Jino's $43.50 $522 Kingsley 44.36 532 Terrell 100. 1200 Soule 125. 1500 Cleanpex 125. 1500 CGLDC 235.95 2831 Simmons 250.00 3000 Laundry 290. 3480 Ralph 300. 3600 Soule $60.00 $720 Simmons 125. 1500 Ralph 145. 1680 Terrell 150 1800 Laundry 179 2100 Armando 624 7488 Kingsley 659 7909 Jino's 674 8088 Rolly 676 8112 CENTRAL DISTRICT (continued) NEST DISTRICT Allapattah ResidHi hland Circle Unity Hall ential 9 qp, Soule $75.00 $900 Armando 117.00 1404 Jino's 121.50 1458 Rolly 123.50 1482 Kingsley 125.00 1500 Terrell 150. 1800 Simmons 160. 1920 Laundry 180. 2160 Ralph 200. 2400 Oft Armando $71.50 $858 Jino's 76.00 912 Kingsley 76.00 912 Rolly 78.00 936 Soule 85. 1020 Terrell 100. 1200 Simmons 160. 1920 Laundry 180. 2160 Ralph 200. 2400 I Armando $71.50 $858 Jino's $76.00 912 Rolly 78.00 936 Soule 90.00 1080 Simmons 160. 1920 Terrell 180. 2160 Laundry 180. 2160 Ralph 200. 2400 page 4 0 COI i Cz OD Grove Mini Park Coral Nook Park Soule $90.00 $1080 Cleanpex $70.00 $840 Armando 104.00 1248 Armando 71.50 858 Jino's 108.50 1302 Jino's 76.00 912 Rolly 110.50 1326 Rolly 78.00 936 Simmons 160.00 1920 Soule 90. 1080 Terrell 180. 2160 Simmons 160. 1920 Laundry 180. 2160 Terrell 180. 2160 Ralph 200. 2400 Laundry 180. 2160 Ralph 200. 2400 „t�