HomeMy WebLinkAboutR-86-0313r
J-86-313
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RESOLUTION NO.
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A RESOLUTION ACCEPTING THE BID OF DEBRA
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TURF AND INDUSTRIALC 1S11NDG (1 )
,;
;
GOLF COURSE FAIRWAY AERATOR ONE
THE DEPARTMENT OF PARKS
GREENS MOWER TO
AND RECREATION AT A TOTAL PROPOSED COST O
$14,264.00; ALLOCATING FUNDS THEREFOR FROM
THE 1985-86 MELREESE GOLF COURSE OPERATING
BUDGET; AUTHORIZING THE CITY MANAGER TO
PROCUREMENT
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INSTRUCT THE ASSISTANT CHIEF
A PURCHASE ORDER FOR THIS
OFFICER TO ISSUE:
P
EQUIPMENT.
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WHEREAS, pursuant to public notice, sealed bids were
13, 1986 the furnishing of one (l) Golf
for
received January
Fairway Aerator and one (1) Greens Mower to the Department
<'
Course
of Parks and Recreation; and
WHEREAS, invitations were mailed to 36 potential
suppliers and 2 bids were received; and
WHEREAS, funds for this p urchase are available in the
4,
1985-86 Melreese Golf Course Operating Budget; and -
-y
WHEREAS, this equipment will be used by the Department
'
Parks and Recreation for the purpose of turf maintenance at
of
the Melreese Golf Course; and
na=
the City Manager and the Director of the
WHEREAS, Y
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Department of Parks and Recreation recommend that the bid
•.A.,
received from DeBra Turf and Industrial equipment be accepted as
the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The January 13, 1986 bid of DeBra Turf and
Industrial Equipment Co. for furnishing one (1) Golf Course
Fairway Aerator and one (1) Greens Mower to the Department of
Parks and Recreation at a total proposed cost of $14,264.00 is
hereby accepted with funds therefor hereby allocated from the
1985-86 Melreese Golf Course Operating Budget.
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KEWMG OF
MAY313
1l�d
1tMARKS.
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Section 2. That the City Manager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue a
Purchase Order for this equipment.
PASSED AND ADOPTED this 7th day
of MAY 1986.
XAVIER L. SUAREZ
MAYOR
PREPARED AND APPROVED BY:
17,4 Ac
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ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED A�/FORM AND CORRECTNESS:
LUUlti h•
CITY ATTORNEY
86--313.
eta sEcuRitY
1
if Course January 13, 1985 2:00Pm
Fairway Aarator and 0,%TE BID$ RECEIvED
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Greens mower , 7 OF SECURITY
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REQUISITION FOR ADVERTISEMENT This number must appearin the advertisement.
0 L ionir F, iind
DItPTIDIV.
qoq�) 1 7
ACCOUNT CODE
f PHONE 2 J'Lr' APPROVED BY:
DATE
PREPARED BY i.jDIRECTOR OF ISSUING DEPARTMENT
times,
Publish the attached advertisement
(number of times)
Type of advertisement: legal —classified display Z'3
(Check One) cr) rr,
Starting date
Size:
First four words of advertisement: ri j(j t'j, 8
,4
................. ............... "I
Remarks'.
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
ADVERTISEMENT INVOICE AMOUNT
LINE PUBLICATION
0
A-1
B-2
C-3
D-4
ra
E-5
F7 F9 F10 F11 F12
F8
F4 F5
DUE DATE JE TRANS VOUCHER yy MM CID Adv. Doc. Reference VENDOR INDEX CODE OBJECI PROJECT
-
—
157F63 65
42 45 50 51 56
I I I I I71
13 17 18 5134
2- m
TT39
21012 T Il6
1 2 4 1 V P 36 64 DISCOUNT69 72 AMOUNT
DESCRIPTION
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.
1!2 3 4 7 8 V P 12 1415 T I I I I I I I
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
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86-313.
CITY OP MIAMI. FLORIDA
INTEROFFICE MEMORANDUM 1
0
to, Honorable Mayor and Members DATE: MAY 11986 PILE:
of the City Commission j
$u$JECT: Resolution Awarding Bid f
No. 85-86-33, for
Purchase of Golf Course
Fairway Aerator and
FROM: REFERENCE$:
Cesar H. Udio Greens Mower
City Manager
ENCLOSURE$:
t
It is recommended that award be
made and a resolution be passed
accepting the lowest responsive and
responsible bids of Debra Turf and
Industrial Equipment Co. for one
(1) Golf Course Fairway Aerator in
the amount of $5,995.00 and one(1)
Greens Mower in the amount of
$8,269.00 for the Department of
Parks and Recreation at total
proposed cost of $14,264.
BACKGROUND:
Pursuant to public notice for the purchase of one (1) Golf Course
Fairway Aerator and one (1) Greens Mower, two (2) bids and eight
(8) no -bids were received. Thirty-six (36) prospective companies
were invited to bid, which included four (4) Hispanic, three (3)
Black Minority firms, and ten (10) courtesy bids to minority
organizations, of which none responded.
An evaluation has determined the bid of Debra Turf and Industrial
Equipment Co., as meeting specifications for (1) the Jacobsen 590
Fairway Aerator at a cost of $5,995.00 and (2) the Jacobsen
Greens King IV at a cost of $8,269.00.
This equipment will be utilized for turf maintenance of c:he
Melreese Golf Course and funded from the 1985-86 Golf Course
Enterprise Fund, Melreese Golf Course, Operating Budget.
8CY---313
s
4
41
ITEM:
DEPARTMENT:
TVDV AV DTTnr�wT cr .
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
AWARD OF BID
Bid No. 85-86-33
Golf Course Fairway Aerator and Greens
Mower
Parks and Recreation
Single Purchase
This equipment will be utilized for
turf maintenance of the Melreese Golf
Course.
36
2
TABULATION: Attached
FUNDS: 1985-86 Melreese Golf Course Operating
Budget.
MINORITY PARTICIPATION: Invitations to bid were sent to three
3 black and four (4) hispanic firms engaged in the sale of
Lawn and Turf Equipment, as indicated in the following
sources:
1. Bidders applications on file in Purchasing
2. Previous Bids for similar items
3. Dade County Minority Register Directory
4. Yellow Pages Telephone Book
No Minority response was received.
BID EVALUATION: The low bid meets all specifications.
Following is an analysis of the
Invitation to Bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
Late Bids
Totals
Number of Bid
Invitations Mailed
0
2
5
3
2
14
10
Number of
Responses
0
0
2
•
•
•
•
Page 1 of 2
86--313
Reasons for "No Bid" were as follows:
1. Tennant Company "Do not manufacture this equipment"
2. Pemco, Inc. "We do not handle large equipment"
3. Burkhard's Tractor and Equipment, Inc. "Can't supply this
items."
4. Shelley Tractor and Equipment Co. "Unable to bid."
5. Broadhead -Garrett Co. "Unable to bid."
6. Kut-Kwick. "Do not manufacture."
7. Liles & Tippit, Inc. "Cannot Supply."
8. Al's Lawnmower Sales & Service. "Unable to give quotes at
this time."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO DEBRA TURF AND INDUSTRIAL
EQUIPMENT CO. FOR A TOTAL ESTIMATED
AMOUNT OF $14, 264.00.
s`sstant Chief Procurement Officer
Da t e
The Minority Procurement Officer concurs with the above
recommendation.
L
Officer
Da e
Page 2 of 2 86- 313
E
Tabulation of Bids
for
Golf Course Fairway Aerator
and Greens Mower
Bidder/Company
Item #1
(1) Fairway Aerator
Item #2
(1) Greens Mower
Model
Unit Cost
Model
Unit Cost
Debra Turf &
Equipment Co.
Jacobson 590
$5995
Jacobson
Greens King IV
$8269
Hector Turf Inc.
Ryan 544317*
$3395
Toro 04345
$9249
No Bids: two(2)
*Does not meet specifications
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