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Home My WebLink AboutR-86-0308J-86-381 0 0 RESOLUTION NO. -'` 0 A RESOLUTION ALLOCATING AN AMOUNT NOT TO EXCEED $10,000 FROM SPECIAL PROGRAMS AND ACCOUNTS, CONTINGENT FUND, AS A CASH GRANT TO THE FLORIDA RECREATION AND PARK ASSOCIATION, INC., IN CONNECTION WITH THE 1986 STATE CONFERENCE TO BE HELD IN THE MIAMI CONVENTION CENTER; AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE ORGANIZATION IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, the Florida Recreation and Park Association, Inc., of which the Parks and Recreation Department is a member, is planning its state conference in the Miami Convention Center, September, 1986; and WHEREAS, the Director of the Parks and Recreation Department is the Program Chair for the conference; and WHEREAS, the conference is expected to attract 1000 delegates from all over the state and from all leisure oriented industries; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An amount not to exceed $10,000 is hereby allocated from Special Programs and Accounts, Contingent Fund, as a cash grant to the Florida Recreation and Park Association, Inc., in support of its state conference to be held September, 1986, in the Miami Convention Center. Section 2. The City Manager is hereby authorized to execute an agreement with the Florida Recreation and Park Association, Inc., in a form acceptable to the City Attorney, establishing the terms and conditions of said grant. PASSED AND ADOPTED this 7th day of MAY , 1986 XAVIER L. SUAREZ, MAYOR CM COMM511 XZMNG OF MAY 86� 08 Iua „u. _ 1 PREPARED A14D APPROVED BY: S 1� }� Robert F. Clark Chief Deputy City Attorney APP Lucie/ A. ° Dougherty 1 City Attorney AND CORRECTNESS: 8f ---308 2 I V ir CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM -� Honorable Mayor and Members of the City Commission TROMP Cesar Odlo City Manager BACKGROUND: 3 GATE: MAY 11986 FILE: SUBJECT: Resolution Allocating Funds in Support of the 19BG FRPA Conference: REFERENCES: ENCLOSURES: "it is recommended that $10,000 be allocated from Special Programs and Accounts, Contingent Fund, as a cash grant to the Florida Recreation and Park Association, in support of its 1986 State Conference to be held in the Miami Convention Center; and that an agreement be authorized with the organization, per the attached resolution." The Florida Recreation & Park Association is a non-profit organization consisting of over 1,600 members whose purpose is to address the leisure needs of all Floridians. The organization provides education and training for its members so that they can better provide leisure opportunities in their communities. The members are composed of private, public and commercial professionals (i.e. local government, resorts, military, cruise lines, therapeutic recreation and educators). Miami's Parks and Recreation Department is a member of the Association as an organization and many employees are also members as individuals. The conference is the Association's major educational endeavor. The expected 1,000 delegates will be housed at the Hyatt Regency and Miami Convention Center. The Miami Convention Bureau, the Hyatt Regency Sales Staff, Carl Kern and the staff of the Parks and Recreation Department were instrumental in the conference bid being awarded to the City of Miami. Previous experience shows that the 1,000 delegates will spend approximately $275,000 producing $560,000 in spin off benefits to the conference city. Tourism is often increased for the host city since many of our delegates are tourism -oriented and deal in planning group trips. When they have a positive experience in the conference city, they often schedule chose trips for that area. 8V P1•�o�+' fjM1l t ' Q r� i Honorable Mayor and Members of the City Comission Resolution Allocating Funds in Support of the 1986 FRPA Conference Page 2 Jacksonville, our conference host site in 1983, experienced this benefit enhanced by the assistance of the Jacksonville Tourism Bureau's grant to the Association. Additionally, the 1987 National Recreation and Park Association's Southern Regional Conference, consisting of delegates from iO states, is also scheduled for the Hyatt Regency/Miami Convention Center in April, 1987. If our delegates are satisfied by their attendance to our conference in Miami in 1986; they will be more likely to return in 1987 for the Regional Conference. Metropolitan Dade County has committed a minimum of $10,000 to the conference as well as an estimated $41,000 in staff time and other in -kind services. in addition, an estimated total of $23,000 in in - kind services will be provided by the Cities of North Miami Beach, Miami Shores$ Miami Beach, Homestead and the Arvid Corporation. Tony Pajares, Executive Director of the Convention Center has been working closely with the Conference Steering Committee and has recommended approval of this request. The approval of this funding will help ensure the success of this event, not only for the Florida Recreation and Park Association and the profession; but for the City of Miami as well. 86- 308 PRESUMM Bob Burdett Ww Paton Beach I)MM EM•ELECT Canty Sara Urgo PAsT pFrMERT Tom Famsworth TREASUI ER Mark Eynatten Gals SECT ETAW Bee Floridalo State (kr-- ty Bob Gould DISTRICT I Andy Holdnek Desnn DISTRICT II BIN Trahan JacksorMNe Beach DISTRICT IN Wes Crik Voknla County DISTRICT N Lee Matsger Se Petersburg DlSTRICf V Mkhelle Park Paton Beach Carty DISTRICT VI Maley Braneaecio Lee Carty DUMWrw Harriet Orr mwith mianr Bead+ DISTRICT Vm suarne Haller Browrd Courty PART MPOMARIMI VAWarn Jams Ak&Yw to springs Ex-0FFOW MeyLandnrn Dept, of neural Resources FLORIDA RECREATION & PARK ASSOCIATION, INC. FRAN P. MAINELLA EXECUTIVE DIRECTOR March 28. 1986 Gorman Daniels. Director Miami Parks & Recreation Dept. 2600 South Bayshore Drive Miami. FL 33133 Dear Gorman: I have enclosed a letter as you suggested reflecting the 010.000 that Dade County is committing. They also are dedicating in -kind services projected as a 041,000 value. These figures were reverified on March 26th with Howard Gregg. If this letter should be worded in a different manner, please let me know and I will redo it. In -kind services would also be appreciated by FRPA for the conference. Some ideas on suggestions of in -kind services that would be of assistance will be forthcoming. Gordan, any help you can give the FRPA Conference Committee would be appreciated. The Committee is still finding resistance by some FRPA members to come to Miami. We are trying to overcome their concerns by saying once they arrive in Miami, they won't have to drive again unless they choose to do so. This makes for added expenses and detailed planning. Miami's support both with financing and involvement are critical to the success of this conference. Thanks for your support. Sincerely. Fra= nella Executive Director cc. Bob Burdett. President Cathy Santa. President -Elect Howard Gregg 201 West Paris Avenue • P.O. Box 10145 • Tallahassee, FL 32302 • (904) 224.8044 8( --30f PRESIDENT Bob Burdett West Palm Beach PRESIDENT-ELECT Cathy Santa Largo PAST PRESIDENT Tom Farnsworth Orlando TREASURER Mark Evnatten Ocala SECRETARY Cheryl Beeler Florida State Unnversrtv aT ZEM Bob Gould Orlando DISTRICT I Andy Holdnak Destm DISTRICT It Bill Trahan Jacksonville Beach DISTRICT 11 Wes Cnie Volusna County DISTRICT IV Lee Metzger SL Petersburg DISTRICT V Michelle Park Palm Beach County DISTRICT VI Maley Braricaccio Lee County DISTRICT V1 Hamel Off Math Miami Beach DISTRICT V11 Suzanne Haller Brouard County PARIL M1ENll'ARUW Wi ornJemes ARamorte Spnngs EXOFFICIO Ney Landrum Dept. of Natural Resources FLORIDA RECREATION E PARK ASSOCIATION, INC. FRAN P. MAINELLA EXECUTIVE DIRECTOR March 28, 1986 Gorman Daniels. Director Miami Parks & Recreation Dept 2600 South Bayshore Drive Miami. FL 33133 Dear Gorman: The.Florida Recreation & Park Association is enthusiastic about the City of Miami hosting its 1986 Annual State Conference at the Miami Hyatt Regency and the James L. Knight Convention Center. Our organization is making every effort to entice our 1.600 members to attend the September 13-17 function. In order to do the proper promotions and develop an is outstanding conference format, financial support necessary. Dade County Parks & Recreation Department has committed 010.000 to the successful completion of the conference as well as an estimated 041.000 of in - kind services. Gorman. would the City of Miami Parks & Recreation Department consider matching the 510,000 committed by Dade County? I believe this would show the desire by both the City of Miami and Dade County to achieve the greatest success possible for this conference of leisure service professionals. Thank you for your support and involvement. Sincerely. r� M� Fran Mainella Executive Director FPM/3cc CC. Bob Burdett, President Cathy Santa. President -Elect 201 West Park Avenue • P.O. Box 10145 • Tallahassee, FL 32302 • (904) 224.8044 86- 30b 1986 FRPA STATE CONFERENCE Name of Event: Annual State Conference Date: September 13-17, 1986 Organization: Florida Park and Recreation Association == Contact Persons: F r DESCRIPTION Purpose: Participants: Projected Attendance:_ r Fran Mainella, Executive Director (904) 224-8044 Howard Gregg, District VII President 595-9509 To acquaint gathered dele- gates with the most current information regarding inno- vative practices, profes- sional development, educa- tional issues and future perspectives of the pro- fession. Workshops will include computer technolo- gy, legal liability, health and wellness courses and marketing seminars. Delegates will come from areas of military recre- ation, therapeutic recrea- tion, land use management, public recreation, private resorts, big city govern- ments, small counties, colleges and universities and Caribbean basin countries. One thousand participants (includes registrants and vendors)*. BENEFITS Media: Tourism! Economic Development:_ F State conferences have traditionally generated positive public media images for those cities sponsoring the event. Indirect benefits to area tourism will accrue through the word-of-mouth adverti3- ing provided by the dele- gates after visiting Vizcaya, Jose Marti Park and select other area attractions. One thousand delegates attending a three and a half day conference at the Miami Convention Center are expected to spend approxi- mately $275,0001 producing $560,000 in spinoff bene- fits to Miami. Direct expenditures of $114,500 for the conference itself will add another $232,000 in spinoff benefits to this area. 8fr-,30fj a.: EWA CONFERENCE September 1986 Preliminary Budget Revenues Registration $ 44,000 Exhibitor Fees 30,000 Research Grant 100 Dade County Council of Arts & Sciences 10,000 Advertising Sales 51000 Various fundraising Efforts 15,400 City of Miami 10,000 Total Revenues $114,500 Expenses Mailing Services Printing Food Service Transportation Tent & Rental A/V Rental Signage, Badges and Banners Conference Materials Hotel Expenses Speaker Costs Awards and Prizes Pre -Conference Promotion FRPA Conference Fees Total Expenses In -kind Services: Dade County Miami North Miami Beach Miami Shores Miami Beach Homestead Arvida Corporation Total Estimated In -kind Services 7 $ 1,000 9,000 17,000 5,000 4,000 3,500 1,000 7,000 31,500 8,000 1,500 6,000 20,000 $114,500 $ 41,000 12,000 6,000 6,000 5,000 3,000 3,000 6,000