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Home My WebLink AboutR-86-0441J-86-476 RESOLUTION NO. 8E�" A RESOLUTION ACCEPTING THE BID OF riELENA CHEMICAL CO. FOR FURNISHING WEED KILLER ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENTS OF PARKS AND RECREATION AND PUBLIC WORKS AT A TOTAL PROPOSED FIRST YEAR COST OF $31,936.00; ALLOCATING FUNDS TIiEREFOR FROM THE 1985-86 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS PRODUCT. WHEREAS, pursuant to public notice, sealed bids were received January 8, 1986 for the furnishing of Weed Killer to the Department of Parks and Recreation and Public Works; and WHEREAS, invitations were mailed to twenty five (25) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available in the 1985-86 Operating Budget; and WHEREAS, this product will be used by the Department of Parks and Recreation and Public Works for the purpose of utilizing it throughout the parks systems and is used by Public Works operation around barricades and for edging pavements and sidewalks; and WHEREAS, the City Manager and the Directors of the Departments of Parks and Recreation and Public Works recommend that the bid received from Helena Chemical Co. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF HIAMI, FLORIDA: Section 1. The January 8, 1986 bid of Helena Chemical Co. for furnishing weed killer on a contract basis for one (1) year renewable annually at a cost of $31,936.00 to the Departments of Parks and Recreation and Public Works is hereby accepted with funds therefor hereby allocated from the 1985-86 Operating Budget. CITY COMMISSION NEEMG JUN Is Ills 86-441; r is J-86-476 i RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF !iELENA CHEMICAL CO. FOR FURNISHING WEED KILLER ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENTS OF PARKS AND RECREATION AND PUBLIC WORKS AT A TOTAL PROPOSED FIRST YEAR COST OF $31,936.00; ALLOCATING FUNDS THEREFOR FROM THE 1985-86 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS PRODUCT. WHEREAS, pursuant to public notice, sealed bids were received January 8, 1986 for the furnishing of Weed Killer to the Department of Parks and Recreation and Public Works; and WHEREAS, invitations were mailed to twenty five (25) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available in the 1985-86 Operating Budget; and WHEREAS, this product will be used by the Department of Parks and Recreation and Public Works for the purpose of utilizing it throughout the parks systems and is used by Public Works operation around barricades and for edging pavements and sidewalks; and WHEREAS, the City Manager and the Directors of the Departments of Parks and Recreation and Public Works recommend that the bid received from Helena Chemical Co. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF HIAMI, FLORIDA: Section 1. The January 8, 1986 bid of Helena Chemical Co. for furnishing weed killer on a contract basis for one (1) year renewable annually at a cost of $31,936.00 to the Departments of Parks and Recreation and Public Works is hereby accepted with funds therefor hereby allocated from the 1985-86 Operating Budget. CITY COMMISSION MEET 0 JUN 18 on 86-441! .s J-86-476 RESOLUTION NO. 86-441A A RESOLUTION ACCEPTING THE BID OF fIELENA CHEMICAL CO. FOR FURNISHING WEED KILLER ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENTS OF PARKS AND RECREATION AND PUBLIC WORKS AT A TOTAL PROPOSED FIRST YEAR COST OF $31,936.00; ALLOCATING FUNDS THEREFOR FROM THE 1985-86 OPERATING BUDGET; AUTHORIZING THE; CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS PRODUCT. WHEREAS, pursuant to public notice, sealed bids were received January 8, 1986 for the furnishing of Weed Killer to the Department of Parks and Recreation and Public Works; and WHEREAS, invitations were mailed to twenty five (25) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available in the 1985-86 Operating Budget; and WHEREAS, this product will be used by the Department of Parks and Recreation and Public Works for the purpose of utilizing it throughout the parks systems and is used by Public Works operation around barricades and for edging pavements and sidewalks; and WHEREAS, the City Manager and the Directors of the Departments of Parks and Recreation and Public Works recommend that the bid received from Helena Chemical Co. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The January 8, 1986 bid of Helena Chemical Co. for furnishing weed killer on a contract basis for one (1) year renewable annually at a cost of $31,936.00 to the Departments of Parks and Recreation and Public Works is hereby accepted with funds therefor hereby allocated from the 1985-86 Operating Budget. Cyr COMMISSION NEEIING t' JUN 1s "Is nl,. ' . 86"441; s Section 2. The City Manager is hereby authorized to instructed the Chief Procurement Officer to issue Purchase Orders for this product. PASSED AND ADOPTED this 12th day of DUNE , 1986. XAVIER L. SU EZ MAYOR AH IRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROYfD -iS Tq_FORM AND CORRECTNESS: 1JU41f"1 A. `�' CITY ATTORNEY 86-441 chi✓c-��/, ��/' c��c��r �Ey Weed Killer Contract sio sFcuRiTY DATE 5101 RECE1vEO Jane' 8► 1985 2:00pm ME OF SECURITY r e �RSR1.�i �E �ir•M. r�iEll�*� sMsk• N�1� �i�y �1 �s.■.... FOR itCOYMTwo INVISgM �kk f • r «: LEGAL ADVERTISEMENT lr BID NO. 85-86-31R 3} y . n F Sealed bids will be received by the City Manger and C'tv C-1, Prk of the City of Miami, Florida not later thaP.M. January , 8; for furnishing Round -up Weed Killer or equiva en nee ed, on a contract basis to the Department of Parks , and Recreation. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office. 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 3412) Sergio Pereira City Manager Sty-441, n() . sum R REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/DIV. ACCOUNT CODE DATE PHONE APPROVED BY: PREPARED BY ' !: DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement 01 times. (number of times) Type of advertisement: legal classified display (Check One) Size: L`-":' i. Starting date First four words of advertisement: Remarks: ltouu�t—ilj. `,dhc I -v_ — :;+) v.tr. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 :rliafai. News A-1 11.i.,,rr i L iftiE'.. B-2 Uiario La,; C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE W MIA DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 117 18 1 2534 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 VIP 1 21012 2 8 7 1 2 314 7 8 V P 121314 15 DESCRIPTION 36 64DISCOUNT6 72 AMOUNT 80 5 2 0 0 2 0 1 TT- Approved for Payment White — Purchasing Yellow - Finance Pink — Department 86-441 L11 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM 13 3 TO; The Honorable Mayor and DATE: JUN 4 �9W FILE: Members of the City Commission A Resolution AwardingBid rr T� SUBJECT: f No. 85-86-31R, Weed Killer Contract t FROM: REFERENCES: '. Cesar H. Odio U City Manager ENCLOSURES: PURCHASES WILL BE K.ADE AS NEEDED AND ONLY f AFTER APPROVAL BY SUBCOMMITTEES AND CITY =1AGER. It is recommended that award be made and a resolution be passed accepting the lowest responsive and responsible bid of Helena =. Chemical Co., for furnishing approximately 500 gallons of Round -up Weed Killer as needed on a contract basis for one year, to the Departments of Parks and Recreation and Public Works at a total proposed cost of $31,936. BACKGROUND: Pursuant to public notice, sealed bids were opened January 8, 1986 for the purchase of weed killer on a contract basis for one year. Four (4) bids and five (5) "no bids" were received. Twenty-five (25) invitations to non -minority participants and ten (10) courtesy bids to minority organizations were forwarded, with none of the minorities responding. An evaluation has determined `} the bid of Helena Chemical Co., as the lowest bid meeting specifications at a cost of $63.87 per gallon, a total of $31,936 i= for an estimated 500 gallons. This herbicide will be utilized throughout the City parks system in maintaining areas such as that surrounding City Cemetery headstones and Veterans markers, under bleachers, along fencing and hedge areas, and the City's tree farm. Its use saves on manpower that would otherwise have to weed the areas by hand or with line trimmers, and further reduces wear and tear on equipment. Generally, optimum use requires one gallon per medium to large park, three applications annually. With approximately 57 medium to large parks and 65 smaller parks and facilities, 250 gallons should be adequate to meet that department's needs for one year. The same product is used by Public Works Operations around barricades and for edging pavement and sidewalks. The quantity they requested (250 gallons) will meet their needs for all projects over a one year period. Funding is available from the 1985-86 Operating Budgets of Parks and Recreation and Public Works Departments. 86 -441, ITEM: DEPARTMENT: TYPE OF PURCHASE: RCASON: POTENTIAL BIDDERS: BIDS RECEIVED: AWARD OF BID Bid No. 85-86-31R Weed Killer Parks and Recreation and Public Works Contract for one (1) year (renewable annually) Its use saves on manpower that would otherwise have to weed the areas by hand or with line trimmers, and further reduces wear and tear on equipment. W 4 TABULATION: Attached FUNDS: 1985-86 Operating Budget bIINORITY PARTICIPATION: No minority vendors were available for this bid. Courtesy bids were sent to ten (10) minority organizations. No minority response was received. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitation to aid: Number of Bid Number of Category Invitations 'tailed Responses Prior Bidders BlackAmerican 0 0 Hispanic American 0 0 Non -Minority 1 1 New Bidders Black American 0 0 Hispanic American 0 0 Non -Minority 24 3 Courtesy Notifications 10 0 "No Bids" - 5 Late Bids - 0 Totals _ 9 Reasons for "No Bid" were as follows: 1. Allied Universal Corp. "We do not offer this product." 2. Clark Chemical Corp. "No Bid" 3. Jones Chemicals. "We do not handle item." 4. Biscayne Chemical Lab. "Cannot supply item requested." 5. MIC International Corp. "Do not carry or have an equivalent to this product." Page 1 of 2 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO HELENA CHEMICAL, CO. FOR A TOTAL ESTIMATED AMOUNT OF $31, 936. 00. Cliief Procurement officer 7 /J Da t e The Minority Procurement Officer concurs with the above recommendation. c er uajre 86--441 Page 2 of 2 BIDDER IRREGULARITIES - ITEM 112 DESCRIPTION Round—Uv Weed_KtLl—ex- TABULA-rioN OF BIDS FOR WEED KILLER CONTRACT CITY MA"AGER. CITY CLERK 2:00 P.M. RECEIVED By THE CITY COMMISSION. CITY OF MIAMI. FLORIDA AT Omni Dmni Service Southern Helena Systems,Resources Inc, Mill Creek ResouChemical Co. r—.- !4