HomeMy WebLinkAboutR-86-0425___.__. —.. _. _ :'�v'P.!+et:L:�aPR6:rY fL51A�__'•nm._j�c':,�.—,
J-86-474
RESOLUTION NO. 8G-425. .
A RESOLUTION ACCEPTING '.i'dE )31D OF VENDEX
INTERNATIONAL CORP. FOR FURNISHING 3M
BRAND "LIGHT WATER 3%/G%"ACQUEOUS FILM _
FORMING FOAM ON A CONTRACT BASIS FOR ONE
(1) YEAR RENEWABLE ANNUALLY TO THE
DEPARTMENT OF FIRE, RESCUE & INSPECTION
SERVICES AT A TOThL PROPOSED FIRST YEAR
COST OF $4,659.00; ALLOCATING FUNDS
THEREFOR FROM THE 1985-86 OPERATING
BUDGET; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS PRODUCT.
WHEREAS, pursuant to public notice, scaled bids were
received April 30, 1986 for the furnishing of Acqueous Film
i
Forming Foam to the Department of Fire, Rescue and Inspection
Services; and
WHEREAS, invitations were mailed to twenty two (22)
potential suppliers and eight (8) bids were received; and
WHEREAS, funds for this purchase are available in the
1985-86 Operating Budget; and
WHEREAS, this product will be used by the Department of
Fire, Rescue and Inspection Services for the purpose of
extinguishing fuel or chemical fires; and
WHEREAS, the City Manager and the Director of the
Department of Fire, Rescue and Inspection Services recommend that
the bid received from Vendex International Corp. be accepted as
the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The April 30, 1986 bid of Vendex
International Corp. for furnishing 3M Brand "Light Water 3%/6%
f
Acqueous Film Forming Foam on a contract basis for one (1) year
i' renewable annually at a total proposed fist year cost of
$4,659.00 to the Department of Fire, Rescue and Inspection
Services is hereby accepted with funds therefor hereby allocated
from the 1985-86 Operating Budget.
eat CO�t$$tol'�
�a OF
JUN is an
f
Section 2. The City Manager is hereby authorized to
instructed the Chief Procurement
Order for this product.
PASSED AND ADOPTED this 12th day of JUNE , 1986.
XAVIER L. S REZ
MAYOR
ATTES
O
fm I HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
/e. t- e,�
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
TO FORM AND CORRECTNESS:
L.IV iII ! * LV V V.
CITY ATTORNEY
8F-4251".
BID SECURITY
IT&NAcqueous Film Forming Foam
85-86-72
April 30, 1986 2:00pm
TYPE OF SECURITY
TOM
City Fire Equipment
7050 N. W. 51 Street
Miami, Fl
$19.17 per gal.
Vendex Intl. Corporation
8013 N. W. 54th Street
Miami, Fl
$15.53 per gal.
Sanford Fire Apparatus
P. 0. Box 430
East Syracuse, N.Y.
$19.90 per gal.
Miami Fire Equipment
150 S. W. 27th Avenue
$24.00 per gal.
Miami, Fl
Emergency Safety & Fire
8340 N. W. 70th Street
$11.38 per gal.
Miami, F1
Broward Fire Equip. & Servi
e
101 S. W. 6 Street
Fort Lauderdale, Fl
$13.00 per gal.
Biscayne Fire Equipment Co.
2950 N. W. 7th Avenue
$16.20 per gal.
Miami, Fl
Municipal Equip. CO.
P. 0. Box 5057
Orlando, Fl
$18.00 per gal.
Mn UTn-
East Coast Fire Equipment, :nc.
Don Hickman
- RECEIVE n be alf of PURCHASING Div--l-E// envelo to —
SIGN DATE —,
40691"d *6 49wo.
ACCOWNTINC 1"Volow
t � 14
LEGAL ADVERTISEMENT
BID NO. 85-BG-72
Sealed bids will be received by the City Mana er-- ari r, cli erk
of the City of Miami, rlorida not later than 2:00 P.M. April 30,
1986 for furnishing Acqueous Film Forming F ao m coo Type
Concentrate 3MBrand "Lighwater 3%/6% or equal, as needed, on a
contract basis to the Department of Fire, Rescue and Inspection
Services.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
L'nterprises on an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1145 V.W. llth Street,
Room 126, Telephone 579-6380.
Detailed specifications for the bid are available upon request at
the City Purchasing Office.
The City Manager riay reject all bids and readvertise.
(Ad No. 3443 )
Cesar Odio
City Manager
' tV 'j
W
QJ
86-425,
f
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV. Yij iic.E• li.c' t 1- _'Y" Y-i r
ACCOUNT CODE -
DATE t� PHONE ' '' �'' APPROVED BY;,� ,
C
PREPARED BY
..
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement ('
(number of times)
Type of advertisement: legal " ` " classified display
(Check One)
Size: Starting date
First four words of advertisement: ' `A
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
'TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1
j17
18 125.34
39,42
45
50.51
56
57 62
63 65.66
71
0
112
14
111
V
P
2
101212181711
1
21314
7
8 V P 12
314
15 DESCRIPTION
36
64 DISCOUNT69
72
AMOUNT 80
5
21010
1210
1
Pink cc;py i;-Ig
Y4llow CuIa; : Si 'Lviu City C i t-tr:'
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
86-4:J
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE: JUN T 986 FILE:
of the City Commission
SUBJECT: RECOMMENDATION FOR
RESOLUTION AND AWARD OF
BID #85-86-72; ACQUEOUS
FROM: REFERENCES: FILM FORMING FOAM
Cesar H. Odio0 City Manager ENCLOSURES: For City Commission
Meeting of June 12, 1986
It is recommended that a
Resolution be adopted and an
Award of Bid made accepting
the bid from Vendex
International Corp., of Miami,
Florida, as the only complete,
responsible bidder for 300
gallons of Acqueous Film
Forming Foam at a total
purchase price of 4,65 .00.
The Acqueous Film Forming Foam will provide the Department of Fire,
Rescue and Inspection Services with the continued capability of
extinguishing fuel or chemical fires, or in the event of a leak or
spill, contain and blanket the product, preventing ignition.
Funds for this purchase will be derived from General Funds Chemical
Code #280601-704.
KEM/
APENDITURE EXEMPTION REQUESI�JR't
P EA.u
February 11, 1986
o 85 6/ 15 Date:Y
` ONE
art t: Fire II. Division:Firefighting
�w It
d• ener�aZ'-- IV.Amount to be Exempted est. $6,300.0(
'kb V. Account No. VI. Account Name Ooerational Suppl. -
ram;_
Chemical
F ..
4•
VII. Justification for Exemption Request:
300 gallons of aquaous film forming foam - 60 five gallon cans at
$21.00 a gallon.
x.: We have on hand 105 gallons of foam. This amount of foam is below
the 200 gallon minimum needed. With the Grand Prix of Miami rapidly
approaching, and the great potential for fuel fires on the site, it
is felt that at least 300 gallons is necessary to be accessible in
case of any emergency needing foam. This is the required extinguishing
agent for fuel spills and/or fires.
-/VIII. Consequence of Non -Exemption:
Inability to extinguish fuel fires effectively, resulting in
extreme life and property danger. Inability to addquately
extinguish any fuel spill fire from tankers or ruptured tanks.
Water will not extinguish this type of fire. Reduced capability
to handle any fuel fire at the Miami Grand Prix or other incidents
involving fuel.
1 '
aIX. Budgetary Information Exempted account:
FY'86 Adopted Budget
Transfer In
Transfer Out
Modified Budget
YTD Expenditures (Date:1/31/86
Available Balance
aaagement Review
Subconi'e
g Committee
$ 17.473
S
S -
S -
S 902
$ 16,571
Disapproved/
rove
City ManaZer
Bf —425.
ITEM:
DEPARTMENT:
'YPE OF PURCHASE: ;
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
AWARD OF BID
Bid No. 85-86-72
Acqueous Film Forming Foam
Fire, Rescue & Inspection Services
Contract for one (1) year renewable
annually
To continue with the capability of
extinguishing fuel or chemical fires.
22
FF-
TABULATION: Attached
FUNDS: 1985-86 Operating Budget
MINORITY PARTICIPATION: Invitations to bid were sent to one
1 black and one (1) women -owned firm engaged in the sale
of chemicals, as indicated in the following sources:
1. Bidders applications on file in Procurement
2. Dade County Minority Register Directory
3. Yellow Pages Telephone Book
Minority responses consisted of one (1) bid from a black firm ,
Vendex International Corp. the lowest responsive and responsible
bid, recommended for award.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Women -owned
Courtesy Notifications
"No Bids"
Late Bids
Totals
All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Dumber of Bid Number of
Invitations Mailed Responses
0 0
0 0
0 0
1 1
3 1
17 6
1 0
10 0
2
-
0
32
10
Reasons for "No Bid" were as follows:
( 1. East Coast Fire Equipment. "Unable to hold prices for one
j year. of
2. Don Hickman. "Can not get this type of foam."
{
86-425;.
Page 1 of 2
yr
a
•
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO VENDEX INTERNATIONAL CORP.
FOR A TOTAL ESTIMATED FIRST YEAR
A14OUNT OF $4,659.00.
Chief- Procurement Officer
Ay,
Date
The Minority Procurement Officer concurs with the above
recommendation.
Of ficer
Da t e
.N TABULATION OF BIDS FOR
Ift n u c FILM Ffign 6 MAM
cry M.nh.e. City Clock K M.
2—_:_—J Iti tl.. Ct. Cao. .cti.n_ Oty Cl.r4_ City .1 I.t;.r.;• FI.riJ• .t— P. M.
�c, CbR
'p
lns.n.'J .. P.r CIty C.i. ll ".Ira OrJ.
1..Jul W.1..4,
YES
It�ra
�..
I DESCRIPTION
i
Ural
Pric.
Total
Unit
�rics
Total
Unit
Prlc.
Total
Unit
Price
Total
Una
Pr.c.
Total
Un.r
Ps.ca
T.ItI
1�tL1
IL-3
.OFtF ^Au300
cfFP300
7-
p
w
16.?D
* 60.ao
as,00
SVpp,QQ
19. 17
? LQn
IRRE :;UL! RITIES LEGEND.
'Nc Ps.••.r • al• Att.rnw
_ tic J.IIW-t .• to CaFitsi j Svrplyt of be-J.ni Coavany
Propatr` Untir'-d at trnip".tlp Si'n.! sr N. Carpat4me $.ol
. Car•rct.l NiJ
OI�TRiB�TION;
BID
Ii.��if.�►�!''
RTrvm •�..
q#
4
a
r
TABULATION OF 1310S FOR
ficezaaas
Cir, manhor. City Cloak /� X
`- r_ r_n—L r:.- i m;—,- FIwiJ• ov
_,to-r.d 1 Int.w.J oa Par CaT "it i Mahn O.J.
j.a bfnJ A m..n!
Ire..,
I DESCRIPTIOM /7-
Na.
U..,1
PoliceToll
Unll
Tar.l
mica --'
Unit
To ea
Pnca
Unit
Ta.J
Prica
Unto
Pill
n.1
Pncr
•,rl
72o17.ao
I
01$TRIBQ710K.
IRRE.;ULARITIE5 LEGEND.
Kc Pa.••ar•of-Alro.nory 1T 15 RECOMMENOEJ THAT
-lic Ali •r or to C4I J. Srrpl,.c of bol Company
t«.ate E.rar,r.ona
propo I.►nriT..� ar rrnprcyo+ly SiynaJ as Na Carporola Steal
JPsr,C, D•:
lnI 14oE IIR ^�iLJ NP 'I'll '.��-:. - ..•�`-_ _�_.. IF�,n�1ii �"Illl ill lliArIRl el w0 Tf�1,190Illl!I"lill%IR'AIPWa...It"I,CAIpsn�n'142.9evmeiaR. mnT •+.,�.. ...• ��
40