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Home My WebLink AboutR-86-0422J-86-478 Al RESOLUTION NO. SG-422--' A RESOLUTION ACCEPTING THE BID OF RADIO SHACK CO. FOR FURNISHING C.B. RADIO EQUIPMENT TO THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST OF $9,300.60; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR 'PHIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received April 28, 1986 for the furnishing of C.B. Radio Equipment to the Department of Police; and WHEREAS, invitations were mailed to twenty (20) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase are available in the Law Enforcement Trust Fund; and WHEREAS, this equipment will be used by the Department of Police for the purpose of establishing a Senior Citizens Alert Network to provide the senior citizens of our community with a communication network system that will provide direct commands with the police department; and WHEREAS, the City Manager and the Director of the Department of Police recommend that the bid received from Radio Shack be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The April 28, 1986 bid of Radio Shack for furnishing C.B. Radio Equipment to the Department of Police at a total proposed cost of $9,300.60 is hereby accepted with funds therefor h ereby allocated from the Law Enforcement Trust Fund. -9ma OF JUN fpps �[.�1No �11011 Nil. Section 2. The City Manager is hereby authorized to instructed the Chief Procurement Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 12th day of JUNK , 1986. G� XAVIER L. S REZ MAYOR ATTEST - MA I EiIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUkT CITY ATTORNEY APPRGVY.H'AS -llQ FORM AND CORRECTNESS: LVVltf n. uvvv CITY ATTORNEY 8f -422: BID SECURITY IT" C.B. Radio Equipment DATE tlllt RECElMLP� April 28, 1986 2:30 pm 85-86-71 ME OF SECURITY i D.Lumrlw� . J-%� 1. - .- - . I ................. �t�h Oral *hod& thl -- der of �:...... r e � LEGAL, ADVERTISEMENT J11f BID NO. 85-86-71 Sealed bids will be received by the City Man ,p,� a d City Clerk of the City of Miami, Florida not later than :30 P.M. April , or furnishing "C.B." Radio Equipment to e e n 0 Po ice Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office. 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 3442) Cesar Odio City Manager r7l r =v Cn • N W S6-422; . *e awa U lJ l:.:SISU U V - REQUISITION FOR ADVERTISEMENT M } This number must appear in the advertisement. 0 DEPT/DIV. _. i . I- ._ I I ... _ 3 f! 1: rw' ACCOUNT CODE v 0 ` t' J _. ` 1L DATE l i _ "' ` 1 `' " PHONE , — (i 3 u 0 APPROVED BY, •'� PREPARED BY � � ::?' . , � �_! : ; :i. � DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement ' times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 ` E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE (TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13, 1 1718 1 12534 39,42 45 50151 56 57 62 63 65 66 71 0 1 2 4 1 V P 1 1 12 101212 8 7 1 21314 7 8 V P 12 314 15 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT 80 5 210101 2 0 1 White — Purchasing Yellow - Finance i Approved for Payment Pink — Department 8f -422. . I 4 I CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: DATE: J U N 41986 FILE: 0 The Honorable Mayor and Members of the City Commission SUBJECT: Recommendation for Resolution and Award of Bid #85-86-71 FROM: Cesar H. Od i o REFERENCES: City Manager ENCLOSURES: IT IS RECOMMENDED THAT A RESOLUTION BE PASSED ACCEPTING THE LOWEST RESPONSIBLE AND RESPONSIVE BID AS RECEIVED FROM RADIO SHACK TO PROVIDE C.B. RADIO EQUIPMENT FOR THE POLICE DEPARTMENT AT A TOTAL PROPOSED COST OF $9,300.60. The City Commission passed Resolution No. 86-55 at the January 23, 1986, meeting allocating funds for the purpose of establishing a Senior Citizen Alert Network (S.C.A.N.) to provide the senior citizens of our community with a communication network system that would provide direct communications with the police department. This program is being established due to the growing concerns over recurring victimization of elderly residents at congregate living facilities. Approximately twenty-three (23) sites have been selected by the police department and will serve as relay stations between all satellite units and the Miami Police Department to ensure faster police response. Each home base site will be equipped with a stationary transmitter receiver and portable radios and will be staffed by volunteers who will operate the system seven (7) days a week from 8: 00 a.m. to 9 : 00 p .in. Ms. Adrienne MacBeth, Special Assistant to the City Manager was contacted reference Minority Bidder participation. Only one (1) bid was received, that of Radio Shack. Accordingly Radio Shack has met the City's requirements and can be awarded the bid. Funds are available from the Law Enforcement Trust Fund per Resolution No. 86-55 (copy attached). 0 J-86-96 � RESOLUTION NO. 8E;"-j5 A• RESOLUT ION ALLOCATING AN A110UNT NOT TO EXCEED TWENTY THOUSAND DOLLARS ($20,000.00) FOR THE: PURCHASE OF BASE STATION RADIO EQUIPMENT, HAND HELD RADIOS, CHARGERS AND INSTALLATION OF EQUIPMENT FOR THE IMPLEMENTATION OF A SENIOR CITIZENS ALERT NETWORK (S.C.A.N.), FROM THE CITY OF MIAMI LAW ENFORCEMENT TRUST FUND, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS,. the City Commission recognizes the need to establish a communication network system that will provide the senior citizens of our community with direct communications with s . the police department, and WHEREAS, the program is being est.:;lished due to the .growing concerns over recurring victi.—Zation of elderly residents at congregate living facilities, and WHEREAS, this program will provide direct access to police services through the establishment of twenty -sight (28) home base station sites to serve as relay stations be--.,een satellite units and the Miami Police Department, and WHEREAS, each -base site will be staff-3 oy senior citizen volunteers to operate the system seven days z. week from 8:00 a.m. to 9:00 p.m., and WHEREAS, each satellite site will be equipped with a portable radio to ensure constant communication with the respective base sites, and WHEREAS, each home base site will opc:3te in three shifts of 4 hours and 20 minutes each, and WHEREAS, tk4e Miami Police Department has designated responsibility for monitoring communications from the home base sites to the Community Relations Section, Patrol Section, and the Communication Section, and WHEREAS, all training of program volunteers will be provided by the Miami Police Department, and WHEREAS, funding will be required to purchase this equipment and to provide for installation costs to be incurred by the Police pepartment, and CITY CoMMISSIQN C ^/ MEETING CF WHEREAS, funds to cover the cost of this equipment and the installation expenses have not been included in the Police Department's normal operating budget; and WHEREAS, the Chief of Police has recommended adoption of this resolution and that funds to cover these equipment costs and installation expenses be allocated from the City of Miami Law Enforcement Trust Fund; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An amount, not to exceed Twenty Thousand Dollars ($20,000.00), is hereby allocated to cover the purchase of radio base:station equipment, hand held radios, radio chargers and provide 'installation cost to implement the Senior Citizens Alert Network,(S.C.A.N.), from the City of :Miami Law Enforcement Trust Fund, to provide direct communica=.on with the Police Department to more effectively combat crime around senior citizen complexes and offer better protection to our senior citizens. 1966. PASSED AND ADOPTED THIS 23rd day .:�f JANUARY , XAVIER T. SUAREZ, MAYOR ATTEST: FU IARI, CITY CLERK PREPARED AND APPROVED BY: EAT CLA CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 14 1. LUCIA DOUGHERTY, CITY ATTORNEY 4 d i 'i ITEM: DEPARTMENT: TYPE OF PURChASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: AWARD OF BID Bid No. 85-86-71 C. B. Radio Equipment Police Single Purchase To establish a Senior Citizen Alert Network (S.C.A.N.) to provide the senior citizens of our community with a communication Network system that would provide direct communications with the police department. 006, 1 VENDOR AMOUNT Rad o Shack $9,300.60 FUNDS: 1985-86 Operating Budget MINORITY PARTICIPATION: Invitations to bid were sent to three 3 Black, one 1) Hispanic and one (1) women owned firms engaged in the sale of communications equipment as located in the following sources: 1. Vendors application on file in Procurement 2. Yellow pages telephone book 3. Dade County Minority Vendor Register No minority response was received. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Women owned Courtesv Notifications "No Bids" Late Bids Totals Plumber of Bid Invitations Mailed I 2 1 16 1 11 31 Number of Responses H u 0 0 1 0 0 4 0 5 Reasons for "No Bid" were as follows: 1. Hialeah Communications Div. "We do not carry this equipment." 2. Caribbean Radio Communications, Inc. "Do not handle C.B. Equipment." 3. BEAM Radio, Inc. "We do not distribute C.B. equipment." 4. Mobile Communications Service. " tie are not in the position to supply the equipment required." RECOMMENDATION: The Minority Procurement recommendation. IT IS RECOMMENDED THAT THE AWARD BE MADE TO RADIO SHACK FOR A TOTAL ESTIMATED AMOUNT OF $9,300.60. ,—/Chief Prccurement O icer .�� J-/ _l Date Officer concurs with the above Officer i D to Page 2 of 2