HomeMy WebLinkAboutR-86-0548or"
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J-86-600
7/10/86
RESOLUTION NO.
86-54R.
A RESOLUTION CONDITIONALLY AUTHORIZING THE
CITY MANAGER TO EXTEND, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY, THE EXISTING
PROFESSIONAL SERVICES AGREEMENT WITH THE
CERTIFIED PUBLIC ACCOUNTANT FIRM OF COOPERS &
LYBRAND WHICH UTILIZES THE MINORITY -OWNED
CERTIFIED PUBLIC ACCOUNTANT FIRMS OF SANSON,
KLINE, JACOMINO & CO. AND W. B. KOON & CO.,
FOR AUDITING SERVICES TO THE CITY FOR TWO
ADDITIONAL FISCAL YEARS ENDING
SEPTEMBER 30, 1988; ALLOCATING FUNDS THEREFOR
NOT TO EXCEED $175,000 FROM SPECIAL PROGRAMS
AND ACCOUNTS, SPECIAL SERVICES, EXTERNAL
AUDITING SERVICES FOR EACH OF THE TWO FISCAL
YEARS DURING THE LIFE OF SAID EXTENDED
AGREEMENT; PROVIDING THAT THERE BE TECHNICAL
COMPLIANCE WITH THE CITY CODE REQUIREMENTS,
AS APPROVED BY THE CITY ATTORNEY.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager is hereby authorized to
! execute an amendment in a form acceptable to the City Attorney,
an Agreement between the City of Miami and the Certified Public
j Accountant firm of Coopers & Lybrand which utilizes the minority -
owned Certified Public Accountant firms of Sanson, Kline,
' Jacomino & Co. and W. B. Koon & Co., for auditing services to the
City thereby extending said Agreement for two additional fiscal
years ending September 30, 1988. The herein authorization is
conditioned upon there being 20% participation in the services to
be performed under the herein extended agreement by the latter
firm (W. B. Koon & Co.) and upon the further condition that there
be no reduction in the percentage of participation by the former
firm (Sanson, Kline, Jacomino & Co.) Funds therefor not to
exceed $175,000 are hereby allocated from Special Programs and
Accounts, Special Services, External Auditing Services for each
of the two fiscal years during the life of said extended
Agreement.
CITY COMMISSION
MEETING OF
JUL 10 1986
8F-548;
)N No.
V
Section 2. Before execution of any contract extending
the term of the existing professional services agreement, there
shall be technical compliance with applicable provisions of the
City Code, said compliance being subject to the approval of the
City Attorney.
PASSED AND ADOPTED this loth day of JULY 1986.
XAVIER L. SUA89Z, MAYOR
ATTES
a
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
//
TO FORM AND CORRECTNESS:
LUCIA A. DOUG
CITY ATTORNEY
RFC/bss/rr/M169
86-548,
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CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO. The Honorable Mayor and
Members of the City Commission
FROM:
Cesar H. Odio11101
City Manager
DATE: J U L 1 1988 FILE:
SUBJECT: Agenda Item Meeting
of July 10, 1986
REFERENCES:
ENCLOSURES:
It is recommended that the attached resolution
authorizing the City Manager to extend the existing
professional services agreement with the group of
Certified Public Accountant firms of Coopers & Lybrand,
San son , Kline, Jacomin o & Co., and W. B. Koon & Co.,
for auditing services to the City of Miami for the
fiscal years ending September 30, 1987 and 1988, with
funds therefor not to exceed $175,000 for any fiscal
year during the life of said agreement allocated from
Special Programs & Accounts, External Auditing
Services, be approved.
Resolution No. 82-63 authorized the City Manager to enter into a
five year professional services agreement with a group of
Certified Public Accountant firms composed of Coopers & Lybrand,
Sanson, Kline, Jacomino & Co., and W. B. Koon & Co. This team
serves as the Ci ty' s In depen den t External Auditors. 'Florida
Statutes requires the City to have an independent audit performed
annually.
The attached proposed resolution is requesting a two year
extension to the present contract for the following reasons:
It is important to have as auditing firms those that are
familiar with the City organization before and after the
extensive reorganization the City is going through. Such
knowledge will facilitate ascertaining that such changes
have been correctly accounted for in the various funds of
the City.
Because the City is in the process of upgrading its EDP
systems, the auditors need to be knowledgeable in both the
old and new system. The current team will be able to
evaluate the upgraded system versus the old system for the
appropriate level of internal controls. A first year
engagement for a new auditing team would require extensive
training in the Ci ty' s accounting system and procedures. To
additionally learn about the previous EDP system would be an
extraordinary burden .
8b--548',-
24
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Honorable Mayor and Members
of the City Commission
Page - 2 -
Bond rating agencies have indicated their concern about
turnover of administrative officials. Maintaining auditors
for two additional years would provide additional comfort to
rating agencies as to stability and continuity.
These three accounting firms meet the Ci ty' s Minority/Women
Procurement Policy with 42 1/2% Hispanic and 15% Black
participation . Total minority participation is 57 1/2%.
The annual fixed fee of $175,000 since 1981 will remain the
same. If this extension is granted there would be no
escalation in cost.
cc: Law Department
86-S48�-