HomeMy WebLinkAboutR-86-0527J-86-593
RESOLUTION NO. 86--527}
A RESOLUTION AUTHORIZING THE ISSUANCE OF
A REQUEST FOR PROPOSAL, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR THE
LEASE OF APPROXIMATELY 1,375 SQUARE FEET
OF PROPERTY SITUATED IN THE CITY OF
MIAMI'S LUMMUS PARK FOR THE PURPOSE; OF
COLLECTING, PRESERVING AND MAINTAINING
HISTORICAL DATA OF-MIAMI AND PROVIDING
HISTORICAL ENRICHMENT TO THE COMMUNITY.
WHEREAS, Section 53(d) of the City of Miami Charter entitled
"Sales and Leases of Real Property" provides for the disposition
of real property owned by the City and any such disposition shall
be conditioned upon compliance with the provisions of this
section; and
WHEREAS, Section 53(d) of the Charter requires competitive
bidding procedures to be followed with respect to the disposition
of real property owned by the City; and
WHEREAS, the City owns approximately 1,375 square feet of
land, situated in the City of Miami's Lummus Park; and
WHEREAS, by Resolution 85-1236 the City approved in
principle a study outlining plans for redevelopment along the
Miami River, including Lummus Park; and
WHEREAS, such redevelopment plans are curently being
implemented; and
WHEREAS, the City desires to invite proposals for the
purpose of collecting, preserving and maintaining historical data
of Miami and providing historical enrichment to the community;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to issue a
Request for Proposals, in a form acceptable to the City Attorney,
for the lease of approximately 1,375 square feet of property
CITY COMMISSION
MEETING OF
JUL i 1986
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situated in the City of Miami's Lummus Park for the purpose of
collecting, preserving and maintaining historical data of Miami
and providing historical enrichment to the community.
PASSED AND ADOPTED this loth day of JULY , 1986.
XAVIER L. SUA , MAYOR
ATTE
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROV�Aq TO FORM AND
CORRE NE :
LUCIA A. DOUG
CITY ATTORNEY
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86-527; .
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and DATE: FILE:
Members of the City
Commission SUBJECT: RFP for Lummus Park
FROM: 1 REFERENCES:
Cesar H. Odio
City Manager
ENCLOSURES:
It is recommended that the City Commission
adopt thRlattached resolution authorizing
issuance of a request for proposals
for the lease of approximately
1,375 square feet of property
situated in the City of Miami's
Lummus Park, for the purpose of
collecting, preserving and
maintaining historical data of
Miami and providing historical
enrichment to the community.
Resolution 85-1236 passed December 19, 1985, approved in
principle the "NW North River Drive Design Study" outlining plans
for redevelopment along the Miami River. Included in the study
were plans to improve Lummus Park.
The redevelopment process is already in progress and the Public
Works Department has already awarded the bid for highway
improvement along North River Drive, to be financed by highway
bonds funds. Part of these funds will be repaid principally from
the Property & Lease Management Enterprise fund.
In view of the foregoing and as part of the move for
redevelopment along the Miami Riverfront, it is necessary that a
resolution be passed authorizing the issuance of a request for
proposals for lease of property in Lummus Park, for the purpose
of collecting, preserving and maintaining historical data of
Miami and providing historical enrichment to the community.
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86-52'7:
July 10, 1986
Resolution #
REQUEST FOR PROPOSALS
for lease of the recreation
building in Lummus Park
CITY OF MIAMI
Xavier L. Suarez, Mayor
Miller Dawkins, Vice Mayor
J.L. Plummer, Commissioner
Joe Carollo, Commissioner
Rosario Kennedy, Commissioner
Cesar H. Odio, City Manager
Prepared by:
Property & Lease Management Division
General Services Administration
Proposals due: 2:00 pm July 31, 1986
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Request For Proposals
Table of Contents
I. Public Notice/Aviso Publico
II. Overview
A Summary
8 Requirements
III.• Instructions to Proposers
IV. Declaration
V. Proposal
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PUBLIC NOTICE
SECTION I
The City of Miami (the "City") is offering to lease approximately
1,375 square feet of property, consisting of the building,
situated in Lummus Park ("Property"), (see Exhibit 1).
The use of the Property shall be for the purpose of collecting,
preserving, and maintaining historical data of Miami, and to
implement historical awareness and educational programs,
providing cultural enrichment to the community.
Proposal packets can be obtained from the City of Miami Clerk,
3500 Pan American Drive.
Sealed proposals shall be submitted to the Office of the City
Clerk of the City of Miami located on the first floor of the
Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami,
Florida 33133 on or before 2:00 PM, July 31, 1986.
Any questions pertaining to this Request for Proposals may be
directed to Albert J. Armada, Property & Lease Manager, Property
& Lease Management, 1390 NW 20 Street, Miami, Florida 33142 or
by telephoning (305) 579-6318.
The City Manager of the City of Miami, Florida, reserves the
right to cancel this Request for Proposals before the opening of
proposals, to accept any proposal deemed to be in the best
interest of the City, to waive any irregularity in any proposal
and to reject any and all proposals.
Cesar H. Odio
City Manager
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AVISO PUBLICO
La Ciudad de Miami esta ofreciendo el arrendamiento de 1,375 pies
cuadrados de propiedad situada en Lummus Park, (vea Exhibits 1 &
2).
E1 use de esta propiedad sera para recoger, conservar, y guardar
datos historicos sobre la ciudad de Miami.
Informacion sobre este arrendamiento estara disponible en las
Oficinas del Secretario Municipal de la Ciudad de Miami, 3500 Pan
American Drive.
Las propuestas selladas deberan ser sometidas a: las Oficinas
del Secretario Municipal de la Ciudad de Miami, situadas en el
primer piso del Ayuntamiento de Miami, 3500 Pan American Drive,
Dinner Key, Miami, Florida 33133, no mas tardar del 31 de Julio
a las 2:00 PM.
Cualquier pregunta relacionada con esta propuesta puede dirigirse
a Albert J. Armada, Property & Lease Manager, Property & Lease
Management, 1390 NW 20 Street, Miami, Florida 33142, telefono
(305) 579-6318.
E1 Administrador de la Ciudad de Miami, Florida, se reserva el
derecho de cancelar esta peticion de propuestas antes de la
apertura de dichas propuestas. Tambien el Administrador se
reserva el derecho de aceptar la mejor propuesta que considere.en
el mejor interes para la Ciudad, pasar por alto Cualquier
irregularidad y rechazar alguna o todas las propuestas
presentadas.
Cesar H. Odio
City Manager
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OVERVIEW
SECTION II
A Summary
The City of Miami, Florida (the "City"), is soliciting sealed
proposals to lease approximately 1,375 square feet of property,
situated in Lummus Park, for the purpose of collecting,
preserving, and maintaining historical data of Miami, and to
implement historical awareness and educational programs,
providing cultural enrichment to the community. (see Exhibits 1
& 2).
The proposed lease agreement (the "Lease"), will have an initial
term of approximately 62 years, beginning on the date of the
execution of the Lease and expiring on July 26, 2048.
The Lease shall be awarded to the responsible and responsive
proposer whose proposal offers the City the highest total
compensation for the Lease (the "Successful Proposer").
The City Manager reserves the right to cancel this Request for
Proposals before the opening of proposals, to waive any
irregularities in any proposal and reject any or all proposals
and readvertise.
Sealed proposals shall be submitted to the Office of the City
Clerk of the City of Miami, located on the first floor of the
Miami City Hall, 3500 Pan American Drive, Dinner Rey, Miami,
Florida 33133 on or before 2:00 PM, July 31, 1986.
Any questions pertaining to the Request for Proposal may be
directed to Albert J. Armada, Property and Lease Manager, 1390 NW
20 Street, Miami, Florida, 33142 or by telephoning (305) 579-
6318.
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B Requirements
Successful Proposer will be required to propose a guaranteed
minimum yearly return to the City to be paid in advance,
excluding any real estate taxes levied against the premises,
which are to be paid by Successful Proposer. Additional
consideration may be offered to the City of Miami in conjunction
with the foregoing minimum guarantee. Also, in the event that
changes to the use of the property which may require City
Manager's approval are granted to Lessee, additional
consideration as may be mandated by the City Manager shall be
required.
Successful Proposer will be required to provide insurance
coverage at limits designated by the City. The policy shall name
the City as an additional insured, and a copy of the certificate
shall be filed with the City when a lease is executed.
Successful Proposer will be required to submit a narrative in
support or explanation of the overall program proposed. The
narrative must follow the instruction in Section V, entitled
PROPOSAL, subsection (2).
Successful Proposer will be required to submit a narrative in
support or explanation of the proposers experience in the
overall program proposed. The narrative must follow the
instructions in Section V, entitled PROPOSAL, subsection (3).
Successful Proposer agrees that no construction, repairs,
alterations or improvements may be undertaken upon the demised
premises unless the plans:
1 Be first submitted to Property & Lease
Management, for presentation and review by
all Departments and Offices with
jurisdiction, and
2 Be approved by the City Manager of the City
of Miami, Dade County, Florida, and
3 Be in compliance with all State, County' and
City rules and regulations, and any other
agency that may have jurisdiction in these
matters.
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Successful Proposer will be required to pay all costs, including
but not limited to appraisals, surveys and advertising expenses
incurred by the City in the process of this solicitation of
proposals.
Successful Proposer will also be responsible for all utility
charges incurred in their operations, including but not limited
to electricity and water charges.
Successful Proposer agrees that construction, repairs,
alterations, improvements or maintenance to the leased area,
and/or other areas owned by the City and used by Successful
Proposer in conducting activities is at the sole expense of
Lessee and shall become the property of the City upon expiration
of the agreement. Upon completion, the paid invoices, receipts
and other such documents shall be submitted to the City Manager.
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INSTRUCTIONS TO PROPOSERS
SECTION III
1. SUBMISSION OF PROPOSALS: Submit proposals consisting
of sections:
a) "Declaration"
b) "Proposal
Where forms are furnished as titled above, please
complete per the form's instructions and submit same.
Additional documentation submitted by the Proposer
relating to any one of the sections should be attached
to the completed form where applicable.
Whether forwarded by mail or personally delivered, the
envelope must be received by the Office of the City
Clerk, City of Miami City Hall, 3500 Pan American
Drive, Dinner Key, Miami, Florida 33133, prior to the
date and time stated in the Public Notice.
2. QUALIFICATIONS: Prospective proposers shall have no
record of pending lawsuits, criminal activities, etc.,
and shall not have conflicts of interests which can be
of embarrassment to the City of Miami. This latter
qualification may be satisfied by submission of a
notarized affidavit to the effect with the proposal
submission.
3. ONE PROPOSAL: Only one Proposal from a non-profit
corporation under the same or different names, will be
considered. If it is found that a Proposer is
interested in more than one proposal, all proposals in
which such a Proposer is interested will be rejected.
4. PRICE PROPOSAL: Prices shall be stated in both words
and figures in the appropriate places in the Proposal
form. In the event that there is a discrepancy between
the price written in words and the price written in
figures, the former shall govern.
5. SIGNATURE OF PROPOSER: Prospective proposer must sign
the Proposal in the space provided for signatures.
The signature required is the officer, officers, or
individual authorized by its by-laws or the Board of
Directors, with official corporate seal affixed
thereto.
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6. PERFORMANCE BOND: The City reserves the right to
demand of the Successful Proposer a performance bond in
the amount sufficient to guarantee faithful performance
of the terms and conditions of the lease agreement. A
cash deposit with the City will meet this requirement.
7. REJECTION OR ACCEPTANCE OF PROPOSALS: The right is
reserved by the City of Miami to waive any
irregularities in any proposals, to reject any or all
proposals, or to readvertise for proposals, if desired.
8. AWARD: The Lease shall be awarded to the responsible
and responsive Successful Proposer, whose proposal
offers the City the highest total compensation for the
Lease (the "Successful Proposer").
The Successful Proposer will receive an official letter
from the City of Miami notifying him of the acceptance
of this proposal and awarding him the privilege of
executing a Lease to be prepared by the City.
Any proposal which is incomplete, conditional, obscure
or which contains irregularities of any kind, may be
cause for rejection of the proposal. In the event of
default of the Successful Proposer, or his refusal to
enter into the City of Miami contract, the City
reserves the right to accept the proposal of any other
proposer or readvertise using the same or revised
documentation, at its sole discretion.
9. WITHDRAWAL OF PROPOSAL: Any proposal may be withdrawn
prior to the final t me for receipt, as scheduled in
the Public Notice.
10. INTERPRETATION -OF PROPOSAL DOCUMENTS: Each prospective
proposer shall thoroughly examine the proposal
documents and judge for himself all matters relating to
the location and character of the services he agrees to
perform. If the proposer should be of the opinion that
the meaning of any part of the proposal documents is
doubtful, or obscure, or contains errors or omissions,
he will be provided the opportunity to request
clarification from Property & Lease Management.
11. PROTECTION OF RIGHTS OF CITY: The City Manager
reserves the right to include in any contract document
such terms and conditions as he deems necessary for the
proper protection of the City of Miami, (see Exhibit
3) .
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12. The City reserves the right to require submission of
the following documents:
Business if proposal is made by an established business
firm
a) Balance sheet less than ninety (90) days old
b) Current Income and Expense Statement
c) Business Income Tax Reports for the last three (3)
years
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DECLARATION
SECTION IV
TO: Cesar H. Odio
City Manager
City of Miami, Florida
Submitted day of
, 1986.
The undersigned, as proposer (herein used in the masculine
singular, irrespective of actual gender and number) declares that
the only persons interested in this proposal are named herein,
that no other person has any interest in this proposal or in the
lease to which this proposal pertains, that this proposal is made
without connection or arrangement with any other person, that
this proposal is in every respect fair, in good faith, without
collusion or fraud, and that this proposal is made for non-profit
purposes.
The proposer further declares that he has complied in every
respect with all the Instructions to Proposers issued prior to
the opening of proposals, and that he has satisfied himself fully
relative to all matters and conditions of the 'lease to which the
proposal pertains.
The proposer proposes and agrees, if this proposal is accepted,
he will execute an appropriate City of Miami document for the
purpose of establishing a formal contractual relationship between
him and the City of Miami, Florida, for the performance of all
requirements to which the Proposal pertains.
The proposer states that the proposal is based upon the Request
for Proposals issued by the City, dated June 12, 1986, for the
lease of approximately 1,375 square feet of property located in
Lummus Park.
Signature
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PROPOSAL
SECTION V
TO: Office of the City Clerk
City of Miami, Florida
ATTENTION: Property and Lease Management
(1) The undersigned hereby makes a proposal for a lease
agreement of 62 years from the City of Miami, Florida for the
lease of approximately 1,375 square feet situated in Lummus Park.
(2) Describe in your format and attach to the last page of this
PROPOSAL form, labeled "Attachment A", a narrative in support or
explanation of the overall program proposed describing your
activities, to include but not be limited to the following:
PART I PROGRAM NARRATIVE AND IMPLEMENTATION PLAN
A. Narrative Description of the Project
Provide a detailed narrative description of the
project including the following:
1. Describing the goals and purpose(s) of the
project;
2. Identifying the individuals and/or groups to
be served (target group), and defining the
requirements for eligibility;
3. Identifying the geographical area of service;
4. Identifying the activities that the project
will be providing and describing the nature
and extent of those activities, as well as any
special features that you feel should be
mentioned;
5. Identifying the expected outcome(s) of the
project on the participants and/or community.
B. Measurable (Quantitative) Objectives
Specifically quantify the objectives to be
achieved, which include:
1. Identifying the specific segment of the target
group to be served in each activity;
2. Estimate the number of target group
participants to be served in each activity;
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3. Identifying the specific service to be
provided in each activity;
4. Estimate the frequency of the activities to be
provided;
5. Specify the time period in which each
activity/objective will be achieved.
PART II ORGANIZATION
A. Provide a list of all members and employees broken
down by name, age, sex, ethnic status, and
position held.
PART III PROGRAM MANAGEMENT
A. Describe in detail the policies and procedures
that will be used regarding membership and
employees including descriptions of the following:
1. Eligibility
2. Hiring and termination procedures
3. Equal Employment Opportunity procedures and
assurances
4. Affirmative Action procedures
5. Scheduled activities for the community
6. Grievances and Abuses
B. Describe in detail the internal monitoring system
that will be used to insure that the project will
meet its goals and objectives, including the
following:
1. Setting performance standards for the
measurement of each activity;
2. Developing a method for comparing the
performance against the standards set;
3. Performing a follow-up of corrective actions;
4. Developing the required forms to record
activities;
5. Submitting status reports.
(3) Describe in your format and attach to the last page of
"Attachment A" made part of the PROPOSAL, labeled "Attachment B",
a narrative in support or explanation of the Proposer's
experience in collecting, preserving, and maintaining historical
data of Miami, and implementing historical awareness and
educational programs, providing cultural enrichment to the
community, to include but not be limited to the following:
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PART I PROPOSER'S EXPERIENCE
A. Narrative description of the proposer's experience
and/or of key personnel involved in the overall
program proposed.
PART II PROFESSIONAL REPUTATION
A. Narrative description of the professional
reputation of the Proposer and/or of key personnel
involved in the overall program proposed.
(4) The bidder is expected to propose a minimum rent guarantee,
to be paid in advance, excluding any real estate taxes levied
against the premises which are to be paid by the successful
proposer, and labeled "Attachment B". Any additional
consideration offered to the City of M�-ami in conjunction with
the minimum rent guarantee should be clearly and fully defined in
"Attachment B".
(5) It is expressly understood that the City of Miami reserves
the right to accept or reject any and. all proposals, and it is
further understood, that acceptance of any proposal and
corresponding agreement is subject to the approval of the City
Commission.
(6) The undersigned expressly authorized the City of Miami to
solicit and obtain information and verification from any source
named in or in connection with this proposal.
THIS BID PROPOSAL SUBMITTED BY
(Name of Non -Profit Corporation)
(Address of Non -Profit Corporation)
(Signature)
(Signature)
(Title)
(Title)
(Please attach a Corporate Resolution and affix Corporate Seal
here and on the Corporate Resolution)
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TERMS AND CONDITIONS
TO BE CONSIDERED IN THE
LEASE AGREEMENT
INSURANCE
The Lessee shall maintain during the term of the Lease Agreement
the following insurance:
A General Liability Insurance on a Comprehensive General
Liability coverage form or its equivalent, with a
combined single limit of at least One Million
($1,000,000) Dollars for bodily injury and property
damage liability. Products and completed• operations
coverage, personal injury, contractual liability, and
premises medical payments coverages shall be included.
The City shall be named as an Additional Insured.
B. Automobile Liability Insurance covering all owned, non -
owned and hired vehicles in amounts of not less than
$100,000 per accident and $300,000 per occurrence for
bodily injury and $25#000 property damage.
C. All Risk Property insurance coverage on a replacement
cost basis for real and personal property located on the
designated premises leased to the Lessee by the Lessor.
The City shall be named as a named Insured on such
policy.
D. The policy or policies of insurance required shall be
written in a manner such that the policy or policies may
not be canceled or materially changed without sixty (60)
days advance written notice to the Lessor. Written
notice shall be sent to the Risk Management Division,
Department of Finance.
Evidence of compliance with the insurance requirements shall be
filed with the Risk Management Division of he City of Miami prior
to execution of the Lease Agreement and each renewal. Such
insurance shall be subject to the approval of the Risk Management
Division. All insurance policies required must be written by a
company or companies rated at least "A" as to management and
Class "X" as to financial strength, in the latest edition of the
Best's Insurance Guide, published by Alfred M. Best Company,
Inc., 75 Fulton Street, New York, N.Y. Compliance with the
foregoing requirements shall not relieve the Lessee of its
liability and obligations under this section or under any other
portion of the Lease Agreement.
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INDEMNIFICATION
Lessee covenants and agrees that it shall indemnify, hold
harmless, and defend the Lessor from and against any and all
claims, suits, action, damages or causes of action arising during
the term of the lease agreement for any personal injury, loss of
life, or damage to property sustained in or about the leased
premises, by reason of or as a result of the Lessee's occupancy
thereof, and from and against any orders, judgments or decrees
which may be entered thereon, and from and against all cost,
attorney's fees, expenses and liabilities incurred in and about
the defense of any such claim and the investigation thereof.
DAMAGES OR LOSS TO LESSEE S PROPERTY
Lessee releases the Lessor from any and all liability, cost or
expenses for damage, or loss to the Lessee's property for any
cause whatsoever. Fencing around the premises and security are
the sole responsibility of the Lessee.
UTILITIES
Lessee shall pay for all utilities consumed on the premises as
well as connection and installation charges thereof and waste
collection, if any.
ASSIGNMENT AND SUBLETTING OF PREMISES
Lessee shall not, at any time during the term of the lease
agreement, sublet any part of the premises, or assign the lease
agreement or any portion or part thereof, except and by virtue of
written authorization granted by the City Manager to the Lessee.
EXAMINATION OF PREMISES
Lessee agrees to permit the Lessor's City Manager or his designee
to enter upon the leased premises at any time for any purpose the
Lessor deems necessary to, incidental to or connected with the
performance of the Lessor's duties and obligations hereunder or
in the exercise of its rights or functions.
RULES AND REGULATIONS
Lessee agrees that it will abide by any and all rules and
regulations pertaining to the use of the leased premises which
are not in effect, or which may at any time during the term of
the lease agreement be promulgated.
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DEFAULT PROVISION
In the event that Lessee shall fail to comply with each and every
term and condition of the lease agreement or fails to perform any
of the terms and conditions contained herein, then Lessor, at its
sole option, upon thirty (30) days written notice to Lessee may
cancel and terminate the lease agreement, all advances,
improvements or other compensation shall be forfeited by Lessee
not as a penalty but as liquidated damages.
NON-DISCRIMINATION
Lessee agrees that there will be no discrimination against any
person on account of race, color, sex, religious creed, ancestry,
national origin, mental or physical handicap in the use of the
demised premises and the improvements thereon. It is expressly
understood that upon presentation of any evidence of
discrimination the Lessor shall have the right to terminate the
lease agreement.
AWARD OF AGREEMENT
Lessee warrants that it has not employed or retained any person
employed by the Lessor to solicit or secure the lease agreement
and that it has not offered to pay, paid, or agreed to pay any
person employed by the Lessor any fee, commission, percentage,
brokerage fee, or gift of any kind contingent upon or resulting
from.the award of making the lease agreement.
CONFLICT OF INTEREST
Lessee covenants that no person under its employ who presently
exercises any functions or responsibilities in connection with
the lease agreement has any personal financial interests, direct
or indirect, in the lease agreement. The lessee further
covenants that, in the performance of the lease agreement, no
person having such conflicting interest shall be employed. Any
such interests on the part of the Lessee or its employees must be
disclosed in writing to the Lessor.
Lessee is aware of the conflict of interest laws of the City of
Miami (Miami City Code Chapter 2, Article V), Dade County,
Florida (Dade County Code, Section 2-11.1) and the Florida
Statutes, and agrees that it will fully comply in all respects
with the terms of said laws.
Lessee, in the performance of the lease agreement, shall be
subject to the more restrictive law and/or guidelines regarding
conflict of interest promulgated by federal, state or local
government.
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INDBPENDBNT CONTRACTOR
Lessee and its employees and agents shall be deemed to be
independent contractors, and not agents or employees of Lessor,
and shall not attain any rights or benefits under the Civil
Service or Pension Ordinances of City, or any rights generally
afforded classified or unclassified employees; further it shall
not be deemed entitled to the Florida Workers Compensation
benefits as an employee of Lessor.
MINORITY PROCUREMENT COMPLIANCE
Lessee acknowledges that it has been furnished a copy of
Ordinance No. 10062, the Minority and Women Business Affairs
Procurement Program Ordinance of the City of Miami, and agrees to
comply with all applicable substantive and procedural provisions
therein, including any amendments thereto.
COMPLIANCE WITH FEDERAL. STATE AND LOCAL LAWS
Both parties shall comply with all applicable laws, ordinances
and codes of federal, state and local governments.
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