Loading...
HomeMy WebLinkAboutR-86-0655J-86-648 RESOLUTION NO. g�;•"'6S`�F� A RESOLUTION APPROVING GUIDELINES FOR IMPLEMENTATION OF THE FIRST SOURCE HIRING ORDINANCE ADOPTED SEPTEMBER 12, 1985, AND PROVIDING FOR APPLICATION OF THE ORDINANCE DURING THE NEXT SIX MONTHS TO CONTRACTS REQUIRING CITY COMMISSION APPROVAL AND/OR LOANS GRANTED BY MIAMI CAPITAL DEVELOPMENT CORPORATION. BE IT RESOLVED BY THE COMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission approves the guidelines established by the City Manager and set forth in the attached memorandum, for implementation of the First Source Hiring Ordinance adopted September 12, 1985. Section 2. During the next six months, the First Source Hiring Ordinance shall apply only to contracts requiring City Commission approval and/or loans granted by Miami Capital Development Corporation. PASSED AND ADOPTED this 24thday of JULY , 1986. ��?RATTY tnaI ---'City Clerk PREPARED AND APPROVED BY: ROBERT F. CLA C Chief Deputy City Attorney APPROVED A 0 0 FORM AND CORRECTNESS: LUCIA A.'IAvUV City Attorney XAVIER L. SLJMEZ MAYOR CITY COMMSSION MEETINO OF JUL 44 1950 ESOLUTION No. 86 1 L 2: CITY OF MIAMI, FLOIRIOA INTEROFFICE MEMORANDUM r The Honorable Mayor and Members of DATE: JUL 8 1986 RILE: to. the City Commission SUNJECT: Resolution Approving Guidelines for implemen- tation of the First FROM, REFERENCES: Source Hiring Ordinance Cesar H. Odio City Manager ENCLOSURES: city Col;imission Agenda tP Item --July 24, 1986 It is recommended that the City Commission adopt the attached Resolution which approves the guidelines for implementation of the First Source Hiring Ordinance, and providing for application of the Ordinance during the next six months to contracts requiring City Commission approval and/or loans granted by Miami Capital Development Corporation. This memorandum provides a status report on implementation of the City of Miami's First Source Hiring Ordinance and includes recommended guidelines for implementation of the Ordinance. BACKGROUND The First Source Hiring concept has been successfully implemented in several cities throughout the country as a viable means of providing employment opportunities for unemployed or underemployed persons. This is accomplished by coordinating various development projects with training and employment programs, thereby providing job placement opportunities for persons so qualified. More specifically, jobs created as a result of service contracts for facilities, services and/or receipt of grants and loans are subject to first being filled by participants of City of Miami training and employment programs, 'and/or other residents of the City of Miami. The positions most often filled are entry-level. In other jurisdictions where the concept has been employed, it has been voluntary in nature. In addition, it usually applies to economic development projects and/or loans, and in some cases applies only to smaller contracts. On the other hand, the City of Miami ordinance is unique in that it encompasses a broader range of contracts and REQUIRES First Source agreements be negotiated prior to executing a contract with the City unless an agreement is found to be infeasible by the City Manager, and approved for exemption by the City Commission. In all cases, the First Source can be of substantial benefit to contractors in finding entry level employees. Benefits range from providing training at no cost to the contractor, 8E-65ri r"`N To% The Honorable Mayor and - 2 - Members of the City Commission to paying a portion of wages, to tax credits for newly created addition, obs job filled with employees from certain neighborhoods. applicants are recruited, screened and referred to the contractor free of charge. Overview of City Commission Action Following is a chronology of key legislative action taken by the City Commissions *November 16, 1983, the City Commission adopted Motion 83-1018, which expressed the Commission's intent to utilize the First Source hiring concept. *July 13, 1984, the Commis visor y Committee sion adopted Rerecommend 84policy implementation by which for established an the City in this regard. ed Resolution which *July 18, 1985, the Commission executeanagreement with the,Private authorized the City Managerent and Industry Council of South Florida/South Florida Employment Training Consortium (PICSFETC inoorderntify special to implement First eSource s and responsibilities of the PK / hiring agreements: *September 19, 1985, Ordinance 10032 was adopted, which and ovides the es for implementation of the First Source Hiring gem PIC/SFETC as the City's authorized representative in negotiating First Source Hiring Agreements with individuals and/or organizations ult in the creation of with City contracts which would res new/permanent jobs. Contracts were defined to include service e ices Resolutions and Ordinance are attacheddas Att Attachment I.ants and loans. Resolution _Role of the PIC/SFETC The PIC/SFETC is the organization through which all through the able employment and training funds (largely promulgated Training Partnership Act (JTPA)) for Dade and Monroe counties are administered. These funds include on the job training wages which provide an incentive for employees to hire trainees. The PIC/SFETC allocates these funds to a number of program operators, nclional the City of Miami (and other jurisdictions), institutions, and various private not for profit agencies. In addition, the PIC/SFETC provides intake, assessment, and referral of applicants for all program operators. The City of Miami currently operates two (2) programs utilizing PIC/SFETC funds: (1) Miami Job Development Program, through the To: The Honorable Members of the Mayor and 2 City Commission ition, job to paying a portion of wag es, to tax credits for newly created jobs ad filled with employees from certain neighbor rred to in the d contractor applicants are recruited, screened an free of charge. Overview of CityCommission Action is a chronology of key legislative action taken by the City Following Commission: 16 1983, the City Commission adopted Motion 83-1018, which *November intent to utilize the First Source hiring expressed the Commission's concept. the Commission adopted Resolution 84'Ol8 �y which *July 131 1984, Committee to recommend P established an Advisory regard. the City in this reg implementation by which *July ut 18, 1985, the Commission adopted R reement with heion �Private J y Manager to execute an ag and authorized the City South Florida/South Florida Employment, Industry Council of PIC SFETC), to identify special duties and Training Consortium ( / SFETC in order to implement First Source responsibilities of the PIC/ hiring agreements: , which provides for A reement and names the *September 19, 1985, Ordinance 10032 was adopted 's authorized representative in negotiating implementation of the First Source Hiring anizations PIC/SFETC as the City the creation of First Source Hiring Agreements with individuals and/or org with City contracts which would result in The nent jobs. Contracts were decants tandlnloans. service new/perms facilities, services and 9 contracts, Resolutions and Ordinance are attached as Attachment • Rol Of t_he PIC SFETC anization through which all available The PIC/SFETC is the funds (largely promulgated through the Job employment and training for Dade and Monroe c u ese which are Training Partnership Act (JTPA)) job training 9 administered. These funds include on the j The PIC/SFETC provide an incentive for employees to hire trainees• s these funds to a number of program operators, including allocate and other jurisdictions), educational the City of Miami ( private not for profit agencies. In institutions, and various p assessment, and referral of addition, the forpallSFETc provides p o9r� operators intake, applicants operates two (2) programs utilizing The City of Miami currently ment Program, through the PIC/SFETC funds: (1) Miami Job Develop 3 To: The Honorable Mayor and mmission Members of the City and places approximately Department of Personnel (2)a The Ove town sJobs Program, through the 250 persons per year. Develo ment, recently received a small grant Department of Community p ould cover 10 of approximately 350 placements of $24,000 which wprimarily operated completed annually. The Overtown Jobs Program is with Community Development Block Grant funds. The PIC/SFETC currently negotiates First Source Hiring agreements on z. behalf of Metropolitan Dade County for economic development contrac s (from small business loans to Indus t Wer rnegotiatedevenue bond and aimplemented addition, First Source agreement with the Biscayne Bay Marriott Hotel and others. An agreement between the City of Miami and PIC/SFETC had been ending drafted (Attachment II), however, has not been executed p development of administrative procedures within the City of Miami for implementation of the First Source. RECOMMENDATIONS FOR IMPLEMENTATION eement _.%- nrr/QVRTC and Coordination Ni a. as with Community Based Organizations uding reports Our examination of material jurisdictions, osdictions s indicate thatthe lt a PIC/SFETC on the experience of otherr rce is probably best suited the fact that the PIC/SFETCo negotiate the City's Fcontrolsu all Agreements. This is due to primary incentive) that would be training funds (which provide the p in utilized in this effort. However, we recommend the following for order to provide comprehensive coverage and maximume created through City residents to take advantage of jobs that may First Source Agreements. to We recommend that the agreement with the the PCityFEin advertising g TC be redrafted job involve the various CBOscomendavailable This recommendation is opportunities that may expansion of the consistent with our previous widiscussions e. siThe regarding currently serves Overtown Jobs Program citywide. continues ,to be provided to residents citywide, though priority Overtown residents. We have ini fateThity-isenet orktwork 1will enable other target areas throughout the of ntial First Source agreements to be information resulting from p he channeled through the Jobs Provo services by utilizing ides Tfor the his weffective orking lminates t delivery of cost of additional staff acentral information source. It is further recommended that where appropriate, priority be given to residents of the neighborhood in which a project is occurring. 8 C -f; Z f;;, To: The Honorable Mayor and - 4 Members of the City Commission fi. This would provide for compatibility with other minority participation plans, i.e., Southeast Overtown Park West Employment Plan, and the overall Minority Procurement Ordinance. t Administrative Procedures for Implementation It should be noted that the comprehensive nature of the City's First Source appears to be without precedent, in that it encompasses a broad range of contracts. Following is the list included in the Ordinance: *Service contracts for the procurement of services including professional services. *Facilities include all publicly financed projects --unified development projects, municipal public works and municipal improvements financed through public money, services, or the use of publicly owned property. ij{]3 *Services include public works improvements, facilities, professional services, commodities, supplies, materials and equipment. *Grants and Loans --include Urban Development Action Grants (UDAGs), Economic Development Agency construction loans, loans from Miami Capital Development, and all federal and state grants administered by the City of Miami. This list includes contracts that do not require City Commission approval. Therefore, it is recommended that during the first six months, implementation be applied to all contracts requiring City CTission approval and loans made through Miami Capital Development om Cor oration. This will enable staff to determine procedures for monitoring smaller contracts (not requiring Commission approval), and to evaluate the implementation of the procedures in effect. It is recommended that the coordination of the First Source occur in the Department of Community Development, due to the wide range of contracts .involved, and the Department's experience in administering -t and monitoring a wide range of grants and contracts. The following procedures would apply to all Departments administering - contracts covered by the First Source Ordinance. *First Source information should be included in bid packages and/or specifications. This information sheet would serve as farmal notification that the execution of contracts resulting in the .x creation of new/permanent jobs is conditioned on the negotiation of First Source hiring agreements unless found to be infeasible icy the City Manager. �E"'05 Ift is To: The Honorable Mayor and - 5 - Members of the City Commission *As contracts in any of the categories noted above are negotiated, Departments provide information on the contracts to the Department of Community Development which would review for sufficiency, then forward to the PIC/SFETC. it is important that the information provided give an accurate picture of the project to be undertaken and the number of jobs likely to be created. The information provided with vary dependent on the nature of the contract, however, at a minimum the following should be included: Name of and a dress ctf potential contractor; contract amount; purpose ; background information on the contractor; background information on the project to be undertaken; employment information --current and projected by type and number of positions. *PIC/SFETC would contact potential contractor, explain the determine Source, review the information on the proposed contract, with the potential contractor positions that could be included in a First Source Agreement. *If it is determined that there are positions that could be included in a First Source Agreement, the PIC/SFETC would prepare information profiles on these positions and forward these to the Department of Community Development. In addition, the PIC/SFETC proceeds with negotiating a First Source Agreement with the condition that execution of such depends on execution of the contract with the City of Miami. The PIC/SFETC would provide the draft agreement to the Department of Community Development, which in turn would forward to the administering Department. It should be noted that language would also be included in the contract with the City referencing the applicabilitYtof the First Source Agreement. he First Source Agreement would be en the city contract is executed, executed *The Department of Community Development and the PIC/SFETC would provide job announcements on the available positions tb the network of CBOs throughout the City target areas. The CBOs would in turn make referrals to the two City operated job placement programs-- Overtdwn Jobs Program and Miami Job Development Program. The City operated jobs programs will screen the clients then refer them to the PIC/SFETC for certification. Following certification, the PIC/SFETC will refer all qualified applicants back to the referring City operated job placement program. The placement program will refer the applicants to the contractor, who would actually make the determination on whether to hire the applicant(s). *In the event the City operated job placement programs are unable to refer applicants for First Source positions, the PIC/SFETC would provide the opportunity for not for profit operators serving City residents to refer clients. To: The Honorable Mayor and - 6 ' of the City Commission Members { *If it is determined that a First Source Agreement is not feasible, er be to the City git recommendation on the same would provided through the Department of Community Development for concurrence. approval Commission app i is recommended that contracts which require City by the Commission if the f; prior to execution be subject to waiver l First Source is infeasible. ! j Develo ment will provide oversight of *The Department of Community p It is Source might apply. all contracts to which the First be certified by the artment of l recommended that all contracts Community Development prior to award by the City Commiss on or Miami reviewed for j Capital Development Corporation as having been f the First Source. applicability o *At the time the Commision or Miami Capital awards a contract,totbe number of jobs to be created and the number and type of o the included in the First ig rce no 'obsement wouldwould be createdbe orthe ed t First Commission. Likewise. 7 Source would be infeasible, this information would be reported to the Commission. *The PIC/SFETC would monitor hiring and provide quarterly reports to the Department of Community Development. arthe ,nent would in city Manager turn provide reports to the administering Depment(s) and City Commission. The procedure outlined is intended as an overview, which we expect would need to be refined as we test implementation. In that regard, f in the we recommend that an oversightcommitteeo periodicallyosed of key to det rminefhow the administering Departmentsevent, implementation of the First Source is proceeding. In any workshops with the administering Departments should be scheduled as soon as it has been determined whether this course of action will be followed. The attached Resolution provides for approval of the guidelines detailed in this memorandum and applies implementation of the Ordinance during the next six made through Miamiacts reCapita 1 Development opment iring City Commission approval and loans Corporation. Enclosure 86—S59IN • - mom' �" �. ._�?' o-- = a �'.-. e .� Wit.,>. a .-.wr�i:X+:..:�