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Home My WebLink AboutR-86-0601J-86-632 7/23/86 RESOLUTION NO.S(;""(;0-I' A RESOLUTION AUTHORIZING AN INCREASE IN THE CONTRACT AMOUNT OF $430,528 IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA AND PNM CORPORATION DATED JANUARY 24, 1986 FOR THE CONSTRUCTION OF BAYFRONT PARK REDEVELOPMENT PHASE II SAID FUNDS TO BE PROVIDED FROM UDAG GRANT FUNDS ALREADY ALLOCATED TO THE BAYFRONT PARK PROJECT; FURTHER RATIFYING THE CITY MANAGER'S WRITTEN FINDING THAT THE HEREIN INCREASE RESULTED FROM EMERGENCY CIRCUMSTANCES BY AN AFFIRMATIVE VOTE OF TWO-THIRDS OF THE MEMBERS OF THE CITY COMMISSION, AND ADOPTING THE FINDINGS AND CONCLUSIONS SET FORTH IN THE PREAMBLE OF THIS RESOLUTION. WHEREAS, there exists a contract dated January 24, 1986 between the City of Miami, Florida and PNM Corporation for the construction of Bayfront Park Redevelopment Phase II; and WHEREAS, an increase in contract of $430,528 is required to cover the cost of additional water mains, storm drainage, sanitary sewers, hauling of fill and length of piling and modifications to the Light Tower; and WHEREAS, the City Manager has made a written finding that a valid emergency exists for the work to be done; and WHEREAS, the Directors of the Departments of Public Works and Development recommend the increase in contract to cover the additional costs, and WHEREAS, funds to cover the increase are available from money already allocated to the project. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. After a properly advertised public hearing, the finding of the City Manager set forth in the preamble to this resolution is hereby ratified by an affirmative vote of two- thirds of the City Commission, and adopted as if fully set forth in this section. C'rY 505-00910N MEETING OF Jul X4 . 1996ILI tESeIIlTION NII. v"'^"'V Section 2. The contract between the City of Miami, Florida and PNM Corporation for the construction of Bayfront Park Redevelopment Phase II dated January 24, 1986 is hereby increased by $430,528, with funds for the increase to be provided from monies already allocated to the project. Passed and adopted this24day of JULY 1986. ATTEST: PREPARED AND APPROVED BY: APPROVED A TO FORM & CORRECTNESS: D Y Y, CITY ATTORNEY CITY OF MIAMI. FLORIDA VIA ADDITIONAL INFORMATI INTEROFFICE MEMORANDUM AGENDA ITEM #4 TO Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager DATE July 23, 1986 FILE B-3205 SUBJECT. Revised Resolution and Memorandum - Item #4 Commission Meeting of July 24, 1986 REFERENCES: ENCLOSURES. I am sending you a revised resolution and memorandum relative to Commission Agenda Item #4 for July 24, 1986 Commission Meeting. The resolution pertains to an increase in contract for the Bayfront Park Redevelopment Phase II project and the resolution and memorandum have been revised to show that the funds for the increase are from UDAG Grant Funds that are explicitly allocated for use in Bayfront Park. The memorandum has also been revised to more clearly explain how an estimated $544,776 worth of extra work is to be completed with an $430,528 increase. Please substitute the revised resolution and memorandum for those supplied earlier. DWC:L .bf Res o tion and memorandum attached cc: Alberto Ruder 8(;-(;OIL CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM TO Honorable Mayor and DATE Members of the City Commission susJECT FROM REFERENCES Cesar H. Odio City Manager ENCLOSURES FILE. B-321 BAYFRONT PARK REDEVELOPM: PHASE II Resolution for Increase Contract Resolution (For Commissic Meeting of July 24, 1986 It is recommended that a resolution be adopted authorizing an increase in contract amount of $430,528.00 in the contract between the City of Miami, Florida and PNM Corporation for the construction of Bayfront Park Redevelopment Phase II; said funds to be provided from UDAG Grant Funds already allocated to the Bayfront Park Redevelopment Project; further ratifying the City Manager's written finding that the herein increase resulted from emergency circumstances by an affirmative vote of two- thirds of the members of the City Commission and adopting the finding and conclusions set forth in the preamble of this resolution. The additions in size and lengths of water mains and additional fire hydrants to meet the requirements of the City of Miami Fire Department and the Miami Dade Water and Sewer Authority Department, an added 12-inch diameter water service being constructed as part of this project but which will serve later phases of the park redevelopment, and the addition of a 4-inch diameter main onto the Baywalk project being constructed by the U.S. Army Corps of Engineers will result in an extra cost of $1149885 to the project. Additional length of soakage drainage to compensate for poor drainage conditions encountered at the site and additional watershed areas added by the Baywalk project will result in an extra cost of $959938 to the project. Unforeseen soil conditions that resulted in piles for the Light Tower, Service Building and Maintenance Space having to be 58 to 60 feet in length instead of the specified length of 40 feet, and additional piles required for the Service Building have resulted in an extra cost of $121,953• i The sanitary sewer system for the Maintenance space and Service Building was shown on the plans to be connected to the Bayside sanitary system. We have found that no provision was made in the Bayside system for the hookup. Estimated costs to correct this problem are $40,000 to modify the constBayside ruction of aSystem, lift station within theand parrk2if0 00 for the we cannot modify the Bayside system. The contractor has been authorized to haul fill from the City's Virginia fill storage area to the Bayside project to be used be°place a constructed. Theeon filled additional costsishere building estimatedto are be $359000. Revised plans showing modifications to the Light Tower and Service Building have been given to the contractor and we are awaiting his estimate of the extra cost involved. We expect his quotation to be in excess of $509000. The Directors of the Departments of Public Works and Development agreed that all of the aforementioned work should be done as an addition to the existing contract, concurring in the opinion that to do it under a separate contract would be more costly than the established and estimated costs given above, and result in a delay in the completion of the total project. The total cost of the above mentioned additional work amounts to more than the $430,528 increase requested ($544,776). It is the intention of the Public Works department to reduce the cost by further negotiations with the contractor or other means to complete all of it with the funds provided by the requested increase. The $4309528 represents the remaining UDAG funds that the City received for explicit use for the redevelopment of Bayfront Park. They cannot be used elsewhere. As required by City ordinances, an increase of $10,000 or more in a City contract must be accompanied by a finding by the City Manager that the increase resulted from emergency circumstances, and such a finding has been prepared and signed. It is further required that a Public Hearing be held, and the Public Hearing has been scheduled. 14 DWC:LEL:mh Resolution Attached cc: Alberto Ruder CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM To. FILE DATE: JUL 181986 TILE. B-320E SUIIIJECT, BAYFRONT PARK REDEVELOPMENT PHASE II Emergency Need for Increase in Contract Amount :NCLOSURES: EFERENCES: FROM: Cesar H. OdioCity Manager(For Commission Meeting of July 24, 1986) Based on information supplied to me by the Director of the Department of Public Works and the Director of the Department of Development I have found that there exists an emergency need for an increase in contract amount of $430,528 in the forthe between the construction City iof ofMiami B yf ont and Park PNM Corporation Redevelopment - Phase II. The reasons for the emergency need are as follows: • Additional costs will be incurred by additional water mains, hydrants and services that must be installed. • Additional costs will be incurred by additional storm drainage required to satisfy existing conditions. # Additional costs will be incurred to provide additional sanitary sewers. e Additional cost will be incurred to haul fill to the site from Virginia Key. • Additional cost• will be incurred by modifications being made to the Service Building and Light Tower. DWC:LEL:mh . C_3�.vrev 9% ""sI J CITY OF MIAMI, FLORIOA �v s, INTER -OFFICE MEMORANDUM _ 21 FILE. To Albert Ruder:. DATE July 15, 1986 1` {° Management Services Administrator SUBJECT Public Hearin§ _-C.ommission Meeting of July. Z4; ; 986 =r FROM Donald W. Cather REFERENCES. Increase in Contract Amount - Director of Public Works ENCLOSURE56ayfront Park Redevelopment Phase II P` This is to request a change in the time of the public hearing to be held in connection with the above item. Originally, 24, the public hearing was scheduled for 3:30 p.m. on July to change said time to 9:25 1986. Please make arrangements a.m. EMP:emp cc: Juan M. Portuondo Matty Hirai SG.-6011 40M