HomeMy WebLinkAboutR-86-0712A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF' THE CITY COMMISSION, THE
ACTIONS OF THE CITY MANAGER IN FINDING THE
PURCHASE AND INSTALLATION OF THEATRE CHAIRS
FOR THE CITY COMMISSION CHAMBER AT CITY
HALL TO BE AN EMERGENCY PROJECT AND IN
AUTHORIZING THE ISSUANCE OF AN EMERGENCY
PURCHASE ORDER FOR THE PUIV-'HASH; OF SAID
THEATRE CHAIRS TO IRWIN SEATING COMPANY FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AT A TOTAL PROPOSED COST OF
$10, 521. 24, ALLOCATING FUNDS THEREFOR FROM
THE INTERNAL SERVICES FUND.
WHEREAS, pursuant to public notice, sealed bids were
received June 11, 1986 for furnishing and installation of Theatre
Chairs for the City Commission Chamber at City Hall to the
Department of General Services Administration; and
WHEREAS, invitations were mailed to nine (9) potential
suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase are available in the
Internal Services Fund; and
WHEREAS, this equipment will be used by the Department
of General Services Administration for the purpose of replacing
the old chairs at the City Commission Chambers; and
WHEREAS, the City Manager and the Director of the
Department of General Services Administration recommend that the
bid received from Irwin Seating Company be accepted as the lowest
responsible and responsive bid;
WHEREAS, the City Manager has made a written finding
that a valid emergency need existed an it was necessary to
expedite the purchase and installation of the theatre chairs.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
CITY OF MIAMI, FL.URIOA
INTER -OFFICE MIRMOn."sN NUM
TOi The Honorable Mayor and Members
of the City Commission
FROM:
Cesar H. Odi
City Manage
DATE: P 3 1 F"LV:
Recommendation of a
SUBJECT: Resolution Ratifying
Emergency Award of Bid
No. 85-8u- b5, Chairs
REFERENCES: for Commission Chamber
ENCLOSURES: Award of Bid, Resolution
and Tabulation
Et is recommended that the award of a
contract for 129 theatre chairs for the
City Commission Chamber at City Hall to
Irwin Seating Company, as the lowest
responsive bidder in accord with Bid
No. 85-86-85; be ratified, approved and
confirmed as an emergency action of the
City Manager. Also to authorize the
issuance of an emergency purchase order
for the total cost of these services,
$10,521.24, which funds are available
in the Internal Services Fund, Property
Maintenance Division.
Amount of Bid: $10,521.24
% of Cost Estimates: N/A
Budgeted Amount: $10,521.24
Source of Funds: 1985-86 Internal Services Fund, Property
Maintenance Division, Repair and Maintenance Services - Outside.
Minority Participation: Award is to a non -minority vendor.
Public Hearings/Notices: N/A
Assessable Project: N/A
Discussion/Background:
Pursuant to Bid #85-86-85, bids were received to provide 129
theatre chairs for the City Commission Chamber at City Hall. The
lowest acceptable bid for provision of the chairs was submitted
by Irwin Seating Company. In an effort to expedite the
refurbishing of the public seating area of the commission
chamber, the City Manager deteroined emergency award of this bid
to be an appropriate action.
It is recommended that the award of a contract for 129 theatre
�L�J.... tom_ -1-- _ i._ —1 P1. ice. 11-11 i_ •....
Seating Company, as the lowest responsive bidder in accord with
Bid No. 65-86--85; be ratified, approved and confirmed as an
emergency action of the City Manager. Also recommended is the
authorization of the issuance of an emergency purchase order for
the total cost of $10, 521.24.
ITEM:
DEPARTMLUT:
REASON :
POTENTIAL BIDDERS:
Theatre Chairs for City Commision
Chambers
General bervices Administration
Single Purchase
To re.)lace ►corn out chairs at the City
Commission Chamber
9
BIDS RECEIVED: 2
TABULATION: Attached
FUNDS: Internal Services Fund
MINORITY PARTICIPATION: No minorities were listed in this
category. Invitations to Bid were sent to eleven (11)
Minority Organizations. No Minority response was received.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
t
RECOMMENDATIONs
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO IRWIN SEATING CO. FOR A TOTAL
ESTIMATED AMOUNT OF $10,521.24.
C: le procurement Uttic:er
Vat e
The 14inority Procurement Officer concurs with the above
recommendation.
t?r
_.-
aid Tabulation
—
85-86-85
option #1
-
�vT
ant
I
Model #
Irwin Seating
Company
2410-F or
Equal
$ 90.20
Lowedt Av0+aptible
Hid For This 'Model
ea.
2415-15F
or Equal
80.31
"
ea.
2417-14F
or Equal
81.56
"
ea.
2423-14F
or Equal
96.33
"
ea.
International
Cinema
2410-F or Equal
125.00
$650.00 Trade-in
Equipment
ea.
"
2415-15F
or Equal
134.00
"
ea.
2417-14F
or Equal
123.00
"
ea.
2423-14F
or Equal
131.00
"
ea.
'2
•
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s
Irwin Seating Company
international Cinema
Equipment
Irwin Seating Company
Bid Tabulation
85-86-85
Option II
No Bid
$66.97
ea.
option III
No Bid
$650.00 Trade-in
Lowest Responsible
Bid