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HomeMy WebLinkAboutR-86-0705J-86-779 4 RESOLUTION NO. 86-705 A RESOLUTION ACCEPTING TWO FEDERAL HISTORIC PRESERVATION GRANTS-IN-AID IN THE AMOUNTS OF $149225 AND $5,500 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED AGREEMENTS WITH THE FLORIDA DEPARTMENT OF STATE, DIVISION OF ARCHIVES, HISTORY AND RECORDS MANAGEMENT, FOR THE CITY TO PROVIDE HISTORIC PRESERVATION SERVICES IN CONNECTION WITH SAID GRANTS-IN-AID. WHEREAS, the City of Miami has applied for two federal grants-in-aid under the Certified Local Government program to support Planning Department expenses in the preparation of four publications concerning the City's heritage conservation program, and in the preparation of the Buena Vista East Historic District designation and the Biscayne Boulevard Thematic nomination; and WHEREAS, said federal grants-in-aid, in the amounts of $14,225 and $5,500, respectively, have been awarded to the City of Miami by the Florida Department of State, Division of Archives, History and Records Management; and WHEREAS, required matching funds for said grants-in-aid in the amounts of $14,225 and $5,500, respectively, are available in the form of in -kind services from existing staff in the Planning Department and budgeted Print Shop fees; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Two federal grants-in-aid in the amounts of $14,226 and $5,500 are hereby accepted for historic preservation work to be done in connection with the preparation of four publications concerning the City's heritage conservation program, and in the preparation of the Buena Vista East Historic District designation and the Biscayne Boulevard Thematic nomination, respectively. �IT�C' Cpmd�tlBSi+C MEET' G OF SEP 11 1966 E5OI UfI W 14C t?m F .t T' Y CITY OF MIAMI. FLORIDA INTER -OFFICE kIFMORANPI, M TO: Honorable Mayor and Members ®ATE: SP 3 190 FILE: of the City Commission SU&JECT: HISTORIC PRESERVATION GRANTS-IN-AID CITY COMMISSION MEETING - FROM: Cesar N. Odio j r REFERENCES: SEPTEMBER 11, 1986 City Manager /( ENCLOSURES: It is requested that the City Commission adopt the attached resolution accepting two historic preservation grants-in-aid for $14,225 and $5,500 and authorizing the City Manager to execute the grant agreements. i The City of Miami has applied for and has been selected by the State of. Florida to receive two federal grants-in-aid for historic preservation actfilities. The first grant in the amount of $14,225 will be used to produce four brochures and/or publications explaining and educating the public about the City of Miami's heritage conservation program. The project will draw attention to designated historic sites and will document the results of the downtown survey and master plan. The second grant in the amount of $5,500 will document two historic areas within northeast Miami and will result in the preparation of a historic district a designation report for Buena Vista East. Historic district designation has been requested by the Buena Vista East Association. The grant will also result in the preparation of a thematic nomination for selected buildings on Biscayne Boulevard, Miami's first "shopping center." ? Historic Preservation Grant Award A G R E E M E N T This AGREEMENT drawn at Tallahassee, Florida by and between the State of Florida, Department of State, Division of Archives, History and Records Management, hereinafter referred to as the Department, and the City of Miami, hereinafter referred to as the Grantee, relative to the Miami Preservation Education Project, hereinafter referred to as the Project, is entered into and effective this day of , 1986. WHEREAS, the'Department is responsible for the administration of grant-in- aid assistance for historic preservation purposes under the provisions of. Section 267.0617, Florida Statutes; and WHEREAS, the Grantee has applied for grant-in-aid assistance for the Project; and WHEREAS, the 'said application has been reviewed and approved in accordance with Chapter 1A-35, Rules of the Department of State, Historic Preservation Grants -in -Aid; and WHEREAS, grant-in-aid funds in the amount of fourteen thousand two hundred and twenty-five dollars ($14,225.00) have been reserved for the Project by the Department; WITNESSETH, that in consideration of the mutual covenants herein contained, the Department and the Grantee hereby agrees as follows: I. The Project, as approved for grant assistance, shall consist of the following authorized project work: A. The research, writing, design and production of a series of four (4) publications explaining and educating the public about the City of Miami's heritage conservation program. one will explain and promote the City's heritage conservation program and ordinance; the second will describe the historic sites and districts that have received local historic designation; the third will highlight the results of the downtown Miami survey and historic preservation component of the master plan; and the fourth will contain the City of Miami's heritage conservation ci:dinance. t II. 9. Preparation and submission of required reports, photo - graphs, and supporting documentation as outlined in Attachment A, Part it, and such other interim reports and documentation as may be deemed appropriate by the Grantee. The Grantee agrees to administer the Project in accordance with the General and Special Conditions Governing Grants and the Administrative Instructions for Historic Preservation Project Accountability attached hereto as Attachment "A", and the Department's Rule 1A-35, Florida Administrative Code, and the following specific conditions: A. The Grantee agrees to complete the Project by June 30, 1987. No costs incurred prior to the date of this Agreement will be eligible for reimbursement from grant funds unless specifically identified and authorized in Section I above and as specified in Attachment "A". No costs incurred after the above project campletion date will be eligible for reimbursement from grant funds. B. 'The Grantee shall be responsible for all work performed and all expenses incurred in connection with the Project. The Grantee understands and agrees that any work performed or expenses incurred on the Project is undertaken at the sole risk of the Grantee. Neither the Department nor the State of Florida shall be liable for any expenses incurred in connection with the Project by the Grantee or its professional consultants, contractors, or agents. C. The Grantee shall submit complete bid documents, including plans and specifications, to the Department for review and approval prior to the execution of any contract for construction work. D. The Grantee shall submit any and all proposed contracts for the procurement of goods and/or services relating to the Project, and all proposed contract change orders or amendments for review and approval by the Department prior to the final execution of said contracts and contract change orders or amendments; but said review and approval shall not be construed as imposition upon or acceptance by the Department of financial liability in connection with said contracts or contract change orders. E. The Grantee shall coordinate consultation between its professional consultants and appropriate Department staff representatives as necessary to assure mutual understanding of and agreement on the objectives, requirements, and limitations of the Project in relation to the state historic preservation programs. The Department agrees to reimburse the Grantee, contingent upon availability of grant funds, and upon receipt and verification of the Grantee's request and documentation, for fifty percent (50%) of the allowable project costs pursuant to and as defined in Attachment "A", of authorized project work as defined in Section i above, up to a maximum reimbursement of fourteen thousand two hundred and twenty- five dollars ($14,225.00) or the amount of actual cash expended by the Grantee for project work, whichever is least. The Department further agrees to the following conditions: A. The Department shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and/or services relating to the project work and all proposed contract change orders or amendments prior to final execution of said contracts, change orders or amendments, but said review and approval shall not be construed as acceptance by*or imposition upon the Department of any financial liability in connection with said contracts. H. The Department shall review and approve detailed plans, specifications, and other bid documents for construction work relating to the Project prior to the execution of any contract for such work; review and comment on all preliminary reports and recommendations; and confer with the Grantee and its professional consultants as necessary throughout the course of the Project, to assure compliance with the objectives, requirements and limitations of the state historic preservation programs. IV. This i►istrument embodies the Wbole Agreement of the parties. 7t*xe are no provisions, terns, conditions, or obligations other than those contained herein; and this Agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties hereto. No change or addition to this Agreement shall be effective unless in writing and properly executed • by the parties. V. Any provision of this Agreement in violation of the laws of the State of Florida shall be ineffective to the extent of such violation, without invalidating the remaining provisions of this Agreement. IN WITNESS WHEREOF, the Department and the Grantee have read this Agreement and the Attachments hereto and have affixed their signatures. WITNESSES DEPARTMENT OF STATE GEORGE W. PEICY Historic Preservation Grant Award AGREEMENT This AGREEMENT drawn at Tallahassee, Florida by and between the State of Florida, Department of State, Division of Archives, History and Records Management, hereinafter referred to as the Department, and the City of Miami, hereinafter referred to as the Grantee, relative to the Buena Vista Local Historic District and Biscayne Boulevard Thematic National Register Nomination Project, is entered into and effective this. day of , 1986. WHEREAS, the Department is responsible for the administration of grant-in- aid assistance for historic preservation purposes under the provisions of Section 267.0617, Florida Statutes; and WHEREAS, the Grantee has applied for grant-in-aid assistance for the Project; and WHEREAS, the said application has been reviewed and approved in accordance with Chapter 1A-35, Rules of the Department of State, Historic Preservation Grants -in -Aid; and WHEREAS, grant-in-aid funds in the amount of five thousand five hundred dollars ($5,500.00) have been reserved for the Project by the Department; WITNESSETH, that in consideration of the mutual covenants herein contained, the Department and the Grantee hereby agrees as follows: I. The Project, as approved for grant assistance, shall consist of the following authorized project work: A. Preparation of all forms, including Florida Master Site j File Site Inventory Forms, and supporting documentation required to support the local designation of the Buena Vista Neighborhood area as an historic district. B. Preparation of all forms and supporting documentation required to support the nomination of the Biscayne Boulevard Thematic Group for listing in the National Register of Historic Places. r. C. Preparation and submission of required reports, photo- graphs, and supporting documentation as outlined in Attachment A, Part II, and such other interim reports and documentation as may be deemed appropriate by the Grantee. t . iI. The Grantee agrees to administer the Project in accordance with the General and Special Conditions Governing Grants and the c° Administrative Instructions for Historic Preservation Project Accountability attached hereto as Attachment "A", and the Department"s Rule 1A-350, Florida Administrative Code, and the following specific conditions: A. The Grantee agrees to complete the Project by June 30, 1987. No.costs incurred prior to the date of this Agreement will be eligible for reimbursement from grant funds unless specifically identified and authorized in Section I above and as specified in Attachment "A". No costs incurred after the above project completion date will be eligible for reimbursement from grant funds. B. The Grantee shall be responsible for -all work performed and all expenses incurred in connection with the Project. The Grantee understands and agrees that any work performed or expenses incurred on the Project is undertaken at the sole risk of the Grantee. Neither the Department nor the State of'Florida shall be liable for any expenses incurred in connection with the Project by the Grantee or its professional consultants, contractors, or agents. C. The Grantee shall submit complete bid documents, including lans.and sp ecifications,, pecifications, to the Department for review, and approval prior to the execution of any contract for construction work. D. The Grantee shall submit any and all proposed contracts for the procurement of goods and/or services relating to the Project, and all proposed contract change orders or amendments for review and approval by the Department prior to the final execution of said contracts and contract change orders or amendments; but said review and approval shall not be construed as imposition upon or acceptance by the Department of financial a liability in connection with said contracts or contract change orders. • III. E. The Grantee shall coordinate consultation between its professional consultants and appropriate Department staff representatives as necessary to assure mutual understanding of and agreement on the objectives, requirements, and limitations of the Project in relation to the state historic preservation programs. The Department agrees to reimburse the Grantee, contingent upon availability of grant funds, and upon receipt and verification of the Grantee's request and documentation, for fifty percent (50%) of the allowable project costs pursuant to and as defined in Attachment "A", of authorized project work as defined in Section I above, up to a maximum reimbursement of five thousand five hundred dollars 05,500.00) or the amount of actual cash expended by the Grantee for project work, whichever is least. The Department further agrees to the following conditions: A. The Department shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and/or services relating to the project work and all proposed contract change orders or amendments prior to final execution of said contracts, change orders or anendments, but said review and approval shall not be construed as acceptance - by or imposition upon the Department of any financial liability in connection with said contracts. B. The Department shall review and approve detailed plans, specifications, and other bid documents for eonstructign work relating to the Project prior to the execution of any contract fd`r such work; review and comment on all preliminary reports and recommendations; and confer with the Grantee and its professional consultants as necessary throughout the course of the Project, to assure compliance with the objectives, requirements and limitations of the state historic preservation programs. } IV. This instrument embodies ;he whole Agreement of the parties. Where are no provisions, terms, conditions, or obligations other than those contained herein; and this Agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties hereto. No change or addition to this Agreement shall be effective unless in writing and properly executed by the parties. V. Any provision of this Agreement in violation of the laws of the State of Florida shall be ineffective to the extent of such violation, without invalidating the remaining provisions of this Agreement. IN WITNESS WHEREOF, the Department and the Grantee have read this Agreement and the Attachments hereto and have affixed their signatures.