HomeMy WebLinkAboutR-86-0704RESOLUTION NO.86-W4
A RESOLUTION ACCEPTING THE BID OF WIMER-
STUBBS/HUSSEY SEATING CO. FOR FURNISHING
TELESCOPIC SEATING AT THE COCONUT GROVE
EXHIBITION CENTER AT A COST OF $106.64
PER SEAT FOR 1, 590 SEATS AT A TOTAL OF
COST OF $169,557.60; ALLOCATING FUNDS
THEREFOR FROM THE CAPITAL IMPROVEMENT
FUND -FUND EQUITY; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID EQUIPMENT; FURTHER
AUTHORIZING THE CITY MANAGER TO PURCHASE
FROM WIMER-STUBBS/HUSSEY SEATING COMPANY
ADDITIONAL SEATING OVER THE NEXT THREE
FISCAL YEARS AT A UNIT COST OF $123.61
PER SEAT SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice sealed bids were received
July 9, 1986 for the furnishing of Telescopic Seating for the
Coconut Grove Exhibition Center to the Department of Parks,
Recreation and Public Facilities; and
WHEREAS, invitations were mailed to eighteen (18) potential
suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase are available in the
Capital Improvement Fund -Fund Equity; and
WHEREAS, this equipment will be used by the Department of
Parks, Recreation and Public Facilities, Coconut Grove Exhibition
Center for the purpose of adding a new dimension in seating and
creating the opportunity for more performance type of events
which should generate additional revenues; and
WHEREAS, the City Manager and the Director of the Department
of Parks, Recreation and Public Facilities recommend that the bid
received from Wimer-Stubbs/Hussey Seating Company be accepted as
the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The bid of Wimer-Stubbs/Hussey Seating Company
for furnishing Telescopic Seating for the Coconut Grove
Exhibition Center at a cost of $106.64 per seat for 1,590 seats
at a total cost of $169;557.64 is hereby accepted with funds
therefor hereby allocated from the Capital Improvement Fund -Fund
Equity.
Section 2. The City Manager is hereby authorized to
instructed the Chief Procurement Officer to issue a Purchase
Order for said equipment.
Section 3. The City Manager is authorized to purchase from
Wimer-Stubbs/Hussey Seating Company additional seating over the
next three fiscal years at a unit cost of $123.61 per seat
subject to the availability of funds.
PASSED iWD ADOPTED this llth day of SEPTEMBER , 1986.
XAVIER L. SQ4MZ
MAYOR
w
IT +Contoured Bleacher-tXRe SeatsT F mIgn M1yap Jul 9, 1986 2 : AA ,m
85-86--99
WE or SECURITY
saran TMAL 7
Wimer--Stubbs Associates,Inc.
P. O. Box 2492
Boca Raton, F1 Broken down by items
Diversified Design Enterprise
321 N. E. Second Avenue Broken down by items
Delray Beach, F1
Irwin Telescopic Platforms,
Newton Seating Co., Inc.
Contact Seating
V) 0�
RECEIVE Alf of PUt CHASING DI'V. .�i�i►l Ems- � envelopes.
SIGN s Di4►TE: ��
LEGAL ADVERTISEMENT 41 I�
BID NO. 85-86-99
S
Sealed bids will be received by the City Manager and Ci-t-g-riprT.
o.L.Lbe City of Miami, Florida not later than la.
July 9,
for furnishing approximately 5,000 Contourec"-;_
71")"
w4imWs on a contract basis for four (4) years for the
Coconut
Grove Exhibition Center, Public Facilities Dcpartmcnt.
Ordinance No. 10002 established a goal of Awarding 51".
of the
City's dollar volume of- all (2xpe11ditures for All Goo(7s am-1
Services to Black, Hispanic and Women Ninor it%,
ii:r,iri�?;s
Enterprises on an equal. basis.
Minority Vendors who are interost:ed in submitting bids
and who
are not registered with the City as minority vendors are
advised
to contact the City Procurement Management Office, 1390 N.W.
20th
Street, Secorld Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon
request
at the: City Procurement t•9anagement- Office.
The City Manager may reject all bids and readvertise.
(Ad No. 3462)
Cesar H. Odio E?
City Manager
jx
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l+.
1
:E
-.. s ONE'
�G��' oil �n � 1(1�1�°
REQUISITION FOR ADVERTISEMENT This number must appear A
In the advertisement.
DEPT/DIV. lr?cua:t.'.I!li'tii: l.xut' e
462
0 ,, C:j .I
ACCOUNT CODE
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DATE TLi;:f-� 17, i 1J6 PHONE. 5 i 2" ('3'i0 APPROVED -BY -
PREPARED BY cl, a. ,:: )h 1 � �.0- i 1. �, � ,;1,,
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement t _i-) times.
(number of Umes)
Type of advertisement: legal ``'' classified display
(Che(* One)
is
Size: `i a i' Starting date u ra u
First four words of advertisement: h i- Ci Nu. b 5— ,j 6— 9 g: ki e 2 a 1 u d b 1. <i s w a. I I lj c .. .
Remarks: 5,000 chair: iur the Cocvziut: Grov(2 :ch. Cent(-,r) (upen 9-86-2: 00p.�
1
i
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
i
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
i 0
The Miand 1Zevi.ew
8-2
fG3
;D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
*ANS
i
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 1 17
18 1 i25.34
3942
145
50,51
56.57
62.63
65
66 71
0
1
2'
1
VP
21
1
1
1
1
1
1
1
1
1
1
1
287
1
2
314
718
V P 12b
3114115
DESCRIPTION
36
DISCOUNT6
72 AMOUNT 80
5
2010
1201
To The Honorable Mayor and Members DATE: S P 3 1986
of the City Commission
SUBJECT:
FROM: REFERENCES:
Cesar H. Odia
City Manager ENCLOSURES:
Award of Hid Resolution
Bid No. 85--86--99
Agenda of 9-11-86
It is recommended that the bid
award for telescopic seating for
the Coconut Grove Exhibition Center
be awarded to the Wimer-
Stubbs/Hussey Seating Company, the
lowest bidder.
Amount of Bid: % of Cost Estimate:
$169,557.60 99.7%
Cost Estimate/Budgeted Amount: $169,557.60/$1701000.00
Source of Funds: Capital Improvement Fund -Fund Equity.
Minority Representation: Only two (2) firms in the country
manufacture telescopic seating,
neither of which is a minority firm.
Discussion/Background: For several years the acquisition of
seating has been a high priority for the
Coconut Grove Exhibition Center. The
acquisition of telescopic seating will
enhance the operations at the Exhibition
Center as well as increase spectator
enjoyment of events. Additional revenues
should be generated as a result of adding
a new dimension in seating and creating
the opportunity for more performance -type
events. The cost of the telescopic
seating is $106.64 per seat and will
total $169,557.60 for 1,590 seats.
AWARD OF BID
Bid No. 85-86-99
ITEM: Telescopic Seating for the Coconut
Grove Exhibition Center
DEPARTMLNT: Parks, Recreation and Public
Facilities
TYPE OF PURCHASE: One (1) Year Contract renewable
annually at the City's option for two
(2) to four (4) additional one-year
perious, subject to the availability
of funds.
REASON: It will add a new dimension in seating
and create the opportunity for more
performance type of events whic)i
should generate additional revenues.
POTENTIAL BIDDERS: 18
BIDS RECEIVED: 2
TABULATION: Attached
FUNDS: Capital Improvement Fund -Fund Equity.
MINORITY PAWICIPATION: No minorities were listed in this
category. Invitations to Bid were sent to eleven (11)
Minority Organizations. No Minority response was received.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Number of Bid Number of
Invitations Mailed Responses
0
0
0
0
0
18
11
29
Reasons for "No Bid" were as follows:
0
_ 0
0
0
0:
2
1. Irwin Telescopic Platforms, Inc. "Cannot meet terms on
contract or hold prices over a four year period."
2. Newton Seating Co., Inc. "Unable to Bid."
3. Contact Seating. "Do nut manufacture this type of
seating."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO WTMER STUDUS/HUSSEY SLATING
CO. FOR A TOTAL ESTIMATED FIRST YEAR
AMOUNT OF $ 169,557.60.
The Minority Procurement
recommendation.
'7
----'---Chiet Procurement Officer
d
Da t e
Officer concurs with the above.
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14
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11
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21
2;
23
24
2!
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21
25
30
31
32
33
34
35
36
37
38
39
40
BID --UALUATION-
-----,-'TELESCOPIC --SEATING
-AND --ANALYSIS
BID-
NOe--85-86-99
Diversified
Diversified
Designs
WimerStubbs
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AID EVALUATION AND ANALIO.TS
TELESCOPIC -SEATING BID NO. 65-86�99
Diversified
Designs
imer-Stub
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BID EVALUATION AND _AllAi, l0 nw:,,
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SEATING _ BID NO-.-85-86--9 a
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