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HomeMy WebLinkAboutR-86-0693�. ��86-7►68 RESOLUTION NO.0 A RESOLUTION RESCINDING THE AWARD AUTHORIZED BY RESOLUTION NO. 86-316 OF MAY 7, 1986 TO STARDUST JANITORIAL AND LAWN SERVICES, ALEX GROUNDS DOCTORS, INC., AND E. & L. LAWN AND TREE SERVICE, INC. DUE TO FAILURE TO PROVIDE INSURANCE AS REQUIRED; ACCEPTING THE BIDS OF MAHOGANY NURSERY AND LANDSCAPING IN THE AMOUNT OF $68,712 AND OF J. W. MAINTENANCE AND LAWN SERVICE IN THE AMOUNT OF $25,680 FOR FURNISHING BASIC GROUNDS MAINTENANCE SERVICES AT FORTY (40) CITY PARRS AND FACILITIES, ON A CONTRACT BASIS FOR ONE YEAR WITH THE OPTION TO EXTEND, TO THE DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES, AT A TOTAL PROPOSED COST OF $94,392 FOR THE FIRST YEAR; USING FUNDS PREVIOUSLY ALLOCATED UNDER RESOLUTION 86-316 FROM THE 1985-86 SPECIAL PROGRAMS AND ACCOUNTS, PARK IMPROVEMENT FUND; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE SERVICES, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received February 6, 1986 for the furnishing of Basic Grounds Maintenance Service at forty (40) City Parks and Facilities, on a contract basis for one year with the option to extend the contract term, to the Department of Parks and Recreation; and WHEREAS, invitations were mailed to ninety-five (95) potential suppliers and fifteen (15) bids were received; and WHEREAS, funds for this purchase are available in the 1985-86 Special Programs and Accounts, Park Improvement Fund; and WHEREAS, these services will be used by the Department of Parks and Recreation for the purpose of providing regular grounds maintenance services and litter control at various lesser used parks and facilities throughout the City, as directed by the Management Initiatives Task Force; and WHEREAS, the City Manager and the Director of the Department of Parks, Recreation and Public Facilities recommend that the award authorized under Resolution No. 86-316 of May 7, 1986 to Stardust Janitorial and Lawn Services, Alex Grounds Doctors, Inc. and E. & L. Lawn and Tree Service, Inc. be rescinded due to failure to provide insurance as required by contract conditions; and ,.. COMM!N METING OF C F WOW M WHEREAS, it is further recommended that the bids received from Mahogany Nursery and Landscaping and J. W. Maintenance and Lawn Service, Inc. be accepted as the next lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section I. The contract awards to Stardust Janitorial and Lawn Services, Alex Grounds Doctors, Inc., and E. & L. Lawn and Tree Service, Inc. under Resolution No. 86-316 adopted May 7, 1986 for grounds maintenance services are hereby rescinded due to Ys the fact that said firms have not provided insurance coverage i4 required by City bid terms.; tiF Section 2. The bids of Mahogany Nursery and Landscaping in the amount of $68,712 and J W. Maintenance and Lawn Service, Inc. Yt in the amount of $25,680, for furnishing Basic Grounds Maintenance Services at forty (40) City Parks and Facilities, on ? w a contract basis for one year with the option to extend, to the Department of Parks, Recreation and Public Facilities at a total i proposed cost of $94,392 for the first year are hereby accepted usingfunds therefor hereby y' y previously allocated under Resolution No. 86-316 of May 7, 1986 from the 1985-86 Special Programs and .Accounts, Park Improvement Fund. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for these services, subject to the availability of funds. PASSED AND ADOPTED this 11th day of , 86. VIER L. SU MAYOR r 4ATTZx* PREP DAND APPROVED BY: ai, City Clerk Robert �. C1 rk Chief Deputy City Attorney APPRO AS TO FORM AND CORRECTNESS: Lucia A. Doughbrty, City Attorney CITY OF MIAMI. FLORIDA 41 INTER -OFFICE MEMORANDUM } _l F TO: Honorable Mayor and Members OATS: SEP 3 19W F,LE: i of the City Commission $USJECT: Award of Bid 85-86-52 Grounds Maintenance Services Contracts FROM: REFERENCES: Cesar H. Odio City Manager 0 0 It is recommended that a resolution be passed concerning Bid No. 85-85-52, Grounds Maintenance Contracts, rescinding the award to Stardust Janitorial, Inc., Alex Grounds Doctors, Inc., and E & L Lawn and Tree Service, Inc. as authorized by Resolution No. 86-316 = for failure to provide insurance as required, accepting the bids of Mahogany Nursery and Landscaping in the amount of 68,712 and J. W. Maintenance and Lawn Service, Inca. in the amount of $25,680 for furnishing basic grounds maintenance services at 40 City properties on a _ contract basis to the Department of Parks, Recreation and Public Facilities for a total proposed amount of $94,392 for one year. Pursuant to public notice, sealed bids were received February 6, 1986 for furnishing regular Grounds Maintenance Services at forty (40) City Parks and Facilities, on a contract basis for one year with the option to extend, to the Department of Parks, Recreation and Public Facilities. Bid invitations were sent to ninety-five (95) potential suppliers. Fifteen (15) bids and one (1) "no bid" were received. Minority Participation included bids from eleven (11) Black firms, two (2) Hispanic and two (2) female -owned businesses. Both newly recommended firms are owned by Black Americans. The Commission, via Resolution No. 86-316 of May 7, 1986, awarded these contracts the low bidders, Stardust Janitorial and Lawn Service, Alex Grounds Doctors and E. & L. Lawn and Tree Service, Inc. Despite pre -bid conferences and several post bid meetings, none of these contractors have provided insurance as stipulated by the bid. All have been notified as to the consequences of this failure. in order to improve conditions at, these 40 properties, as invisioned by the Management Initiatives Task Force, it is imperative that award be made immediately to the next lowest bidders. Both Mahogany and J. W. Maintenance have assured the .r,,,,, *s page 2 Minority Procurement Officer that they are able and willing to comply. While the revised award is substantially higher than the previous contract amount, it is within 8% of the City's original cost estimate for the contract. This action will complete the conversion of the Parks Operations Division from a Mobile Crew maintenance system to a combination of station -manned, mobile, and contractual labor forces. It is anticipated that this arrangement will bring about significant improvement in park conditions and will free up additional labor for City station -manned and mobile crews. The properties included in this bid are lesser -used parks and the grounds surrounding certain City office buildings. For the first year of the contract, only basic lannscape maintenance service will be provide by these outside firms: moving, trimming, edging, shrubbery care, and litter control. The City will provide fertilization, tree pruning and major landscape work as needed. Funds for this purchase are available in the 1985-86 Special Programs and Accounts, Park Improvement Fund.