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RESOLUTION NO Q - 8 19
A RESOLUTION APPROVING THE SELECTION BY THE
COMPETITIVE SELECTION COMMITTEE OF THE MOST
QUALIFIED FIRMS TO PROVIDE LAND SURVEY
SERVICES FOR CITY OF MIAMI PROJECTS 1986;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE
PROFESSIONAL SERVICES AGREEMENTS WITH THE
THREE TOP RATED FIRMS TO PROVIDE SURVEY
SERVICES; DIRECTING THE CITY MANAGER TO
PRESENT NEGOTIATED AGREEMENTS TO THE CITY
COMMISSION FOR APPROVAL PRIOR TO EXECUTION
THEREOF; FURTHER AUTHORIZING THE CITY MANAGER,
IN THE EVENT ANY EXECUTED AGREEMENT IS
TERMINATED PRIOR TO COMPLETION THEREOF, TO
NEGOTIATE WITH REMAINING LISTED FIRMS FOR AN
AGREEMENT TO REPLACE THE ORIGINAL FIRM(S).WITH
NO INCREASE IN COMPENSATION OR IN THE TERM OF
SAID NEW AGREEMENT WHICH AGREEMENT MAY BE
EXECUTED BY THE CITY MANAGER WITH OUT ANY
FURTHER APPROVAL OF THE CITY COMMISSION.
WHEREAS, a substantial amount of City of Miami
contracted construction projects and departmental projects are
scheduled for the immediate future; and
WHEREAS, the City of Miami Public Works Department is
insufficiently staffed to accomplish all land survey work
necessary for said projects; and
WHEREAS, Agreements with four private Survey firms
negotiated in 1984 will have expired by October 1986; and
WHEREAS, it is necessary for the City to again engage
three Land Survey firms to render professional and technical
services; and
WHEREAS, funds for said professional and technical
services can be allocated as a project expense from the
individual project funding; and
WHEREAS, by Resolution No. 86-468 passed and adopted on
June 12, 1986, the City Commission approved the designation of
Land Survey Services for City of Miami Projects - 1986 as a
Category "Bn project and appointed Jim Leukanech, P.E. as
Chairman of the Competitive Selection Committee; and
WHEREAS, in the implementation of the said projects,
the City Manager, through the Competitive Selection Committee,
solicited expressions of interest from qualified consultants and
evaluated the qualifications of those firms which responded to,,�„
his inquiry; and Crff CO.-
3=TING OF
OCT 1W
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WHEREAS, the most qualified firms for providing
professional hand Survey services for City of Miami projects were
selected in accordance with the State of Florida Consultants"
Competitive Negotiation Act, enacted by the Florida Legislature
on July 1, 1973 and by City of Miami Ordinance No. 8965 July 239
1979 ; and
WHEREAS, it is in the best interest of the City of
Miami to negotiate professional services contracts with three
firms for City of Miami projects as soon as possible;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The City Commission hereby approves the
selection of the Competitive Selection Committee of the following
firms as the most qualified to provide professional Land Survey
services for City of Miami projects in the rank order listed:
1. Manuel G. Vera and Associates, Inc. (A 100% minority
owned firm)
2. Metric Engineering, Inc. (A 100% minority owned
firm)
3. Campanile and Associates, Inc. (A 50% minority owned
firm)
4. Jim Beadman & Associates, Inc.
5. E. R. Brownell & Associates, Inc.
6. Ludovici & Orange Consulting Engineers, Inc.
Section 2. The City Commission hereby authorizes the
City Manager or his designee to negotiate three professional
service agreements on behalf of the City of Miami with the rank
ordered firms listed in Section 1 hereinabove for Land Survey
services for City of Miami projects, beginning with the first
three rank ordered firms for such professional Land Survey
services as may be required. During the negotiations procedure,
in the event that the City Manager or his designee cannot
negotiate an agreement which, in his opinion, is fair,
competitive and reasonable, with any one or more of the first
three rank ordered firms, then he is hereby authorized to
terminate such negotiations and to proceed to negotiate with the
remaining firms in the order listed until fair, competitive and
reasonable agreements have been reached with three firms.
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Section 3. The City Manager is directed to present to
the City Commission the negotiated agreements at the earliest
scheduled meeting of the City Commission immediately following
the negotiation of the contracts for approval by the City
Commission prior to execution.
Section 4. a) The City Commission also hereby
authorizes the City Manager or his designee to negotiate with the
remaining firms in the order listed in the event that any
authorized executed agreement(s) with one or more of the above
top three rated firms is terminated prior to completion thereof
with the maximum compensation allowed to any new firm(s) being
the amount remaining in the terminated agreement; b) the
expiration date of any terminated agreement as described in
subsection (a) above shall also be the termination date of new
agreement which may be executed by the City Manager without
further City Commission approval.
PASSED AND ADOPTED this7thday of October.-.___.. 1986.
PREPARED AND APPROVED BY:
OBEXT Y.
CHIEF DEPUTY CITY ATTORNEY
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APP
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C Y ATTORNEY
*NOTE: No amendment is required; the agreements to be negotiated
will be accommodating the intent of the Commission that they be
for six months.
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To: Honorable Mayor and
Members of the City Commission
FROM: Cesar H. Odio
DATE: 8
E® 3 0 19 Mott
SURACT: Resolution - Approving Selection
of Three Firms for "band Survey
Services for City of Miami
Projects - 1986"
REFERENCES:
City Manager City Commission Meeting
ENCLOSURES: City
- October 7, 1986
It is recommended that the City Commission
accept the recommendations of the Competitive
Selection Committee by adopting a resolution
approving the selection of the most qualified
firms to provide "Land Survey Services for City
of Miami Projects - 1986"; and authorize the
City Manager to negotiate Professional Service
Agreements with the top three rated firms and
submit the negotiated agreements to the
Commission for approval.
The City is proposing to contract for a substantial amount
of Highway, Sewer and Park construction projects in the
immediate future. The Public Works Department is
insufficiently staffed to accomplish the survey work
required for these projects and other miscellaneous projects
initiated by various departments. The agreements with four
private survey firms negotiated in 1984 expire between June
and October, 1986. It is necessary, therefore, to again
engage three private firms to provide land survey services
over a two year period.
In accordance with City of Miami Ordinance No. 8965 and as
authorized by Resolution No. 86-468, dated June 12, 1986 a
Competitive Selection Committee personally interviewed and
evaluated the six most qualified firms who responded to the
City's public advertisement for Request for Proposals.
Those six firms were ranked in the following order:
1.
2.
3•
u.
5.
6.
Manuel G. Vera and Associates, Inc. (A 100% minority
owned and staffed firm)
Metric Engineering Inc. (A 100% minority owned firm)
Campanile & Associates, Inc. (A 50% minority owned
firm)
James Beadman and Associates', Inc.
E. R. Brownell and Associates, Inc.
Ludovici and Orange Consulting Engineers, Inc.
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The resolution provides for the City Manager to negotiate
agreements with the firms rated. 1, 2 and 3 and also
negotiate with one or more of the remaining firms in the
order ranked in the event that any of the original
agreements are terminated before their expiration date. The
total compensation of the new agreement is to be what is
left from the original one and the expiration date will
remain the same. Funds for these services can be allocated
as a project expense from the individual project funding.
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Resolution Attached