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Home My WebLink AboutR-86-0853J-86 898 RESOLUTION NO. �85 " A RESOLUTION APPROVING THE MOST QUALIFIED FIRMS TO PROVIDE PROFESSIONAL PLANNING AND DESIGN SERVICES FOR THE RENOVATION AND EXPANSION OF THE COCONUT GROVE EXHIBITION CENTER; AUTHORI77NG THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, TO ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE, AND DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the New Exhibition Center Oversight Advisory Committee has recommended to the City of Miami Commission that the City Manager be authorized to initiate the process for the renovation and expansion of the Coconut Grove Exhibition Center; and WHEREAS, in an effort to attract more conventions to the City of Miami, the City of Miami Commission proposes to renovate and expand the Coconut Grove Exhibition Center; and WHEREAS, it is anticipated that available funds remaining in the Subordinate Note held by Sun Bank Miami, N.A. will be utilized for an interim/permanent exhibition facility in the City of Miami; and WHEREAS, by Resolution No. 86-748 passed and adopted September 11, 1986, the City of Miami Commission approved the renovation and expansion of the Coconut Grove Exhibition Center as a Category "B" Project, appointed Jack Eads, Assistant City Manager, as Chairman of the Competitive Selection Committee, and established a Certification Committee of not less than three (3) professionals, qualified in the fields of endeavor or practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Services; and 'Y COMMSSION MEETING OF OCT 23 1966 No. it I WHEREAS, the City, through public advertisement and direct mailing, solicited expressions of interest from qualified consultants:; and WiiFREAS, the Competitive Selection Committee alone} with the Certification Committee, evaluated the qualifications of those firms who responded to City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida Statues $287.055, City of Miami Ordinance #9572 and Section 18.52.3 of the City Code, for the acquisition of professional services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby approves the recommendation by the Competitive Selection Committee of the following firms as the most qualified to provide, along with the designated subconsulting landscape architects and engineers, professional architectural, landscape architectural and engineering services for the renovation and expansion of the Coconut Grove Exhibition Center as listed in ranked order of recommendation: (a) No. is Prime Consultant: Spillis Candela i Partners, Inc. Address: 800 Douglas Entrance Coral Gables, Fla 33134 Contact: Hilario F. Candela 444-4691 Specialty: Architecture/Engineering Sub -consultants: - David Plummer & Associates 4225 Salzedo Street Coral Gables, Fla 33146 Specialty: Traffic Engineering/Parking - Albert R. Perez Associates, PA 801 Madrid Street, Suite 107E Coral Gables, Fla 33134 Specialty: Landscape Architecture - Kaiser Engineers, Inc. 19 West Flagler Street Miami, Fla 33130 -2- f] Specialty: Specialty: Specialty: Specialty: (b) No. 2: Construction Administration, Cost Estimating, Project Scheduling Georce W, DprnAraFt:, Jr. - Consultant 900 fqw Qth st.rPot (a hir►c tcsn, F�.�. ;9001 Exhibition Spac¢ Planning -A.R. Con6om Consulting Engineer 9340 SW 136th StrPpt Miami, FIA 3317E Acoustical Engineering - Cini/Little International, Inc. 3440 Hollywood Boulevard, Suite 420 Hollywood, Fla 33021-6927 Food Service/Kitchens Prime Consultant: Borrelli & Associates Architects Players P.A. Address: 7000 SW 62nd Ave, Suite 520 Miami, Fla 33143 Contact: Jaime E. Borrelli 665-8852 Specialty: Architecture Subconsultants: - Ronald E. Frazier & Associates, P.A. Centrust Building 5800 NW 7 Ave, Suite 206 Miami, Fla 33127 Specialty: Architecture - Frankel & Associates 1521 Alton Road Miami Beach, Fla 33139 Specialty: Architecture - Blitstein Design Associates 285 Sevilla Ave. Coral Gables, Fla 33134 Specialty: Interior Design - Albert Perez & Associates P.A. 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 Specialty: Landscape Architecture - DeZarraga, Donnell Duquesne Consulting Engineers 131 Madeira Ave. Coral Gables, Fla 33134 Specialty: Structural Engineering - Fraga Engineers Consulting Engineers 3940 Loquat Avenue Coconut Grove, Fla 33133 Specialty: Mechanical/Electrical/Sanitary Engineering -3- p� U willia.m Russell Johnson Inc. Consulting Engineers l00 Biscayne Blvd., Suite 2903 Miami, Fla 33131 Specialty: Civil. Engineering (a) No.3: brine Consultants Hervin Ronmey Architect, Inc. Address: 300 Sevilla Avenue, Suite 306 Coral Gables, Fla 33134 Contact: Hervin A.R. Ronmey 441-1551 Specialty: Architecture Sub -consultants: - Howard Needles Tammen & Bergendoff Architects and Engineers, Inc. 1150 Uorthwest 72nd Avenue, Suite 600 Miami, Fla 33126 Specialty: Architecture/Engineering - Cagley, Riva & Braaksma 4914 Southwest 72nd Avenue Miami, Fla 33155 Specialty: Structural Engineering - Lagomasino, Vital & Associates, P.A. 814 Ponce de Leon Blvd, Suite 307 Coral Gables, Fla 33134 Specialty: Mechanical/Electrical Engineering - O'Leary-Shater-Cosio & Associates, P.A. 8525 S.W. 92 Street Miami, Fla 33156 Specialty: Landscape Architecture Section 2. The City Commission hereby authorizes the City Manager to negotiate and enter into a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the firm ranked first in order, then he is hereby authorized to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreement with the second firm, then he is authorized to undertake negotiations with the third most qualified firm. Section 3. The City Manager is directed to present the City Commission with the negotiated agreement at the earl*est scheduled meeting of the City Commission immediately following the negotiation of said agreement for its ratification and approval. PASSED AND ADOPTED this 23 d day of October 1986. ATTEST: MATTI HIRAI, CITY CLERK XAVIER L. SUAXEZ, MAYOR PREPARED AID APPROVED BYt f f F. RK CHIEF DEPUTY CITY ATTORNEY APPROVED FORM AND CORRECTNESS: ERIA ERTY, C7 Y ATTORNEY i • f _ 'r CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM To. Honorable Mayor and DATE_ October 7, 1986 n�rCGC�r01--0 Members of the City Commission SUBJECT:Authorization to Negotiate an Agreement with most Qualified Firms Coconut Grove Cesar H. Odio Exhibition Center Renovation FROM: City Manager REFEIIENCES a n d Expansion Project. For City Commission Meeting ENCLOSURES of October 23, 1986 Resolution -9AI-ed It is recommended that the City Commission adopt theattachedResolution approving the most qualified f isms a provt e professional planning an esi gn services for the renovation and expansion ot thF Coconut Grove x i b i t ion Genter; authorizing the City Manager to un er a e negoti ati ons with a mos t qualified rms, o arr ve at an agreement which s Lair, competitive and reasonable, and directing the City Manager to present ifie negotiated agreement to the city Commission t or their ra 1i f i c a tion anff approval. On September 11, 1986 by Resolution No. 86-748, the City Commission designated as a Category "B" project, the renovation and expansion of the Coconut Grove Exhibition Center. In accordance with Florida statues 287.055, City of Miami Code Section 18.52.3 and City of Miami Ordinances No. 10062 and No. 9572; advertisements to request proposals for professional planning and design services were sent by direct mail and published in newspapers; the Certification Committee and the Competitive Selection Committee appointed by the City Manager, evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the professional architectural, landscape architectural, and engineering services required for this project. It is therefore, recommended that the City Commission approve the attached Resolution based on the findings and recommendations of the Competitive Selection Committee. ` asu CCWSUJITA-PT SFILIRCTION C0WTTTFr-1q RAP()RT COCOM" GPO'V-F- Y)MJPTTTON CWR7'FR PM70VATION AND F.xrAw;.Tov rp—(,-Tp,(7T SU"-Apy or FJE'MKIMWDATJOWIS As a result of the review, of p1-(-pos,-,Jp carried out by the Certification and Selection Cnmmdtteee created in accordance with Resolution No. 86-748, adopted Septpmber. J)., 1986, related to the planning and design of the Coconut Grove Exhibition Center Renovation and Expansion Project, the fol-louring Consultant Teams are recommended in ranked order of preference: Rank Consultant Team First Spillis Candela & Partners Inc Second Borrelli & Associates, Architects, Planners P.A. Third Hervin Ronmey Architect, Inc. The Team lead by Spillis Candela & Partners Inc., was selected as the first ranked based on their demonstration of expertise and experience in the following areas: Creativity and skill, Professional Experience, Team Organization, and the Capatility of their Team's staff. Their minority and women business participation was in the form of 53% Hispanic cwnership of the prime consultanting firm , and 100% Hispanic ownership of the required subconsulting landscape architectural firm. The non - required consulting firms included female and hispanic ownership. Conpultart selection Frocedureg Coconut Grove Exhibition Center Expansion and Renovation Project selection -.Co-3. 1A PP pr-*-Port 1I. Presentation and for Fin,11 Pan*ing- On October 34, 198c- the consuitanit-- sselpction Committee appointed in accordance with Resolution No. 86-74P adopted by the City Commission on September 11., 19S6, convened to carry out their evaluation of 1--lie proposals submitted in response to the City's Request for Proposals for professional planning and design service for the renovation and expansion of the Coconut Grove Exhibition Center. Committee members in attendance included: Jack Eads Assistant City Manager Chairman City Manager's office Edith M. Fuentes Director Department of Building and Zoning Allan I, Poms Architect Department of Public Works Donald W. Cather Director Department of, Public Works Rev. Henry Nivens Member Interim Exhibition Center Committee J.J. Shepard Member Interim Exhibition Center Committee Attending as nonvoting members for guidance and professional expertise: . i. Christopher Korge Assistant City Attorney Law Department Adrienne Macbeth Minority and Women * Business Procurement Administrator Department of General Services Administration Juanita Shearer Assistant Director Department of Development Selection Committee Report Page 2 Also attending (as non -voting members) were the following persons who were unable to attend the initial meeting to create the short lists Joanne Holshauser Member Interim Exhibition Center Committee Tony Pajares Director, Dept. of Conferences and Conventions Marshall Steingold Executive Director Coconut Grove Marketing The following is a summary of the activities of the Committee prior to the final presentation: Presentation and Interview for Final Ranking Once again a general discussion took place, prior to consideration of the proposers. The selection criteria established in accordance with ordinance No. 9572 and defined in the R.F.P. were reviewed and accepted. • At the beginning of each -presentation session, Juanita Shearer advised each Consultant Team of the information to be includQd in the presentation, and cautioned them to avoid any reference to design solutions related to the project under consideration. Each Team acknowledged the presentation requirements, which were in the R.F.P,, and agreed to them prior to beginning. After each presentation the Committee including the non -voting attendees discussed the merits of the Team and their range of expertise and experience. Once the presentations were concluded, the staff recommendations related to Minority and Women Business Participation were provided along with the points deducted in consideration of fees received from previous City Projects. Once this information was incorporated in the scoring of each Committee Member, the ranked scores were.prepared, scoring sheets signed and the results tallied. Selection Committee Report Page 3 i The results, which were accepted by the Committee as their recommendation, (to include only the top three*), to the City Manager were as follows: Rank Consultant Team *First Spillis Candela & Partners *Second Borrelli & Associates *Third Hervin Ponmey Architects Fourth Fullerton & Associates Tied Fourth Atelier/San Martin Associates Sixth The Russell Partnership The meeting which was tape recorded was then adjourned. , I i ' I i V �3 Consultant Selection Procedures Coconut Grove Exhibition Center Expansion and Renovation Project Selection Committee Report t. Meeting to create "short list" for presentations. On October 6, 1986 the Consultant Selection Committee appointed in accordance with Resolution No. 86-748 adopted by the City Commission on September 11, 1986, convened to carry out their evaluation of the proposals submitted in response to the City's Request for Proposals (R.F.P.) for professional planning and design service for the renovation and expansion of the Coconut Grove Exhibition Center. Committee members in attenr+ance included: Jack Eads Assistant City Manager Chairman City Manager's Office Edith M. Fuentes Director Department of Building and Zoning Allan I,' Poms Architect Department of Public Works Donald W. Cather Director Department of Public Works Henry Nivens Reverend St. John Baptist Church J.J. Shepard Dupont Plaza Hotel Also attending as nonvoting members for guidance and professional expertise: Alejandro Vilarello Assistant City Attorney Law Department Adrienne Macbeth Minority and Vomen Business Procurement Administration Department of General Services Administration Juanita Shearer Assistant Director Department of Development The following is a summary of the activities of the Committee prior to the evaluation of proposals. 1. The committee was given a verbal report of the Certification Committee's findings and voted to accept it. (See attached report) 0 Selection Committee Report Page 2 } 2. The scope of services for the project and the R.F.P. document were discussed to ensure a common level of understanding of the project. 3. The Selection Committee discussed and voted unanimously to "Short List" for presentations and interview a maximum of 6 respondents, in accordance with the procedures established by Ordinance 9512 and as outlined in the R.F.P. The Committee also acknowledaed that, if there was a substantial gap between the fourth and fifth or fifth and sixth ranked teams; only those in the clear majority would be "Short Listed". 40' A general discussion which concluded in agreement took place related to the criteria to be used for evaluation and the method of scoring. 5. All Selection Committee Members were asked to state for the record any contact related to the Selection Procedures or any other relationship which they may have had with the various proposers. Hearing no issues which would pose a conflict of interest; the Committee began to evaluate each proposal. The Selection Committee proceeded as a group to - discuss the expertise and benefits of each proposal. At the conclusion of this, staff recommendations related to Location of Office and Minority and: Women Business Participation were provided and incorporated by each Selection Committee Member; and each person converted their raw scores to ranked positions. Each sheet was then completed and signed. The ranked scoring of each Committee Member was then tabulated. The teams which were unanimously accepted by the Committee to make presentations were as follows: DESIGNATION CONSULTANT TEAM I Borrelli & Associates E The Russell Partnership K Spillis Candela & Partners S Fullerton & Associates H Hervin Romney Architects A Atelier/San Martin Associates The Selection Committee was reminded that the scores of this meeting did not carry over to the presentation and interview phase; and the meeting which was recorded on tape, was adjourned. Coconut Grope IExhlbitiort Center Renovation and EzF�►r�sivr+ Pr.oect Sbort List, for Freserrtaticns Pore Consultant: Atelier/Carr Martin Associates A joirst vp"tITTP Address: 7700 North Kendall Drive, Suite 201 Miami, FIa 33156 Contact: Vivian Salaga or Lourdes San Martin 271-1247 Specialty: Architecture and Engineering Registration No.: AA C001016 (San Martin Associates) AA F000009 (Atelier. Architects) Sub -consultants : 2eidler Roberts Partnership Toronto, Ontario Canada Specialty: Architecture, Design Consultants Registration No.: N/A • Albert R. Perez Associates 801 Madrid Street, - Suite 107B Coral Gables, Fla 33134 ; Specialty: Landscape Architecture Registration No.: LC C000025 Professional Associated Consulting Engineers, Inc. (PACE) 201 Santillane Avenue Coral Gables, Fla 33134 Specialty: Mechanical and Electrical Engineering Registration No.: EB 0001842 Transport Analysis, Professionals Inc. 7700 N. Kendall Drive, Suite 806 Miami, Florida 33156 Specialty: Traffic and Parking Consultants (Engineering) Registration No.: EB 0003766 am R pxiat Consultant: The Russell rartnersbip, Inc Address: 3692 S.W. 24 Street Miami, Fla 33145 xi a. Contact: Carlos Ruiz de Quevedo 441-0268 Specialty: Architecture Registration No.: AA C001227 Sub —consultants: Martinez and Associates, P.A. 2025 S.W. 32 Avenue Miami, Fla Specialty: Mechanical Electrical Structural Engineering Registration No.: EB 0001170 David Plummer Associates 4225 Salzedo Coral Gables, Fla Specialty: Traffic Engineering Registration No.: EB 0002690 Albert Perez Associates , • 801 Madrid Street, Suite 10'7B I Coral Gables, Fla 33134 ' Specialty: Landscape Architecture ' Registration No.: LC C000025 f • N Prime Consultant: Hervin Ronvey Architect, Inc. Address: 300 Sevilla A�-enue • Suite 308 Coral, Cables, FJa 33134 Contact: Her,vin A.P. FonrrFy 441--1551 Specialty: Architecture/Engineering Registration No.: AR 0007575 Sub —consultants: Howard Needles Tammen b Bergendoff Architects and Engineers, Inc. 1150 Northwest 72nd Avenue, Suite 600 Miami, Fla 33126 Specialty: Architectural Design Registration No.: AA C000442 Cagley, Riva b Braaksma 4914 Southwest 72nd Avenue Miami, Fla 33155 Specialty: Structural Engineering Registration No.: EB 0003163 ' Lagomasino, Vital & A-ssociates, P.A., ' 814 Ponce de Leon Blvd, Sufte:307 , Coral Gables,•Fla 33134 ' Specialty: Mechanical/Electrical Engineering ' Registration No.: EB 0003813 ' O'Leary-S,hater-Cosio b Associates, P.A. 8525 S.W. 92 Street Miami, Fla 33156 Specialty: Landscape Architecture Registeration No.: LC C000018 R PtIne Consultant: Spill.iis candela 1: iaatners, Inc. Address: 800 Douglas Entrance Coral Gables, Fla 33134 Contact: Hi.lari.o F. Candela, 444-4601 Specialty: Architecture/Engineering Registration No.: EB 0000798, AA C000025 Sub -consultants: David Flummer & Associates 4225 Salzedo Street Coral Gables, Fla 33146 Specialty: Traffic Engineering/Parking Registration No.: EB 0002690 Albert R. Perez Associates, PA 801 Madrid Street, Suite 107E Coral Gables, Fla 33134 Specialty: Landscape Architecture Registration No.: LC 0000025 . ' Raiser Engineers,•Inc. • 19 West Flagler Street ' Miami, Fla• 33130 , '. Specialty:, Construction Administ:atioa, Cost Estimating, Project Scheduling Registration No.: EB 0001624 ' George-W. Demarest, Jr. - Consultant 900 9th Street, N.W. _ Washington, D.C. 20001 Specialty: Exhibition Space Planning Registration No.: N/A A.R. Condom Consulting Engineer 9340 SW 136th Street Miami, Fla 33176 Specialty: Acoustical Engineering Registration No.: None Cini/Little International, Inc. F 3440 Hollywood Bou1evArd, Suite 420 Hollywood, Fla 33021-6927 Specialty: Food Service/Kitchens � ..7. $egistration No.: N/A Y' 77 S Prise Consultant: Fullerton b Asaociptea, Architects/Flanners, Inc. Address: 6701 Sunset Drive, Suite 104-B all °-�. South Mipmj, TIP 33143 Contact: John F. Fullerton or Julio S. Dint 667-4200 Specialty: Architecture Registration No.: AA C000597 Sub -consultants: RKT4B Architects and Planners, Inc. 7480 Fairway Drive, Suite 208 Miami Lakes, Fla 33014 Specialty: Architectural Consultant Registration No.: AR 0010396 (Peter Thompson) Dalla Rizza and Associates Consulting Engineers 1235 Coral Way Miami, Fla 33145 Specialty: Mechanical/Electrical Consultant Registration, No.: EB 0003544 , Creative Environs of Lynn Nilson Associates, Inc. • III Majorca Avenue ; Coral Gables, Fla 33134 ; Specialty: Interior Design ' Registration No.: N/A DeZarraga, Donnell 6 Duquesne Consulting Engineers 131 Madeira Avenue Coral Gables, Fla 33134 Specialty: Structural Engineering Registration No.: EB 0001306 86��u Beam Systems, Inc 2000 South Dixie Highway, Suite 200 Miami, Fla 331.33 Specialty: Acoustical Systems USistration No.: N/A Mariano Corral and Associates, P.A. 3625 N.W. 82nd Avenue, Suite 205 Miami, Fla 33166 Specialty: Landscape Architecture Registration No.: LCO000141. David Plummer & Associates, Inc. - 4225 Salzedo Street Coral Cables, Fla 33146 Specialty: Traffic Consultants Registration No.: EB 0002690 t r F ' f Pfine Consultant: Borrelli 6 Associates Arcbitects Planners r.A. Address: 7000 SW 62nd Ave, Suite 520, .Yr Miami., F]a 33143 Contact: Jaime E. Aorrelli 665-8852 Specialty: Architecture Registration No.: AA C00071I Srb—consultants: Ronald E. Frazier 6 Associates, P*A6 Centrust Building 5800 NW 7 Ave, Suite 206 Miami, Fla 33127 Specialty: Architecture Registration No. AA 0000196 • Frankel & Associates 1521 Alton Road Miami Beach, Fla 33139 Specialty: Architecture Registration No.: AR 0007143 t Blitstein Design Associated . 285 Sevilla Ave. ' Coral Gables, Fla 33134 Specialty: Interior Design Registration No.: N/A Albert Perez S Associates P.A. 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 'Specialty: Landscape Architecture Registration No. LC C000025 ' Prime Consultant: Borrelli & Asftoc#ate4 Architects Planners F.A. Address: 7000 SW 62nd Ave, Suite 520, Miami, TIP 33143 Contact: Jaime E. Borrelli 665--8857_ Specialty: Architecture Registration No.: AA C000711 Sub —consultants: Ronald E. Frazier & Associates, Poke Centrust Building 5800 NW 7 Ave, Suite 206 Miami, Fla 33127 Specialty: Architecture Registration No. AA 0000196 • Frankel & 'ssociates 1521 Alton Road Miami Beach, Fla 33139 Specialty: Architecture Registration No.: AR 0007143 , t Blitstein Design Associate9 ' 285 Sevilla Ave. ' Coral Gables, Fla 33134 Specialty: Interior Design Registration No.: N/A Albert Perez & Associates P.A. 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 Specialty: Landscape Architecture Registration No. LC C000025 • DeZarraga, Donnell Duquesne Consulting Engineers 131 Madeira Ave. Coral. GRbles, Fla 33134 46 r` Specialty: Structural Engineering Registration No.: EB 0001-106 Fraga. Engineers Consulting Engineers 3940 Loquat Avenue Coconut Grove, Fla 33133 Specialty: Mechanical/Electrical/Sanitary Engineering Registration No.: EB 0004473 William Russell Johnson Inc. Consulting Engineers 100 Biscayne Blvd., Suite 2903 Miami, Fla 33131 Specialty: Civil Engineering Registration No.: EB 0002441 1 • i i co"Pesl tint Selection Frccedvrr. ee cocon"t Grove Frhi_bi t.i on Center Frpansion and Renoratinn Project In accordance with Feso7 ui.ion No. P --74P, Orda nance No. 9572 and No. 10062, the consu7tan4- Fe)actjon process for the Coconut Grove Exhibition Center Eypansion and Renovation Project., commenced on October 1, 19R6 with thF Certi.aication Comri5ttee's mieeti.na during which the submissions were reviewed for compliance with the Request for Proposals (R.F.P.) document and the requirements of the legislation. The entire meeting was recorded. Committee members in attendance included: Allan I. Poms, AIA Luther E. Long, PE Juanita D. Shearer, ASLA Registered Architect Department of Public Works Registered Engineer Department of Public Works Registered Landscape Architect Department of Development Twenty-one (21) proposals were received at the City Clerk's office on September 29, 1986 by the deadline of 11:00 A.M. Two proposals which arrived late were retained for verification. Based on the.requirements of the R.F.P. and after conferring with the Law Department, the Committee voted not to consider the late proposals for the consultant selection process. Each of the accepted proposals were reviewed by the Certification Committee' and the following is a summary of their findings: 1) Fifteen (15) proposals were in compliance with the R.F.P. requirements and were certified for work on this project. The attached list of Certified Respondents shows that the Certified Teams' letter designations are A, B, C, to F, H, J, K, L, O, Q, R, S, T, U. i) In this group the proposals for Team A were originally taken directly to the City Clerk, rather than the receiving counter, and therefore the time of receipt stamped on the envelope was 11:05 A.M. Based on written verification from the City Clerk, this submission was determined to be acceptable for review. 2) Six (6) proposals were not certified for the following reasons: i) Team D: This submission was determined to be a non- responsive submittal in that subconsulting landscape architects were not included as required by the R.F.P. sm r 46 Certification Committee Report Page 2 ii) Team G: The type of professional experience of this Team was determined to be inadequate and insufficiently extensive for this project. iii) Team I: This submission was determined to be a non- responsive submittal in that subconsulting landscape architects were not included as required by the R.F.P. iv) Team M: The prime consultant of the Team listed in this submission was found to be not registered to practice architecture in the State of Flori.da, as required by FS. Chapter 481, Part 1, Architecture. V) Team N: This submission was determined to be a non- responsive submittal in that the following items were excluded from the proposal package as required by the R.F.P.: - List by name, gender, professional and ethnic background of all professional and • office personnel who, will be involve on the project. - Notarized list by name, gender, ethnic : background and percentage of interest in each firm's ownership. - 254 form for Engineers - Copy of License for Engineering firm. vi) Team P% This submission was determined to be a non- responsive submittal in that subconsulting landscape architects were not included as required by the R.F.P. With all 'discussion and deliberations completed, the Certification Committee adjourned. i i O .. 101 Coconut Grove Exhibition Center Renovation and Expension Project Certified Respondents Prise Consultant: Atelier/San Martin Associates A Joint Venture Address: 7700 North Kendall Drive, Suite 201 Miami, Fla 33156 Contact: Vivian Salaga or Lourdes San Martin 271-1247 Specialty: Architecture and Engineering Registration No.: AA C0010I6 (San Martin Associates) AA F000009 (Atelier Architects) Sub -consultants Zeidler Roberts Partnership Toronto, Ontario Canada Specialty: Architecture, Design Consultants Registration No.: N/A Albert R. Perez Associates • 801 Madrid Street, Suit.e 107B. • Coral Gables, Fla 33134 Specialty: Landscape Architecture Registration No.: LC C000025 Professional Associated Consulting Engineers, Inc. (PACE) 201 Santillane Avenue Coral Gables, Fla 33134 Specialty: Mechanical and Electrical Engineering Registration No.: EB 0001842 Transport Analysis, Professionals Inc. 7700 N. Kendall Drive, Suite 806 Miami, Florida 33156 Specialty: Traffic and Parking Consultants (Engineering) Registration No.: EB 0003766 1d PtIme Consultant: Wilfredo Borroto F"4 Robert Bradford Brovve, FAIA. Architects, Joint Venture Address: 2865 Day Arpnive Coconut GTOVP, Fla 33133 Contact: Wilfredo Porroto 361-5566 Specialty: Architecture Registration No.: AR 0004209, AR 0001741 Sub —consultants: Professional Associated Consulting Engineers, Inc. 207 Santillane Avenue Coral Gables Fla 33134 Specialty: Mechanical, Electrical, Plumbing Engineering Registration No.: EB 0001842 DeZarraga, Donnell and DuQuesne 131 Madeira Avenue Coral Gables, Fla 33134 Specialty: Structural Engineering Registration No.: EB 0001306 Albert R. '_ierez and Associates 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 Specialty: '.Landscape Architecture Registration No.: LC C000025 E.R. Brownell and Associates, Inc. 3152 Coral Way Miami, Fla 33133 Specialty: Civil Engineering Registration No.: LB 0000761, EB 0000761 . aa # i C Prise Consultant: Harper Businec Carreno Arebitects/Engineers Inc. Address: 8805 hW 23rd Street Miami, F3a 33172 Contact: David Michael Harper or Albett6 +�s Carreno 593--0888 Specialty: Architecture/Engineering Registration No.: AA C000753, EB 0003234 Sub —Consultants: David .M. Scu)ly A.S.L.A., Inc. 7815 Coral Way, Suite 115 Miami, Fla 33155 Specialty: Landscape Architecture Registration No.: LC C000119 E Prise Consultant: Address: Contact: Specialty: Registration No.: Sub -consultants: Specialty: Registration No.: Specialty: Registration No.: Specialty: Registration No.: The Russell Fartnership, Inc 3692 S.W. 24 Street Miami, Fla 33145 Carlos Ruiz de Quevedo 441-0268 Architecture AA C001227 Martinez and Associates, P.A. 2025 S.W. 32 Avenue Miami, Fla. Mechanical Electrical Structural Engineering EB 0001170 David Plummer Associates 4225 Salzedo Coral Gables, Fla Traffic Engineering EB 0002690 Albert Perez Associates 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 Landscape Architecture LC C000025 I Ptine Consultant: Hatcher, Zeigler, Gunn & Associates Address: 7400 Red Road, Suite 23 South Miami, Fla 33143 Contact: Victor Alonso 661-5375 Specialty: Architecture Registration No.: AA C000153 Sub -consultants: M. Noble b Associates Consulting Engineers 8205 S.W. I24 Street Miami., Fla 33156 Specialty: Structural Engineering Registration No.: EB 0000843 Professional Associated Consulting Engineers, Inc. 207 Santillane Avenue Coral Gables, Fla 33134 Specialty: Mechanical Electrical Plumbing Engineering, and Fire Protection Registration No.: EB 0001842 , Albert R. Perez b Associates P.A. 801 Madrid Street Coral Gables, Fla 33134 . Specialty: Landscape Architecture Registration No.: LC C000025 Prise Consultant: Hervin Roviwey Arebitect, Inc. Address: 300 Sevilla Arent?e, Suite 308 Coral Gables, Fla 33134 Contact: Hervin A.R. Ronvey 441-1551 Specialty: Architecture/Engineering Registration No.: AR 0007575 Sub -consultants: Howard Needles Tammen & Bergendoff Architects and Engineers, Inc. 1150 Northwest 72nd Avenue, Suite 600 Miami, Fla 3312.6 Specialty: Architectural. Design Registration No.: AA C000442 Cagley, Riva & Braaksma 4914 Southwest 72nd Avenue Miami, Fla 33155 Specialty: Structural Engineering Registration No.: EB 0003163 Lagomasino, Vital & Associates, P.A. 814 Ponce de Leon Blvd, Suite 307 Coral Gables, Fla 33134 Specialty: Mechanical/Electrical Engineering Registration No.: EB 0003813 O'Leary-Shater-Cosio & Associates, P.A. 8525 S.W. 92 Street Miami, Fla 33156 Specialty: Landscape Architecture Registeration No.: LC C000018 ANk J Prlue Consultant: Address: Contact: Specialty: Registration No.: Sub —consultants: Specialty: Registration No.: Specialty: Registration No.: Specialty: Registration No.: Rodriguez Khuly Q"Iroga Arcbitects In Assecistien with Sasski Associates Inc. 4440 Ponce de Leon Boulevard Coral Gables, Fla 33146 Antonio M. Qviroga 448-7417 Architecture AA C001007 Professional Associated Consulting Engineers, Inc. (P.A.C.E.) 207 Santillane Coral Gables, Fla 33134 Engineering EB 0001842 Sasaki Associates, Inc. 4649 nonce de Leon Blvd. Coral Gables, Fla 33146 Architecture, Landscape Architecture, Transportation Planning and Traffic Engineering AA C000259, EB 0002762, LC C000005 Santiago & Associates, Engineers, Inc. 6850 Coral Way, Suite 300 Miami, Fla 33155-^1704 Structural Engineering EB 0003112 U U .► & Prime Consultant: Spilli.s Coviel.a b 1"aruvers, Inc. Address: 800 Douglas Fntrance Coral Cables. Fla 33134 Contact: Hilario F. Candela, 444-G 69 1 Specialty: Architecture/Engineering Registration No.: EB 0000798, AA C000025 Sub -consultants: David Plummer b Associates 4225 Salzedo Street Coral Gables, Fla 33146 Specialty: Traffic Engineering/Parking Registration No.: EB 0002690 Albert R. Perez Associates, PA 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 Specialty: Landscape Architecture Registration No.: LC C000025 Kaiser Engineers, Inc. 19 West Flagler Street Miami, Fla 33130 , Specialty: Construction Administration, Cost Estimating, Project Scheduling Registration No.: EB 0001624 George W. Demarest, Jr. - Consultant 900 9th Street, N.W. Washington, D.C. 20001 Specialty: Exhibition Space Planning Registration No.: N/A A.R. Condom Consulting Engineer 9340 SW 136th Street Miami, Fla 33176 Specialty: Acoustical Engineering Registration No.: None Cini/Little International, Inc. 3440 Hollywood Boulevard, Suite 420 Hollywood, Fla 33021-6927 Specialty: Food Service/Kitchens Registration No.: N/A L 1Priae Consultant: Abbott-Alvxrer. Architects (Abbott Gsonp Architects and Planners) Joint Fe"tttre a ~- Address: 255 University Drive Coral, Cablep, Fla 33134 Contact: Frank Abbott. or Adrian A. Alvarez 445-9421 Specialty: Architecture Registration No.: AR 0006986, AR 0005434 Sub -consultants: Anderson -Williams Consulting Engineers, Inc. 117 Majorca Avenue Coral Gables, Fla 33134 Specialty: Engineering Registration No.: EB 0001438 Brill/Heyer Associates, Inc. 2901 Ponce de Leon Blvd. Coral Gables, Fla 33134 Specialty: Engineering ' Registration No.: EB 0002178 David M. Scully, A.S.L.A., Inc. 7815 Coral Way, Suite 115 Miami, Fla .33155 Specialty: Landscape Architecture Registration No.: LC C000119 Tessi Interiors, Inc. 4113 N. Miami Avenue Miami, Florida 33127 Specialty: Interior Decoration Registration No.: N/A 0 Priue Conssaltss"t! CrV7--Stmrk Address: 1522 PoncF er Leon Boulevard Coral cabjPF , F]a 33134 Contact: Craig L. Stark 443-5848 .► .. Specialty: Architecture Registration No.: AA C001.229 Sub —consultants: McKerns/Cantor Design Associates, Iec. 2420 S.W. 27th AvE1ue Miami, Fla 33145 Specialty: Interior Design Registrarion No.: N/A Albert R. Perez Associates, P.Ae 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 Specialty: Landscape Architecture Registration No.: LC C000025 Maurice Gray Associates, Inc. 4090 Laguna Street Coral Gables, Fla 33145 , ,. Specialty: Structural Engineering ; Registration No.: EB 0003659 Emilio J. Hospital 6 Associates 10700 North Kendall Drive, Suite 400 Miami, Fla 33176 Specialty: Mechanical Electrical Plumbing Engineering Registration No.: EB 0002892 Marlene Lee Lighting Design Consulting Engineers 153 Kearny Street Mezzanine Level San Francisco, California Specialty: Lighting Registration No.: PE 0026731 (Marlene L. Lee) Gart Urban Associates, Inc. 2575 South Bayshore Drive, Suite 3B Coconut Grove, Fla 33133 " Specialty: Graphics Registration No.: N/A Ptlue Consultant: Beruello, Ftirki & Vera, Inc. Arebitects, P1av+nexF and Urban Designers Address: 55 Almeri-a Avenue Coral. Gables. Fla 33134 Contact: Willy A. Rermello 447-0009 Specially: Architecture Registration No.: AA C000412 Sub -consultants: Martinez b Associates 2025 SW 32 Avenue Miami, Fla Specialty: Mechanical b Electrical Engineering Registration No.: EB 0001170 DeZarraga, Donnell b DuQuesne Consulting Engineers 131 Madeira Coral Gables, Fla Specialty: Structural Engineering ' Registration•No.: EB 0001306 Stresau, Smith, 6 Stresau ; 1628 S.E. loth Terrace Ft. Lauderdale, Fla Specialty: Landscape Architecture Registration No.: LC C000010 Metric Engineering, Inc. 11531 S. Dixie highway Miami, Fla 33156 Specialty: Civil Engineering Registration No.: EB 0002294 Montgomery Design, Inc. 2699 S. Bayshore Drive Miami, Fla - Specialty: Graphics Registration No.: N/A I Priae Consultant: RO Arcbitects & Flxnrers, Yne., and IreitermRn, Jeztado & Associates IntervxtionRl, Inc. Joint Venture «. Address: 7312 S,V, A$th Street Miami , Fla5 Contact: Manuel RFyes--Otalora, 661-5990 Specialty: Architecture, and Structural/Mechanical/Electrical Engineers Registration No.: AA C001158, EB 0001717 Sub -consultants: Seiler, Keller & Associates 7480 Fairway Drive, Suite 205 Miami. Lakes, Fla 33014 Specialty Civil Engineering Registration No.: PE 0033162,(Ernest W. Keller) Charles A. Alden, ASLA, Landscape Architect 7905 S.W. 162nd Street Miami, Fla 33157 • Specialty: Landscape Architecture Registration No.: LA 0000571, (Charles A. Alden) The Bugdal Group 221 Catalonia Avenue Coral Gables, Fla 33134 ' Specialty: Graphic Design — Registration No.: N/A , f t $ Prine Consultant: Fullerton & Asuorfrtps, Architects/F1gnpers, inc., Address: 6701 Sunset PT5VF , Suite 104-B South Miar l , i]a 33143 Contact: John P. TvJlerton or Julio S. Diat 667--4200 Specialty: Architecture Registration No.: AA C000597 Sub -consultants: RKT&B Architects and Planners, Inc. 7480 Fairway Drive, Suite 208 Miami Lakes, Fla 33014 Specialty: Architecture]. Consultant Registration No.: AR 0010396 (Peter Thompson) Dalla Rizza and Associates Consulting Engineers 1235 Coral Way Miami, Fla 33145 Specialty: Mechanical/Electrical Consultant Registration'No.: EB 0003544 Creative Environs of Lynn Wilson Associates, Inc. 111 Majorca Avenue Coral Gables, Fla 33134 Specialty: Interior Design registration No.: N/A DeZarraga, Donnell & Duquesne Consulting Engineers 131 Madeira Avenue Coral Gables, Fla 3313A Specialty: Structural Engineering Registration No.: EB 0001306 Y Prime Consultant: Borrelli & AFeoc3nte" Architects Planners F.A. Address: 7000 SW 62nd Ave, Suite 520, Miami, Fla 33343 Contact: Jaime E. Rorrelli 665-8852 Specialty: Architecture Registration No.: AA C000711 Sub -consultants: Ronald E. Frazier b Associates, P.A6 Centrust Building 5800 NW 7 Ave, Suite 206 Miami, Fla 33127 Specialty: Architecture Registration No. AA 0000196 Frankel & Associates 1521 Alton Road Miami Beach, Fla 33139 Specialty: Architecture Registration No.:, AR 0007143 Blitstein Design Associates 285 Swills Ave. Coral Gables, Fla 33134 Specialty: Interior Design Registration No.: N/A Albert Perez & Associates P.A. 801 Madrid Street, Suite 107B Coral Gables, Fla 33134 Specialty: Landscape Architecture Registration No. LC C000025 .. DeZarraga, Donnell Duquesne Consulting Engineers 131 Madeira Ave. Coral. Gables, Fla 33134 Specialty: Structural Engineering $egistration No.: EB 0001306 Fraga Engineers Consulting Engineers 3940 Loquat Avenue Coconut Grove, Fla 33133 Specialty: Mechani..cal/Electrical/Sanitary Engineering Registration No.: EB 0004473 William Russell Johnson Inc. Consulting En ineers 100 Biscayne lvd., Suite 2903 Miami, Fla 33131 Specialty: Civil Engineering Registration No.: EB 0002441 1fi Pine Consultant: Argvitectonica International Corporation Address: 4215 Ponce de Leon Boulevard Core1. Cables. F'I.a 33146 Contact: Bernardo fort -Brescia 442-9381 Specialty: Architecture Registration No.: AA C000465 Sub -consultants: Laura Lle.rena b Associates, Inc. 6401 SW 87th Avenue, Suite 108 Miami, Fla Specialty: Landscape Architecture Registration :o.: LC C000046 DeZarraga Donnell 6 DuQuesne Consulting Engineers 131 Madeira, Suite 203 Coral Gables, Fla Specialty: Structural Engineering Registration No.: EB 0001306 • Lagomasino vital b Associates, PA 814 Ponce de Leon Boulevard, Suite 307 Coral Gables, Fla .Specialty: Mechanical/Electrical Engineering Registration No.: EB 0003813 October 10 1986 w: AWN Coconut Grove Exhibition Center Renovation and Bxpansi.an Fro ect Non -Certified Respondents D prise Consultant: Miami Design Associates, Ince Address: 250 Bird Road, Suite 103 Coral Gables. Fla 33146 Contact: Eduardo V. Ferez 444-Qa33 Sub -consultants: Ramon Alberto Delgado-Billini 250 Bird Road Coral Gables, Fla 33146 Specialty: Structural Engineering Registration No.: PE 0030355(Ramon A. Degado-Billini) Martin-Vilato Associates, Inc. 2525 S.W. 3rd Avenue, Suite 210 Miami, Fla 33129 Specialty: Electrical and Mechanical Engineering Registration No.: EB 0003368 Reason: Non -responsive proposal:.' - No Landscape Architects listed.. - 254 form for Landscape'Architects missing. (Incomplete Submission). a 6 Prire Consultant: Architect's Studio/Tope C-raboski Assoe. Inc./Wavey Butler. & Assoc« Joint. Vesrture .� Address: 3300 Rice Street No, 8 Coconut C>rozre, FI.a 33133 Contact: Max W. Sturman r 441•-1171 Specialty: Architecture/Landscape Architecture Registration No.: LA 0000829, ( Nancy K. Butler) , AR 0008679, (MAx W. Sturman) Reason: Professional Experience listed not extensive enough or adequate for project. j F I Prime Consultant: Address: Contact: Specialty: Registration No.: Sub -consultants: Specialty: Registration No.: Specialty: Registration No.: t Specialty: Registration No.: Reason: Perkins A Partners Architects -Planners 257 N.E. 18th Street Miami, F).a 33I32 Robert H. Perkins 577-3070 Architecture None Glenn Allen Buff Associates 18321 S.W. 98th Avenue Miami, Fla Architecture AR 0005144 (Glen A. Buff) Kunde, Sprecher, Yaskin & Assoc. 9765 S.W. 184th Street Miami, Fla 33157 Structural/Civil Engineering EB 0000018, (Sprecher, Yaskin & Associates, Inc.) LB 0000018, (Kunde, Driver & Associates, Inc.) AR C.000379 (Kunde, Driver, Simpsom & Assocaites.; Inc.) Bradley, .Whitworth Associates 8410 NW 53rd Terrace #219 Miami, Fla 33166 El-ctrical/Mechanical Engineering EB 0000422 Non -responsive proposal: - No Landscape Architects listed. - 254 form for Landscape Architects missing. (Incomplete Submission) H Prime Consultant: Address: Contact: Specialty: Registration No.: Sub -consultants: Specialty: Registration No. Specialty: . t Registration- No. Specialty: Registration No.: Specialty: Registration No.: Reason: Amber/Relluirchi Associatex, Inc., Arcbitects Prd Fl.anners 353 Alcazar Avenue, Suite 200 Coral Gables, Fla 33134 Lawrence Beame 444-7100 Architecture None Ronald E. Frazier & Associates 5800 N.W. 7th Avenue Suite 206 Miami , ' Fla. 33127 Architecture (Construction Documents, Construction Administration) AA 0000196 Bliss & Nyitray, Inc. 6501 N.W. 36th Street Miami, Fla 33166 Structural. Engineering and Geotechnical Analysis EB 0000674 Professional Associated Consulting Engineers, Inc. (P.A.C.E., Inc). 207 Santillane Avenue Coral Gables, Fla 33134 Mechanical'Engineering, Electrical Engineering, Sanitary Engineering EB 0001842 Mariano Corral and Associates, P.A. 3625 NiW. 82nd Avenue,. -Suite 205 Miami, Fla 33166 Landscape Architecture LC C000141 Not registered to practice in the State of Florida as per Ms. Lori Loutzenhiser of the Department of Professional Regulations. $ Ptise Consultant: Zyscovich, Inc. Address: 64 S.W. 11 Street Miami, Fla 33130 Contact: Bernard Zyscovich 358--3232 Specialty: Architecture Registration No.: AR 0007410 (Bernard Zyscovich) Sub —consultants: Williams Russell and Johnson, Inc. 100 Biscayne Blvd., 21 Floor Miami, Fla 33132 Specialty: All required Engineering disciplines Registration No.: EB 0002441 Laura Ll_erena and Associates 6401 S.W. 87 Avenue, Suite 108 Miami, Fla 33173 Specialty: Landscape Architecture Registration No.: LC. C000046 •Reason:• Non —responsive proposal. Items missing ,. from proposal. package: — List by name, gender, professional and ethnic background of all professional and office personnel who will be — involve on the project. — Notarized list by name, gender, ethnic background and percentage of interest in each firm's ownership. — 254 form for Engineers — Copy of License for Engineering firm. (Incomplete Submission). x: P Pitise Consultant: Consulting Engineering h Science Inc. Address: 9400 S. naueiand Blvd., #620 Miami , Florida 33156 + Contact: John R. Guttman 665-7557 Specialty: Architecture/Engineering &egistration No.: AA C001069, EB 0003255 Sub -consultants: Fraga Engineers 3940 Loguat Avenue Coconut Grove, Fla 33133 Specialty: Mechanical and Electrical Engineering Registration No.: EB 0004473 Reason: Non --responsive proposal: - No Landscape Architects listed. - 254 form for Landscape Architects missing. (Incomplete Submission). REQUEST FOR; --PROPOSALS FOR PROFESSIONAL SERVICES COCONUT GROVE EXHIBITION CENTER EXPANSION AND RENOVATION PROJECT CITY OF MIAMI 1 ; • i • 1 CITY OF MIAMI Xavier L. Suarez, Mayor Miller J. Dawkins, Vice Mayor Rosario Kennedy, Commissioner Joe Caro lo, Commissioner J.L. Plummer, Jr., Commissioner Cesar H. Odio, City Manager 1 f 1 + t + • 1 • i t Proposals Issued: Proposals Due: Submission Location: 1 i r - . N i. - • - s t i September 12, 1986 September 29, 1986 11:00 AM City Clerk's Office, . City Hall, City of Miami, 3500 Pan American Drive Miami. Fla. 33133 Revised Oct. 2, 1986 a is REQUEST FOR PROPOSALS Table of Contents 46 pa e PUBLIC NOTICE...........•...........*.....9..4m0.00.002 II. SCOPE OF SERVICES ......... III. SUBMISSION REQUIREMENTS ...w.........................4 IV. SELECTION PROCEDBRP.S.,..............w................5 9. TENTATIVE SCHEDULE FOR. CONSULTANT SELECTION ..... ...10 VI. ADDITIONAL. REQUIREMENTS FOR THE SELECTED TEAM ...... 11 YII. DOCUKE"TS AVAILABLE UPON REQUEST...................11 1. PUBLIC NOTICE REQUEST FOR FROFFSSIONAL SERVICES COCONUT GROVE EX91B ITION CFNTFR FXrANSTOX AND RENOVATION PROJECT The City of Miami, IF spPV5rrg the profeFFiorral services of s qualified and eTperiRncFd ArchitFctriral. firm to ha the Fr.irne Cousul.tant for the planning and 6es5grf of the fnconrrt r�rRve= Exhibition CentFr T xransi r+n ant psirovatinn projer_t.. The project will t'egrs3rre Archi.tectrrral , T.andfrape Archit.er_trrral. Pnd Engfreering Services ^nd the Cnnserlti.ng Team vill be TFgtrirgd to carry ocrt Schematic Pesign, Design Pevelapment, COPPtruction Document, Bidding and Const.rrrctinn AdminiFtrat.ion ph rsess of a rrofessi_onal. Seareires Agreement. Interested firms "test. contact Maria Otaa_o, at the City of Miami. Department of Drve?3.0pmerrt, 300 Biscayne Boulevard Way, Miami Florida, 331.31, Telephone (305) 579-3324, for the Request for Proposals Document. Tbis document contains detailed and specific information about the scope of services, submipsion requirements and selection procedures. Proposals must he delivered to Matti. Rir€si, City Clerk at City 'Hall, 3500 Pan American Thrive, not later than 11:00 a.m. on September 29, 1986, The City of Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive any irregularities in any proposal, or to reject any and/or all proposals and to re— advert.ise for new proposals. ADV.0954 ' Cesar H. Odio. ' City Manager ` C�1 it. SCOPE OF SERVICES: The City of Miami is seeking the professional services of a qualified and experienced Arc h,�tecturaI firm to be the Prime Consultant for the planning and design of the expansion and renovation of the Coconut Grove Exhibition Center located at 3500- �' Pan American Drive, Mlxmi, Florida 3313I. The project includes the renovation of existing exhibition space and the development of additional convention epace wiCh Ar+enities such as prefunction, toilet, service, kitchen, `and storage areas to support the convention and exhibition activities. Improvements to the site are nlEo envisioned in terms of access, vehicular and pedestrian circulation, signage, amenities and enhancement. The existing building structure and exterior shell, utilities and site improvements must all be utilized to the maximum extent possible. The project will require professional Architectural, Engineering and Landscape Architectural Services and the Consultant Team will be required to carry out Schematic Design, Design Development, Construction Document, Bidding and Construction Administration Phases of a standard City of Miami, professional services agreement. Funding required for the entire project is estimated at $7 million* dollars. 3; • F .A. . III. SUBMISSION REgUIREMENTS: The selection procedures will follow the Competitive Negotiations Act as defined in Florida Statutes 287.055, Section 18.52.3 of the Code of the City cif iN;Prri an`o Ordinance No. 9572 Hi nor i.ty participation is required, as per the City of Miami's Minority Procurement FrcFrazr, Ordinance No. 10062. Professional registration is required by the Statr- of Florida as per FS Chapter 481, Part 1. Architecture, Chapter 4S1, Fart 11 Landscape Architecture, and FS Chapter 471 professional Engineers. A. Content of Fxapofial Package: Interested Consultant Teams of Architects, Landscape Architects and Engineers must submit one (1) original and seven (7). copies of the Proposal Package preferably in. an 8 1/2" x 11" format, containing the following: i) A Letter of Interest addressed to John E. Gilchrist, Director, Dept. of Development, City of Miami including the a) The identities of the Prime and Subconsultants including organizational structure, names s.nd addresses of principals and location of sites at which work will be performed. b) Experience of the Prime and Subconsultants involving three relevant completed projects. Please provide project locations; clients; completion dates; project costs; names, titles and phone number of contact persons. In listing experience the actual role of the firm or individual must be indicated to distinguish between work done 'as a. prime consultant, subconsultant, principal or'employee of -another firm. A Standard Form 255 for the entire Team. iii) A Standard Form 254 for each Firm on the Team. iv) Proof of current professional registration as required by the State of Florida to practice Architecture, Landscape Architecture and Engineering in the manner in which each firm,'corporction and individual offers .his or her services. v) A list of all contracts with the City of Miami during the past 5 years as a prime or subconsultant. This list must contain the total amount of fees actually received or anticipated, type of project and the department through which it was implemented. vi) A list by name, gender professional and ethnic background of all professional and office personnel who will be involved on the project. vii) A notarized list, by name, gender, ethnic background and percentage of interest in each firm's ownership. r Other materials will not be considered and Fbottld not be submitted. Additional materials may be requested by t-br City from Consultant Teams selected to make presentPtianP, No additinns or mndifications may be made to the proposals FubFectrent to the FssbirisFion dPadline. Respondents must notify the Sits• imfr. F<aately of any firm or "s individual rFpre FFntFe in the orijginal ssthsrission vhn is tznavai.IAble to contintir on the Ream. Sub--consuILantF m8v stubmit aF such on more than one te.sm, however, prime consultants may only Fubiri_t one proposal A rime consultants and may not be sub -consultant on other teams. B. Submission Instructions: 1) Due Date: September 29, 1986 ii) Time: No later than 11:00 AM iii) Location: City Clerk's Office, City Hall City of Miami 3500 Fan American Drive Miami, FIa 33133 IV) Identification: Responses in sealed envelopes must indicate "Coconut Grove Exhibition Center Expansion and Renovation Project" and should also show identity of respondent. v) Proposals delivered late, or to any other location will not be accepted or considered. To receive additional information, please contact Maria Otazo, Dept. of Development, City of Miami, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone, 579-3324, 0:00 am to 5:00 p.m. IY. SELECTION PROCEDURES: In accordance with Florida Statutes 287.055, City o•f Miami Code Section 18.52.3 and City of Miami Ordinances No. 10062 and No. 9512, the Consultant Selection Process will be carried out in three sequential phases: A) Certification B) Initial Evaluation C) Presentation and Interview A. Certification Phase: During this process a Certification Committee consisting of a registered architect, engineer and landscape architect on the City's staff will review the submissions for compliance with the Request for Proposals document and the requirements of the legislation. Each submission will be checked .to ensure that: . I, 1. 1 i� Each firm is currently registered to practice Architecture, Landscape Architecture and Engineering In the State of Florida in accordance with Chapter 481, Part I, FS _Chapter 481, Part 11 and FS Chapter 471, respectively:- (ii) Clear evidence of minority participation is demonstrated in the form of ownership or partial ownership of the firms by minority persons, or the presence of key staff professionals who are minorities. (ill) A Standard Porn 255 has been correctly completed for the entire Team. (iv) Standard Forms.254 have been correctly completed for each firm on the Teach. (v) The required number of copies of the submission are received on time, by the deadline and at the correct location. Proposals failing to meet any of these criteria will be eliminated from the selection process at this point. Ordinance No. 9572 also requires that the Certification Committee determine that the Teams presented in each proposal favorably demonstrate the following: (i) Capability and Adequacy of, personnel for this project. (ii) Good past performance in project administration and in cooperation with former clients. (iii) Ability to meet time schedules and budgets. (iv) Good past experience record. Teams which meet these and the previous.• requirements will be certified for this project. The Certification Committee will provide a report to the Selection Committee indicating its .findings and those which are to receive further consideration. The Consultant Selection Committee, established in accordance with Ordinance No. 9572 will receive the submission packages of the certified Teams in preparation for making their Initial Evaluation, and holding the Presentations and Interviews. Certification and 5 M Selection Ccmm5 ttPP Mpmbers are prohibited from discussing the proposals or the Gcm+rittee s activities kith p.yone related to the proposing Teams, or vsth other Committee Members until the Commission raysrds the Contrrcts. Certification and Selection Committee M,emhers p„at hire no vested interest and/or other financislly renumeratitF re3ati;"nship with any of the Teams or individupls bring considryc6 for selection. B. Ini.tio3 Tr'-31Tntion TbA.QP: Prior to the 6icc11s5zion of proposals, their evaluation and final ranking, the Selection Committee will establish a maximum number of Teams w'-Ich mry be "short --listed" for the presentation and interview phase. The actual number, which must be at least three, may be less than the maximum, if a substantial disparity occurs between the ranked scores. of the firms that fall within the maximum, after scoring. The criteria used for evaluation at this stage fall into four general. areas. Topic Maximum Value Previous professional experience, related to successful completion of projects of similar scope and complexity .......................... 30 Size and capability of Team and its range of expertise ..................................... 30 Location of officea, with points awarded in decreasing value for location •.in the City' of Miami, Dade County, Broward County .... 10 Minority participation, related to % of minority ownership of 'the firm and the X of' key staff' professionals who are minorities working on the project ........................................ 30 Total 100 Each evaluator will score each Team based on A maximum of 100 points and then rank them, giving the Team with the highest score the rank of one (1). All the evaluators ranked scores are then compiled and at least the top three Teams will be invited to make a presentation and be interviewed. Ranking and scores do not carry over into the next phase of the,process. d Co Presentation and Interview Phase: All Presentations and Interviews kill be held in the 4th floor Conference Room* of the C,'ity's_ Department of Development, 300 Biscayne Blvd, VP1, urf7Fss other-"3_se determined. The time and date of each presentation and interview will be indicated upon selection. The total timrF Allocated to each Team will be limited to 4s minutes, allowing abocit 20 minutes for the presentation and 15 minutes for the interview. Each Team is responsible far bringing their own equipment including slide projectors, stands and at I e a s t one 20 foot extension cord. The west wall of the meeting room is used as a screen. The Team's presentation must cover the following areas within the time limit: i) Method of Approach ii) Based on the scope of services described herein, the presentation should be a factual dissertation of the Team's organization, including any joint venture or professional, associations; the sub -consultants' organizations; the identification and qualifications of all professional staff, including that of the sub - consultants, that will be assigned to this project; support capabilities; and an outline of activities that will be undertaken by the professional and support staff; time schedules for accomplishing the activities; and a summary of procedures and methods 'developed and used by, .the Team to coordinate •and control projects and assure. delivery of the finished work product on time and on budget. It is not intended'nor acceptable that the Team solve any specific problems, provide consulting services, discuss or display design ideas for this project at this time, but rather that the Selection Committee be presented with information about how the entire Team would function on this City project. Previous Experience Having given the Selection Committee an overview of the Team's method of approach, at least three recent projects which the members of the Team have completed should be presented, preferably in slide form. The examples should include design services for appropriately related projects which should be presented in terms of the project3. objectives, users, operational constraints, design and construction schedules, and budgets. v T» ilia) Minority Participation You are requested to describe all levels of minority participation in the Team. Iv) Method of Compenpation The purpose Of tts* presentation and interview does not include negotiating fees. However, the City's policy is to contract for design and construction administration services, where the scope of Fork can generally be defined within rensonzble limits, on a lump sum or flat fee basis. You Pre requested to comment on this concept if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview and as a result of discussions with past clients, to evaluate each Team in five general. areas. Topic Maximum Value Demonstration of Crer`ivity and Skill.......... 25 Professional experience, in greater detail than before, including previous collaboration with other team members, as well as public agencies. A maximum of 10 points will be deducted for current, ongoing agreements with the City.** .... 25 Team Organization and Assigned Staff, particularly• in terms of the presentation and interview •10' Capability of Team, in greater detail than before, related to actual individuals assigned to the project, their expertise, work load, and related professional skills .................... 25 Minority participation related to % of minority ownership of the prime and sub —consulting firms and the X of key staff professionals w.o are minorities working on the project...... 15 Total 104 W After the presFr,t.atinnF and intervieFs, each PVsaluAtor vill score each Team b;,spe ors A mazirrutr. of I00 points And t.hr-n rank them, giving the Teem v1 th thF highest score the rrr4k of I. Prior to the presentations And interViPVF, the SP1.FCtian Cnrrz*ittre will. have establi.shFd A rTPtbrci of hrRakAnF ties and TP— PValttAt.Sng TPAenc when •� the rAnked scars of thF (np tbrer Tr<ArT!: are 1.Pcc thArr t.hreP points apart. The f I n A 3 t n p thrr- ;(%;:rns s`i1.I he reC.ormr—ndFd to the City Manager for uhmissior) to the City Commission, for ;zuthoria,Ation to negotiatF An AgreemAnt, hepinning with the Team rankFd first. Y. TENTAT'TVF SCFTi>F ULE FOR CONSULTANT SELECTION: September 12 b 18, 1986 Request for Proposal Notices advertised, September 29, 1986 Submittals received at the City Clerk's office no later than 11 AM. October 1, 1986 Certification Committee convenes to carry out initial evaluation. October 6, 1986 Competitive Selection Committee convenes to create "Short List" of Teams to be interviewed. October 1-', 1986 Presentations and Interviews with competitive. Selection — Committee. Ranking of most .qualified Teams submitted to City Manager. October 23, 1986 City Commission considers City Manager's recommendation of most qualified Teams and authorizes contract ' negotiations. October 29, 1986 Negotiated agreement submitted to City Manager. November 130' 1986 City Commission considers City Manager's recommendation to execute negotiated agreement. November 24, 1986 Target date for completion of contract execution. 10 . f VI. ADDITIORAL RERUIREMENTS FOR THE SELECTED CONSULTING TRAM: Negotiations with the Team ranked first by the City Commission will. commence As soon As possible After October 73, 1986. A minimum of .: $1,000,000 in professional liability instirance will 1-e required through, an AecFpt.?ble r_arrier Ior the durAtion of the project. Consultants are encouraged to maintain this coverage, for A minimxym of 5 years after completion of construction. It breAkdo,,rn of tasks associated kith the project, Fstimated staff tine involved in each task and the resultant percentages of principAl / professional. staff / technical support time and hourly rites involved, will also be required dtiring the negotiations. Principals of the Teams being considered by the City Commission are encouraged to review a standard City of Miami Professional Services Agreement prior to City Commission action can October 23, 1986. VII DOCU14TNTS AyAI;—kni.F: iiroi; RI' [i4 EST: Please contact Ms. Maria Otazo with City of Miami's Department of Development for any of the following documents which will be mailed as soon as possible. In order to ensure timely receival of these additional items we suggest that they be collected in person. i) Interested firms are encouraged to become familiar with the, following legislation which governs these procedures: a) Ordinance No. 10062 passed, December 19, 1985: Minority and. Women Business Affairs and Procurement Ordinance. b) Ordinance No. .9572 passed February 10,.1983: ` Article IV,- Purchasing and contracts generally, Section 18-52.3 Professional Services. c) Section 18.52.3 City Code of Miami (effectively the same as b). 11) Blank copies of Standard Forms 254 and 255 v ,�