HomeMy WebLinkAboutM-86-0929Honorable Mayor and
Members of the City
Commission
FROM: Cesar H. Odio
City Manager
RECOMMENDATION:
El
CITY OF MIAMI, rL.oRIDA
INTER -OFFICE I41tM ORANDUtM4
DATE: NOV 5 19
suuEcT CHAMBER LIGHTING &
Resolution Awarding
REFERENCES:
ENCLOSURES:
r14Ec
CEILING
a Contract
It is respectfully recommended that the City Commission adopt the
attached resolution waiving competitive sealed bidding, accepting
the findings of the City Manager, and authorizing the City Manager
to request bids and to enter into contracts on behalf of the City
for the Chamber Lighting and Ceiling.
BACKGROUND:
The Department of Public works has analyzed the situation and
determined that it is in the best interest of the City to adopt
the attached resolution which authorizes the Administration to
waive competitive sealed bids, accept the findings of the City
Manager, and request bids for the proposed work and other
incidental items, and to enter into a contract, not to exceed the
total amount of $50,000, on behalf of the City. The scope of work
involved is beyond the resources of the General Services
Administration Department.
As the seat of City government, it is extremely important to have
good lighting in the City Commission Chambers where there are
regularly scheduled City Commission and other public meetings.
There is an immediate need to replace the existing lighting and
acoustic ceiling in the Chambers for both improved lighting and
sound control. The existing ceiling tiles in the Chamber have also
been dislodged and could become a safety hazard and require
immediate replacement. It is essential that this work proceed
immediately for the convenience of the public and the City.
Monies are available for the estimated amount of the contract, for
project expense, for such items as advertising, testing
laboratories, postage and indirect cost.
Attachments:
Proposed Resolution
.. '
CITY OF MIAMI. FLOPiDA
INTER -OFFICE MEMORANDUM
,--�o File ORTE #'1LrB-5521A.
SU®�EC- Emergency need to waive bid
requirements
COMMISSION CHAMBER LIGHTING
FROM REFERENCES
Cesar H. Odio
City Manager YV
ENCLOSURES
RECOMMENDATION
Based on information supplied to me by the Director of the
Department of Public Works I have found that there exists an
emergency need for a resolution to waive the requirements for
formal sealed bids in connection with the Commission Chamber
Lighting.
BACKGROUND
The reason for this emergency is that there is an immediate need to
improve the lighting and sound systems and to replace dislodged
acoustical tiles that may become a safety hazard for the public in
the chambers.
In order to accomplish this in the shortest time possible, it is
necessary to advertise for, receive bids, and award a contract as
soon as possible. Plans and specifications have been prepared for
this purpose.
$fi-925
n
CITY OF MIAMI, FLORIDA
NOTICE OF PUBLIC HEARING
A public hearing wi11 be held by the Commission of the City of
Miami, Florida on Thursday, November 13, 1986, at
Iloo *,- (time) in the City Commission Chambers at City Hall,
3500 Pan American Drive, Miami, Florida, for the purpose of
considering the ratification by the City Commission of the waiver
of the requirements for formal sealed bids for construction of
the Commission Chamber Lighting project. Said project to be
built at a total cost not to exceed $100,000.
All interested persons are invited to appear and may be heard
concerning such proposed waivers and increases. Should any
person desire to appeal any decision of the City Commission with
respect to any matter considered at this hearing, that person
shall ensure that a verbatim record of the proceedings is made,
including all testimony and evidence upon which any appeal may be
based.
i
Matty Hirai
City Clerk
f
E
A
CITY OF MIAM1. FL-ORIDA
INTER -OFFICE MEMORANDUM
To Matty Hirai o.TE October 30, 1986
City Clerk
SU9JEz1r Commission Chamber Lighting
Request for Public Hearing
r*CPA Donald W. Cather REFERENCES
I rrector of ,.Works
ENCLOSURES
Please make arrangements to publish a Notice of Public
Hearing for objections to the waiving of the requirements for
formal sealed bids for the Commission Chamber Lighting
project. A sample advertisement is attached.
The date of this public hearing will be November 13, 1986, at
Blob A.m (time).
4�,Lf, UL,—
EMP : eniApproved
Albert Ruder
Mangmt. Serv. Administrator
cc: Juan Miguel Portuondo
Technical Services Administrator
Y
0