HomeMy WebLinkAboutR-86-0921IIi12/86
RESOLUTION NO. C3fJ-9�c.1-
A RESOLUTION RAT I FYI PG, AP PROV1,1JG AND
CONFIRMING, BY A 4/5THS AFYIR1iATIVE VOTE OF
THE M1<MPERF OF THF". CITY C01 )JSSJON, THE
ACTION OF THE CITY MAPAOF.R I14 FINDING THE
PURCHASE OF TWENTY F I t E (2 5) POI_.ICF: PATROL
CARS AND RELATED ACCFSSORIFS TO BE
ENEttGENCY PTIRCHASFS AI4D IN AUTHORIZING THE
ISSUANCE OF E►;FPGFNCY PURCHASE; OFDF RS FOR
THE PURCHASE, OF 25 POLICE PATROL CAPS FROM
RAI14BOW I:ODGE JN THF AJ1�OUNT OF $295, 42.5. 00,
RADIO EQUIPMENT FROM 110TOPOLA INC. I14 THE
AMOUNT OF $1 3, 800, 00, POLICE VEHICLE
PARTITIOUS FROM JONJFS EQUI PM ENT I14 THE
AMOUNT OF $4, 075, 00 AI4D F.00F MOUNTED
LIGHTBAR EQUI PMEPT AND HA110-D FIELD SPOTLIGHTS
FROM PUBLIC SAFETY DEVICES IN THE AMOUNT OF
$19, 66 3. 75 TO THEI DI'PARTMENT OF GENERAL
SERVICES ADMINISTRATION AT A TOTAL PROPOSED
COST OF $333, 563.75; ALLOCATING FUNDS
THEREFOR FROM THE TRANSACTION PROCEEDS OF
THE 1986 CERTIFICATES OF PARTICLPATION.
WHEREAS, the purchase of twenty five (25) properly
equipped police patrol vehicles is needed in order to quickly
replace older vehicles currently in use by the Police Department;
and
WHEREAS, following the directive of the City
Commission, the General Services Administration Department
proceeded to locate twenty-five (25) Dodge Diplomat automobiles
properly equipped for police patrol usage. These vehicles were
available from the vendor who upon receiving the purchase order
had these cars shipped imuediatfely from the manufacturer, and
WHEREAS, this vendor is the only known source that
could provide these vehicles on a time schedule to meet this
emergency need; and
WHEREAS, in addition to properly equip the police
patrol vehicles it was necessary to proceed to purchase twenty-
five (25) sets of roof mounted light bars, handheld spotlights,
radio equipment and patrol vehicles partitions, the expected
delivery schedule of this equipment to coincide with the delivery
of the above mentioned vehicles; rind
WHEREAS, the Chief Procurement Officer has determined
the validity of these emergency purchases and recommends the
waiver of formal sealed bids, acceptance and authorization of
CITY CC*UMSION
MEETING OF
NOV 13 1986
►H No. 86-921
N
payment to Rainbow Dodge in the amount of $295, 425. 00, Jones
Equipment in the amount of $4, 67 5.00, Motorola, Inc. , in the
amount of $13,800,00 and Public Safety Devices in the amount of
$19,663.75 for a total amount of. S333,563.75;
NOW, THEREFORE, SF IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA-
Section I. By an affirmative vote of 4/5ths of the
Members of the City Commission, the City Manager's written
finding, that the purchase of twenty --five (25) police patrol cars
and related accessories to q-,iickly replace older vehicles
currently in use by the Police Department constituted an
emergency, is hereby ratified.
Section 2. The requirements for formal sealed bids for
the procurement of these Herein equipment is hereby waived, and
the payments to Rainbow Dodge in the amount of $295,425.00, Jones
Equipment in the amount of $4,675.00, Motorola Inc., in the
amount of $13, 800.00 and Public Safety Devices in the amount of
$19,663.75 for a total proposed amount of $333,�63.75 is hereby
authorized with funds therefor hereby allocated from the
transaction,proceeds of the 1986 Certificates of Participation.
PASSED AND ADOPTED this 13th day of November 1986.
XAV IER L. S EZ
MAYOR
AT :
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
OBERT F. CLARK
ChIEF DEPUTY CITY ATTORNEY
APPROVO 1b TO FORM AND CORRECTNESS:
y/Lyica s'.. ✓vvvi
CITY ATTORNEY
a
i-
Y
CITY OF MIAW, FLORIDA
INTER -OFFICE MEMORANDUM
To. Honorable Mayor and Members DATE November 12, 1986 � tL�- 88-969'
of the y Co"missi Qua
` SUBJECT: Evergeney purobaRem of PT
repleeerent Fo3.iee 1*eh.iOles
FROM u(11 i3f3t1ghe REFERENCES: City C3orm gPion AgeDdA
City Attorney Item #58 November 13, 1986
ENCLOSURES
This will inform you that the souroe of funding for this
expenditure has been determined by the City Manager to be the
transaotion prooeeds of the 1986 Certifioates of Partioipation.
A000rdingly, we have modified the agenda item to refleot that
souroe of funding.
LAD/RFC/bss/P291
oo: Cesar H. Odio, City Manager
CITY of MIA MI, F7-GlWEt A
The Honorable Mayor and Members DATU NOV 51986
of the City Commission Resolution Ratifying
SURACT: Action of City Hanayer
Emergency Purchase of
25 Police Patrol. Cars and Related Accessories
FOM` Cesar H. Odl o MIM
REFERENCES:
City Manager
RECOMMENDATION:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying, approving and confirming an
emergency action of the City Manager awarding a contract and
issuing an emergency purchase order to purchase the following
police patrol equipment: twenty --five (25) police patrol vehicles
from Rainbow Dodge for the amount of $295,425.00; radio equipment
from Motorola, Inc. for the amount of $13, 800.00; police vehicle
partitions from Jones Equipment for the amount of $4,675.O0; and
lightbar/siren package and hand held spotlights froin Public
Safety Devices for the amount of $19,663.75, for a grand total of
$333, 563.75, funds for which are available from the 1986-87 Law
Enforcement Trust Fund.
BACKGROUND:
The General Services Administration Department, following the
directive of the City Commission, located twenty-five (25) 1987
Dodge Diplomat automobiles, equipped for police patrol usage. In
order to meet the emergency need, it was necessary to obtain the
vehicles on an accelerated time schedule. Rainbow Dodge is a
local vendor and was the only supplier able to provide vehicles
which meet police patrol car specifications within the required
tinge frame. The cars were shipped immediately upon receipt of
the order by Rainbow Dodge. The radio equipment was purchased
from Motorola, Inc., to provide the same radio equipment as is
used in existing police patrol cars. This equipment is also
compatible with the new 800MRz communications system that is being
implemented. Purchase of the other accessory equipment was by
telephone quote bids and awarded to the lowest responsible,
responsive bidders. The City Manager determined emergency award
of these contracts and issuance of emergency purchase orders to
be an appropriate action.
Amount of Bid:
Budgeted Amount:
Source of Funds:
$333, 563.75 % of Cost Estimates: N/A
$333, 563.75
1986-87 Law Enforcement Trust Fund Account
e-11
Minority Participation: Awards are to non -minority vendors,
Public FeArin Q/Notices: N/A
Assessable ELO-ct-N/A
Attachments:
Proposed Resolution