HomeMy WebLinkAboutR-86-0919u:. r
3-86-963 Is
10/30/86
RESOLUTION 140. 86--91 S,
A RESOLUTION RATIFYING, APPROVIIJG AhD
CONFIRMING, BY ei 4/5THS AFFIP►,jATI\IE VOTE OF
THE MEMBERS OF THE CITY CUMI►1I--SION, THE
ACTION OF THE CITY MjhNAGFP IN FINDING THE
PRINTING THI., "t,I709I —THF STATE OF THE CITY
1986" TO BE AN PURCHASE AND IN
AUTHORIZING THE I SSITANCf- OF AN !::! aF J?GVNCY
PURCHASE: ORDER POP. Tfir I'RJNTING OF SAID
REPORT TO WORLD PRINITING, JNC. TO THE
DEPARTMENT OF' COMMUNICATIONS AT A TOTAL
PROPOSED COST OF $1,1,780.00; 1',LLOCATING
FUNDS THEREFOR FROM SPECIAL PROJECTS AND
ACCOUNTS, CONTINGENT FUND.
WHEREAS, the preparation of the State of the City
report requires up-to-date input from all the departments and the
Mayor's and Commissioners' offices; and
WHEREAS, before the report can be submitted to the
Procurement Division for printing bids, it must be completely
laid out with the final typeset copy, photos, and other
illustrations making it impossible to follow the normal bidding
process and have the report printed 1-y November 12, 1986, the
date the Mayor has scheduled to deliver his message; and
WHEREAS, the Department of General Services
Administration in conjunction with the Department of
Communications contacted World Printing, Inc. to provide the laid
out, typeset and printing in the short period of time we
required; and
WHEREAS, funds for this service have been made
available from the Special Projects and Accounts, Contingent
Fund; and
WHEREAS, the Director of the Department of General
Services Administration has determined the validity of this
emergency purchase and recommends the waiver of formal sealed
bids, acceptance of the work and authorization of payment to
World Printing, Inc. in the amount of $14,780.00• and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI. FLORIDA!
Crff COMMISSION
METTWO OP
NOV 13 1966
.i"'SaUTION No.
II' MARKS:
0
Section 1. By an affirmative vote of four fiths
(4/5ths) of the Members of the City Commission, the City
Manager's written finding, that the purchase of labor and
materials for the printing of the "Miami -The State of. City 1986"
constitutes and emergency, is hereby ratified.
Section 2. nie requirements for formal sealed bids for
the procurement of this herein services is hereby waived, and the
payment to world Printing, Inc. at a cost of $1 4, 780.00 is hereby
authorized with funds therefor hereby allocated from Special
Projects and ;{ccounts, Contingent Funds of the Department of
Communications.
PASSED AND ADOPTED this 13th day of November 1986.
XAVIER L. SU6REZ
MAYOR
ATT
MA TY HIRAI, CITY CLERK
CITY OF MlIAMI, FLORIDA _
INTER-Orr10E M-1F + 0 RA fVC0 M 56
TO: Honorable Mayor and Members VArc, Nov 51986nLE;
of the City Commission
SUBJECT: Resolution Ratifying
Emergency Award of Bid
for the Printing of the
"Miami -State of the City
EOM" Ci e s a r H. O d i 0 REFERENCE!: 1986"
City Manager 0
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission ratify,
approve and confirm as an emergency action of the City Manager
award of a contract to print the "Miami -State of the City 1986"
to World Printing:, Inc., the lowest responsive bidder. It is
also recommended that authorization be given for the issuance of
an emergency purchase order for the total cost of this service,
$114,780, allocating funds therefor from Special Projects and
Accounts, Contingent Fund.
BACKGROUND:
The preparation of the State of the City report requires the
gathering of up-to-date information from a number of different
sources as well as from city departments, the Mayor's and
Commissioners' offices. However, before the report can be
submitted for printing bids, it must be completely laid out with
the final typeset copy, photos and other illustrations.
Therefore, it is not possible to follow the normal bidding
process and have the report printed by November 12, 1986, the
date the Mayor has scheduled to deliver his message.
AMOUNT OF BID: $14,780.00 of Cost Estimates: 100%
BUDGETED AMOUNT: $14,780.00
SOURCE OF FUNDS: Special Projects and Accounts, Contingent Fund
MINORITY PARTICIPATION: Award is to a black minority contractor.
PUBLIC HEARING/NOTICES: N/A
ASSESSABLE PROJECT: N/A
PtTRmASE.ORIDER
P`VPC "A:.SE ORDER NO. MUST
PF S"C"N ON DELIVERY
TICKET, INVOICE & STATEMENT
-"-DEPARTVINTAL REMARKS;
R&D'Grarbi cs
WORLD PRINTING INC.
Color Crntsp
N 12988 S.W. 89th AVENUE
LDC GrFpbles
D MIAMI, FLORIDA 33176
NationnI Litbographeexs
0
World Printing
RL
- —
F7NDC}Rs
if �L �...,.�t�al
DELIVER TO:
t
City of Miami Print Shop
1390 N.W. 70tb Street
Mismi, Florida 33142
2
E.O.R. DESTINATION
QUOTE BY: ZOna Ho Sang QUOTE DATE: 10,13/86
TERM DELIVERY:
v
A:IiE87Z. 7 DEFT IDIV.
j
_rl* 1;7n General Services Admin./Pri.nt Strop
DATE: AUTI.10: Z-NATURE.:
4
1986
September 29, -l--r�
PHONE NO.: AC U _ C:O()E:
ACCOUNT CODE:
''9-G767 42050I-680
6
CITY,
DESCRIPTION
UNIT
PRICE
EXT.
VENDOR OUOTATIONS
(I) (2) 13) (4) (5) (6"
PRINTING OF THE
$14,760.00
a
6000
CITY OF MW-11 STATE OF THE CITY
8 11
28 Pages plus Covers 1 x
Quality four (4) color printing.
per specifications.submitted.
•
P.S. Pe .811095
i
TOTALS
$14,780.00
PURCHASING
C�
CITY OF MIAMI, FLORIDA
INTER -OFFICE IM1EMO RFAINDUM
Cesar Odio °Ate. October 6, 1986
City Manager
SUBJECT: State of the City
Printing Bids
FROM REFERENCES:
Vieg
aM SENCLOSURES:
PJa rs -
The preparation of the State of the City report requires up-to-date
input from all the departments and the Mayor's office. However,
before the report can be submitted for printing bids, it must be
completely laid out with the final typeset copy, photos, and other
illustrations. Therefore, it is not possible to follow the normal
bidding process and have the report published by the date the Mayor
has scheduled to deliver his message.
I am therefore requesting that the formal award process be waived and
procurement of printing bids be handled on an emergency basis to be
ratified by the City Commission at a later date.
If you agree with this request, please indicate your approval by
signing below.
Approved:
Cesar H. Odio
City Manager
VFG/AC
•