HomeMy WebLinkAboutR-86-091011/6/86
RESOLUTION NO. 86-91(l
A RESOLUTION ACCEPTItIG THIS BID OF RAINBOW
DODGE FOR FURNISHING FOUR (4) FIFTEEN
(15) PASSEI+1GER VANS TO THE DFPARTMEIIT OF
GENERAL SERVIC17 TAD ,IFISTRAT ION AT A
TOTAL FP(-'Po.'A'J) COST OF � 6 I , 610. 00 ;
ALLOCATING 17jf�TPS TH1 RI>F0R FROM THE 1985-
86 OPERATING 13l10GET; ATITHORIZII4G THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUL A PURCHASE ORDER FOR
THESE VEIiICLES.
WHEREAS, pursuant to public notice, sealed bids were
received September 17, 1986 for the furnishing of Four (4)
Fifteen (15) Passenger Vans to the Department of General Services
Administration; and
WHEREAS, invitations were mailed to seventeen (17)
potential suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase are available in the
1986-87 Operating Budget; and
WHEREAS, these vans will be used by the Parks,
Recreation and Public Facilities Department, for their youth
program; and
WHEREAS, the City Manager and the Director of the
Department of General Services Administration recommend that the
bid received from Rainbow Dodge be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section I. The September 17, 1986 bid of Rainbow Dodge
for furnishing Four (4) Fifteen (15) Passenger Vans to the
Department of General Services Administration at a total proposed
cost of $61,610.00 is hereby accepted with funds therefor hereby
allocated from the 1985-86 Operating Budget.
CIft cSION
METE G OF
NOV 13 1986
ESOWTION No.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Orcier
for these vehicles.
PASSED AND ADOPTED thisl3tl delay o tlavem r _ 1986.
v
CR L. 5
MAYOR(
A
mATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
Z. e t - �/ ; Z, Z fle%z�lC
OBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROV D AS✓TO FORM AND CORRECTNESS:
—,2
L CIAIA. DOUGHERTY
CITY ATTORNEY
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BM SECURITY
Fou� r,(4_Fifteen Passenc��r XIans�� I���E�� t. 17 1986 2 •Q+
85�-86-131
TrrF- DF SFCITRI77
RECEIVED n half PURCHASING DIV./PUBLIC WRK;�'.; C//Vt_ � envelopes.
SIGNED: ._ _ DATE: �!
i����irr�f iR� �w� ii'���11►vt +�r�le� �t�� ,_ _ —dl�y �i —�__ _�:�.-n�r
aLGo6i5iylurp twv1slow
LEGAL ADVERTISEMENT
BID NO. 85-86-131
Sealed bids will be received by the City Manager and City Clerk
of the City of Miami, Florida not later than 2:U0 pp,M S, eptember
17. 1986 for furnishing Four (4) Fifteen Passenger Vans to the
Department of General Services Administration.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women 1inority Business
Enterprises on an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Procurement Office, 1390 N.W. 20th Street,
Second floor, Telephone 579-6380.
Detailed specifications for the bids
at the City Procurement Office.
The City Manager may reject all bids a
(Ad No. 3483 )
are available upon
-N
request
ad readvertise.
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jl 3�y
Cesar H. Odio
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City Manager
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DEPT/DIV
I~JU U U ~'l.~U U V
REGttll~fTi~N Ft~R AQVERTlaEMENT
i 2 ucurc,tt~ettt; (f (_ : t~;. -..; _ , 1': • .. i ,
ACCOUNT CODE 4 ~ U ~ 01- ~ t~ 7
DATE f 4 ' c i.) t. (' r (~ ~; 1 PHONE `, i ' u 3 ~ ii
PREPARED BY ~``,~-ci 1~ ~~`_~1~~:~~.1
- 1, f
This number must appear
in the advertisement.
383
APPROVED BY:' ,~~ _ ~
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'DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement "~ ~ t ` (~) times.
(number o1 times)
Type of advertisement: legal ~~%~ classified display
(Check One)
~`" Siie: '-`~'!`~ ~ Starting date SePtur:bcr 3ru, 1986
s:~.: . 7
c f_1 y, (.1 :-: lJ. J"'i v.7 c:: .ZL~t iJ i(::i ~.~? 1.1 ~(J • • • .
First four words of advertisement V - 1 31
' Remarks: Fc;tzr (r) i'ii:t~.~:r~ 1<::»<:i}~)._1. Var;;.,
~u:':; r
k
,n
'~j
4
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~ '',~ . ~ DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
~ry~
LINE.
PUBLICATION DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0 '1'i:~: t:i~ani i,_(,view
A-1
B•2
C•3
D•4
E•5
F3 F4 F5 F7 F8 F9 F10 F11 F12
UNE
•TRANS
VOUCHER DUE DATE
YY MhA DO
Adv. Doc. Reference
VENDOR
INDEX CODE
BJE
PROJECT
11 ~T
13 17
18 5
34 39
42 45 50
51 56
57 62
63 65
6ti 71
•0 1 2 4 1 V P 2 0 2 2 8 7
1 2 3 4 7 8 V P 12 13 14 15 DESCRIPTION 36 64 DISCOUNTS 72 AMOUNT t323
!5 2 0 0 2 0 1
CITY OF M!/ii-, F'b f?nemR
23
ror The Honorable Mayor and Members DAM NOV 519 ME:
of the City Commission Resolution Authorizing
suu.rrcT: Award of Bid #85-86-131
Purchase of Four (4)
Fifteen Passenger Vans
FRAM Cesar H. Odi o REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract for purchase of four (4)
fifteen passenger vans to Rainbow Dodge, as the lowest complete
responsive biJder in accord with Rid No. f 5-r 6-131. Total cost
of these vehicles will be $61,610.00, funds are available in the
Parks, Recreation and Public Facilities Pepartment budc.et.
BACKGROUND:
The General Services !Administration Department evaluated the bid
received pursuant to [aid No, 85--86-131 to Provide four (4)
fifteen passenger vans, intended for use by the Parks, Recreation
and Public Facilities Dcp,-jrtment, for their youth programs.
Rainbow bodge was the only Y)idder, the bid submitted met
specifications, and the bidder is responsible and responsive.
Therefore, it is recommended this bid be awarded to Rainbow Dodge
for the total amount cf $61,61.0.00.
Funds for this Purpose are available in the 1985-86 budget of the
Parks, Recreation and Public Facilities Dee artnent.
Amount of Bid: $61,610.00 $ of Cost Estimates: 103%
Budgeted Amount: $60,000.00
Source of Funds: 198.5-86 Parks, Recreation & Public Facilities
Department Bu6uet.
Minority Participation: • Award is to a non -minority vendor.
Public [fear in(,s/Notices: W/A
Assessable Project: N/A
Attachment:
Proposed Resolution
IT LM %
DEPARTMENT:
TYPE OF PURCHASE%
REASON:
POTENTIAL BIDDERS:
AWARD OF BID
Bid No. 85-86-131
Four (4) Fifteen (15) Passenger Vans
General Services Administration
Single purchase
To be used by the Parks, Recreation
and Public Facilities Department for
their youth programs.
17
BIDS RECEIVED: 1
TABULATIOU:
BIDDER UNIT PRICE TOTAL
Rainbow Dodge 4 @ $ ,402.5U $61,.00
FUNDS: 1985-86 Operating Budget
MINORITY PARTICIPATIO14: Invitations to bid were sent to
Four(4) Hispanic and Three (3) Black vendors engaged in the
sale of vehicles as located in the following sources.
1. Previous bids on file in Procurement
2. Dade County Minority Register
3. Yellow pages telephone book
No minority response was received.
BID EVALUATION: The bid meets the specifications.
Following is an analysis of the
Invitation to Bid:
}
j Number of Bid Number of
!i Category Invitations Mailed Responses
Prior Bidders
!' Black American 0 0
! Hispanic American 3 0
j Non -Minority 6 0
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New Bidders
Black American 3 0
Hispanic American 1 0
Non -Minority 4 1
Courtesy [Notifications 14 0
"No Bids" - 0
Late Bids 0
Totals 31 1
s
Page 1 of 2 SO-
f
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO RA I t.BOW DODGE FOR A TOTAL
' ESTIMATED AMOU14T OF $61, 610.00.
1 ief Procurement Officer
i
(,r //�� J `{ .
Da t e
The Minority & Women Business Administrator concurs with the
above recommendation.
�1
Minority & Women Business
Administrator
Eat
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