HomeMy WebLinkAboutR-86-1016J-86-1008
11/24/86
RESOLUTION NO
A RESOLUTION AUTHORIZING AN INCREASE IN
THE CONTRACT AMOUNT OF $100,000 IN THE
CONTRACT BETWEEN THE CITY OF MIAMI,
FLORIDA AND WILLIAMS PAVING COMPANY, INC.
DATED MARCH 79 1986 FOR THE CONSTRUCTION
OF DOWNTOWN HIGHWAY IMPROVEMENT - PHASE I
SAID FUNDS TO BE PROVIDED FROM FUNDS
ALREADY ALLOCATED TO THE PROJECT; FURTHER
RATIFYING THE CITY MANAGERS WRITTEN
FINDING THAT THE HEREIN INCREASE RESULTED
FROM EMERGENCY CIRCUMSTANCES BY AN
AFFIRMATIVE VOTE OF FOUR/FIFTHS OF THE
MEMBERS OF THE CITY COMMISSION, AND
ADOPTING THE FINDING' AND CONCLUSIONS SET
FORTH IN THE PREAMBLE OF THIS RESOLUTION.
WHEREAS, there exist a contract dated March 7, 1986
between the City of Miami, Florida and Williams Paving Company,
Inc. for the construction of Downtown Highway Improvement - Phase
I; and
WHEREAS, an increase in contract of $100,000 is
required to cover the cost of street lighting conduit
installation and the construction of asphalt base in lieu of
limerock base; and
WHEREAS, the City Manager has made a written finding
that a valid emergency exist for the increase; and
WHEREAS, the Director of the Department of Public Works
recommends the increase in contract to cover the additional
costs, and
WHEREAS, funds to cover the increase are available from
money already allocated to the project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. After a properly advertised public hearing,
the finding of the City Manager set forth in the preamble to this
resolution is hereby ratified by an affirmative vote of
four/fifths of the City Commission, and adopted as if fully set
forth in this section.
CITY COKMSSION
MUTING OF
DEC 11 1986
Section 2. The contract between the City of Miami,
Florida and Williams Paving Company, Inc. for the construction of
Downtown Highway Improvement - Phase I dated March 7, 1986 is
hereby increased by $100,000 with funds for the increase to be
provided from monies already allocated to the project.
Passed and adopted thislltday of December—day
ecember 1 1986.
PREPARED AND APPROVED BY:
e 'e"a .
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROViEVAS TO FORM & CORRECTNESS:
86-1016
CITY OF MIAMI. FLORIDA 63
INTEROFFICE MEMORANDUM
TO Honorable Mayor and DATE: DEC 51986 FILE: B-4498
Members of the City Commission
SUBJECT Downtown Highway Improvement -
Phase I Resolution for Increase
1 in Contract
FROM / Cesar H. Odic, �� REFERENCES!
Odic,
City Manager ENCLOSURES.
RECOMMENDATION:
It is respectfully recommended that the City Commission
adopt the attached resolution authorizing an increase in
contract amount of $100,000 in the contract between the City
of Miami, Florida and Williams Paving Company, Inc. for
Downtown Highway Improvement Phase I; said funds to be
provided from funds already allocated to the project;
further ratifying the City Manager's written finding that
the herein increase resulted from emergency circumstances by
an affirmative vote of 4/5 of the members of the City
Commission and adopting the findings and conclusions set
forth in the preamble of this resolution.
BACKGROUND:
The Department of Public Works has analyzed the situation
and has determined that there is a need to adopt legislation
which will increase the contract amount on this project by
$100,000.
Because of Florida Power & Light's refusal to install
underground conduits to serve the new street light system on
the streets to be rebuilt under this contract, the City was
forced to authorize our contractor on the site to proceed
with the installation of the conduit. We have determined
that the cost of this conduit installation will be
approximately $60,000 depending on actual measurement of the
conduit installation. Under an agreement reached between
the City and Florida Power & Light, the City will be due a
total or partial reimbursement of this cost from Florida
Power & Light at some future date.
8�--101E�
t 1 •
Additionally the contract let to Williams Paving Company for
construction of the project was let on the basis of
employing an 8" limerock base for the streets to be rebuilt.
Alternate bids for the construction of a 6" thick asphalt
base were received, but because the cost of the asphalt base
was approximately $72,000 higher than the limerock base, the
decision to employ limerock base was made and a contract was
awarded accordingly.
After beginning of construction we have determined that it
is far more practical to employ the asphalt base rather than
the limerock base because many existing utilities would be
disturbed by the construction of the limerock base.
Additionally limerock base construction is more time
consuming than the construction of asphalt base which would
add to the inconvenience of the merchants and the general
public.
The contractor also prefers to construct asphalt base rather
than limerock base and the Public Works Department is in
negotiation with them to do -so. It is Public Works
Department's estimation that they can negotiate an agreement
with the contractor for him to construct the asphalt base
for approximately one half of the additional cost reflected
by the bid item or an additional $35,000.
The sum of these two additional costs amount to $95,000 and
more than deplete the $85,000 cash allowance provided in the
contract. The project is very complex, being the first time
in recent history that downtown streets have been completely
rebuilt, and it is essential to do smooth completion of the
project that the cash allowance be reestablished. The
attached resolution would accomplish this. Funds for the
proposed increase are available from the General Obligation
Bond Fund already allocated to the project.
Attachments:
Proposed Resolution
86-1016
TO FILE
.I
FROM
Cesar H. Odio /
City Manager
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
DATE: nrr IF 1986 FILE: B-4498
SUBJECT: DOWNTOWN HIGHWAY IMPROVEMENT
PHASE I
Emergency Need for Increase
REFERENCES: in Contract Amount
ENCLOSURES:
Based on information supplied to me by the Director of the
Department of Public Works I have found that there exists an
emergency need for an increase in contract amount of
$100,000 in the contract between the City of Miami and
Williams Paving Company, Inc. for the construction of
Downtown Highway Improvement - Phase I.
The reason for the emergency need is as follows:
The installation of underground conduit to serve the
new street lighting originally anticipated to be
installed by Florida Power & Light and the
anticipated additional cost to construct the new
street with asphalt base instead of limeroek base
will more than deplete the cash allowance for the
project. An increase in the contract amount is
necessary to replenish the cash allowance without
dealy so that funds will be available to cover items
of extra work that are expected to arise.
DWC:LEL:mh
8E-101f
0 1 0
CITY OF MIAMI, FLORIDA
NOTICE OF PUBLIC HEARING
A public hearing will be held by the Commission of the City
of Miami, Florida, on December 11, 1986, at 10:45 a.m. in the
City Commission Chambers at City Hall, 3500 Pan American Drive,
Miami, Florida, for the purpose of considering the ratification
by the City Commission of the waiver of the requirement of
obtaining sealed competitive bids for Increases in the contract
cost for the following designated public works or Improvements:
DOWNTOWN HIGHWAY IMPROVEMENT - PHASE I
An Increase of $100,000 In the contract with Williams Paving
Company, Inc. to cover the cost of street lighting conduit
Installation, and asphalt base In Ileu of limerock base.
Ali Interested persons are Invited to appear and may be
heard concerning such proposed waivers and Increases. Should any
person desire to appeal any decision of the City Commission with
respect to any matter considered at this hearing, that person
shall ensure that a verbatim record of the proceedings Is made,
Including all testimony and evidence upon which any appeal may be
based.
(N4102)
(City Seal)
Matty Hirai
City Clerk
Miami, Florida
86-1016