HomeMy WebLinkAboutR-86-1011J-g6-1073
12/2/86 RESOLUTION NO.
A RESOLUTION RATIFYING) BY A FOUR -FIFTHS
AFFIRMATIVE VOTE OF THE CITY COMMISSION, THE
CITY MANAGER'S EMERGENCY PROVISION OF
TWENTY-FOUR HOUR DAILY, SEVEN DAYS PER WEEK,
ARMED SECURITY GUARD SERVICES WITH MARKED
COMPANY CARS AND WITH RADIOS FOR ONE MONTH,
FROM NOVEMBER 8, 1986 THROUGH DECEMBER 8,
1986, FROM THE FLOYD PROTECTION CORPORATION,
A BLACK MINORITY VENDOR, AT A COST OF
$7,068, FUNDS THEREFOR BEING AVAILABLE FROM
THE 1986-87 LEASED PROPERTY MAINTENANCE
FUND; FURTHER AUTHORIZING THE CITY MANAGER
TO EXTEND THIS SERVICE FOR A PERIOD NOT TO
EXCEED ONE MONTH AT A TIME UNTIL SUCH TIME
AS THE CITY'S POLICE MINI -STATION, CURRENTLY
LOCATED AT THE CULMER/OVERTOWN COMMUNITY
CENTER IS RELOCATED TO THE OVERTOWN SHOPPING
CENTER, AT WHICH TIME, THE CITY MANAGER
SHALL REQUEST THE CITY COMMISSION'S APPROVAL
TO FORMALLY ADVERTISE FOR BIDS FOR TWELVE -
HOURS DAILY, SEVEN DAYS PER WEEK, SECURITY
SERVICES.
WHEREAS, the City of Miami has assumed responsibility for
the Overtown Shopping Center, pending the outcome of litigation
regarding the rightful ownership of the Shopping Center; and
WHEREAS, it has been brought to the City's attention and the
City Manager has made written findings that certain security
hazards exist at the Center which threaten the welfare and safety
of shopping center tenants, customers, and the Overtown
Community -at -Large and which req•.ire the presence of professional
security personnel on a 24-hour basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager's written finding that there
was emergency action needed to provide security services at the
Overtown Shopping Center for the period of November 8, 1986
through December 8, 1986 by the Floyd Protection Corporation, a
black minority vendor, at a cost of $7,068 is hereby ratified,
approved and confirmed.
Section 2. The Purchasing Agent is hereby authorized by a
four -fifths vote of the City Commission to issue purchase orders
in a manner consistent with proper purchasing practices in order
to meet this emergency need with funding therefor being allocated
from the 1986-87 Leased Property Maintenance Fund.
CITY COMMISSION
MEETING OF
DE C 11 1986
TION NSG""011
c
Section 3. The City Manager is hereby authorized to extend
this service for a period not to exceed one month at a time until
such time as the City's Police Mini -Station currently located at
the Culmer/Overtown Community Center is relocated to the Overtown
Shopping Center; and at that time the City Manager shall request
the City Commission's approval to formally advertise for bids for
twelve -hours daily, seven days per week, security services.
PASSED AND ADOPTED this llth day of December , 1986.
XAVIER L. SUAREI, MAY
ATTEST
Oft-
1
MAT Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED S TO FORM AND
CORREC ES .
LUCIA A. DOUG
CITY ATTORNEY
86'-10111
-2-
W 0
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
To Honorable Mayor and Members
of the Citv Commission
.1
FROM
Cesar H. Odio /
City Manager j /J
RECOMMENDATION
54
DATE DEC,` 51966 FILE
SU9JEC- Resolution Ratifying
Emergency Action by the
City Manager to Provide
REFERENCES 24-Hour Armed Guard Service
at the Overtown Shopping
ENCLOSURES Center
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying, approving and confirming an emergency
action of the City Manager to provide 24-hour, 7-days per week
rotating guard service with marked company cars and with radios at
the Overtown Shopping Center for one month, from November 8, 1986 to
December 8, 1986, at a cost of $7,068, funds for which are available
from the 1986-87 Leased Property Maintenance Fund to the Floyd
Protection Corp, a Black minority vendor.
Also respectfully recommended is your approval to extend this guard
service until such time as the City of Miami Police Mini -station,
currently located at the Culmer/Overtown Community Center, can be
relocated to the Overtown Shopping Center. At such time, we will
prepare a request to the City Commission to formally advertise for
bids for 12-hour, seven days a week armed security guard services
with marked company cars and with radios.
Background
The General Services Administration Department was assigned the
responsibility for the interim management of the Overtown Shopping
Center. As a result of the termination of the City's lease with the
Overtown Economic Development Corporation, the Department of
Development assumed management responsibility of the Overtown
Shopping Center. As a result of claim of lien proceedings, legal
action is still pending regarding rightful ownership of the Shopping
Center.
Upon request by the Department of Development, the Department of
General Services Administration analyzed the scope of services
required to make physical improvements to the facility, to provide
custodial services, and to provide for its secure protection until
the issue of ownership had been resolved. However, in the interim,
the review of these requirements and subsequent notification from
tenants, including the Dade County Youth and Family Development
Office, regarding their immediate security, safety and welfare, and
their intention to effectuate the required improvements and services
86-1011
c r
Honorable Mayor and Members
of the City Commission -2-
at cost to the City, prompted the City Manager to determine an
emergency award of this purchase to be an appropriate action. The
scope of work involved was beyond the resources of the General
Services Administration Department. Numerous complaints regarding
vandalism, the use of drugs, and threats to the security of tenants
and customers/clients of current lessees prompted the need for
immediate, emergency action by the City of Miami. Resultantly,
emergency authorization was provided to the Department of General
Services Administration to secure the guard services herein described
and to begin the process of moving the City's Police Mini -station
from the Culmer/Overtown Community Center (a Dade County Facility) to
the Overtown Shopping Center. It is anticipated that move will be
completed within thirty (30) days of this request.
The General Services Administration analyzed telephone quote bids
from three (3) minority vendors and determined the Floyd Protection
Corp. to be the lowest responsible and responsive bidder. The City
Manager determined the emergency award to be an appropriate action.
Amount of Bid: $7,068 % of Cost Estimates: N/A
Budgeted Amount: $7,068
Source of Funds: 1986-87 Leased Property Maintenance Fund
Minority Participation: Award is to a minority vendor
Public Hearings/Notices: N/A
Assessable Project: N/A
Attachments:
Proposed Resolution
Correspondence
86-1.01.1
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
To Cesar H. Odio DATE November 6, 1986 FILM
City Manager
SUBJECT Request for Approval for
r Emergency Purchases and
Contracts to Secure, Guard
��1j, and Maintain the Overtown
`"O" R n E. W ams, Director REFERENCES Shopping Center
General Services Administration
ENCLOSURES:
Request
We are requesting your approval to secure, repair, guard and provide
custodial services, on an emergency basis, at the Overtown Shopping
Center.
Background
Earlier, you approved our request to negotiate contracts with Black
vendors to make required repairs to the security system and to
provide guard and custodial services and at the Overtown Shopping
Center. In the process of drawing up the agreements, we were advised
by the Law Department that we were required to solicit proposals from
three (3) vendors for each service, rank each and present the firms
to you for your approval before we could proceed with our
negotiations.. This process could have taken as long as a month or
so.
Owing to the critical nature of the security and custodial needs
which have been expressed in the attached correspondence from tenants
at the shopping center, we have decided to request your approval to
secure the services needed on an emergency basis. It is our opinion
that the conditions described at the center constitute a threat to
the safety, welfare and lives of the tenants, customers and clients
of the Center, as well as to the community -at -large.
'tN� f0
��oe
proval:
A(�
Cesar H. Odio
City Manager
86-1011