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Home My WebLink AboutR-86-0980J-86-1058 12/2/86 RESOLUTION NO. 86-980' . A RESOLUTION ACCEPTING THE BID OF POWER FEDERAL DETECTIVE BUREAU FOR FURNISHING SECURITY GUARD SERVICE AT THE MANUEL ARTIME COMMUNITY CENTER TO THE DEPARTMENT OF COMMUNITY DEVELOPMENT ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY AT A TOTAL PROPOSED FIRST YEAR COST OF $36,163.80; ALLOCATING FUNDS THEREFOR FROM THE 1986-87 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received October 15, 1986 for furnishing security guard service at the Manuel Artime Community Center to the Department of Development; and WHEREAS, invitations were mailed to 33 potential suppliers and 10 bids were received; and WHEREAS, funds for this purchase are available in the 1986-87 Operating Budget; and WHEREAS, this service will be used by the Department of Community Development for the purpose of providing security guard service at the Manuel Artime Community Center; and WHEREAS, the City Manager and the Director of the Department of Development recommend that the bid received from Power Federal Detective Bureau be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 15, 1986 bid of Power Federal Detective Bureau for furnishing security guard services to the Department of Development on a contract basis for one (1) year renewable annually at a total proposed first year cost of $36,163.80 is hereby accepted with funds therefor hereby allocated from the 1986-87 Operating Budget. CITY COMMISSION MEETING OF DEC 11 1996 SOLUTION No. MARKS: Section 2. That the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. PASSED AND ADOPTED this 11th day of December 1986. ATTEST. MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED/"AS '➢O FORM AND CORRECTNESS: LJVL.lA M. lJW%J\7 CITY ATTORNEY t L. SU MAYOR -2- F N i 2 M U 1 H 11 P 3 M M 2 M 6 M B 3 M N A BID SECURITY AiW Security Guard Services at DATE DIN MEMO. �Oct. 15. 1986 2:OQpm Manuel r ime CommuMy Center 86-87-005 TYPE OF SECURITY tilODEtt TOTAL I►M"I N loyd Protection 55 N.W. 167th Terr. Suite20Z Broken down by items iami, F1 allas Security Inc. .0. Box 161502 „ iami, Fl he Wackenhut Corporation 500 San Remo Ave., #250 oral Gables, F1 ohnstown Detective Agency 439 N.W. 7 Street, #3 " iami, F1 nited Detective Bureau 840 W. 49 St., Suite 420 " ialeah, Fl entral Patrol & Investigation ,Inc. 06 N.W. 22nd Avenue iami, Fl ower Federal Detective Bureau, Inc 446 S.W. 8th St. #218 iami, F1 „ inute Men Sec. & Patrol, Inc. of Dade 050 Coral Way, Suite 505 iami, F1 " Thompson Security 60 N.W. 71 Street iami, F1 " urns International Sec. Services, Inc. 785 N.W. 82 Ave., Suite 109 iami, F1 " BID: L1 Star Security Service RECEIVED behalf o��RCHASING DIV./PUBLIC WORKS ~ A ✓6-' envelopes. SIGNED; DATE: Rcs•t•c s�c•w Al��cli1�/ shck� tAir rcy �� L..... volt ACCQYMTIM6 INVOIDN MI LEGAL ADVERTISEMENT BID NO. 86-87-005 Sealed bids will be received by the City Manage, -r-and Ci tv Clerk of City of Miami, Florida not later than C _ 00 P.M. October u, 1986 for furnishing Armed Security Guard Services --for the w7anuel Artime Community Center, 900 S.W. 1st Street, Miami, on a contract Basis for one (1) year to the Department of Community Development. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 3967) C� Cesar H. Odio City Manager REQUISITION FOR ADVERTISEMENT DEPT/DIV. ACCOUNT CODE DATE 2 PHONE PREPARED BY This number must in the advertisemei t i APPROVED BY: t DIRECTOR OF ISSUING DEPA Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE A A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 LINE TRANS VOUCHER DUE DATE YY MM OD Adv. Doc. Reference VENDOR INDEX CODE OBJECT 11 13 17 18 125.34 39 42 45 50 51 56 57 62 63 65 66 0 1 2 4 1 V P1121012112187 1 2 314 7 8 V P 12 314 15 DESCRIPTION 36 64 DISCOUNT6 72 AMC 5 2 0 0 2 0 111111111 IT till] 7M 11 ::.. r `3 White — Purchasing Yellow - Finance En <; Approved for Payment Pink — Department may. TO: t f CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM is Honorable Mayor and Members of the City Commission FROM: Cesar H. Odio City Manager RECOMMENDATION: DATE! DEC ! 51988 TILE SIIeJECT Resolution for Award of Bid No. 86-87-005, Security Guard Services at Manuel REFERENCES: time Community Center ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract for one year, for security guard services, to Power Federal Detective Bureau, the lowest complete responsive bidder in accord with Bid No. 86-87-005, per to the Department of Community Development's bid evaluation. Total cost of this service will'be $36,163.80. Funds are available in the Manuel Artime Community Center budget of the Department of Community Development for Fiscal Year 1986-87. nnrwr_RnTTmn The Department of Community Development has analyzed bids received pursuant to bid # 86-87-005, for security guard services at the Manuel Artime Community Center. The first lowest bidder, Minute Men Security & Patrol, Inc., provided services to the Manuel Artime Community Center from August 1982 through November 1983, at which time services were not extended due to unacceptable performance. Present references checked proved that bidder provides security for condominiums, and therefore, lacks necessary experience for the complexity of the Community Center. Also, bidder could not be reached over the telephone, has no answering machine. The second lowest bidder, Thompson Security, showed discrepencies in the references provided. Additionally, one reference stated that company does not provide services on a regular basis. The Minority Procurement Officer also tried to contact this bidder by telephone to no avail, therefore, bidder was also sent a letter in order to be reached. According to the Department of Community Development, acceptance of the above mentioned bids cannot be recommended due to the nature of services required at the Center. It is of the utmost importance that the City is able to contact the security company by telephone during working hours. 867980. Lion. Mayor and Members... RE: Resolution/Bid # 86-87-005 Page two It is recommended that an award be made to Power Federal Detective Bureau, the third lowest bid. This bidder meets all the specifications and has provided services at the Manuel Artime Community Center since November 1983 in a satisfactory manner, has overall knowledge of the Center, and therefore, is the most advantageous bid to the City. Total amount of this bid is $36,163.80 and funds are available in the 1986-87 budget of the this Artime Community Center, Department of -Community Development. Amount of Bid: $36,163.80 $ of Cost Estimates: N/A Budgeted Amount: $51,471.00 Source of Funds; 1986-87 Manuel Artime Community Center Funds Minority Participation: Award is to minority vendor. Public Hearing/Notices: N/A Assessable Project: N/A Attachment: Tabulation of Bids Proposed Resolution CHO/llv i - 86-980 ITEM: DEPARTMENT: REASON: POTENTIAL BIDDERS: AWARD OF BID Bid No. 86-87-005 Security Services at Manuel Artime Community Center Community Development One year contract (renewable annually) To provide security guard service at the Manuel Artime Community Center 33 BIDS RECEIVED: 10 TABULATION: Attached. FUNDS: 1986-87 Operating Budget MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to seven Black and eleven (11) Hispanic Vendors engaged in the Security Guard business as located in these sources: 1. Previous bids on file in Procurement 2. Dade County Minority Vendor Directory 3. Yellow Pages Telephone Book. Minority response consisted in three (3) bids from black firms and five (5) bids from Hispanic firms including Power Federal Detective Bureau, the recommended bidder. BID EVALUATION: Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 4 2 Hispanic American 4 4 Women Owned 0 2 Non -Minority 9 0 New Bidders Black American 2 1 Hispanic American 7 1 Women Owned 0 0 Non -Minority 7 0 Courtesy Notifications 14 0 "No Bids" - 1 i Late Bids - p I, j Totals 47 11 Reason for "No Bid" was as follows: 1. All Star Security Service. "We have no armed guards at this time." page 1 of 2 86-965Q . RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO POWER FEDERAL DETECTIVE BUREAU FOR A TOTAL PROPOSED FIRST YEAR COST OF $36, 163.80. //Chiet Procurement officer Da t e The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator �� • 2�1� �l �i Fa e page 2 of 2 TABULATION OF BIDS FOR ARMED SECURITY GUARD SERVICE CONTRACT Bid No. 86-87-005 Department -of Community Development Received by City Manager and City Clerk at 2:00 p.m. - October 15, 1986 HOURLY RATES BID Weekdays Weekends & Special Bidders 5:00 pm to 8:00 pm Holidays Assigments Minute Men Security & Patrol Inc. (2)* $4.75 $4.75 $4.75 Thompson Security (1)* 5.50 5.50 5.50 Power Federal Detective (2) 5.55 5.55 5.55 United Detective Bureau (2) 6.25 6.25 6.25 Johnston Detective Agency (2) 6.25 6.35 6.50 Central Patrol & Investigations (2) 6.85 6.85 6.85 Floyd & Associates Protection Corporation (1) 6.93 7.25 7.75 Burns Int. Security -Services 6.95 6.95 8.00 Dallas Security (1) 7.50 7.50 7.50 Wackenbut Corporation 9.25 9.75 10.25 All Star Security (No bid due to lack of armed guards) * Not recommended for failing to meet specifications. See Bid Evaluation. MINORITY CLASSIFICATION: (1) Black American Business (2) Hispanic American Business 86-98C .