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Home My WebLink AboutItem #65 - Discussion Item• Cesar H. Odio City Manager �Cj& FROM, Miller J. Dawkins City Commissioner CITY OF MIAMI, FLORICA 70 INTER -OFFICE h1;ytORANOU,14 Ca*= December 2, 1986 Fi•_= s-a-= DISCUSSION ITEMS COMMISSION MEETING 12/11/86 REFERENCEs ENCLOSURES. Please schedule the following for discussion items at the December • 11, 1986 Commission meeting: OStatus of the two sub -stations, when will construction start 1. at each and completion date. Have Architechs, etc., present. 2. Discussion of affordable housing at Melrose and Civic site. 0 cc: 3. Discussion about the start and completion of the replacement housing for the Claughton Island affordable housing (all 3 sites) : A. Start date B . Completion C. First rentals 4. Have someone explain deployment of Police in the Liberty City area, Wynwood area, Coconut Grove and NE area. 5. Discussion about progress on getting more new business accounts for garbage and trash collection. 6. Follow up discussion on Community Development Block Grant funding money for the Bakery Arts Center, etc. Honorable Mayor and City Commission Members Al Ruder ■ �4 POLICE SUBSTATION PROJECTS STATUS REPORT A. North District Police Substation 1. Design and Construction Schedule December 18, 1986 Plans, Specifications and Bid Documents delivered to the City " December 19, 1986 Advertisement for Bids published December 30, 1986 First pre -bid workshop to assist prospective Bidders on Minority Participation and Technical issues (Evening meeting) January 13, 1987 Second pre -bid workshop to assist prospective Bidders on Minority Participation and Technical issues (Evening 19 meeting) January 18, 1987 Bids Received January 22, 1987 Construction Contract Awarded February 1987 Commencement of Construction February 1988 Beneficial Occupancy March 1988 Construction Complete L' f 0 Is POLICE SUBSTATION PROJECTS STATUS REPORT B. South District Substation 1. Design and Construction Schedule: March 30, 1987 Plans, Specifications and Bid Documents delivered to the City April 9, 1987 Advertisement for Bids published May 11, 1987 Bids Received May 28, 1987 Construction Contract Awarded June 15, 1987 Commencement of Construction June 15, 1988 Beneficial Occupancy July 15, 1988 Construction Complete 2. Land Acquisition: (All offers were made on or about May 16, 1986.) a. Lots 4 Owner: Joseph Sharpe Offering Price: $225,000 Status: In negotiation with favorable results anticipated by the end of December. b. Lots 5 & 6 Owner: Alfred Lev Purchase Price: $227,500 Status: Under City ownership and possession as of Dec. 4, 1986 c. Lot 7 Owners: Albert and Juan Daire Purchase Price: $129,815 (with closing costs) Status: Under City ownership and possession as of August 22, 1986 rfzm -:-i Police Substation Status Report Page 2 40 d. Lot 8, 9, 10, 11 Owner: Maria Morales Offering Price: $327,750 Status: Offer rejected, acquisition turned over to the Law Dept. for condemnation procedures. - e. Lots 12, 13, 14, 15 Owner: Dorothy Simon Offering Price: $617,500 Status: Offer rejected, under negotiation with potentially favorable outcome. f. Lots 16 Owner: Rafael Alvarez Offering Price: $128,750 Status: Offer rejected, potential room for Is negotiation • 12/10/86 C, . '�� 4-7- S.W. istSTRF-ET LOCATION MAP LOT: SOUTH DISTRICT POUCE SUB -STATION 40111 N NOTE: Parcel sizes are approximate, not to scale LEGEND OWNER: 4 SHARPE 5,6,7 CITY of MIAMI 819110,11 MORALES 12,13,14 5 SIMON 16 ALVAREZ _j 0 THIS DOCUMENT, WHICH CONTAINS ALL THE FORMS THAT THE CONTRACTORS WILL BE REQUIRED TO SUBMIT IN THEIR BID PACKAGES, WAS DISTRUBUTED AND REVIEWED IN DETAIL AT EACH OF THE PRE -BID WORKSHOPS i T \M 4 i'ha City of Miami, Florida BID PROPOSAL DOCUMENTS NORTH DISTRICT POLICE SUBSTATION B-3218 Department of Public Works 275 N.W. 2nd Street Miami, Florida 33128 No.__. an Ll mr. INSTRUCTIONS Page 1 of 4 I N S T R U C T I O N S T O B I D D E R S a. 1. SUBMISSION OF PROPOSALS: Submit Proposal on the Proposal Fora as furnished in - the Bidder's envelope, together with a Bid Security,as described in Item 6, next page. A spare Proposal Form is furnished for Ri dder to retain for his file copy. DO NOT USE PROPOSAL FORM IN BOUND SPECIFICATIONS.. Submit the Proposal and Bid Security, in the envelope provided, which shall be sealed and marked so as to clearly indicate its contents and the name of the Bidder. (a) If forwarded by mail, the abovementioned envelope shall be addressed to the City Commission, % City Clerk, City of Miami, City Hall, 3500 Pan American Drive, Miami, Florida 33133, and sent by registered mail, to arrive any time prior to 5:00 P.M. -of the last working day preceding the date for opening of Bids, as stated in the Advertisement for Bids. Y (b) If forwarded other than by mail at any time prior to the date for opening of Bids, it shall be delivered to the City Clerk at the above location. (c) If delivered on the date of opening of Bids, it shall be. delivered to the City Clerk at the location and on the date and prior to the time, all as stated in the Advertisement for Bids. 2. LICENSES: As a prerequisite to the submission of a Bid, the Bidder shall hold a valid Certificate of Competency issued by the appropriate examining board of Metropolitan Dade County. As a prerequisite to the signing of a Contract, the Bidder and all his listed Subcontractors shalt hold a current County Municipal Occupational License as issued by Metropolitan Dade County for the performance of work in the City of Miami. All Bidders shall investigate the necessity of compliance with the requirements of the Florida Construction Industry Licensing Board, which fixes registration and certification procedures by the State of Florida. 3. ONE PROPOSAL: Only one Proposal from an individual firm, partnership or corporation under the same or different names will be considered. If it is believed that a Bidder is interested in more than one Proposal for the work involved, all Proposals in which such a Bidder is interested wfli be rejected. r INSTRUCTIONS Page 2 of 4 4. PRICE BID: The price bid for each item shall be stated in both words and figures in the appropriate places in the Proposal form. In the event that there is a discrepancy between the price written in words and the price written in figures, the former shall govern. In case of error in the extension of prices, the unit price will govern. S . SIGNATURE OF BIDDER: The Bidder must sign the Proposal in the space provided for the signatures. If the Bidder is an individual, the words "Sole Owner" shall appear after his signature. If the Bidder is a partnership, the work "Partner" shall appear after the signature of one of the partners. If the Bidder is a corporation, the signature required is the officer, officiers or individual authorized by its by-laws or the Board of Directors, with official corporate seal affixed thereto. 6. BID SECURITY: Each Proposal shall be accompanied by a Bid Security which may be a Certified Check, a Bid Bond, or a Bid Bond Voucher. The Bid Security shall be not less than five (5%) percent of the amount of the Bid, except projects identified as a Local Improvement as defined by the City Charter. The Bid Security for Local Improvements shall be not less than two and one-half (2 1/2%) percent of the amount of the Bid. ` If a Bid Bond is furnished, it shall be on the form provided and signed by a licensed agent of the State of Florida as Attorney -in Fact for the company writing same, and written by a properly licensed insurance agent located in Dade County. A Bid Bond must be accompanied by an affidavit, executed by a qualified officer of the company tendering such bond or by Attorney - in -Fact of such company, setting forth the amount of capital and the amount of surplus held by said surety company as of the last published report. The Attorney -in -Fact, or other officer who signs a Bid Bond.for a surety company, must file with such Bond, a copy of his power of attorney authorizing him to do so. The address and telephone number of the local representative of the surety company furnishing the Bid Bond shall be inscribed on the certificate furnished to the City. Information regarding the Bid Bond Voucher Program may be obtained through the City's Minority Procurement Compliance Officer, as per Resolution No. 84-873, a copy of which is included in these contract documents. i Rev. Sept. 1984'� 5, =4 x INSTRUCTIONS Page 3 of 4 The City reserves the right to reject any and all surety tendered to the Ci ty. Certified Checks will be returned within ten (10) days after the City of Miami and the accepted Bidder have executed the written contract and the accepted Bidder has filed an acceptable Performance Bond, when required. If sixty (60) days have passed after. the date of the formal opening of the bids, and no contract has been awarded, the Certified Checks of all Bidders wi 1 1 be returned on demand. _ 7. BID SECURITY FORFEITED LIQUIDATED DAMAGES: Failure to execute a Contract and file an acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid R° Security to the City of Miami, Florida, which forfeiture shall be considered, not as a penalty, but in mitigation of damages sustained. Award may then be made to the next lowest responsible Bidder on all bids may be rejected. 8. RIGHT TO ACCEPT OR REJECT PROPOSALS: Proposals which are incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, cr which do not comply in every respect with the Instructions to Bidders and all other Contract Documents, may be rejected a t - the option of the City Manager. The City Commission reserves nw. the right to reject any or all Proposals, or any part of an-y Proposal, to waive any or part of the work contemplated on ,.."..: Proposals identified as Local Improvements by the City Charter. 9. WITHDRAWAL OF PROPOSAL: Any Proposal may be withdrawn prior to the time scheduled in the Advertisement for Bids for the aFl;, opening thereof. A Proposal may also be withdrawn if sixty (60) days have passed after the date of opening the Proposals, .` provided that a Resolution accepting said Proposal has not been adopted by the Commission of the City of Miami. 10. AWARD OF CONTRACT: Written notice will be given to the lowest �ry responsible Bidder, upon acceptance of his Proposal and the x _ award of the Contract to him. ' If the Bidder to whom the Contract is awarded forfeits A ``Y his Bid Security, and the award of the Contract is annulled, l�ur the City Commission may then award the Contract to the next ' "F} lowest responsible Bidder, or the work may be re -advertised, .... or may be constructed by day labor, as the City Commission -. decides. Rev. Oecember 1985 t777-5V*':1z- 4.1 y, I4STRUCTIONS Pane 4 of 4 11. INTERPRETATION OF CONTRACT DOCUMENTS: Each Bidder shall 4 thoroughly examine the Contract Documents, and judge for ..;':. himself all Matters relating to the location and the character of the proposed work. If the Bidder should be of the opinion that the meaning of any part of the Contract - Documents is doubtful or obscure, or that the Plans contain errors or reflect omissions, he should report such opinion or opinions to the Engineer, at least five (5) days before the date for the formal opening of bids, in order that a,. appropriate addenda may be issued by the Engineer, if necessary, to all prospective Bidders before bids are filed + with the City. The Engineer will not be responsible for oral. interpretation given either by himself or a member of z_.. his staff, the issuance of a written addendum being the only official method whereby such an interpretation will be given. 12. OATH OF ALLEGIANCE: Ordinance No. 4980 requires the successful Bidder to execute an Oath of Allegiance to the United States of American before a Contract can be executed. 13. EQUAL E11PLnYMENT OPPORTUNITY: Bidders are required to submit to the City of Miami proof and supporting :. - documentation in such form and in such manner as the City 1 may require, evidencing that the bidder does not discriminate against persons on the basis of race, color, creed, sex, age or nationality, in employment, including the -'. upgrading, demotion, recruiting, transfer, layoff, termination, pay raise or advertisement for employment of persons. Included in such documentation shall be a listing of minority persons, including Women, Black American, Spanish surnamed individuals and American Indians, who may be presently employed, along with the job classifications of these minority individuals. The bidder shall, additionally provide to the City of Miami an affirmative action program developed and designed to increase minority participation in its employment program L and further designed to include minority persons. in all facets of the bidders operation. The fore?oing information shall be considered significant in the City s determination of the most qualified bidder. I Rev. June 1984 •1 gID BOND Paae 1 of 4 B I D B 0 N 0 i£! State of Florida ) County of Dade ) SS a. City of Miami ) T KNOW ALL MEN BY THESE PRESENTS, that as Principal, as Surety, are held and firmly bound unto The City of Miami, in the penal sure of Dollars ($ ) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, Yy.:. firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the accompanying bid, dated 19 , for: NOW THEREFORE: (a) If the principal shall not withdraw said bid within sixty (60) days after date of opening the same, and shall within ten (10) days after the prescribed forms are presented to him for signature, enter into a written contract with the City, in accordance with the bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or, (b) In the event if the withdrawal of said bid within the period specified, or the failure to enter into such contract and give such bond within the time specified, if the principal shall pay the City the difference between the amount specified in said bid and the amount for which, the City may procure the required work and supplies, if the latter amount be in excess of the former, then the' above obligation shall be void and of no effect, otherwise to remain in full force and virtue. w P "ID BOND Page 2 of 4 IN WITNESS WHEREOF, the above bound parties have executed this instrument under their several seals, this day of , A.D., 19 , the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. WITNESS: (If Sole Ownership or Partnership, two (2) Witnesses are required. If Corporation, Secretary only will attest and affix seal.) Ll Surety secretary d PRINCIPAL: Name of Firm Affix Seal (Signature of Autfiorizedfficer) it e (Business Address)�- Ci y State Zip SURETY: (CorporateSurety) Affix Sea 1 (Signature of Authorize fficer (BusinessAddress) y state Zip 1 ("*IN e 8I0 BOND Page 3 of 4 (Name of LocalInsurance Agency) Address Telephone um erThe rate of premium on this bond is per thousand. Total amount of premium charges S e above must be filled in by Corporate Surety) CERTIFICATE AS TO CORPORATE PRINCIPAL I + certify that I am the Secretary of the Corporation named as Principal in the within bond; that who signed the said bond on behalf of the Principal, was then of said corporation; that I know his signature, and his signature hereto is genuine; and that said bond was duly signed, sealed and attested for and in behalf of said corporation by authority of its governing body. (CORPORATE SEAL) STATE OF FLORIDA i COUNTY OF DADE ) SS CITY OF MIAMI ) Before me, a Notary Public duly commissioned, qualified and acting personally appeared to me well known, who being by me first duly sworn upon oath, 3I0 BOND Page 4 of 4 says that he is the attorney -in -fact, for the and that he has been authorized by to execute the foregoing bond on behalf of the Contractor named therein in favor of The City of Miami, Florida. Subscribed and sworn to before me this day of A.D., 19 INSTRUCTIONS: Bid Bonds must be accompanied by an Nofary Public, Late o Affidavit and a Power of Florida at Large Attorney, in compliance with Instructions to My Commission Expires: Bidders - `� wi i.,.. ._ I I ! :• �' CONTRACT Page 1 of a C 0 N T R A C T THIS AGREEMENT, made and entered into this day of A.D., 19 by and between•—tTie—�i ty of Miami , or a, a -municipal corporation of the State of Florida, pa{tyofthe first part, (hereinafter sometimes called the - ` y��)an arty of the second part, (hereinafter "Contractor"). sometimes ca I I ed the T{ WITNESSETH: That the parties hereto, for the considerations hereinafter set forth, mutually agree as follows: ARTICLE 1. SCOPE OF THE WORK: The Contractor shal i furnish all tabor, materials an—T equipment and perform all the work -in the manner and form provided by the Contract Documents, for the �ri>x project entitled: ARTICLE 2. THE CONTRACT SUM: The City shall pay to the Contractor, for the a t u performance of the Contract, in lawful money of the United States, and subject to additions and deductions and based on unit prices (where applicable), all as provided in the Proposal and other Contract Documents, the sum of Dollars and Cents (S ), CONTRACT Page 2 of 4 ARTICLE 3. PARTIAL AND FINAL PAYMENTS: In accordance with the provisions u y set forthn the "General Conditions" of the "Specifications", and subject to additions and deductions as provided, the City shall pay the Contractor as follows: (a) On or before the loth day of each calendar month, the City shall make partial payments to the Contractor on the basis of a duly certified and approved estimate of work, performed during the preceding calendar month by the Contractor, less ten (100) percent of the amount of such estimate which is to be retained by the City until all work has been performed strictly in accordance with this Agreement and until such work has been accepted by the City. (b) Upon submission by the Contractor of evidence sati sfactory to the City that all payrolls, material bills and other costs incurred by the Contractor i s connection with the construction of the work have been paid in full, and also, after all guarantees that may be required in the Specifications or by the Contractor have been furnished and are found acceptable by the City, final payment on. account of this Agreement shall be made within sixty (60) days after completion by the Contractor of all work covered by this Agreement and acceptance of such work by the City. ARTICLE 4. TIME OF COMPLETION: The Contractor shall commence.the work to be performed under --this Contract within the number of consecutive calendar days after date of written notice from the Director of the Department of Public Works to begin work. as noted in the Proposal, and shall fully complete the Contract in accordance with the Contract Documents within the number of working days as set forth in the Proposal. It is mutually agreed between the parties hereto, that time is the essence of this Contract, and, in the event that construction of the work is not completed within the time herein specified, it is agreed that from the compensation otherwise to be paid to the Contractor, the City may retain for each day thereafter, Sundays and holidays included, that the work remains uncompleted, the sum set forth in the General Conditions of the Specifications, as modified by Division 2 - Special Provisions, which sum represents the actual damage which the City of Miami, Florida, will have sustained r)er day by failure of the Contractor to complete the work within the time stipulated, and this sum is not a penalty, but will be the liquidated damage the City will have sustained in event of such default by the Contractor. Rev. Sept. 1984 CONTRACT Page 3 of 4 ARTICLE S. ADDITIONAL BOND: It is further mutually agree.1 between the parties hereto, that i f, at any time after the execution of this Agreement and the Performance Bond hereto attached, when required for its . faithful performance, the City shall deem the surety or sureties upon such bond to be unsatisfactory, or if, for any reason, in the opinion of the Engineer, such bond ceases to be adequate to cover the performance of the work, the Contractor shall, at his expense, within five (5) days after receipt of notice from the Engineer so to do, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the City. In such event, no further payment to the Contractor shall be deemed to to due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City. ARTICLE 6. CONTRACT DOCUMENTS: All of the documents hereinafter listed form the Contract and they are as fully a part of t.�F Contract as if hereto attached, or repeated in this Agreement: Advertisements for Bids Proposal Bid Bond Contract Performance Bond Maintenance Performance Bond _w Instructions to Bidders Speci fications Addenda tt r>r Plans: As prepared by En ti tl ed: Rev. Sept. 1984 0 CONTRACT Page 4 of a IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first above written in five (5) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original contract.* (SEAL) THE CITY OF MIAMI, FLORIDA Party of the first part atty i rat Ci ty Clerk WITNESS: (if Corporation, attach Seal and attest by Secretary) Cesar H. Odio City Manager CONTRACTOR: Party of the second part i tl e (Employer Tax . Number *Ia the event that the Contractor is a Corporation, there shall be attached to each counterpart a certified copy of a resolution of the Board of Directors of the Corporation, authorizing the officer who signs the Contract to do so in its behalf. RESOLUTION NO. APPROVED AS TO ENGINEERING: Donad W. Cather Di rector of Public Works APPROVED AS TO FORM AND CORRECTNESS: Lucia A. Dougherty City Attorney 9 A F F I 0 A Y I T City of Miami Department of Law 169 East Flagler Street Suite 1101 Miami, Florida 33131 TO WHOM IT MAY CONCERN: r This is to certify that is authorized to make and sign contracts, bonds and agreements by or on behalf of game of enti ty Name and Ti t e of Af f i davi t `Jame of Entity Address of Enti ty SWORN TO AND SUBSCRIBED before me this day of ;-1984. 140TARY PUBLIC, State of Florida at arge Fly Commission Expires: (TO BE USED ONLY IF BIDDER IS A PARTNERSHIP OR DOES BUSINESS UNDER A FICTIl'TM "DAME 'fit _ s _ ' �• "J^�_.v-;-.`�..r€ N � �s�4 s��,�a��T;",e:��.... ..., � .... �.. - R CORPORATE RESOLUTION WHEREAS deli res to enter into an agreement with the City of Miami; and WHEREAS, the Board of Directors at a duly held corporate meeting has considered the matter in accordance with the By -Laws of the corporation; NOW THEREFORE, BE IT RESJLVEO BY THE BOARD OF DIRECTORS that : the president and secretary are hereby authorized and instructed to enter into a contract in the name and on behalf of this corporation with the City of Miami ilpon the terms contained in the proposed contract to which this resolution is attached, an7i r execute the associated performance bond. DATED this day of 19 8_. THE BOA w: C-HAIRPEMN OF a { ^ SECRETARY (Affix Corporate Seal) x PTO BE USED ONLY IF BIDDER IS A CORPORATION) r-�RFORMANCE BOND Page 1 of 6 P E R F O R M A N C E B O N D NOTICE: Miami City Code Section 16-23 provides that the limit of surety acceptable from any one company on any one risk shall be 10% (ten per STATE OF FLORIDA 1 centum) of the combined capital COUNTY OF BADE ) and surplus as shown by the last CITY OF MIAMI ) published report of the surety company. The company shall be rated a minimum of A:CLASS X or above in accordance with the y Best's Key Rating Guide -Latest Edition. KNOW ALL MEN BY THESE PRESENTS: That (hereinafter called the "PRINCIPAL") AND (hereinafter called the "SURETY") are held and firmly bound into The City of Miami, Florida, (hereinafter called the "OWNER"), in the penal sum of Dollars t ($ ) for the payment of which we bind ourselves, our heirs, executors, administrators, successors and assigns for the faithful performance of a certain written contract dated the day of A.O. 19 entered into between tFe >' Principal and The City of Miami, F1orTda, for: a copy of which said Contract is incorporated herein by reference and is made a part hereof as if fully copied herein. NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that, if the Principal shall in all respects comply with the terms and conditions of said Contract and his obligations thereunder, including the Contract Documents (which include the Advertisement for Bids, The provisions and limitations of Section 255.05 or Section 713.23, Florida Statutes, whichever is applicable to the contract, are incorporated in this bond by r' reference. Revisions of March, 1985 v 40 PERFORMANCE BOND Page 2 of 6 Instructions to Bidders, Proposal, Bid Bond, Contract, Performance Bond, Specifications, Addenda and Plans, therein referred to and made an part thereof, and such alterations as may be made in said Plans and Specifications as therein provided for, and shall indemnify and save harmless the said Owner against and from all costs, expenses, damages, injury or conduct, want of care or skill, negligence or default, including patent infringement on the part of said Principal, agents or employees, in the execution or performance of said Contract, including errors in the Plans furnished by the Principal, and further, if such "Contractor" or Contractors" shall promptly make payments to all persons supplying him, them, or it, labor, material and supplies used directly or indirectly by said Contractor, Contractors, Sub -contractor or Subcontractors in the prosecution of the work provided for in said Contract, this obligation shall be void; otherwise, the Principal and Surety jointly and severally agree to pay the Owner any difference between the sum to which the said Principal would be entitled on the completion of the Contract, and that which the Owner may he obliged to pay for the completion of said work by Contract or otherwise, and any damage, direct or indirect, or consequential, which the said Owner may sustain on account of such work, on on account of the Failure of the said Contractor to properly and in all things, keep and execute all of the provisions of said Contract. And the said Principal and Surety hereby further bind themselves, their successors, executors, administrators and assigns, Jointly and severally, that they will amply and fully protect the said Owner against, and will pay any and all amounts, damages, costs and judgements which may be recovered against or which the Owner may be called upon to pay to any person or corporation by reason of any damage arising from the performance of said work, repair or maintenance thereof, or the manner of doing the same, or the neglect of the said Principal or his agents or servants, or the improper performance of the said work by the Principal or his agents or servants, or the infringements of any patent rights by reason of the use of any material furnished or work done as aforesaid or otherwise. And the said Principal and Surety hereby further bind themselves, their successors, heirs. executors, administrators and assigns, jointly and severally, to repay the Owner any sum which the Owner may may be compelled to pay because of any lien for labor or material furnished for the Work embraced by said Contract. PERFORMANCE BOND Page 3 of 6 And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligations on this hond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the Specifications. And a claimant, except a laborer, who is not in privity with the contractor and who has not received payment for his labor, materials, or supplies shall within 45 days after beginning to furnish labor, materials or supplies for the prosecution of the work, furnish the contractor with a notice that he intends to look to the bond for protection. A claimant who is not in privity with the contractor and who has not received payment for his labor, materials, or supplies shall within 90 days after performance of the labor or after complete delivery of the materials or supplies, deliver to the contractor and ' to the surety written notice of the performance of the labor or delivery of the materials or supplies and of the nonpayment. No action for the labor, materials, or supplies may be instituted against the contractor or the surety unless both notices have been given. No action sha11 be instituted against the contractor or the surety on the bond after 1 year from the performance of the labor or completion of delivery �=of the materials or supplies. i/ 7-WN E-- ►�-R"ORMANCE BOND Page 4 of 6, IN TESTIMONY WHEREOF, Witness the hands and seals of the partfes hereto this day of , A.D., 19 ATT_ST: PRINCIPAL: —'Name f f i x !al Secretary Y _ WITNESSES: (2 required) _Name Address F t' t ame fAddress - t �Yl APPROVED AS TO FORM AND CORRECTNESS: City Attorney APPROVED AS TO SECTION 16-23 OF THE MIAMI CITY CODE: Director of Finance Name of CorporatiFn— Signature of Authorizedicer • i tl e Business Address i ty State Z i p SURETY: ame of Corporation LJ Affix Signature of AuthorizedOfficer Seal.. Title usiness Address City State Zip Signature of Localgen t Name of localAgent Address City State Zip Telephone um er E a i PffORMANCE 90ND ' P 5 of 6 STATE OF FLORIDA ) COUNTY OF DADE ) SS ell, CITY OF MIAMI ) Before me, a Notary Public duly commissioned, qualified and �t J acting, personally appeared to me well known, who being by me first duly sworn upon oath, says that he is the attorney -in - fact for and that he has been authorized by to execute the foregoing bond on behalf of the Contractor named therein in favor of The City of Miami, Florida. Subscribed and sworn to before me this day of A.D., 19 • i Notary Public, State of Florida at Lar.ge STATE OF FLORIDA COUNTY OF DADE CITY OF MIAMI Before me, My Commission expires SS a Notary Public duly commissioned, qualified and acting, personally appeared 7 to me well known, who being by me first duly sworn upon oath, 'says L that he is the local agent and that he has been authorized by F to execute the foregoing bond on behalf of the Contractor named therein in favor of The City of Miami, Florida. Subscribed and sworn to before me this day of ; o A.O., 19 • f Notary u c, State of Florida at Large My Commission expires F,-4! 4 3z+. Fi..- S* K4. � t:. PERFORMANCE BOND Page 6 of 6 CERTIFICATE AS TO CORPORATE PRINCIPAL I, certify that I am the Secretary of the Corporation named as principal in the within bond; that who signed the said bond on behalf of the principal was then of said Corporation; that I know his signature, and his signature thereto is genuine; and that said bond was duly signed, sealed and attested for in in behalf of said corporation by authority of its governing body. (CORPORATE SEAL) Secretary a En w P R O P O S A L COMMISSION OF THE CITY OF MIAMI, FLORIDA DATED SUBMITTED BY ADDRESS CERTIFICATE OF COMPETENCY NO. Gentlemen: The undersigned, as Bidder (herein used in the masculine singular, irrespective of actual gender and number) hereby declares that the only persons interested in this Proposal are named herein, that no other person has any interest in this Proposal, or in the Contract to which this Proposal pertains, that this Proposal is made without connection or arrangement with any other person and that this Proposal is in every respect fair, in good faith, and without collusion of fraud. The Bidder further declares that he has complied in every respect with all of the Instructions to Bidders, that he has read all addenda issued prior to the opening of Bids, and that he has satisfied himself fully relative to all matters and conditions with respect to the work to which the Proposal pertains. The Bidder proposes and agrees, if this Proposal is accepted, to execute all appropriate Contract Documents for this purpose of establishing a formal contractual relationship between him and the City of Miami, Florida, for the furnishing of all materials and the performance of all work to which this Proposal pertains. The Bidder further agrees to execute a Contract and furnish a satisfactory one hundred percent (1O01.) Performance Bond therefor within ten (10) consecutive calendar days after written notice being given by the Engineer of the award of the Contract. The Bidder certifies that this Bid is based upon all Items as shown on the Plans and/or listed in these Specifications, and that he has made no changes in these Contract Documents. The Bidder further declares that he has carefully inspected the site of the proposed work. rt 4 r* t PROPOSAL Page 2a B-3218 r, THE BIDDER STATES THAT THIS PROPOSAL IS BASED UPON THE CONTRACT DOCUMENTS AND THE BIDDER CKNOWLEDGES , THE RECEIPT OF THE FOLLOWING ADDENDUM (A): ADDENDUM NO: ADDENDUM NO: ADDENDUM NO: I BASE BID: THE TOTAL OF ITEMS 1 through 16 based on the construction time of 365 calendar days $' ITEM 1: For furnishing all labor, material and equipment for demolishing and/or constructing all site work, site improvements and related activities in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents S ITEM 2: For furnishing all labor, material and equipment for the provision and placement of all cast -in - place concrete, related work and accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents S ITEM z •ya l • i l ' ITEM 3: ITEM 4a: ITEM 4b: PROPOSAL Page 2b B-3218 For furnishing all labor, material and equipment for the provision and placement of all precast concrete, related work and accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents ITEM T— For furnishing all labor, material and equipment for provision and placement of all fluted block, related work and accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents S a For furnishing all labor, material and equipment for the provision and placement of all glass block related work and accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: + Dollars an cents S `iTL M 4 b— N 1 PROPOSAL Page 2c . 8-3218 ITEM 4c: For furnishing all labor, material and equipment for al 1 masonry' work including but not limited to concrete block,': louver block, related work and accessories in laccordance with the 'Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars andcents $ a `-ITEM 4 C r } ITEM 5: For furnishing all labor; material and equipment for the provision and placement of all metals, related work and accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: t i Dollars -Y and cents rt� a k� v ITEM 6: For furnishing all labor, material and equipment s for the provision, construction and placement of all woods and plastics, related work and d.`t... accessories in accordance with the Specifications fi and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents s . W PROPOSAL Page 2d B-3218 ITEM 7: For furnishing all labor, material and equipment for the provision, construction and placement of all thermal and moisture protection, related work and accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents —ITEM 7 "— ITEM 8: For furnishing all labor, material and equipment for the provision construction and placement of all gates, louvers, doors, windows, related work and accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents ITEM 9: For furnishing all labor, material and equipment for the provision and placement of all finishes including but not limited to all floors, walls and ceilings in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars • and cents S n 6 .rY.� PROPOSAL Page 2e B-3218 ITEM 10: For furnishing labor. material and equipment for .all the provision and placement of all -SPECIALITIES in accordance 6ith.the Specifications and/or as shown on the Construction Drawings, 'the lump sum of: I 1� Dollars an cents 1 6 S ITEM 11: For furnishing all labor, material and equipment for the provision and placement of all EQUIPMENT in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents S ITEM 12: For furnishing all labor, material and equipment for the provision and placement of all Special Construction Items, including but not limited to the 48" Column Guards and the Pedestal Access Floor at the front desk in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents S • f, • f, s; 10M 1 • • PROPOSAL Page 2f B-3218 ITEM 13: For furnishing all labor, material and equipment for the provision and placement of all conveying systems including but not limited to the Elevator in accordance with the Specifications and/or• as shown on the Construction Drawings, the lump sum of: Dollars and cen s S ITEM 14: For furnishing all labor, material and equipment for provision and placement of all mechanical systems including but not limited to H.V.A.C.•, Fire Sprinkler and Plumbing in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents S "ITEM' ITEM IS: For furnishing all labor, material and equipment for provision and placement of all electrical equipment, devices and related accessories in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents S -T 1 EM—rs I ?Y. g . r ,I1 ' PROPOSAL Page lg B-3218 t ' ITEM 16 Provision ;for j.Special Items, as described in Division 2 - Special Provisions the sum of Two hundred and-forty�thousand�doiiars and no cents t $240,000 —T I EM I 1 ' a PROPOSAL Page 2h B-3218 ALTERNATES BIDDER AGREES THAT THE FOLLOWING ALTERNATES MAY BE ACCEPTED IN ANY ORDER BY THE CITY, AND THAT THE CITY SHALL ADD OR DEDUCT THE ALTERNATES TO OR FROM THE BASE BID IN ANY ORDER OR SEQUENCE IN ORDER TO MAKE A DETERMINATION AS TO THE LOW BIDDER. ITEM A: For furnishing all labor, material and equipment for construction of the alleyway improvements, including but not limited to the required rough grading, asphalt paving, painting, grading, Iimerock base, signage, concrete curbs, concrete, etc., in accordance with the Specifications and/or as shown on the drawings, the lump sum of: Dollars and cents- $ ITEM B: ITEM C: For furnishing all labor, material and equipment for complete installation of the landscaping and irrigation system including but not limited to related mechanical and electrical work in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents- $ —ITEM 5 For furnishing all labor, material and equipment for the provision and placement of the lockers and benches for the Men's b Women's Locker Rooms in accordance with the Specification and/or as shown on the Construction Drawings, the lump sum of: Dollars and cents- $ 1 i ;i PROPOSAL Page 21 B-3218 ITEM D: For furnishing all labor, material and equipment for the provision and placement of the fire alarm, observation and' visual equipment, and, the security system, i ncl udi ng' but; not limited to the required electrical service; 'fire alarm, closed circuit television system (CCTV) and security system including but not limited to cameras, lens, related apparatus, monitors, switches and related apparatus, consoles, wiring, connectors, discs, uninterrupted power source, batteries, door, window and other types of motion detectors/sensors/monitors, smoke detectors, horns, ducts, card readers and cards and all other materials required for the security system in accordance with the Specifications and/or as shown on the Construction Drawing, the lump sum of: Dollars and cents $ —TTFM"-U ITEM E: For furnishing all labor, material and equipment for the deletion of all construction required for Room #108/SPU above 18.93 feet; this will require the deletion of the south and east wails; the roof construction and roofing; fire equipment/alarm, fan, roof drains, electrical service and electrical fixtures in accordance with the Specificatien and/or shown on the Construction Drawings, the lump sum of: Dollars and cents- $ ITEM E ITEM F: For furnishing all labor, material and equipment for the deletion of the flagpoles in accordance with the Specifications and/or as shown on the Construction Drawings, the lump sum of: Dollars and cen s $ PROPOSAL Page 2j B-3218 NOTE: Two Pre -bid Conferences and Workshops will be held to assist prospective bidders on Minority Participation, Bidding Procedures and Technical Issues related to the Construction Documents. These meetings will be held at Uptown City Hall, 6116 NW 7th Avenue, Miami, Florida 33127. These meetings will begin promptly at 5:30 P.M. and all potential bidders are strongly urged to attend and participate in order to become familiar with the unique requirements of this project. NOTE: A contract will be awarded for the Base Bid or the Base Bid plus one or more of the Additive Alternates, whichever is in the best interest of the City and depending on the availability of funds. STARTING AND CONSTRUCTION TIMES: The Bidder agrees to start work within ten (10) consecutive calendar days after date of written notice from the engineer to begin work. The work may be started on any working day within this ten (10) consecutive calendar day period. The Bidder shall complete the contract in accordance with the plans and specifications therefor, within three hundred and sixty five (365) calendar days, and this time is of the essence. The three hundred and sixty five (365) calendar day period shall begin on the first working day after the above -noted loth calendar day. All work shall be in full and complete accordance with all terms and conditions set forth in and covered by the contract documents. Should the contractor fail to complete the work on or before the date specified, it is agreed that for each calendar day that any portion of the work shall remain incomplete, after the time specified in the proposal, with any extension of time which may be allowed by the City for completion of the work provided for in the contract documents, the sum per day, given in Division 2 - Special Provisions, shall be deducted from the monies due the contractor, not as a penalty but as liquidated damages and added expense for inspection.. S. .. 5 Proposal Page .'.h CITY OF MIAMI B-3218 MINORITY AND WOMEN BUSINESS AFFAIRS & PROCURED?ENT Instructions to Bidders/tinority & Women Participation Instructions: I. Minority/Women Certification Application - All bidders are required to complete and submit the enclosed Minority/Women Certification Application to Adrienne Macbeth, Minority & Women Procurement Coordinator on or before January 9, 1987 or they will be considered non -responsive to the bid. Potentia bidders who have been certified as a Black owned minority enterprise or joint venture should contact Adrienne Macbeth at 579-6385 prior to completing the enclosed application. This certification must be current and from a Dade County or State of Florida agency in order to be considered as acceptable in lieu of the City of Miami's certification requirement. II. Minority/Female Classification & Participation Information Sheet - All bidders are required to complete and submit the enclosed Information Sheet to indicate the Minority and Female vendor participation in this bid. Failure to submit this sheet, in completed form, along with the bid may be grounds for having the bid determined non -responsive. Affirmative Action Programs for this project and the Affirmative Action Policy or Equal Employment Opportunity Policy must accompany the bid documents and . 1. must be current and complete in order to be considered acceptable. r'. III. Prime/Subcontractor Agreement of Intent - All bidders are required to complete and submit a Prime/Subcontractor Agreement of Intent form for each subcontractor listed on the Minority/Female Classification & Participation Information Sheet. Failure to include this form in a completed manner or not -to include a separate sheet for all subcontractors and/or suppliers to be dsed on this project may result in the bid being determined non -responsive. IV. M/WBE Subcontractor Unavailability Certification - All bidders are required to complete and submit an Unavailability Certification sheet for all subcontractors and/or suppliers contacted for inclusion in their bid who were unavailable for participation. Failure to complete and include these forms may result in the bid being determined non -responsive. V. Minority/Women Business Certification Affidavit - All bidders are require to submit M/WBE Certification Affidavits for all minority and women subcontractors and/or suppliers who will be participating in the bid under the set -aside provisions defined in the special conditions of this bid package. Minority and/or women owned firms who have been certified by a Dade County or State of Florida agency may submit copies of their current certifications, in lieu of this affidavit. Failure to complete and include this form for each subcontractor and/or supplier may result in the bid being determined non -responsive. Proposal Page 2L B-3218 CITY OF MIAMI BID NO. << : INFORMATION SHEET MINORITY/WOMEN CLASSIFICATION AND PARTICIPATION 1. Indicate MINORITY/WOMEN CLASSIFICATION OF BUSINESS ENTERPRISE (Bidder): []Black []Hispanic '[]Women []Other r 2. If OTHER, detail MINORITY/WOMEN PARTICIPATION within your firm, or as it may apply`to this bid, if -awarded: A. JOINT VENTURE: Provide information regarding Minority/Women firm participating as such, and, the extent of participation. Gender/ % of Dollar Firm Name/Address Ethnicity Bid Amount B. SUBCONTRACTORS: Provide information regarding Minority/Women firms that will be subcontractors for this Bid, and their extent of the work. Gender/ % of Dollar Firm Name/Address Ethnicity Bid Amou.-it C. SUPPLIERS: Provide detail regarding Minority/Women firms that will supply you with goods or services, and the extent. Gender/ % of Dollar Firm Name/Address Ethnicity Bid Amount D. AFFIRMATIVE ACTION PROGRAM POLICY (*Please Attach) If existing, Date Implemented: If planned, Date of Proposed Implementation: BIDDER: SIGNATURE: FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY HIS BID. *Attach Affirmative Action Policy, Letters of Intent. and/or Good aith Statements, .,.--- -- CITY OF MIAMI MINORITY & WOMEN PROCUREMENT PROGRAM Prime/Subcontractor Agreement of intent TO: FROM: Name of Company Proposal Pagc 2M B-3218 Street city State tr et Number & Name -6n--tact Person SUBJECT: City of Miami Bid f, Description of Work to be Provided eiepnone no. . Amount TOTAL SUBCONTRACTOR'S STATEMENT OF INTENT: Should the above referenced firm be awarded the subject contract, it is only our intent to provide the work described above at the Cost indicated. SIGNED THIS DAY OF 198 SUBCONTRACTOR'S SIGNATURE TITLE PLEASE CHECK THE CATEGORY WHICH APPLIES: Non -Minority i Black Hispanic Women PRIME CONTRACTOR'S STATEMENT OF INTENT: Should I/We be awarded the above referenced contract, it Is our intention to utilize this minority/female subcontractor for the portions of work described above at the cost indicated. SIGNED THIS DAY OF PRIME CONTRACTOR'S SIGNATURE TITLE 11 Proposal Pavc: 2N t: CITY OF MIAMI 8-3218 MINORITY & WOMEN PROCUREMENT PROGRAM M/WBE Subcontractor Unavailability Certirication Bid Number: PRIME CONTRACTOR'S STATEMENT: I, (name & title) certify that on dates I contacted the subcontractor below to secure a bid for work to be performed on the above project: Description of Work: :i Said M/WBE Subcontractor was unavailable for work on this project for the following reason(s): Prime Contractor's Signature: Title: Prime Contractor's Name: Address: SUBCONTRACTOR'S STATEMENT: I, (name & title) was offered an opportunity to bid on this project as described above. The above statement is a true and accurate account of my unavailability to bid on this project. M/WBE Subcontractor's Signature: Title: M/WBE Subcontractor's Name: Addrliss: CHECK ONE: [ ] Hispanic [ ] Black [ 7 Women ,.,QJ1111 t M I NUN I TY/Yp11KH DUS I NIMS 6 PROCURIiMENT PROCIUM , r• Proposal Page ZO Minority/Vomen buoinaoo Certification Affidavit 8 —3 2 18 ( ) Hispallic ( I Woman ( j Black 1. 1wr) Ihr Bndr,rlMnrd Barre to the following conditioner 1. to Abide by all of the polleleo and regulations gotrernlag the City ut Miami'$ Minr,rlty and Women fi"etnee* Affairs and Pfoeufeea'at Ordinance and Certification 1'roceduree and tbst, should a finding be wader to the eo„trary, the firs will nor look Judicial review until sill adninistrative remodirs provided by the City are esheustedl 2. that it at any time during the certification review process. the City of Miami finds that the undersigned have submitted false, Inaccurate or misleading Information, the certification review process may It: terminated with no further consideration gives to this applicants i I. that the City of Miami maintains the right, through award of b,d..;onrract, to revoke the award, should, otter the certification process. It be found that false, inaccurate or misleading infornatlen or a ch.,ugu In the utlltinal Information have oecurrcdl j s. to notify the City of Miami within thirty (201 days of any choose to the fire's ownership, control# maaestment or status as as an-golag minority/frmate business concern as certified In this appiteatloo *. and that the City of Miami, upon * finding to $be Contrary.•eray tallier a fire Ineligible to participate to the goal sold set•sotda provisioae of Ordinance llo. 10062 and etasa to Include that fire In its registered :z of cerellted list of winerity, and women -owned bweioassess S. that the City has the right to conduct a review of she coepaoy's boobs, contracts. company structure and facilities in order to verify the firm'* applleatlon/docusencation o1 to moattor the status of the Minority/Women $"*into* or Joint venture ante eerelfiods and 6. that the city of Miami way share a fire's tortificattorl intorullonr ti concerning ice status and its capability with other muatelpel or state agencies for the sole purpose of accessing the fin go .hair procurement opportunittes. unleso etborwise specified by tie fits In writing. I (We) certify, under the y penalities of perjury that the information contiiaed in any and all application and certification documents submitted to the City of Miami is correct as per Ordinance #10062. Firm Names wf (If signing as a corporate officer, kindly affix corporate seal.) . rt (Name, Title b Date) (Name, Title b Date) ter; r This application must be signed by at least one general partner of a partnership :art> or the proprietor of a sole proprietorship or all partners of a joint venture. 4�= NOTARIFATION p` Comm, SS ,.Y COUNTY OF DADE _�' Datdtt That personally appeared before me e' and acknowledged the foregoing instrument/signature as his/her act and deed. ItOTART 1`011LIC$ My Commission Expires$ `h< r 1 Proposal Pacju 21' 4 • � f � '•� �t • tcz1 l'It 1' D-321�3 t1 L� t co f APPLICATION AND INFORMATION FOR MINORITY AND WOMEN BUSINESS CERTIFICATION MINORITY/WOMEN PROCUREMENT PROGRAM " GENERAL SERVICES ADMINISTRATION DEPARTMENT ADRIENNE M. MACBETH, COORDINATOR 1390 N.W. 20th Street Miami, Florida 33142 (305) 579-6385 Proposal Page 20 B-3 218 CONTENTS It • Eligibility Requirements • City of Miami M/WBE Certification Application Certification Affidavit Application Check List* Certification Procedure Ordinance 010062 Notarized Affidavit §Plea3e do not send originals. Keep copies of all documents forwarded with this application. -0 Proposal Page 2K B-3218 CITY OF MIAMI MINORITY/WOMEN PROCUREMENT PROGRAM The City of Miami is in required to certify all minority and female vendors interested in providing goods and services to the City as per requirements of the Minority and Women Business Affairs and Procurement Ordinance #10062 which established a fifty-one percent (51%) (Hispanic-17%9 Black-17K, and Women-17%) annual procurement goal. Hispanic and Black women -owned businesses are required annually to self -elect the ownership classification, i.e., minority or female, for which they wish to be considered. Once certified in either the minority or female category, these vendors will be limited to participating in set -asides or vendor goals in that category for one year. Any changes to the original certification application must be registered with the City of Miami. Failure to do so may result in a recommendation that the vendor be removed from the City's eligible and certified vendor list. -The application and certification forms and the instructions for completing and processing them are attached and are as follow: : a I. Vendor Application Form =� This form must be completed by all vendors, signed by a principal of the company, notarized, and returned to the Procurement Management Division, Department of General Services Administration (GSA). If previously completed, please indicate on Certification Check List. # This registers you with the City's Procurement i Management Division. 2. Commodities and Services Data Form All applicant vendors must attach the product/services list, checking the goods and/or services which will be offered by the company to the City. It is important to be product/service specific when completing this checklist. 3. Minority and Women Business Enterprise Certification Application In addition to the Vendor Application; Hispanic, Black, and/or Women -owned businesses desirous of participating in specifically designated City of Miami procurement opportunities,. under the provisions of Ordinance + #10062, are also required to submit an application to be certified as such. Firms may submit the.vendor and certification applications concurrently or separately. ' MINORITY AND WOMEN -OWNED BUSINESSES, ALREADY CERTIFIED BY A DADE -COUNTY OR STATE OF FLORIDA AGENCY,. SHOULD CONTACT ADRIENNE MACBETHo CITY OF MIAMI, MINORITY/WOMEN BUSINESS AFFAIRS A PROCUREMENT COORDINATOR, AT 579-6385 BEFORE COMPLETING THIS APPLICATION PACKAGE. . V14tt f 11 1 na. 4F:N� F:LICI1J11.1'!'Y It l•:U1111t1:HhNTS FOIL CITY OF MIAMI H/Will: CF:IITtF [CATION �. Tile minr)riLy and women busine:a cur•Lification application must be ' completed, notarized, and accompanied by all relevant attachments. if the application is incomplete, or has any of the applicable documents missing. it will not be processed. �. Any applicant who cannot document business activity for at least one year may be required to submit additional documentation. 3. An applicant who acts as an agent or a passive conduit in c.innection with provisions of services or materials is ineligible to apply to participate as a certified M/WBB under the conditions of Urdinance #10062. All applicants must assume financial risk and control over goods and services; provide for and maintain a storage facility consistent with normal industry practice and/or manufacture goods from raw materials or substantially alter goods before offering to sell to the City of Miami under this program. Proposal Page 2S 6-3218 4. If there has been a transfer of ownership and/or shares of stock from male to female, non -minority to minority, or within the # family unit, in order to create eligibility, the applicant is not eligible to apply for certification until one (1) year from the cafe of the transfer, except in cases where the mare/minority principal dies, becomes disabled, or otherwise unable to perform the duties of his/her position. _.. i.urine :ht. review prnciruo, the city may request additional 1n,"LTMation. Any applicant, whu ral la to oupply all requested additional information within LhirLy'(30) business days from the date of the request, will be denied certification and will be required to file a new application which can be submitted no earlier than ninety (90) days, without the approval of the City of Pfiari. �. Applicants must meet all of the following general criteria in ' order to become certified: A. Applicants must be minorities or females with substantial investments in the company. S. To be certified as a minority or woman -owned firm, at least 51 percent (51%) of the business/association must actually and legally be owned by Hispanic, black, and/or women (of any ethnicity). In addition, the active management and daily operations of the firm/associationmust be controlled by one or more of those individuals. A -firm-which is f ty-one percent t , owned by minor t es and/or women, but which is actively managed and operated by non -minorities, does not qualify to be certified by the City of Miami. C. Joint ventures between certified minority/women-owned businesses/associations and non-minority/women-owned businesses/associations are permitted if 515 ownership is minority or women; however, the dollar value of a City of Miami bid/contract award, credited toward the City's minority/women procurement goal, will be computed based upon the minority/women firms/associations percentage ownership and control in the joint venture. D. Minority and/or women applicants must possess and demonstrate dominant control over the business as required in the application. E. Minority and/or women applicants must be substantial investors in the company. F. The business must be an ongoing concern, providing the product/service under which it is requesting certification. G. Firma desirous of competing under the set -aside provisions of the Ordinance must have been registered and certified by the City of Miami 30 day:: prior to bidding, unless otherwise +stablished. L� i M i Sep, a of flliami Proposal Pario 4T B-3218 MINORITY/WOMEN BUSINESS CERTIFICATION APPLICATION Date (Instructions: Please print or type all applicable information as specifically requested by item). Type Certification Requested: [ ]Black j ]Female j ]Hispanic (Black and Hispanic Women -owned Businesses will be certified in one category for a period of one year minimum.) ame of Firm: • Business Area Code and Number: ress of Firm: Please list all facilities used by firm on bac and indicate if shared and with whom) Street L.iz y state Zip Code ' Mailing Address, if different from above: Owner/Manager: Title:— ` Indicate if this firm or other firms with any of the same officers,. owners, directors or . management personnel have previously received, been denied certification, or had same revoked as an MBE/DBE/WBE or SBA 8a Certified Contractor - Indicate the name of the certifying authority and date of such certification/denial/revocation. (If denied or revoked, please attach explanation and copies of certification/denial/revocation.) Sep, a of flliami Proposal Pario 4T B-3218 MINORITY/WOMEN BUSINESS CERTIFICATION APPLICATION Date (Instructions: Please print or type all applicable information as specifically requested by item). Type Certification Requested: [ ]Black j ]Female j ]Hispanic (Black and Hispanic Women -owned Businesses will be certified in one category for a period of one year minimum.) ame of Firm: • Business Area Code and Number: ress of Firm: Please list all facilities used by firm on bac and indicate if shared and with whom) Street L.iz y state Zip Code ' Mailing Address, if different from above: Owner/Manager: Title:— ` Indicate if this firm or other firms with any of the same officers,. owners, directors or . management personnel have previously received, been denied certification, or had same revoked as an MBE/DBE/WBE or SBA 8a Certified Contractor - Indicate the name of the certifying authority and date of such certification/denial/revocation. (If denied or revoked, please attach explanation and copies of certification/denial/revocation.) Date of Certification/ Certifying/Denial/Revocation Denial/ Name of Agency Agency Revocation OR OR Proposal Page 2U B-3218 L� BACKGROUND Has firm previously existed under this or any other name? Yes [ ] No [ ] If yes, complete the following and identify by name any current firm members associated with former firm. Previous Firm Name Years Firm Member s OWNERSHIP OF FIRM: Identify all partners, proprietors, and stockholders by name, sex, ethnic group, and indicate their percentage of ownership. NAME* U.S.** CITIZEN SEX GENERIC ETHNIC GROUP YEARS OWNED OWNED VOTING 'b (*Where owners are themselves a corporation or partnership, please also identify their ownership of holding firm in the above space. **Submit proof of status if born outside U.S.A.) SHARES: State bhe number of shares issued to date and outstanding, by class. Number Outstanding: Class: a v Proposal Page 2V B-3218 CONTROL OF FIRM: Identify by name, ethnic group, and .sex, those individuals in the firm (including owners and non -owners) who are responsible for day-to-day management and policy decisions including but not limited to those with prime responsibility indicated below: Ethnic Group/ Decisions Name Gender A. FINANCIAL DECISIONS: 1. Check Signing 2. Payroll Signing If Corporation, please pro- vide copy of corporate bank resolution(s). If other than a corporation, attach copies of bank signature card(s) for all accounts. 3. Signing, co-signing and/or collaterizing for loans 4. Acquisition of lines of credit 5• Yu—rety Bonding 6. Major Purchases or -acquisitions 7• Signing Contracts Quotes B. MANAGEMENT DECISION: 1. Estimating 2. Marketing and Sales Operations 3• Hiring and Firing of ---- Management Personnel 4. Hiring and Firing of Non -management Per- sonnel 5• Supervision of Field/ roduction • Supervis on of Office Personnel A Proposal Page 2W B-3218 PERSONNEL: a. Specify the total number of employees and the number of minority/women persons now employed by the firm in the following classifications: TOTAL MINORITY EMPLOYEES EMPLOYEES FEMALES Management Administrative/Clerical Professional/Technical Craftsmen/Laborers BUSINESS RELATIONSHIPS: (1) Bonding Company: Address: Bonding Limit: Single Contract: Aggregate:` (2) Bank(s): Address: Lending Limits: (Letters of Credit, if any) Specify any outstanding loans/capital attributed to this firm: Lender/Guarantor Address Loan Amount Date Issued 4t s I " J 1 Proposal Page 2X B-3218 F (3) Insurance Company: Type Insurance: i Insurance Limits:'-' ' r (4) Business References: _ List the three largest projects completed by your firm in the last three years, and the kind of work performed on those project. Work Performed by Your Firm (G)=General (S)=Sub Owner/General Contractor and Person to Contact Tel. No. of Contact Person Your Contract Amount Bonded Y/N JOINT VENTURES: (Please complete in addition to Application) Joint Venture Ownership - Describe the following on a separate sheet of paper: (a) Profit and loss sharing of Joint Venture (b) . Capital contributions, including equipment, office space, etc., used to capitalize this venture (c) Other ownership interests relative to this Joint Venture Specify the firms/individuals comprising the Joint Venture: flame EthnicityArea Gender Title of Responsibility 4 Proposal Page 2Y B-3218 is the total percentage of Joint Venture ht/WBE What Participation? W Black _,_•__� Woman Hispanic Describe the experience and business of each Joint Venture Member - (Use separate sheet if necessary): � l i! A i P R 3Y �' rt .} Y' F"' F kkip �, 1 k F ... --fir••, . �>r —Rr ,k i O .-'} w . .._ii'2:✓„ ;. }G' ` . ' *' 1. at Proposal Page 2Z i B-3218 MINORITY/WOMEN BUSINESS AFFAIRS & PROCUREMENT PROGRAM Minority/Women Business Certification Affidavit Hispanic Woman Black I (We), the undersigned agree to the 'following conditions: 1.) to abide by all of the policies and regulations governing the City of Miami Minority and Women Business Enterprises Certification Procedures and that, should a finding be made to the contrary, the firm will not seek judicial review until all administrative remedies provided by the City are exhausted as provided by City procedures; 2.) that 11* at any time d u r j. n the certification ------,%ess, the City of Miami finds that the undersigned have submitted false, inaccurate or misleading information, the certification review process may be terminated with no further consideration given to this applicant; that the City of Miami maintains the right, through award of bid/contract, to revoke the award, should, after the certification process, it be found that ti false inaccurate or misleading information or a change in the original information have occurred; 4.) to notify the City of Miami within thirty 'in (30) days of any change the firm's ownership, control, management or status as an ongoing minority/female business concern as certified in this application and that the City of Miami, upon a finding to the contrary, may render a firm ineligible to participate in the goal and set -aside provisions of Ordinance No. 10062 and cease to include that firm in its registered or certified list of minority and women -owned businesses*; tog dk� 1'1z_____72 �J Proposal Page 2AA AB-3218 5.) that the City of Miami has the right to conduct a review of the company's books, contracts, company 'structure, and facilities in order to verify the firm's application/documentation or to monitor the status of the Minority/Women Business Enterprise or joint venture once certified; 6.) that the City of Miami may share a firm's certification information, concerning its minority/women status and its capability, with other municipal or state agencies for the sole purpose of accessing the firm to their procurement opportunities, 'unless otherwise specified by the firm in writing. I (We) certify under the penalties of perjury that the information contained in any and all application and certification documents submitted to the City of Miami is correct as per Ordinance #10062. Firm Name: (If signing as a corporate officer, kindly affix corporate seal.) F`R_, `7z ` (Name, Title & Date Name, Title & Date L This application must .be signed by at least one general partner of a partnership or the • �� >u p p proprietor of a sole proprietorship or all partners of a joint venture. 3 .u. N O T A R I Z A T I O N COUNTY, SS ;. COUNTY OF DADE x Date: That personally t.s appeared before me and acknowledged the foregoing Instrument as his/her act and deed. F NOTARY' PUBLIC: My Commission kxpires: �xs 4 MIN0111TY/W0MISN PROCU11CMENT PROGUAM '• • �•4itrt,tl:�•r�iLltir%Cti��rli I�itit »—� Please attach copies (not originals) of all applicable items. No k action will be taken on Incomplete application packages. Completed Attached 1. Certification by Public Agency If you have received minority/female certification from any Dade County or State of Florida Department or Agency, please attach copy of cer- tification certificate/form. If accepted, this applidation is not required. 2. M/WBE Certification Affidavit 3. City or Miami Vendor Application If previously completed, please indicate date 4. City of Miami M/WUR Certification Application and Attachments per the •'" Following Ll::t Please Check le Attached [ I a) Real Estate Agreements) [ I b) Current License(s) ( ] c) County, State, or Federal MBE/DBE/WBE or SBA 8A Certification(s) or Denial(a) d) Proof of Citizenship/Resident Status if born outside U.S.A. I I e) Partnership Agreements I I f) Assumed Name Certification I I g) Documentation Identifying Ownership I ) h) Contingent Agreements Affecting Management, Control or Rights of any Stock Holder(a) [ ] i) Articles or Incorporation/Organization [ I J) Bylaws of Corporation [ I k) Copies of All Stock Certificates [ I 1) Minutes of First Shareholder's Meeting (Corporation Only) t ] m) Minutes of First Board of Directors' Meeting (Corporation Only) [ I n) Minutes of Meetings at which current Board and/or Officers were Elected or Appointed I I 0) Resumes of Work History of Owners and/or Management Officials [ I p) Title(S) of Automotive Equipment ( I q) Current Equipment Lease Agreements [ I r) Corporate BanV Resolutions) or Bank S16nature Card(s): All Accounts I I s) Management Service Agreement(s) Proposal Page 2BB B-3218 I . • H Proposal Page 2CC ( J + ! I'rul ► 1 .unl ln�u:► aL.►L� uu ut .+ ( I I' .u►y, mush hccert ) OA 13-3218 ( J u) Cur relit pr:lancc SI1veL/Financial Statement ( J v) Current income Tax heturn Sole Proprietor (Submit all Applicable Items above, plus the Following; Two) ( I Copy Bank Signature Card ( ) U.S. IRS 1040-C Schedule 6. Partnerships (Submit all Applicable Items above, plus the Gne Below) ( I Partnership Agreement(s) 7. Corporations (Submit all Applicable Items above, plus the Following Three) ( ) Articles of Organization ( I Corporation By -Laws [ U.S. Corporate Tax Return (Latest) Joint Venture Aereement(s) 9. ( ) Subcontractual Agreement(s) 10. ( ) Voting; Rights Agreement s) It. i I Certificate(s) or Insurance 12. i I Stock/Voting rights agreements, options, restrictions, pledges, lien agreements, contingent agreements, buy- out, sale or transfer options 13• ( I Agreements restricting minority or disadvantaged owners. NOTE: It after filing this application and before an award Is made, any significant change in the information submitted is made, you must inform the City of the change or decertification may occur. i l BREAKDOMN OF BID ITEMS BY CONTRACTOR PARTICIPATION This form must be completed to indicate the type, and amount of work, broken down by Bid Items, that will be carried out by minority owned businesses, including the prime contractor, sub -contractors, suppliers etc. Failure to complete this farm will constitute an unresponsive bid which will be rejected. The Bid Items and Alternates in this breakdown correspond to those in the Proposal and therefore the description of the work has not been repeated. (OWNERSHIP CLASSIFICATION refers to Black, Hispanic, Women or Non -minority Ownership which must be indicated accordingly) DID ITEM I CERTIFICATE OF OWNERSHIP TYPE OF WORK NAME OF BUSINESS COMPETENCY NO. CLASSIFICATION VALUE OF WORK 3 • $ E TOTAL OF BID ITEM E (must agree with PltUPD3'AC-- oorob �.g • w ov a rs ro w r O 00 N fll ar _..,� .. -:r: ay.wa.�.,s,.�e.,e+icwww+rw..u•_..�-u..-�-t.ns.,rs +su.. F.:.e+x :a.:•:.. ��',x �'. .Pik "` f s� 5 � � � � 'uti F ➢'+,.` - NJ - .. ...,.': . ,. ... n::a..... ... i�wu.c �lS�f4K.q'A1/� m.X1Mi+Y�/TJ�c� 1�.��rfA 6 I ITEM I I TYPE OF WORK NAME OF BUSINESS CERTIFICATE OF OWNERSHIP COMPETENCY NO. CLASSIFICATION VALUE OF WORK a a • a a a a a �•- TOTAL OF BID ITEM a (must agree with PROPOSAL) 810 ITEM -III - CERTIFICATE OF OWNERSHIP TYPE OF WORK NAME OF BUSINESS COMPETENCY NO. CLASSIFICATION VALUE OF WORK a a a I 10 N M ro OD N �c M C TOTAL OF BID ITEM a (must agree with PROPOSAL) BID ITEM IV (4a. 4b. 4c) TYPE OF WORK NAME OF BUSINESS BID ITEM V TYPE OF WORK NAME OF.BUSINESS --------------- CERTIFICATE OF OWNERSHIP COMPETENCY N0. CLASSIFICATION VALUE OF WORK $ $ ------------ ------------- s .s s s TOTAL OF BID ITEM $ (must agree with PRif10SXE-i— CERTIFICATE OF OWNERSHIP COMPETENCY NO. CLASSIFICATION VALUE OF WORK _ s -- ------------- ------------- r s s s s S woo o N ca W TOTAL OF GIO ITEM $ (must agree with P A-C — S��n' �:'+""�i"�#. .;xrb fFl��+i+'��3%�re Q�`bF' •�W WSN�iM4i*..e arY,tlGi. Lx M� .. ,.�''�n�r�. ; - �• nn n�`i.... .... _ I � ... �I- .. A .(" 'E. •Sly`y .._:+✓ �i�t }'� t ?YC5C.3x +��,:� �F. .. e.e'F.T'i ;r��9: � _._. 910 ITEM VI CERTIFICAIE OF COMPETENCY NO- OWNERSHIP CLASSIFICATION VALUE OF WORK TYPE OF WORK NAME OF BUSINESS Ec TOTAL OF BID ITEM $ (must agree with pAUPZ7S� BID ITEM VII • CERTIFICATE OF COMPETENCY No. OWNERSHIP CLASSIFICATION VALUE OF WORK TYPE OF WORK NAME OF BUSINESS TOTAL OF BID ITEM $ (must agree with PT"Z'S'AL) I I ,.i ri .w,: e_ 8>F/a" •i• r ,. t L' tys*4:i \ ''p"'43`:WM%� es..! i..' „iF 1:.. N, ' •. t - ; LL . 4 Y'7 � � I 'Y }•� R ,. +J� i �(((iM�'Y - - � �3 ram`, �"1� i ' AA � ;yJ B1D ITEM YIII OF OWNERSHIP VALUE OF WORK CERTIFICATE CLASSIFICATION COMPETENCY NO- NAM E OF BUSINESS• $ TYPE OF WORK _ S a z . $ S . TOTAL OF BID ITEM P -- (must agree with 8ID ITEM IX CERTIFICATE OF OWNERSHIP CLASSIFICATION VALUE OF WORK _ COMPETENCY NO- _ TYPE OF WORK NA ME OF BUSINESS - S - 3 $ %m 0 s co N N =1 N S TOTAL 0r BID ITEM $ P1f6F6�A�� st a ree (mu9 with •. v _ 4 _ BILE ITS X TYPE OF WORK NAME OF BUSINESS BID ITEM XI TYPE OF WORK NAME OF BUSINESS �I i r CERTIFICATE OF OWNERSHIP CLASSIFICATION VALUE OF WORK COMPETENCY NO- $ S t S S S TOTAL OF � P (must agree with CERTIFICATE OF OWNERSHIP CLASSIFICATION VALUE OF WORK COMPETENCY NO- S E S o w0 ro N co E TOTAL OF BID ITEM $ (must agree with PRMTSXE' BID ITEM XII TYPE OF WORK NAME OF BUSINESS 810 ITEM XIII TYPE OF WORK NAME OF BUSINESS Ulltjt i ��X rr23 Y � CERTIFICATE OF OWNERSHIP COMPETENCY NO.- CLASSIFICATION VALUE OF WORK S . f s s . $ � s _ s TOTAL OF BID ITEM $ (must agree with .P __..___ CERTIFICATE OF COMPETENCY NO. OWNERSHIP CLASSIFICATION VALUE OF WORK f f •f f f f TOTAL OF BID ITEM f (must agree with PMWff5XLT— wVol 1 12 9 La 00 V r O co N ca 4 ra 4 �+ *YtYk4,.iIII�KM�y� ^7: qk "ti°�rmF "S"��`:`„j�- �t 4,r� G��'E,�^ r�+"53r• r BID ITEM XIV NAME OF BUSINESS CERTIFICATE OF COMPETENCY NO. OWNERSHIP CLASSIFICATION VALUE OF WORK • TYPE OF WORK S rh, - �r�; r E 3 TOTAL OF BID ITEM E -• (must agree with P j .r - --81D ITEM XV - CERTIFICATE OF OWNERSHIP �f 4. TYPE OF WORK NAME OF BUSINESS COMPETENCY HO. CLASSIFICATION VALUE OF W ORK $ b t S W i woo < N M 11 ee $ r 00 x T.• t TOTAL OF BID ITEM $ (must agree with P i. . i e } F I : , : •- '.du%,+,an'�rs.:�..t 7.LS E1t2i&Stl'i�. s -+_ �__ ++.sue., ..... } ALTERNATE A CERTIFICATE OF OWNERSHIP TYPE OF WORK NAME OF BUSINESS COMPETENCY NO CLASSIFICATION VALUE OF WORK — '`. TOTAL OF BID ITEM $ (must agree. -with P ;I ALTERNATE B - CERTIFICATE OF OWNERSHIP TYPE OF WORK NAME OF BUSINESS COMPETENCY NO. CLASSIFICATION VALUE OF W ORK . S - oe b ►tt $ co N $ TOTAL OF BID ITEM S (must agree with pWOSAL ) IIII I i� I III � ��li��ai�S'�'•%�*�'�S1.�r � � � t�4•-5 r .... .k Y"•n'�'a .+'K'' + � -_� � ''� Ill it i J �f1 .E ,; 1►i. r ,�m �� „'v, 5 . t+- ..- - l"' ",..w�s:av�_.::e_ : _3..:._�. �.. _ .. t.. _. _.>_ �.,_: ..._� 1 .._. _. _ . iJr..._a.._.�.�.s..�iL :..a�.�.a�a' .s'i.i.rJ,.....+..�.r�+` B �.. - '.�...v..._._ ., w.. ��,.. _ .....• _ ._._ ............ . ... ALTERNATE C CERTIFICATE OF OWNERSHIP TYPE OF WORK NAME OF BUSINESS COMPETENCY N0. CLASSIFICATION VALUE OF WORK E $ a TOTAL OF BID ITEM $ (must agree with PR�6��CCT- 1 • yy' ALTERNATE 0 TYPE Of WORKNAME OF BUSINESS y�a I 14 P�1 1, I CERTIFICATE OF OWNERSHIP COMPETENCY NO. CLASSIFICATION VALUE OF WORK $ $ it $ $ $ M $ r TOTAL OF BID ITEM $ (must agree with PROPOSAL) ALTERNATE E TYPE OF WORK R �sr ✓�. i...,. ..t:.... '.._.s: •, .* x:.. .-.. �., .:,. istn...:'•==•�9h:4_.,.e,a,x`.tit.x,ia'-twt.t�7.twi�aiw'd!'11:.n1i`?ion. u.. .. ,... ro.__ .._. .... .... _._.. .._._ .., _....�.-. ., ...-.-._..`.�...r..... - .t NAME OF BUSINESS ALTERNATE F TYPE OF WORK NAME OF BUSINESS kv, ON mc E �p CERTIFICATE OF OWNERSHIP COMPETENCY NO.* CLASSIFICATION VALUE OF WORK • f CERTIFICATE OF COMPETENCY NO. f f f / $ f f TOTAL OF BID ITEM f (must agree with -PROPOSAL) OWNERSHIP CLASSIFICATION VALUE OF WORK f f f f 70TAL OF BID ITEM $ K m u s t agree with P lTU;FUS-ACT— I -.� _. . __ ....-_....- �..,' •'. --...-...�.)tK.. .:. .. ._:.... iir s•.a..�:. •ns �. - .�_ .ram.. •.....� � 3 OWN PROPOSAL Page 3 $IODER'S METROPOLITAN DADE COUNTY CERTIFICATE OF COMPENTENCY NO. BIDDER'S COUNTY -MUNICIPAL OCCUPATIONAL LICENSE NO. BIDDER'S INSURANCE EXPIRATION'DATE Attached hereto is a certified check on the Bank of F or a Bid Bond furnished by r (BondingCompany)' represented by nsuranceAgent) r J for the sum of Dollars r 8 (S ) made payable to The City of f4i ami , Florida. The full names and addresses of persons and firms interested in the foregoing Bid, as.Principals, are as follows: i 1 1' (Name of Firm or Corporation) (Address of Firm or Corporation) ty State Zip (Telephone Number) Signature) gna ure SUBMITTED BY: Mile) (Title) (CORPORATE SEAL) a PN PROPOSAL Page 4 STATEMENT OF COMPLIANCE WITH ORDINANCE NO. 10062 The Bidder certifies that he has read and understood the provisions of City of Miami Ordinance No. 10062, which pertains to the allocation of contracts to minority vendors. The Bidder further certifies that he is/is not (circle one) a minority provider of goods and services as defined by said Ordinance No. 10062. Violations of this Ordinance may he considered cause for annulment of a contract between the Bidder and the City of Miami. Date 19 —'Name of Bidder Name & Address of Ent —My — SWORN TO AND SUBSCRIRED before me this day of 19_ Notary Publ i c, State of F1 ori da at Lar§—e My Commission Expires; yam,; � r '4r:e r'`ti d s" �- AINt PRUPOSAL ' OWN J) 6 Page 5 B-3218 STATEMENT OF COMPLIANCE WITH ORDINANCE NO. 1003 2 C The- Bidder certifies that :he has read and understood the provisions of City of Miami Ordinance No. 10032, which pertains to the implementation of a First Source Hiring agreement. The bidder will complete -and submit the following questions as part of the bi_d proposal. Evaluation of the bidder's responsiveness to Ordinance No. 10032 will be a consideration in the award of a contract. Violations of this Ordinance may be considered cause for annulment of a contract between the Bidder and the City of Miami. 1. Do you expect to create new positions (ie. laborer, bricklayer, pipe fitter) in your company in the event your company was awarded this bid by the City? YES NO 2. In the event your answer to number 1 is yes, how many new positions would you create by virtue of performing this bid? „a. 3. Please list below the title, rate of pay, summary of duties, and expected length or duration of all new positions which might be created by virtue of your company's award of this job. POSITION/TITLE RATE OF PAY DUTIES EXPECTED Circle one LENGTH OR Hourly/Weekly DURATION } . 2. 3 .: 4. 5. �. 6. 7. .:; 8. ( Use additional sheets if necessary) I I PROPOSAL . Page 7 B-3218 4. Would your firm fully cooperate with the City of Miami in filling these positions under the First Source Hiring + Ordinance of the City, a copy of which is found preceding Division 2? YES NO 5. Is your firm ready, willing• and able to execute a First Source Hiring Agreement with the City of Miami"s authorized representative as defined in Ordinance 10032 and to be bound by the terms outline in the Specifications for the North District Police Substation. YES NO Date 19 :. ame of Uldder Name A Address of Entity- SWORN TO AND SUBSCRIBED before me this day of ,—'19—'—" Notary Public, State of Florlda at Large My Commission Expires: � A NORTH DISTRICT POLICE SUBSTATION Project Update - January 8, 1987 Pursuant to the project schedule (See Attachment) the following activities have taken place: A. Advertisements for bidding, a copy of which is attached, appeared in the Miami Times and the Miami Review on December 18, 1986. B. The Department of Development received the plans and specifications from Joseph Middlebrooks and Associates (the consultant for this project) on December 19, 1986. C. (1) Pre Bid Workshop was held December 30, 1986 at Uptown City Hall, 6116 N.W. 7th Avenue. This meeting was held at 5:30 PM to minimize interference with the work schedules of prospective contractors. There were twenty five (25) contractor in attendance. (2) The following is a summary of issues covered in a presentation by City Staff: a. The project is a set aside project requiring the general contractor to be a 51% black owned company. There must be 51% black labor,on- site, throughout the duration of the project. All general contractors bidding on. this project must be pre -certified by the City of Miami, through the Dept. of General Services. All sub -contractors participating on this project must sign an affidavit certifying their status as a minority owned business. b. Contractors were informed that the insurance requirements were lowered on City of Miami construction projects from one million ($1.0m) to five hundred thousand ($500,000)Dollars. c. This project requires a 100% performance bond. Contractor's were also advised of the City's bid bond voucher program which can be utilized for this project. (3) Major concerns expressed by contractors were: 1. The bid schedule does not allow contractors enough time to prepare all the necessary information required for this project. Additionally, there are several other set aside projects which are due within days of 2 1 =9 North District Police Substation Update Page two 2. One of the contractors questioned the need for the City to charge liquidated damages (which are assessed by the City Commission) subsequent to the completion of construction , on the basis of delay by the contractor. D. 1. A second Pre -Bid Workshop was held January 7,1987 at 5.30 PM at Uptown City Hall. This meeting was primarily to review all information discussed during the December 30th workshop and the same basis issues were presented once more, with emphasis given to the deadline for pre -certification of General Contractors, which is January 9, 1987. 2. The consultant for the project entertained technical questions, however, a formal response will be given _ to all prospective contractors through the issuance t :. of an addendum. 2. At this and the previous meeting contractors were x given a list of contact persons for this project and = encouraged to telephone or meet with them for assistance in the preparation of forms included in the bid documents. 3. One areas of concern raised by the contractors related to the need for sub -contractors signing affidavits that must be included in the bid, along with other documents confirming the status of minority owned firms. 4. Another topic discussed in detail was the first source hiring requirement and the follow up which -' the City intends to do to ensure that new positions created are offered first to local/City of Miami Residents. �rf • n ,� t 1 CITY OF MIAMI. FLORIDA INTcR-01'FIC= MEMORANDUM TO Mayor and Members DATE December 23, 1986 FILE: of the City Commission Police Substations Status Report 1 FROM I I I�^J REFEREIIGcS Cesar H. Odio 1nV City Manager ENCLOSURES. Along with this memorandum is a copy of the Status Report on the Police Substation Projects. This report has been revised and contains additional information. f i POLICE SUBSTATION PROJECTS STATUS REPORT 1i i A. North District Police Substation 1. Design and Construction Schedule ! December 18, 1986 Plans, Specifications and Bid Documents delivered to the City December 18, 1986 Advertisement for Bids distributed and published in the Miami Times and Miami Review December 30, 1986 First pre -bid workshop to assist prospective Bidders on Minority Participation and Technical issues (Evening meeting at Uptown City Hall) January 7, 1987 Second pre -bid workshop to assist prospective Bidders on Minority Participation and Technical issues (Evening meeting) January 20, 1987 Bids Received January 22; 1987 Construction Contract Awarded by the C.i ty Commission January 23, 1987 Within 10 days of the Commission's : award and prior v>' to the execution of the construction :contract with the City, the successful Bidder t¢ must negotiate an agreement with P.I.C. with the authorize } representative as defined in Ordinance 10032' for First Source Hiring. Once this is done, the Contractor has 10 _- days to provide the City with Insurance and other =: documentation which is verified, and then the Construction Contract will be executed by the City Manager. '. March 1987 Commencement of Construction a� March 1988 Beneficial Occupancy April 1988 Construction Complete 3F Revised 12/17/86 0 POLICE SUBSTATION PROJECTS STATUS REPORT B. South District Substation 1. Design and Construction Schedule: March 30, 1987 Plans; Specifications and Bid Documents delivered to the City April 9, 1987 Advertisement for Bids published To Be Determined First pre -bid workshop to assist prospective Bidders on Minority Participation and Technical issues (Evening meeting) _ To Be Determined Second pre -bid workshop to assist prospective Bidders on Minority Participation and Technical issues (Evening meeting) May 11, 1987 t Bids Received May 28, 1987 Construction Contract Awarded June, 1987 Commencement of Construction June; 1988 Beneficial Occupancy July; 1988 Construction Complete _ 2. Land Acquisition. (All offers were made on or about May 16; 1986.) k-. a. Lots 4 Owner: Joseph Sharpe A Offering Price: $225,000 Status: In negotiation with favorable results anticipated by the end of =... December. ' Revised: 12/17/86 b �V Police Substation Status Report Page 2 b. Lots 5 & 6 Owner: Purchase Price: Status: c. Lot 7 Owners: Purchase Price: Status: d. Lot 8, 9, 10; 11 Alfred Lev $227,500 Under City ownership and possession as of Dec. 4, 1986 t Albert and Juan Daire $129,815 (with closing costs) Under City ownership and possession as of August 22, 1986 Owner: Maria Morales Offering Price: $327,750 Status: Offer rejected, acquisition turned over to the Law Dept. for condemnation procedures. e. Lots 12, 139 14, 15 Owner: Dorothy Simon Offering Price: $617,500 Status: Offer rejected, under negotiation with potentially favorable outcome. f. Lots 16 Owner:- Rafael Alvarez Offering Price: $128,750 Status: Offer rejected, potential room for negotiation Revised: 12/17/86 WEST FLAGLER STREET 14 W ' : -�: • .t•: .7 •C'i.. .i.:r ��• c.0 Apo Ll NOTE: -' • :. ``�F'' Parcel sizes are approximate not to scale cl S.W. 1st STREET LOCATION MAP SOUTH DISTRICT I�OLICE SUB -STATION LOT: ,LEGEND OWNER: .._ _ .. .. .. .............--�..-.....-.'r-....M..: v-..•-r,..:.-+-r-._x.•.,,cn y". .. _. ••- ,... �.�.. n -.. .. x,_._... -.. �. u. .rv.. TTmPwP•:�Pr!rlp�pl� 1 s t ! s 1 .. _ _ .. .. _ ..:+, iLa•1 :'+•{� } ' r .:d33z�: tiF }L . �. . ?-tit`�ty'+i d ^4$v`982«s,� it Published*' the Miami Times and the Miami \eview On January 18, 1986 Bid No. 86-87-034 ADVERTISEMENT FOR BIDS Sealed bids for construction of NORTH DISTRICT (LIBERTY CITY) POLICE SUBSTATION B-3218 will be received by the City Manager and the City Clerk of the City of Miami, Florida at 11:00 a.m. on the 20th day of January, 1987, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. The project consists of the construction of the North District Police Substation located on Dr. Martin Luther King Jr. Boulevard (N.W. 62 Street) between N.W. 10 Avenue and 11 Avenue. The work generally includes the following: site clearance, preparation and earthwork; the construction of a 22,000 sq.ft., 2 story building partially integrated with a two level parking structure, with capacity for 156 vehicles; overall site improvements including at -grade parking, planting and irrigation; mechanical, electrical, and related equipment. The estimate for this project is between $3,500,000 and $4,000,000. City requirements permit bidders to furnish performance and bid bonds in accordance w4th Resolution No. 86-983. For clarification of technical issues as presented in the construction documents and specifications please contact Joseph Middlebrooks & Associates, a: (305)661-7594, or Clyde Judson, Department of Development, at (305)372- 459U. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. Plans and specifications may be obtained from the office of the Director of Public Works, 275 N.W. 2 Street, Miami, Florida, 33128, on or after December 22, 1986. There will be a $70 deposit required for each set. Deposits will be refunded only upon return of plans and specifications to the a Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Prospective bidders are alerted to the provisions of Ordinance No. 10062 regarding allocation of contracts to minority and women vendors. This has been designated a black set -aside construction project. Bidding will be restricted to City of Miami certified majority (51%) black -owned corporation and joint ventures. This certification process must be completed prior to the submission of the bid. The City will expect prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instructions to Bidders. A minimum of 51% of the value of the work must be carried out by black -owned businesses; a minimum of 15% of the value of the work must be carried out by the prime contractor; and a minimum of 51% black work force must be maintained, at the site, on an on -going basis. it n.t •"'. ,�rd/ tom, F 1 ; AGENDA NORTH DISTRICT POLICE SUBSTATION PRE -BID MEETING AND WORKSHOP / DECEMBER 30, 1986 UPTOWN CITY HALL I Introduction and Project Schedule 1 I Minority Set Aside Requirements III Pre -Certification Process IV First Source Hiring Requirements V Instructions on Preparation of the Bid Proposal VI Insurance Requirements VII Review of Technical Questions CONTACT PERSONS: Set Aside/ Technical Issues/Problems Certirication i5seph Riddlebrooks r enne ac eth Joseph Middlebrooks S Assoc 1_390 N.W. 20th Street 6301 Sunset Drive 0204 579-6380 661-7594, and/or Clyde Judson First Source 300 Biscayne Blvd. Way vey Kearson Suite 400 1145 N.W. 11th Street 579-3366, and/or 579-6929, 576-3186 and/or ' Juanita Shearer Sabrina Baker-Bouie 300 Biscayne Blvd. Way 300 Biscayne Blvd. Way Suite 400 Suite 400 579-3366 579-3366 Bid Proposal Forms/ insurance, E-tc. tugene reiaez 275 N.W. 2nd Street 4th Floor 579-6856 SB/JS/wp December 29, 1986 cl it>bid/neeting , 5.. � z" -�'s* �:,. t' ' — ��.._ "• +c �J'1��?�rF�'l�i;'�e- P�� t�� X'� R � i xrft�rtt r or JOHN E. GILCHRIST o ,•,•,� ��„;� Director CCc_0•i,�Q/ NORTH DISTRICT POLICE SUBSTATION PRE —BID CONFERENCE AND WORKSHOP — DECEMBER 30, 1986 PLEASE SIGN IN Page 1 CESAR H. ODIO Cit% Manager /rr�t�eRY1s n1G- /Y��lj, i1,� . 5&b /U)W,'7'~ Rt�. "!�`r' -�`/u.� k Lb - 4" dVA/I 1A J/AMI CK W NJ�r P 2 Sw 16•,( 7-r-" c)S1 10 iX Sr /v C C/ee M Co srQyc.TIofJ INC JuliuOmzo 745sw S w ww P. •Hlew Q Al Ga Ar-Ai.t .-W Co T, 33 A-Acs .f s 3 S AJ w ,7 r-)},a vt "t/ ?0 a tv�a►to� `I, t{t,Yut�{ Gfroo i�w 1']tt, �•, �'�l}I _ 14w�►st }tir GeaslwfAlnu 60at _ ►kLriw. > a.:I A-i Q sr A 7. AllA 3&44, U4- G' /—.ZZefS V/- 1> YSr 7 S"/ - > > 4 -ffozl t y^ t P u.r t DEPARTMENT OF DEVELOPMENT/DUPONT PLAZA E T6EER/30D Biscayne ebd. Way. Suite � .., - ............ � � �$ � .ate �� ,��.+e+ �;:` s �. -ry � � s, i• = yJJiv�" . y JOHN E. GILCHRIST Director Page 2 (f �.}�t pf 4Riami CESAR H. ODIO Cm Manager NORTH DISTRICT POLICE SUBSTATION PRE -BID CONFERENCE AND WORKSHOP - DECEMBER 30, 1986 PLEASE SIGN IN Company Name/Representative Address Telephone . To -,pi 3 v Yd OF � Co oj sr, 013,44 ZY a2 I 0 6 �W � Vr r`'sr 6 z S--4 8 y� �. 7i1G/VIQ�� 3-N rnRA s+3s A/ 7lhwtlt 7f/ - az-�S Jo/vEs 3-11 co,/2p Ss3 K N w "? R/ A & C R . iJ is l2 /C C C.j C0 ,i s s- 3 S N Lo 71W V -.,1 r-c� 1`r...��'��„ r o - /D 30 q k• Iz Y f� - &/6f- 7S 7,r 0 - 4`. DEPARTMENT OF DEVELOPMENT/DUPO j 3TP (3 5 5 9E TER/300 Biscayne Blvd. Way. Suite 400 h . xyy Mk t� F WF JOHN E. CILCHRIST Director re_r Presaective Bidder: .i0rf 'Mtc`tlttt o •ca.•Ma•.no^) CESAR H. ODIO City Manager fCO..FI�Q.. January 2, 1987 The City of Miami will host a second Pre -bid Conference and Worksho^ related to the North Distr-ict Police Sub -Station. The meeting has been scheduled for January 7, 1987, 5:30 P.M., at Uptown City Hall, 6116 N.W. 7th Avenue. iT The purpose of this meeting is to: - assist contractors with completing forms included in the bidding documents, and - answer technical questions regarding the plans and specifications. This meeting will be the last oppo cuunii_j :`or aii. b�c.,La j ; -r_C, initiate the minority certifi ation process required for this construction project. BIDS FROM CONTRACTORS WHO ARE NOT CERTIFIED WILT, BE REJECTED. For more information regarding this meeting please contact me at 579-3366. Sin rely, abrina Baker-Bouie Staff Liaison SBB/wp9 DEPARTMENT OF DEVELOPMENT/DUPONT PLAZA CENTER/300 Biscayne Blvd. way, Suite 400 - � Miami, FL 33131/(305) 579-3366 47 Published in the Miami Herald January 6, 1986 NORTH DISTRICT POLICE SUBSTATION - UPDATE The City of Miami will host a second Pre -bid Conference and Workshop related to the North Distr ct Police Sub -Station. The meeting has been scheduled for January 7, 1987, 500 P.M., at Uptown City Hall, 6116 N.W. 7th Avenue. The purpose of this meeting is to: - assist contractors with completing forms included in the bidding documents, and - answer technical questions regarding the plans and specifications. This meeting will be the last opportunity for all bidders to initiate the minority certi�iccation process required for this construction project. BIDS FROM CONTRACTORS WHO ARE NOT CERTIFIED WILL BE REJECTED. For mor.a information regarding this meeting please contact Sabrina Baker -Bowie at 579-3366. AD # 0946 AGENDA NORTH DISTRICT POLICE SUBSTATION PRE -BID MEETING AND WORKSHOP / JANUARY 7, 1987 UPTOWN CITY HALL I Review of Insurance Requirements II Review of Pre -Certification Process III Review of First Source Hiring Requirements IV Review of Technical Questions CONTACT PERSONS: Set Aside/ er ica ion rienne Macbeth 1390 N.W. 20th Street 579-6380 First Source vey Kearson 1145 N.W. 11th Street 579-6929, 576-3186 and/or Sabrina Baker-Bouie 300 Biscayne Blvd. Way Suite 400 579-3366 Bid Proposal'Forms/ insurance, ttc. tugene reiaez 275 N.W. 2nd Street 4th Floor 579-6856 SB/JS/wp December 29, 1986 tliz>bid/meeting Technical Issues/Problems Joseph MiddlebrookS Joseph Middlebrooks & Assoc 6301 Sunset Drive #204 661-7594, and/or Clyde Judson 300 Biscayne Blvd. Way Suite 400 579-3366, and/or Juanita Shearer 300 Biscayne Blvd. Way Suite 400 579-3366