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HomeMy WebLinkAboutR-87-0048f2 / 1�8 %8 6 RESOLUTION NO.8 7 - 4 8 A RESOLUTION AUTHORIZING AN INCREASE IN THE CONTRACT AMOUNT OF $300,000 IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA AND P.N.M. CORPORATION DATED JANUARY 4, 1986, FOR THE CONSTRUCTION OF BAYFRONT PARK REDEVELOPMENT - PHASE II, SAID FUNDS TO BE PROVIDED FROM FUNDS ALREADY ALLOCATED FOR THE PROJECT; FURTHER RATIFYING THE CITY MANAGER'S WRITTEN FINDINGS THAT THE HEREIN INCREASE RESULTED FROM EMERGENCY CIRCUMSTANCES BY AN AFFIRMATIVE VOTE OF 4/5THS OF THE MEMBERS OF THE CITY COMMISSION, AND ADOPTING THE FINDINGS AND CONCLUSIONS SET FORTH IN THE PREAMBLE OF THIS RESOLUTION. WHEREAS, there exists a contract dated January 4, 1986 between the City of Miami, Florida and P.N.M. Corporation for the construction of Bayfront Park Redevelopment - Phase II; and WHEREAS, an increase in contract of $300,000 is required to cover the costs of modifications to the light tower and service building, additional work in the maintenance space, changes in aera lighting within the park, the extension of color sidewalks into the amphitheater area, the renovation of the existing irrigation system pump house, and proposed additional drainage within the amphitheater; and WHEREAS, the City Manager has made a written finding that a valid emergency exists for the increase; and WHEREAS, the directors of the Departments of Development and Public Works recommend an increase in contract to cover additional costs; and WHEREAS, funds to cover the increase are available from monies already allocated for the project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. After a properly advertised public hearing, the findings of the City Manager set forth in the preamble to this resolution is hereby ratified by an affirmative vote of 4/5ths of the City Commission, and adopted as fully set forth in this section. CITY COMMISSION MEETING OF JAN 8 1987 IN No. 8 • Section 2. The contract between the City of Miami, Florida and P.N.M. Corporation for the construction of Bayfront Park Redevelopment - Phase II, dated January 4, 1986 is hereby increased by $300,000 with funds for the increase to be provided from monies already allocated for the project. PASSED AND ADOPTED this 8th day of January , 1987. ATTEST: MA- 1, CITY CLERK PREPARED AND APPROVED BY: ,e,,e4-g DEPUTY CITY ATTORNEY APPROV AS TO FORM AND CORRECTNESS: LVV �I'1 /1• V V V V CITY ATTORNEY -2 - 87-48 A CITY OF MIAMI. FLORIDA REVISED 86 INTER -OFFICE MEMORANDUM Honorable Mayor and Members DATE DEC 3 11986 FILE B-3205-E of the City Commission SU19JECT BAYFRONT PARK REDEVELOPMENT I PHASE II - Resolution for Increase in Contract Its. FROM: Cesar H. O d i o REFERENCES: City Manager ENCLOSURES u RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution authorizing an increase in the contract amount of $300,000 in the contract between the City of Miami and P.N.M. Corporation dated January 4, 1986 for the construction of Bayfront Park Redevelopment - Phase II. Funds to be provided from funds already allocated to the project, further ratifying the City Manager's written findings that the herein increase resulted from emergency circumstances by an affirmative vote of 4/5ths of the members of the City Commission, and adopting the findings and contract set forth above. BACKGROUND: The Department of Public Works has analyzed the situation and determined that there exists a need for an increase in the amount of the contract for Bayfront Park Redevelopment - Phase II. The City received bids and awarded a contract to P.N.M. Corporation for the construction of the subject project on January 4, 1986 in a very hurried manner because conditions of several grants partially funding the park redevelopment stipulated that work begin by January 1, 1986 (the contractor actually started work in December 1985 after he was awarded the contract but before the contract was executed by the City Manager). As is typical of a "fast track" project such as this, the design of future phases of the park re -development was not completed at the time of award of a contract. The fact that the total design was not completed caused, and is causing changes and additions to have to be made during the construction of Phase II. The requested increase would fund the extra cost caused by these changes and additions. The City has received price quotations from the contractor on the project for all of the changes and additions and the consultants have determined that they are in concurrence with the unit prices used by the contractor in preparing his bid for the work covered under the contract and thus they are fair and reasonable. Further, the consultant and City personnel have determined that should this work not be done under the present contract but done later in a future phase of the work, the cost would be considerably higher. 87-48 -9- I CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM REVISED 86 Honorable Mayor and Members DATE DEC 3 11986 B-3205-E of the City Commission FILE: ^i SUBJECT BAYFRONT PARK REDEVELOPMENT PHASE II - Resolution for Increase in Contract FROM Cesar H. O d i o REFERENCES: City Manager ENCLOSURES RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution authorizing an increase in the contract amount of $300,000 in the contract between the City of Miami and P.N.M. Corporation dated January 4, 1986 for the construction of Bayfront Park Redevelopment - Phase II. Funds to be provided from funds already allocated to the project, further ratifying the City Manager's written findings that the herein increase resulted from emergency circumstances by an affirmative vote of 4/5ths of the members of the City Commission, and adopting the findings and contract set forth above. BACKGROUND: The Department of Public Works has analyzed the situation and determined that there exists a need for an increase in the amount of the contract for Bayfront Park Redevelopment - Phase II. The City received bids and awarded a contract to P.N.M. Corporation for the construction of the subject project on January 4, 1986 in a very hurried manner because conditions of several grants partially funding the park redevelopment stipulated that work begin by January 1, 1986 (the contractor actually started work in December 1985 after he was awarded the contract but before the contract was executed by the City Manager). As is typical of a "fast track" project such as this, the design of future phases of the park re -development was not completed at the time of award of a contract. The fact that the total design was not completed caused, and is causing changes and additions to have to be made during the construction of Phase II. The requested increase would fund the extra cost caused by these changes and additions. The City has received price quotations from the contractor on the project for all of the changes and additions and the consultants have determined that they are in concurrence with the unit prices used by the contractor in preparing his bid for the work covered under the contract and thus they are fair and reasonable. Further, the consultant and City personnel have determined that should this work not be done under the present contract but done later in a future phase of the work, the cost would be considerably higher. 87-48 =: ki --4 Delaying the work for future contract would also cause that portion of the park redevelopment that we desire to have completed to coincide with the opening of Bayside to be unfinished and unsightly at the time of the opening. Further, it would cause the Light Tower and Amphitheater to be unfinished for the expected visit by the Pope in early September. A listing of the changes and additions that have caused this need for increasing the contract are listed separately and added to this memorandum. Attachments: Proposed Resolution OW W 07.4 8 .. .4 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM 4W File GATE: DEC 3 11986 FILEB-3205-E SUBJECT: Bayfront Park Redevelopment Phase I - Emergency Need for Increase in Contract Amount FROM t � Cesar N. O d i o REFERENCES: Ci ty Manager ENCLOSURES: Based on information supplied to me by the Directors of the Departments of Public Works and Development, I have found that there exists an emergency need for an increase in contract amount of $300,000 in the contract between the City of Miami and P.N.M. Corp. for the construction of Bayfront Park Redevelopment - Phase II. The reason for the emergency is as follows: The consulting Architects have determined that changes in work and additional �+ work necessary for the full development of the park can be done more economically and conveniently under the present construction than in future phases of the park development. a Additionally, the work needs to be done on the present contract in order to have the north end of the park in an essentially completed condition to coincide with the April 7 opening of Baysi de. 87-48 q 0 LIST OF WORK TO BE COVERED BY THE REQUESTED $300,000 INCREASE IN CONTRACT AMOUNT ON BAYFROTIT PARK REDEVELOPMENT - PHASE II 1. Changes and additions to the Light Tower that will add: 1) To the laser capabilities 2) Fogging capability to enhance laser show 3) Lighting of the inner tower 4) Structural and architectural changes The cost of the- changes and additions will cost: $ 92,000 2. Modifications to the Service Building ordered by the Consultant. These modifications basically "flopped" the east end of the building over, causing us to have to make structural, electrical, mechanical and architectural changes. The changes were made to make the Service Building better coordinated with the stage and amphitheater to be constructed as part of Phase III of the redevelopment. These modifications will cost: $ 53,000 3. The changing of the Amphiwalk (the walkway around the periphery of the Amphitheater) from the originally specified "Z" block pavers salvaged from the existing sidewalk of Biscayne Boulevard, to sandblasted colored concrete as is being constructed in the rest of the park. The additional cost for this work will be: $ 44,000 4. The plans and specifications for the project did not include any provision for renovating and reusing the existing irrigation system pump house outside the limits of the project to be used for the irrigation system being installed as part of the park redevelopment. It was the understanding of the Consultants that the pump house, including the pump and electrical gear, was in good order and if any renovations were to be made, they would be made by the Bayside development. After the contractors left 87-48 .ra kil 0 - 2 - We became aware that Bayside had no intention of using the pump house and so it is necessary to cover renovation of it under the existing contract. The cost of this renovation is estimated to be: $ 19,000 5• Additionally, and also pertaining to the pump house: The existing electrical service to the pump house is presently of a temporary nature from Biscayne Blvd., (an aerial service). This temporary electrical service was put in when the old Bayfront Park Auditorium was demolished to allow for the construction of Bayside. Once again, it was thought by the Consultants that any new electrical required for the pump house would be provided as part of the Bayside project, but the Rouse Company disagrees. Further, the Rouse Company would not allow a service to the pump house from their service point, and forced us to bring the service from the bight Tower, some 600 feet south. The cost of this additional work will be: 16,000 6. The plans and specifications for the project call for the removal of existing sidewalks along Biscayne Blvd. and replacing them with a 20-foot, 4" thick concrete sidewalk. The Construction Engineer of the Department of Public Works directed the contractor to make the new sidewalks 6" thick with wire mesh because they are subject to unusual loads by such events as the Orange Bowl Parade. The additional cost of this work is: $ 16,000 87-4 8 0 r"*N _ 3 _ 7. Due to haste in getting plans and specifications out for bids, there were numerous discrepancies between various portions of the plans. In one instance, the architectural plans showed a particular type of lighting in the area around the Light Tower, but the electrical plans clearly specified by model number and description a different lighting fixture. The architect wants the more expensive fixture. The additional cost for this item will be: 8. When plans were put out for bids, again due to the haste in the work, three plan sheets were inadvertently left out of the bid set of plans. These plan sheets pertained to work to be done in the maintenance space. We have determined that the cost of including this work on the present construction would be: TOTAL COST The total of $325,000 shown above will be partially funded by credits we expect to receive from the contractor for other unmentioned changes in the work. It is the judgment of the Public Works Department that this $300,000 increase, when incorporated with all other numerous additional costs and credits, will allow us to complete Phase II of the redevelopment in a satisfactory and complete manner. S 36,000 $ 49,000 $ 325.000 87-48 �