HomeMy WebLinkAboutR-87-0032A -A
J-87-28
12/14 /86 8 7 - 3 Z
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF CAR WASH
EQUIPMENT & SUPPLIES RYKO OF SOUTH FLORIDA,
INC. FOR FURNISHING TWO (2) CAR WASH SYSTEMS
TO THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AT A TOTAL PROPOSED COST OF
$111, 7 36. 00; ALLOCATING FUNDS THEREFOR FROM
THE 1986-87 OPERATING BUDGET; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received October 7, 1986 for furnishing two (2) Car Wash System
to the Department of General Services Administration; and
WHEREAS, invitations were mailed to 21 potential suppliers
and 1 bid was received; and
WHEREAS, funds for this purchase are available in the 1986-
87 Operating Budget; and
WHEREAS, this service will be used by the Department of
General Services Administration for the purpose of replacing the
outdated equipment at Motor Pool; and
WHEREAS, the City Manager and the Director of the
Department of General Services Administration recommend that the
bid received from Car Wash Equipment & Supplies RYKO of South
Florida, Inc. be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The October 7, 1986 bid of Car Wash Equipment &
Supplies RYKO of South Florida, Inc. for furnishing Two (2) Car
Wash Systems to the Department of General Services Administration
at a total proposed cost of $111, 736.00 is hereby accepted with
funds therefor hereby allocated from the 1986-87 Operating
Budget.
CITY COMMISSION
MEETING OF
JAN 81987
ESOLUTION No.8 •% - 3 2
A
Section 2. That the City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
PASSED AND ADOPTED this 8th day of January 1987.
ATT E
MAT11Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROA D ALTO FORM AND CORRECTNESS:
1JVt.lm A. I.JVvv
CITY ATTORNEY
XAVIER L. SUARE , MAYO
87-32
1
CITY OF MIAMI. FLORIDA
34
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
DATE: DEC 3 11988 FILE.
of the City Commission
i
r �
FROM:
Cesar H. Odio
City Manager
RECOMMENDATION:
Resolution Authorizing
SUBJECT. Award of Bid #96-87-002
Purchase and Install
Two (2) Automatic Car
REFERENCES Wash Systems
ENCLOSURES
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract for the purchase and
installation of two (2) automatic car wash systems, removal of
obsolete equipment and purchase and installation of two (2)
recycling tanks to Car Wash Equipment and Supplies RYKO of South
Florida, Inc., the only complete responsive bidder in accord with
Bid No. 86-87-002. Total cost of this material will be
$111,736.00.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to bid #86-87-002, to provide two (2) car wash
systems which are needed at the Main Motor Pool and the Police
Motor Pool Annex, and has recommended award be made to Car Wash
Equipment and Supplies RYKO of South Florida, Inc., as the lowest
acceptable responsible and responsive bidder, in the amount of
$111,736.00. Funds for this purpose are available within the
1986-87 budget of the Fleet Management Division, General Services
Administration Department.
The new systems will replace equipment put in service in 1968 at
the Main Motor Pool and 1975 at the Motor Pool Annex at Police
Department, each of which systems is well beyond the average six -
year life span of similar equipment. When in service,
approximately 125 to 150 vehicles are washed by each existing
machine daily. Based on use of the current machines which are
obsolete, undependable and often out of service for repairs, over
an anticipated minimum of a six year life span, the cost per car
wash will be less than $.25 each. When the new, more dependable
machines are installed, it is expected that use of the car wash
systems shall increase. The new systems are designed with the
latest environmental features to recycle water and make maximum
use of detergents.
Amount of Bid: $111, 736.00
Lf"
% of Cost Estimates: N/A
87-3 2
Budgeted Amount: $111, 736.00
Source of Funds: 1986-87 Fleet Management Division Funds
Minority Participation: Award is to a non -minority vendor.
Public Hearings/Notices: N/A
Assessable Project: N/A
Attachment:
Proposed Resolution
Tabulation of Bids
67-3 2
AWARD OF BID
Bid No. 86-87-002
ITEM: Two (2) Car Wash Systems
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Short term contract
REASON: To replace outdated equipment
POTENTIAL BIDDERS: 21
BIDS RECEIVED: 1 RYKO of South Florida $111, 736.00
FUNDS: 1986-87 Operating Budget
MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to one
1 Black firm and Fourteen (14) Minority Organization.
No Minority response was received.
BID EVALUATION: The bid meets the specifications.
Following is an analysis of the
Invitation to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American
0
0
Hispanic American
0
0
Women Owned
0
0
Non -Minority
0
0
New Bidders
Black American
1
0
Hispanic American
0
0
Women Owned
0
0
Non -Minority
20
1
Courtesy Notifications
14
0
"No Bids"
-
1
Late Bids
-
0
Totals
35
2
Reason for "No Bid" was as follows:
1. Olympic Manufacturing, Inc. "No bid"
page 1 of 2
57.32
I
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO CAR WASH EQUIPMENT & SUPPLIES
RYKO OF SOUTH FLORIDA, INC. AT A TOTAL
PROPOSED COST OF $111,736.00.
Let Procurement Officer
Da t e
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
2,AL
Da t e
page 2 of 2
87-32