HomeMy WebLinkAboutR-87-0020I
J-87-56
1/7/87
RESOLUTION NO.
87-20
A RESOLUTION AUTHORIZING AND DIRECTING THE
CITY MANAGER TO EXECUTE A GRANT AGREEMENT IN
THE AMOUNT OF $250,000. IN SUBSTANTIALLY THE
FORM ATTACHED HERETO AND IN ACCORDANCE WITH
GRANT REQUIREMENTS, PROVIDING FOR THE FUNDING
OF THE PASS -THROUGH GRANT WITH THE STATE OF
FLORIDA FOR THE STAGING OF THE 1987 GRAND
PRIX.
WHEREAS, Miami Motorsports, Inc. annually stages a Miami
Grand Prix; and
WHEREAS, the State of Florida, Department of Commerce,
Division of Economic Development has awarded the City of Miami a
pass -through grant in the amount of $250,000 for promoting and
facilitating the Miami Grand Prix;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is authorized and directed
to execute a grant agreement, in substantially the form attached
hereto and in accordance with grant requirements, providing for
the funding of the pass -through grant with the State of Florida
for the staging of the 1987 Grand Prix.
PASSED AND ADOPTED this 8th day of January 1987.
XAVIER L. SqAAEZ, MAYOR
ATTES :
NATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
xi'�* 'A
ROBERT F. CLERK
CHIEF DEPUTY CITY ATTORNEY
RFC:bss:M300
APPROV AS TO�FORM AND
CO NESS:'
LUCIA'A. DOUG
CITY ATTORNEY
CITY COMMISSION
MEETING OF
J AN 6 1957
)N NO.a • - z
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO. Honorable Mayor and Members
of the City Commission
�n
FROM Cesar H. Odi o
City Manager
W
i°y
DATE. DEC 3 11986 FILE:
SUBJECT Grand Prix Agreement
REFERENCES:
ENCLOSURES:
RECOMMENDATION:
The City Manager be authorized and directed to execute a grant
agreement with Miami Motorsports, Inc. for the staging of the
1987 Grand Prix.
BACKGROUND:
On July 28, 1986 the City of Miami was awarded a grant from the
State of Florida, Department of Commerce, Division of Economic
Development, on a pass -through basis to be utilized to assist in
promoting, facilitating and operating motorsporting events.
Funding in the amount of $250,000 has been received from the
State of Florida. Accordingly, a proposed grant agreement
between the City of Miami and Miami Motorsports, Inc. has been
developed, providing for Miami Motorsports to utilize the grant
funds according to the State legislature's intent. The attached
resolution authorizes the City Manager to execute the grant
agreement between the City of Miami and Miami Motorsports.
17
87v2p .J
GRANT AGREEMENT
41
BETWEEN
CITY OF MIAMI, FLORIDA
AND
MIAMI MOTORSPORTS, INC.
THIS AGREEMENT, made and entered this day of
1986, by and between CITY OF MIAMI, Florida,
a political subdivision of the State of Florida ("CITY"),
and MIAMI MOTORSPORTS, INC., a Florida Corporation ("MMI").
WITNESSETH:
WHEREAS, CITY acknowledges receipt of a grant in the
amount of $250,000 from the State of Florida, Department
of Commerce, Division of Economic Development, for the
specific purposes of promoting and facilitating automobile
racing events and specifically the Miami Grand Prix.
NOW, THEREFORE, IN CONSIDERATION of the mutual agreement
contained herein, the parties heretofore agree as follows:
I. CITY AGREES:
To provide an amount not to exceed two hundred fifty
thousand Dollars ($250,000.00) for the purpose of staging
motor sporting events.
II. MMI AGREES:
A. To use the grant funds in accordance with the
Legislatures intent; a copy of the Legislative language
and Department of Commerce letter are attached hereto as
Exhibit I and made a part hereof.
B. To act as an independent contractor and not as
an employee of City in the _performance of the tasks and
duties which are the subject of the Agreement. MMI shall
be liable, and agrees to be- liable for, and shall indemnify,
defend and hold City harmless from all claims, suits,
judgments, or damages arising from MMI's performance, whether
97 4P 10
by its officers, employees, contractors, subcontractors,
or agents, of the tasks and duties which are the subject
of this Agreement.
III. PAYMENT:
Upon execution of this Agreement, funds in the amount
of TWO HUNDRED FIFTY THOUSAND ($250,000.00) DOLLARS will
be made available to MMI.
IN WITNESS WHEREOF, the parties hereto have set their
hands and seals the day and year first above written.
ATTEST: CITY OF MIAMI, Florida
By Its City Commission
"'1
City Clerk
(SEAL)
BY:
(SEAL)
1
Cesar Odio
City Manager
MIAMI MOTORSPORTS, INC.
BY:
Ralph A. Sanchez
President
Ilk
d
!U taint
July -10, 1986
Mr. Chuck Sauls
Division Administrative assistant
State of Florida Department of Commerce
Division of Economic Development
Room 505, Collins Building
Tallahassee, Florida 32301
=XURA
RE:
GR
GRAN': - ORANGE BLOSSC�I+SI$1�' 0�, 000:.
Dear Mr. Sauls:
In response to both of your letters dated July 14, 19e6 cn =e
above -referenced grant agreements, I am pleased to ercicse
herewith two copies of each duly executed as per your request.
1 loot{ forward to the State Comptroller' s acceptance of t:^.'_s
grant request and your subsequent issuance of a state warrant t--
_he City of Miami for receipt of these funds.
Please contact Mr. Jack Eads, assistant City Manager (305;,'579-
6334) if you require further information in this area.
Si rely,
Cesar H. Odio
City Manager
cc: Mr. 74k-k.7Eadjo
87-20 ai
1
1z/85 LEGAL DOCUMENT LOG FORM
Name of party(ies):
State of Florida Department of Commerce
Division of Economic Development
1 N TO THE CITY OF MIAMI
Document type: Grant of Funds
Purpose.. Dade County Grand Prix
Facility:
Date(s): 1986-87
,*-'N
Department:
L ifWRevenue: $250,000.00
Contact person (questions): Jack Eads Telephone: _ 6334 _
Contact person (delivery): Telephone: `
Date -Rec. by Mgr's Office:
-Signed by Manager: o zg•
'7 G'
-Attested by City Clerk: `7
-Returned to dept./office: Q
-Distributed:
Initial:
Authorized by Resolution No. Aid to Local Govts. G/A 208B
Funding is available to meet the anticipated expenses.
All City requirements have been met and the document(s) is(are) ready for execution.
Additional Notes:
Director Date 07.28.86 ACM/Adviso
87-20 A
"M%k
.,,IN
iSN
STATE OF FLORIDA DEPARTMENT OF COMMERCE
Office of (lie Secretary
Collins Buildhig. Tallahassee 32301
July 14, 1986
Mr. Cesar H. Odio
City Manager
City of Miami
3500 Pan American Drive
Miami, Florida 33133
Dear Mr. Odio:
Please find enclosed an agreement (in duplicate) documenting
a grant of.funds from the Department of Commerce, Division of
Economic Development to City of Miami in the amount of $250,000.
After reviewing the document, please have both duplicate
originals signed by the appropriate authorized official and
return both to Chuck Sauls, Division Administrative Assistant at
the address set forth in the agreements.
The state Comptroller, Honorable Gerald Lewis, has been
requested by the Department of Commerce to allow a lump sum
dispersement of these funds to you. Upon a favorable response
from Comptroller Lewis's office and return of the enclosed
documents from you, we will proceed to initiate procedures for
issuance of a state warrant to be forwarded to you.
If, for some reason, an advance payment of these funds is not
permitted by the State Comptroller, we will have to revisit the
agreements through the modification process set forth in
paragraph 7.0(d) of the enclosed documents.
DWD/eg
Zc erely,
Pat Prop s
Assistant Division Director
87-2 .,Q
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.61 LAS/09S SYSTEM 1966.11 GENERAL APPROPRIATIONS ACT
,ET PERIOC. toss-e7 AND
JIATE OF FLORIDA SUMMARY STATEMENT OF INTENT
,...........................................................................---.......
'-+ I0M 01
/ GOV AMD REC
toss-0 (2)
! SOS AMOUNT
COWERCE. DEPARTMENT OF
ECONOMIC DEVELOPMENT. OIV
206 SALARIES AND AINEFITS
M AL POSITIONS ........... 114
GENERAL REVENUE FUND............ 3,e603e0
207 OTHER PERSONAL SERVICES
GENERAL REVENUE FUND..........., 661,t93
209 EXPENSES
GENERAL REVENUE FUND............ 1,6641068
208A AID TO LOCAL GOVERNMENTS
FERN PROTECTION STUDY
GENERAL REVENUE FUND............
102 OPERATING CAPITAL OUTLAY
GENERAL REVENUE FUND............ 23.311
102A LUMP SUN
FLA NR1 RESEARCH FOR PORTS
64ANTS AND DONATIONS IF.........
Free 1416418 praVidld in SOeC1fIC appropriation 209A,
Prior to April 1, 1987, the division anal.), in
Conjunction With the Florida ►ort$ Council, prepare
a study an the values and types of -Cargo destined
for or being Saporito from Florida that has passed
through ports in other southeastern states.
2098 SPECIAL CATEGORIES
64-AMERICAN INT'L EXiIIe
GENERAL REVENUE FUND............
210 SPECIAL CATEGORIES
6/A-ECON OEV/TRANSP ►ROJ
ECOM DEVELOP TRANSPORT TF....... 10.000.000
Funds provided in Specific soprooriatien 210 shalt
0e expanded pursusnt to a. 2119 063. F S.. only upon
direction of the Department of Commerce. Division of
Economic Development, to defray the expenses of
those economic development transportation #rejects
approved and b►iorit/sed by said division. said
OrOjeCta say include county or municipal economic
development trantportation projects if the IOCai .
governing body gorges DV 40proprists rasolutson to
accept future maintenance and all attendant costs of,
the project. For the purpose of this appropriation,
LEGIS A►►RO
toss -If
.POS AMOUNT
LP 07/01/66 20:10 PAGE. 61
LEGIS AP►RO
Iles-0
OVER(UNDER)
GOV AMC NEC
toss-47 (2)
Ins AMOUNT
143 t-
3.613.902 26.6711-
404. 700 2s6, N3-
I,s9S.167 it.10g
23.000 2S,000
it Is the intent of the Legialturs that funds in
SORC1f1C Appropriation 206A shall be advanced to the
1ut"Al Solt and rater Conservation District for use
In the conduct of a study for fern provers in Putnam
County.
21.19t 1.320-
It is the intent of the Legislature that up to
$7.400 of the funds pre" Cild in Specific
Appropriation 109 lay be USOG to purchase video
eauipeent for the solid" picture and television
solicitation program.
2110.000 2601000
200.000 200,000
It is the Intent of the Legislature that funds In
Specific Appropriation lose shall of advanced to the
American International Eaniaition for Travel for the
purpose of promoting international touriss to
Florida.
10.000.000
87-Z 0
rya ---
i � ,-
GRANT REVIEW
Legislatively Appropriated Grant
.,
City of Miami
DIVISION REST
Administrative Assistant's Signature:
Division Director/Assistant Director:
OSAS REVIEW
Signature and Comments:
-General Counsel Assistant D to
inspector General
Amialstrat$ve Services Director
:tary Assistant D
-IN
/7/� " �,
Date
Date
D e
__- ���..-!fP'N n► Mciocic:�: et'.'xLL'?riT.Z!
r,
'e 7 - 2 0 ei
STATE OF FLORIDA
DEPARTMENT OF COMMERCE
DIVISION OF ECONOMIC DEVELOPMENT
GRANT AGREEMENT
THIS GRANT AGREEMENT, entered into this b" day
of .% , 1986, by and between the State of
Florida, Department of Commerce, Division of Economic
Development, hereinafter refe=rid to as the "Grantor" and The
City of Miami, hereinafter referred to as the "Grantee".
WITNESSETH:
WHEREAS, Grantor is empowered by provisions of section
288.03(22), Florida Statutes, to make grants of funds in
accordance with legislative appropriations for same, and
WHEREAS, the legislature of the State of Florida has
made an appropriation for such grant in item 208B, Section 1, in
the 1986-87, General Appropriations Act and Summary Statement of
Intent (a copy of the pertinent portion of such act is attached
:.hereto, incorporated by this reference herein and designated as
exhibit "A" for purpose of this grant agreement.)
IT IS , in consideration of the mutual undertakings and
agreements hereinafter set forth, agreed between the Grantor and
the Grantee as follows:
1.0 PARTIES:
The parties and their respective addresses for purposes
of this Agreement are as follows:
1.1 STATE OF FLORIDA DEPARTMENT OF COMMERCE
DIVISION OF ECONOMIC DEVELOPMENT
ROOM 501, COLLINS BUILDING
TALLAHASSEE, FLORIDA 32301
8 7 - 2 0 41
1.2 THE CITY OF MIAMI
3500 PAN AMERICAN DRIVE
MIAMI, FLORIDA 33133
MR. CESAR H. ODIO, CITY MANAGER
2.0 TERM:
The term of this agreement shall commence upon
execution and continue until completion of expenditure of grant
funds for the legislatively appropriated purpose.
3.0 NOTICES:
All notices between the parties shall be by either
confirmed Telex or Certified Mail, return receipt requested,
delivered to the address of the parties as set forth in
Section 1.0 above.
4.0 SCOPE OF WORK:
Grantee will expend grant funds in accordance with
proviso and intent language attached to item 208E of Exhibit "A".
5.0 GRANT REQUIREMENTS:
Grantee Agrees:
a) To maintain financial records and reports
related to funds paid to any parties for work on the matters
which are the subject of this agreement and submit an audit
report to the Grantor covering the period of grant fund
expenditure.
b) To maintain books, records, documents and other
evidence according to generally accepted accounting principles,
procedures and practices which sufficiently and properly reflects
all costs of any nature expended in the performance of this
Agreement, and retain said copies for a period of three (3) years
after termination of this Agreement.
c) The aforesaid records, books, documents, and
other evidence shall be subject at all times to inspection,
review, or audit by State personnel of the Office of the Auditor
General, Office of Comptroller, or other State personnel.
67-20
d) To include these aforementioned audit and record
keeping requirements in contracts and l'ubcontracts thereto
entered into by the Grantee with any party for work required
under terms of this Agreement.
e) To act as an independent contractor and not as
an employee of the Grantor in the performance of the tasks and
duties which are the subject of this Agreement. Grantee shall be
liable, and agrees to be liable for, and shall indemnify, defend,
,and hold Grantor harmless from all claims, suits, judgments, or
damages arising from the Grantee's performance of the tasks and
duties which are the subject of this Agreement.
6.0 PAYMENTS:
Upon execution of this agreement and waiver of
provisions of section 8, Chapter 86-168, Laws of Florida (1986)
by the State Comptroller, funds in the amount of $250,000 will be
made available to Grantee.
7.0 THE PARTIES AGREE:
a) Termination for Refusal to Grant Public Access.
This Agreement may be terminated by the Grantor for refusal by
Grantee to allow public access to all documents, papers, letters,
or other material subject to the provisions of
Chapter 119, Florida Statutes, and made or received by Grantee
in conjunction with this Agreement.
b) Availability of Funds. The Grantor's liability
under this Agreement is contingent upon the continued
availability of appropriated funds at the time of payment. The
Grantor shall be the final authority as to availability of such
funds at the time of payment.
c) Legal Requirements. With respect to its
interpretation, construction, effect, performance, enforcement,
and all other matters, this Agreement shall be governed by, and
be contistent with, the whole law of the State of Florida, both
8 7 w 2 0 ,�,
--r
procedural and substantive. Any and all litigation arising under
this Agreement shall be brought iri•the-appropriate State of
,Florida court in Leon County, Florida.
d) Modification. This Agreement may -be modified upon
the written and mutual consent of the parties.
e) Duplicate Originals. This Agreement is executed in
duplicate originals.
IN WITNESS WHEREOF, the parties have caused their hands
and seals to be set by their respective authorized officials
hereto.
STATE OF FLORIDA
DEPARTMENT OF COMMERCE
'DIVISION OF ECONOMIC DEVELOPMENT
By:
Director (Seal)
WITNESSES:
THE CITY OF MIAMI
By:
1��a _(�
Authorized Agent (Seal)
WITNESSES:
8 7 - 2 0 .,em