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Home My WebLink AboutR-87-001786-856 1/05/87 RESOLUTION NO. 8 7 - 1 Z A RESOLUTION ACCEPTING THE BID OF BURNS INTERNATIONAL SECURITY SERVICES FOR FURNISHING SECURITY GUARD SERVICES ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY FOR TWO (2) ADDITIONAL YEARS TO THE DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES AT A TOTAL PROPOSED FIRST YEAR COST OF $52,317.00; ALLOCATING FUNDS THEREFOR FROM THE 1986-87 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received August 4, 1986 for the furnishing of Security Guard Service to the Department of Parks, Recreation and Public Facilities; and WHEREAS, invitations were mailed to fifty (50) potential suppliers and thirteen (13) bids were received; and WHEREAS, funds for this purchase are available in the 1986- 87 Operating Budget; and WHEREAS, this service will be used by the Department of Parks, Recreation and Public Facilities for the purpose of providing unarmed security guards at the Orange Bowl and additional guards from time to time on as -need -basis at its other facilities; and WHEREAS, the City Manager and the Director of the Department of Parks, Recreation and Public Facilities recommend that the bid received from Burns International Security Services be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The August 4, 1986 bid of Burns International Security Services for furnishing Security Guard Service on a contract basis for one (1) year renewable annually CITY COMMISSION MEETING OF JAN 8 1987 .SMTWN &.9- 7 - -1 T A, d for two (2) additional years to the Department of Parks, Recreation and Public Facilities at a total proposed first year cost of $52, 317.00 is hereby accepted with funds thereof hereby allocated from the 1986-87 Operating Budget. Section 2. The City Manager is hereby authorized to instructed the Chief Procurement Officer to issue a Purchase Order for this service. PASSED AND ADOPTED this 8th day of January , 1987. AT TES MATTI HIRAI, CITY CLERK PREPARED AND APPROVED BY: Ya4,11(— ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED.KS TO FORM AND CORRECTNESS: CITY ATTORNEY XAVIER L. SUA Z, MAYOR 87.17 V r BID SECURITY KEMLand Surveying - Proposals OATS BID$ RECEIVED August 4 , 1986 5:Qj pm TYPE OF SECURITY BIDDER TOTAL E.R. Brownell & Associates, I c. H.J. Ross Associates Manuel G. Viera & Associates, Inc Carr Smith & Associates, Inc. Metric Engineering, Inc. Ludovici & Orange Consulting Engineers, Inc. James Beadman & Assoc. Inc. Weidener Surveying & Mapping H.A. Biscayne Engineering Co., Inc Campanile & Associates, Inc. Lannes and Garcia, Inc. SIGNED: 2L CEIVE /PUBLI_�/� �5 envelopes. r� DATE 09601wet fhb *&two ol•w1691 66048 tilts Tf•y o1 1LMM=w volt ACCOUICT1114 INVISON PUBLIC NOTICE CITY OF MIAMI, FLORIDA REQUEST FOR PROFESSIONAL SERVICES FOR LAND SURVEYING The City of Miami, Florida through the Public Works Department is inviting interested parties to submit proposals for providing professional Land Surveying services on a City -Wide basis over a period of approximately 2 years. Interested firms must contact Jim Leukanech, Asst. Construction Engineer, at the City of Miami Public Works Department, 275 N.W. 2nd Street, Miami, Florida, 33128, Telephone (305)579-6874, for the Request for Proposals Document. This document contains detailed and specific information about the scope of services, submission requirements and sel res. The deadline for submission of proposals i August 4, 1986. The City of Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive any irregularities in any proposal, or to reject any and/or all roposals nd to re -advertise for new proposals. (Job No. B-4490, eq. No. 3 39). ADV. Cesar H. Odio City Manager t REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPTjDIV. ACCOUNT CODE • r, '1t _7 �,Q DATE _ PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: , Remarks: times. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 17 18 1 125,34 39,42 45 50 51 56 57 62 63 65 66 71 0 1 21411 V P I I 1 1 121012121817 1 2 314 7 8 V P 12 it 314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 0 0121011 r. Approved for Payment White — Purchasing Yellow - Finance Pink — Department i nn4p REQUISITION FOR ADVERTISEMENT This number must appear DEPTIDIV. ACCOUNT CODE DATE PHONE PREPARED BY Publish the attached advertisement Type of advertisement: legal _ (Check One) (number of times) classified display Size: Starting date First four words of advertisement: ` in the advertisement. APPROVED BY: `DIRECTOR OF ISSUING DEPARTMENT times. �,�'. r..� r _ - c• -ram- lh.. ,y -f. Remarks: T DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECII PROJECT 11 13 1 17 18 26134 39 42 45 50 51 56 57 62 63 65,66 71 7i, 1 2 411 VIP 2 10121218 171 1 2 3 4 7 8 V P 12 2141115 DESCRIPTION 36 64 DISCOUNT6 72 AMOUNT 80 5 2 0 01210 1 r Approved for Payment White - Purchasing Yellow - Finance Pink - Department CITY OF MIAMI, FLORIDA 0 INTER -OFFICE MEMORANDUM Aj� The Honorable Mayor and Members DATE of the City Commission SUBJECT FROM REFERENCES Cesar H. Odio City Manager ENCLOSURES RECOMMENDATION: � ^ � 1 INS FILE: 1 Award of Bid --Security Guard Services at Orange Bowl, Bid 85-86-110 It is respectfully recommended that the bid of Burns International Security Services be accepted for providing security guard services in the estimated amount of $52,317 for the Department of Parks, Recreation and Public Facilities for a one-year period renewable for two additional one-year periods subject to the: same terms and conditions. __*, BACKGROUND: The Department of Parks, Recreation and Public Facilities needs one unarmed private security guard at the Orange Bowl Stadium at night, weekends and holidays and additional guards from time -to -time on an as -need basis at its other facilities. The security guard contractor will also be required to send a roving patrol to Miami Baseball Stadium to service alarm incidents. The cost of this service from Burns International Security Services has been estimated to be $52,317 annually based on guard rates of $6.32 per hour. The contract will be for a one-year period renewable for two additional one-year periods subject to the same terms and conditions. Funding has been provided for in the Orange Bowl operating budget. The recommended bidder, Burns International, made a qualification to their bid because of a typographical error in the City's bid package. In the insurance ^ requirements the phrase "Additional Named Insured" was used instead of the City to be "named as an Additional Insured". The General Conditions section of the bid permits the City to waive any minor informality such as this. 8 7 -17 ; 0 111 The Honorable Mayor and Members of the City Commission Page 2 of 2 Attached to Burns' bid was a letter requesting the negotiation of some bid clauses primarily relating to liability. Burns was informed that the City would not negotiate and subsequently rescinded their original letter. Amount of Bid: $52,317 % of Cost Estimate: 95% % Cost Estimate/Budgeted Amount: 100% Source of Funds: Orange Bowl FY187 Operating Budget Minority Representation: Lowest responsive bidder is not a minority but does have an Affirmative Action plan. The lowest minority bidder was Floyd & Associates Protection, Inc., a Black firm. Hearing/Notices: N.A. Assessable Project: N.A. Attachments: Proposed Resolution Bid Tabulation Burns' letters 87.17 A F CITY OF MIAMI. FLORIDA O Cesar H. Odio City Manager INTER -OFFICE MEMORANDUM DATE: December 2, 1986 FILE: SUBJECT Non -Responsive Bidder, Security Guard Service FROM REFERENCES: Walter E. Golby, Director Parks, Recreation and ENCLOSURES: Bid 85-86-110 Public Facilities This department has judged Andy Frain Services bid of $48,570 on Bid 85-86-110 for Security Guard Service at the Orange Bowl Stadium to be non -responsive. Andy Frain Services neither signed the "Minority Classification and Participation" page of the bid package nor did they indicate that they had or intend to have an Affirmative Action program. ,8 7 4W 17 0 '-s" ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: AWARD OF BID Bid No. 85-86-110 Security Guard Services at the Orange Bowl Parks, Recreation and Public Facilities One year contract (renewable annually) Unarmed private security guard at the Orange Bowl and additional guards from time to time on as -need -basis at other facilities POTENTIAL BIDDERS: 50 BIDS RECEIVED: 13 TABULATION: Attached FUNDS: 1986-87 Operating Budget MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to fourteen 1 Black and sixteen (16) Hispanic Vendors engaged in the Security Guard business as located in the following sources: 1. Previous bids on file in Procurement 2. Vendors application on file in Procurement 3. Dade County Minority Vendor Directory 4. Ye l low Pages Telephone Book. Minority response consisted in three (3) bids from black firms and four (4) bids from Hispanic firms. BID EVALUATION: Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 4 1 Hispanic American 5 1 Women Owned 0 0 Non -Minority 10 5 New Bidders Black American 10 2 Hispanic American 11 3 Women Owned 0 0 Non -Minority 10 1 Courtesy Notifications 14 0 "No Bids" - 0 Late Bids - 0 Totals 64 13 page 1 of 2 i 0 7 -17 �� RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO BURNS INTERNATIONAL SECURITY SERVICES FOR A TOTAL PROPOSED AMOUNT OF $52,317.00. Chief Procurement Officer Da t e The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator 5 f� Date page 2 of 2 87-17 ■ I T A B U L A T I O N S E C U R I T Y G U A R D U I D Grand Total Minority Rate Total (Per Company) Classification location Hrslincidents Company 8,100 $ 6.32 $ 51,192 Has Affirmativ Burns Intl Security Systems Orange Bowl Stadium 75 $ 15.00 $ Action Plan RECOMMENDED _ LOWEST Miami Baseball Stadium Coconut Grove Exhibition Center 75 $ 15.00 N/A N/A $ 52,317.00 1 RESPONSIVE BIDDER 8, Iqq $ 6.35 $ 51,435 Does not have Management Safeguards Orange Bawl Stadium Miami Baseball Stadium 75 $ 12.50 $ 937.50 $ 52,372.50 Affirmative Action PTan Coconut Grove Exhibition Center 75 $ 12.50 NIA Floyd b Assoc. Protection Orange Bowl Stadium 8,100 75 $ 6.43 $ 10.50 $ 52,083 $ 787.50 Black Miami Baseball Stadium 75 $ 10.50 N/A $ 52,870.50 Coconut Grove Exhibition Center United Detective Bureau, Inc. Orange Bowl Stadium 81100 75 $ 6.50 $ 10.00 $ 52,650 $ 750 Hispanic Miami Baseball Stadium 75 $ 10.00 N/A $ 53,400.00 Coconut Grove Exhibition Center Pinkerton's, Inc. Orange Bowl Stadium 81100 $ 6.70 $ 15.00 $ 54,270 $ 1,125 Has Affirmative Action Plan Miami Baseball Stadium 75 $ 15.00 N/A $ 55,395.00 Coconut Grove Exhibition Center 75 Wells Fargo Guard Services Orange Bowl Stadium 81100 $ 7.39 $ 25.00 $ 59,859 $ 1,875 Has Affirmait Action Plan Miami Baseball Stadium 75 $ 25.00 N/A $ 61.734.00 Coconut Grove Exhibition Center 75 50 State Security Service Orange Bowl Stadium 8,105 7.90 15.00 $ 63,990 $ 1,125 Has Affirmativ Action Plan Miami Baseball Stadium 75 $ 15.00 N/A $ 65,115.00 Coconut Grove Exhibition Center ..► Thompson security Orange Bowl Stadium 8,100 15 $ 8.50 $ 20.00 $ 68'850 $ 1,500 Black � Miami Baseball Stadium $ 20.00 NIA $ 70,350.00 Coconut Grove Exhibition Center 75 i= l TABULATION SECURITY GUARD 810 Page 2 Grand Total Minority Cony Location Hrs/Incidents Rate Total (Per Company) Classification Central Patrol Investigation, Inc. Orange Bowl Stadium 8,100 $ $ 8.50 48.00 $ $ 68,850 3,600 Hispanic Miami Baseball Stadium 75 Coconut Grove Exhibition Center 75 $ 48.00 N/A $ 72,450.00 The Feick Corp. Orange Bowl Stadium 81100 $ 9.00 $ $ 72,900 2,625 Does not have � Affirmative Miami Baseball Stadium 75 $ 35.00 Action Plan Coconut Grove Exhibition Center 75 $ 35.00 N/A $ 75,525.00 Dallas Security Agency Orange Bowl Stadium 8,100 $ $ 9.35 10.35 $ $ 75,735 776.25 Black Miami Baseball Stadium 75 Coconut Grove Exhibition Center 75 $ 10.35 N/A $ 76,511.25 Johnstown Detective Orange Bowl Stadium 8,100 $ $ 13.50 75.00 $109,350 $ 5,625 Hispanic Miami Baseball Stadium 75 Coconut Grove Exhibition Center 75 $ 75.00 N/A $114,975.00 to `V V Burns Intern A of Security Services 3t85 N.W. f2nd Avenue Suite 109 Miami, Florida 33166 :* September 19, 1986 Mr. Arthur Mullins Chief Procurement Officer The City of Miami, Florida 3500 Pan American Drive Miami, Florida 33133 RE: Bid #35-86-110 August 4, 1986 Dear Mr. Mullins: Burns International Security submitted a bid in response to the City of Miami (Bid #85-86-110) dated August 4, 1986. A copy of the bid specifications was sent to Burns International Securitys corporate offices to be reviewed by the legal de- partment. When Burns International submitted our bid a letter was attached indicating several changes that we would like to negotiate. The letter was based on Burns Internationals contract control desks assumption that this bid was for crowd control at s adium events. The bid specifications were discussed with the contract control desk and the actual requirements for security were outlined. Burns International Security respectfully requests that the letter attached to our bid be rescended and agrees to abide by all specifications in Bid #85-86-110. If additional information is needed, please do not hesitate to contact Burns International Sales Representative John Weissinger or myself. Sincerely,. Calvin E. Slawson District Manager Enclosure: 87-1;% 4. BURNUBurns internati. A Security Services 3785 N.W. 82nd Avenue + Suite 109 , Miami. Florida 33168 August 4, 1986 _....... Mr. Arthur Mullins Chief Procurement Officer The City of Miami, Florida 3500 Pan American Drive Miami, Florida 33133 RE: Bid 085-86-110 August 4, 1986 Dear Mr. Mullins: If Burns is awarded the above referenced bid, Burns would like to negotiate certain clauses in this bid, including but not limited to numbers 06, 08, 09, and 025 in General Conditions. In addition, under Special Conditions, page 2 of 7, 06, line 5, strike out "any action" and insert "the negligent per- formance.'! On page 4 of 7, 08, line 3, strike out "use; activities and operations" and insert "negligent performance:"! On the same page, 09, add at the 'end of this paragraph, "Any- thing notwithstanding, either party reserves the right to cancel this agreement with thirty (30) days written notice to the other party." Very truly yours, GcJ )o'h'a Weissinger Development & Marketing 8 7' 1 /