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Home My WebLink AboutR-87-0009Irk J-87-48 12/ 29 /86 RESOLUTION NO. 8 7 - 9 A RESOLUTION ACCEPTING THE BID OF HAROLD G. JAFFER, INC. FOR FURNISHING ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR DRILLING A WELL AT THE CITY OF MIAMI'S MIAMI SPRINGS GOLF COURSE TO THE DEPARTMENT OF PUBLIC WORKS AT A TOTAL PROPOSED COST OF $7,500.00; ALLOCATING FUNDS THEREFOR FROM THE GOLF COURSE ENTERPRISE FUND-MIAMI SPRINGS GOLF COURSE; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received December 22, 1986 for furnishing all labor, materials and equipment necessary for drilling a well at the City of Miami's Miami Springs Golf Course the Department of Public Works; and WHEREAS, invitations were mailed to 11 potential suppliers and 1 bid was received; and WHEREAS, funds for this purchase are available in the Golf Course Enterprise Fund -Miami Springs Golf Course; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of completion of a computerized electronic irrigation system installation; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid received from Harold G. Jaffer, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The December 22, 1986 bid of Harold G. Jaffer, Inc. for furnishing all labor, materials and equipment for drilling a well at the City of Miami's Miami Springs Golf Course to the Department of Public Works at a total proposed cost of $7,500.00 is hereby accepted with funds therefor hereby allocated from the Golf Course Enterprise Fund -Miami Springs Golf Course. CITY C0MMISE:V.i.*4 MEETING Q& JAN 8 40T 'Jams: bi'. Section 2. That the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. PASSED AND ADOPTED this 8th day of January 1987. ATT E r MA Y HIRAI, CITY CLERK PREPARED AND APPROVED BY: 'e"'4 I. ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY AVIER L. SUARY,9, MAYOR APPROVAAS-TO �FORM AND CORRECTNESS: LUCUA A. DOUGHE T� CITY ATTORNEY 87-Q I= ,% OIN t l r BID SECURITY ITtm-14_ or 16 ineh A> 1 _Mia:ai_Springc-b&tt giol Ottttivt0_ now 72 t4Rti ZIA4M Golf Course ,94 —99-- `7 TYPE OF SECURITY WON TOTAL 'ickers Well Drillinq,Inc. .0836 N.W. 7th Ave. liami, Florida Broken down by items larold G. Jaffer, Inc, I.O.Box 350518 liami, Florida Broken down by items RECEIn*66bowo lf of PURCHASING DIV./PUBLIC WORKS 6 envelopes, SIGNOD: DATE: 12 ^2 Z �.t,4 *0601. M0(vibed checks •btu -der OI ILM VON ACCOUNTIwro ava1Ow LEGAL ADVERTISEMENT BID NO. 86-87-027 Nql Sealed bids will be received by the City Mana e i ty Clerk ofhe City of Miami, Florida not later than :00 p.m. December -22, for furnishing All Labor, Materia s "RZ" ece sary to drive a 14 or 16 inch well at the City of Miami's Miami Springs Golf Course, located at 650 Curtiss Parkway for the Department of Public Works. Ordinance No. lb062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 3981) Cesar H. Odio City Manager vu U u UI.�SI�U U V n() REQUISITION FOR ADVERTISEMENT DEPT%DIV. ACCOUNT CODE k This number must appear in the advertisement. .. r' APPROVED BY: DATE PHONE • f PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement (number of times) Type of advertisement: legal classified (Check One) cue• First four words of advertisement: Remarks: display Starting date times. . _ ;:. ) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 , A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DATE DUE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECF PROJECT 11 1 1 117.18 1 2534 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 411 V P 1 1 J_2101212 8 7 1 2 3 4 7 8 V P 12 1314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 010121011 - Approved for Payment White — Purchasing Yellow - Finance Pink — Department `��i- r 13 CITY OF MIAMI. NXRIDA INTEROFFICE MEMORANDUM TO. The Honorable Mayor and Members of the City Commission f FROM Cesar H. Odio 0 City Manager RECOMMENDATION: DATE DEC 3 119M FILE SUBJECT Resolution Authorizing Award of Bid No. 86-87-027 Drilling of Well at the Miami Springs Golf Course REFERENCES. ENCLOSURES. It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract for the drilling of a well and installation of 14 inch casing at the Miami Springs Golf Course to Harold G. Jaffer, Inc., the lowest responsive bidder in accord with Bid No. 86-86-027. The cost for the furnishing of all labor, materials and equipment necessary for a 50 foot well and drilling 15 feet past the end of the casing is $6700; with an additional cost of $80 per foot for any necessary footage depth. Funding is available in the Golf Course Enterprise Fund -Miami Springs Golf Course. BACKGROUND: The Departments of Public Works and Parks, Recreation and Public Facilities has analyzed bids received pursuant to bid No. 86-87-027, to provide the drilling of a well and installation of 14 inch casing at the Miami Springs Golf Course. This item is necessary in order to complete installation of a computerized electronic irrigation system. Both departments recommend award be made to Harold G. Jaffer, Inc., as the lowest acceptable responsible and responsive bidder, in the amount of $6700 and any additional footage depth necessary at a cost of $80 per foot not to exceed ten feet, or $800. Funds for this purpose are available in the 1986-87 Golf Course Enterprise budget for the Miami Springs Golf Course, Department of Parks, Rec- reation and Public Facilities. Amount of Bid: Budgeted Amount: $6700 plus $80 per additional foot not to exceed $800 $7500 Source of Funds: 1986-87 Golf Course Enterprise Fund, Miami Springs Minority Participation: None Public Hearings/Notices: N/A Assessable Project: N/A Attachments: Proposed Resolution 87 - 9 A AWARD OF BID Bid No. 86-87-027 ITEM: Drilling a Well at the Miami Springs Country Club DEPARTMENT: Public Works TYPE OF PURCHASE: Short term contract REASON: This is necessary for the completion of a computerized electronic irrigation system installation. POTENTIAL BIDDERS: 11 BIDS RECEIVED: 1, Harold G. Jaffer, Inc. $7, 500.00 FUNDS: Golf Course Enterprise Fund -Miami Springs Golf Course MINORITY/WOMEN PARTICIPATION: No minorities were listed for this service. Courtesy bids were sent to fifteen (15) Minority Organization. No Minority response was received. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Women Owned 0 0 Non -Minority 0 0 New Bidders B acc American 0 0 Hispanic American 0 0 Women Owned 0 0 Non -Minority 11 1 Courtesy Notifications 15 0 "No Bids" - 1 Late Bids - 0 Totals 26 2 Reason for "No Bid" was as follows: 1. Vickers Well Drilling, Inc. "Cannot meet insurance requirements" page 1 of 2 '87-9 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO HAROLD G. JAFFER, INC. AT A TOTAL PROPOSED COST OF $7,500.00. — C ief Procurement Officer ' z z y &-7 D to The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator ;-� 0�,�, Dat page 2 of 2 0 7