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Home My WebLink AboutR-87-0008it r J-87i-49 12/ 29 /86 6 7 � e RESOLUTION9 NO. A RESOLUTION ACCEPTING THE BID OF SCHOFIELD TRANSMISSION FOR FURNISHING AUTOMATIC TRANSMISSION REPAIRS OF THE CITY'S LIGHT VEHICLE FLEET TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY AT A TOTAL PROPOSED COST OF $25,000.00; ALLOCATING FUNDS THEREFOR FROM THE 1986-87 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received December 8, 1986 for furnishing of Automatic Transmission Repairs to the Department of General Services Administration; and WHEREAS, invitations were mailed to 24 potential suppliers and 3 bids were received; and WHEREAS, funds for this purchase are available in the 1986- 87 Operating Budget; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of repairing the automatic transmissions of the City's light vehicle fleet; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Schofield Transmission be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Sect ion 1. The December 8, 1986 bid of Schofield Transmission for furnishing Automatic Transmission Repairs of the City's light vehicle fleet to the Department of General Services Administration on a contract basis for one (1) year renewable annually at a total proposed cost of $25,000.00 is hereby accepted with funds therefor hereby allocated from the 1986-87 Operating Budget. CITY COMMISSION MEETING OF JAN8 1981 unu eninu_f7®7 no a V Section 2. That the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. i PASSED AND ADOPTED this 8th day of January 1987. XAVIER L. SUA , MAYOR ATT MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT*,. CHIEF DEPUTrCITY ATTORNEY APPROVED P,9--�O FORM AND CORRECTNESS: CITY ATTORNEY 87.8 -2- 1V BID SECURITY moGasoline Powered Engines and OAtE o1Di %tC91VtP Dec. 80 1986 2: 3QpM Automatic ransmission Repairs TYPE OF SECURITY OIbaE�t TOTAL A/ Fernandez Enterprises Inc. d/b/a Coffman Transmission 5582 N.W. 4th Court Broken down by items Schofield Transmission 1601 N.W. 29th Street Miami, F1 " Raibow Ford 3801 N.W. 27th Avenue Miami, F1 " NO BID: U.S. Airmotive, Inc. RECEIVE n be alf of PURCHASING DIV./PUBLIC WORKS l!� envelopes. SIGNED DATE: 419601.od !*► ebcvr roivats clocks thl tday o1 LMMW.. volt 44COUNTING arulow LEGAL ADVERTISEMENT ADV E ENT BID NO. 86-97+025 Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later tha p.m. ecem�ier -r,--7, for furnishing Gasoline Powered En gi oma is ssion Repairs on a contract basis to the Department of General Services Administration. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. a The City Manager may reject all bids and readvertise. (Ad No. 3980) Cesar H. Odio City Manager i inn REQUISITION FOR ADVERTISEMENT DEPT/DIV. ACCOUNT CODE This number must appear ' in the advertisement. DATE PHONE APPROVED BY: t PREPARED BY - - - — - DIRECTOR OF ISSUING DEPARTMENT times. Publish the attached advertisement Type of advertisement: legal (Check One) Size: First four words of advertisement: (number of times) classified display Starting date t�`'� Remarks:. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117.18 1 125.34 39.42 145 5051 56 57 62.63 65 66 0 1 2 411 V P I 1 1 12101212 8 7 1 2 3 4 718 V P 12 1314 15 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT 5 2 0 01210111 -;, Approved for Payment White — Purchasing Yellow - Finance Pink — Department L • CITY OF MIAMI, FLORIDA 12 INTER -OFFICE MEMORANDUM TO. The Honorable Mayor and Members of the City Commission FROM: I J f Cesar H. Odi o City Manager ' RECOMMENDATION: DATE: O E C 3 11986 FILE: Resolution Authorizing SUBJECT Award of Bid #86-87-025 Contractual Repair of Automatic Transmissions REFERENCES: ENCLOSURES. It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract for the repair of automatic transmissions for the City's light vehicle fleet to Schofield Transmission, an Hispanic vendor, the lowest complete responsive bidder in accord with Bid No. 86-87-025. Total estimated annual cost of these repairs will be $25,000.00, which funds are available in the Fleet Management Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-025, to provide contractual transmission repair services for the City's light vehicle fleet. The department recommends award be made to Schofield Transmission, an Hispanic vendor, as the lowest acceptable responsible and responsive bidder, in the estimated annual amount of $25,000.00. Funds for this purpose are available in the 1986- 87 Operating budget of the Fleet Management Division, General Services Administration*Department. Amount of Bid: $25,000.00 % of Cost Estimates: N/A Budgeted Amount: $25,000.00 Source of Funds: 1986-87 Fleet Management Division Funds Minority Participation: Award is to an Hispanic vendor. Public Hearings/Notices: N/A Assessable Project: N/A Attachment: Proposed Resolution Tabulation of Bids '"' .9 ITEM: r%L"nA 0m1U Ll K7T . TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: AWARD OF BID Bid No. 86-87-025 Automatic Transmission Repair General Services Administration One year contract renewable annually To repair automatic transmission of the City's light vehicle fleet 24 3 TABULATION: Attached FUNDS: 1986-87 Operating Budget MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to two 2 Black, Fifteen 15) Hispanic and one (1) Woman owned firms engaged in the Transmission Repair business as located in the following sources: 1. Previous bids on file in Procurement 2. Dade County Minority Register 3. Yellow Pages Telephone Directory Minority response consisted of Three (3) bids from hispanic firms. One of them Schofield Transmission the lowest most responsive and responsible bidder. B I D EVALUATION: Category Prior Bidders Black American Hispanic American Woman Non -Minority New Bidders The bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 0 0 0 0 0 0 Black American 2 0 Hispanic American 15 3 Woman 1 0 Non -Minority 6 0 Courtesy Notifications 14 0 "No Bids" - 1 Late Bids - 1 Totals 38 4 Reasons for "No bid" was as follows: 1. U.S. Ai rmot ive, Inc. "No bid" Page 1 of 2 a, ,r► RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO SCHOFIELD TRANSMISSION FOR A TOTAL PROPOSED AMOUNT OF $25,000.00. ef Procurement Officer Da t e The Minority and Woman Business Administrator concurs with the above recommendation. Minority & Woman Business Administrator Date 87-8 Page 2 of 2 DEPARTMENT OF GENERAL SERVICES ADMINIS'rRATION MOTOR POOL MAINTENANCE DIVISION TABULATION OF BIDS RECEIVED ON NOVEMBER 21, 1986 FOR CONTRACTUAL REPAIR OF GASOLINE POWER ENGINES AND AUTOMATIC TRANSMISSIONS, BID #86-87-025 ITEM i & DESCRIPTION BIDDER, FLARE, MODEL DELIVERY UNIT PRICE EXCEPTIONS WARRANTY COMMENTS ITEM #2 Rainbow Ford 3 Calendar Unit Price - $290.00 Unit Price 90 Days or Contractual Repair 3801 N. W. 27th Ave. days from bid for 4,000 miles Of Automatic Miami, F1. 33142 receipt of (On'all items bid) labor only. Transmissions purchase Ford parts and all (To include removal, order others, Cost + 10% Parts to be ove--haul, and re- charged at in'.11ation). Terms: 2% by the loth cost + 10% or 30 days net. Additional discount if awarded. All items: 10% on labor only. Fernandez Enterprises One Unit Price - $175.00 Unit.prices 180 days Free pick up & Inc. D/B/A Cottman Calendar (for items 16 thru 21 quoted are or 6,000 delivery for Transmissions day from 24 thru 26, 28, & 29) labor plus miles vehicles that 5582 N. E. 4th Ct. receipt of For item 27 - $250.00 soft parts will move. Miami, Fla. 33137 purchase For items 22, 23, 30 $20.00 charge order $325.00 Hard parts for towing. Hard parts: - cost + if needed, 15% to be Terms: 30 days-2% charged at cost + 15% Schofield Transmission 1 to 2 Unit Price - $160.00 Unit prices 180 days or LOWEST 16ol N. W. 29th St. calendar (for items 16 thru 21 quoted, 6,000 miles ACCEPTABLE Miami, Fla. 33142 days from 24 thru 26, 29, & 30) plus damaged BID receipt For item 28 - $250.00 hard parts purchase For items 22,23, & 27 $320.00 Hard parts: cost + 10% (per -Gene) Terms: Net 30 days r