HomeMy WebLinkAboutR-87-0005J-87-29
12/24/86
a
ON
RESOLUTION NO. 8 % - 5
A RESOLUTION ACCEPTING THE BID OF JOSEPH D.
VENTURA & ASSOCIATES FOR FURNISHING ONE (1)
STOELTING ULTRASCRIBE POLYGRAPH INSTRUMENT TO
THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED
COST OF $4,850.00; A1,1,()CAT1NG FUNDS THEREFOR
FROM THE 1986-:37 k-)PERAT ING BUDGET;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received November 3, L986 for furnishing one (1) Stoelting
Ultrascribe Polygraph Instrument to the Department of Police; and
WHEREAS, invitations were mailed to 11 potential suppliers
and 2 bids were received; and
WHEREAS, funds for this purchase are available in the 1986-
87 Operating Budget; and
WHEREAS, this equipment will be used by the Department of
Police for the purpose of -atilivirig this instrument for all types
of investigative work; and
WHEREAS, the City Manager and the Director of the
Department of Police recommend that the bid received from Joseph
D. Ventura & Associates be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The November 3, 1986 bid of Joseph D. Ventura &
Associates for furnishing one (1) Stoelting Ultrascribe Polygraph
Instrument to the Department of Police at a total proposed cost
of $4,850.00 is hereby accepted with funds therefor hereby
allocated from the 1986-87 Operating Budget.
CITY COMMISSION
MEETING OF
JAN 8 1987
SOLUTION No. 9 7 -
li
Section 2. That the City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
PASSED AND ADOPTED this 8th day of January 1987.
ATT E $,
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
x, &a�
ROBERT F. CLERK
CHIEF DEPUTY CITY ATTORNEY
APP ED AS TO FORM AND CORRECTNESS:
JL
U IA �: DOLYPHERTY
CITY ATTORNEY
87-5 o ej
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BID SECURITY
wPo r instrument -Police Dept. WR 6106 R_1Cf1Vjb_ov. 3, 1986 2:OOpm
S
TYPE OF SECURITY
�100111
TOTAL
V
Stoelting Company
1350 S. Kostner Avenue
Chicago, Ill
$4,975
Ventura Ent. Inc d/b/a
Jos. D. Ventura & Assoc.
65 N.W. 166th Street
$4,850
NO BID:
Gilson Medical Elect.
Philips Police Equipment Co.,
Inc.
DLV/'.LT�►r..
^—Y� �+• „ rye 7c31I oI RCHASING DIV . /PUBLIf/ /OAKS ,�Sc)/V,, envelopes.
SIGNED. DATE. (l�� /(// —
Rccch� �� s►�•s AI<w11�� slNtk• ti�l� Icy •1 1�
OR accoUNTIN0 DIVISION
LEGAL ADVERTISEMENT
''00
Sealed bids will be received by the City !Manager and City Clerk
of the City of Miami, Florida not later than :00 P.M. November
86 for the furnishing of One (1) Polygraph Instrument tothe—
r ment of Police.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Procurement Office, 1390 N.W. 20th Street,
Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement office.
The City Manager may reject all bids and readvertise.
(Ad No. 3968)
�F
rya 1
Cesar H. Oa!6:
City Manager_
..r
' J
kky)) CW (a M M
REQUISITION FOR ADVERTISEMENT
DEPT/DIV.
ACCOUNT CODE
DATE ty ` PHONE '9
PREPARED BY
Publish the attached advertisement
(number of times)
Type of advertisement: legal classified
(Check One)
This number must appear
in the advertisement.
APPROVED BY:, °
DIRECTOR OF ISSUING DEPARTMENT
Size: Starting date
First four words of advertisement: - I
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
_Flit. L i'•. I,'!
A-1
B-2
C-3
D-4
i
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc, Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 17
18 1 125,34
39,42
45 50151
56
57 62
63 65
66 71
0
1
2
4
1
VIPI
I
I
I
I
I
I
j
1
12
101212
8
7
1
21314
7
8 V P 12
13
14
15 DESCRIPTION 36
64 DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0 1
White — Purchasing Yellow - Finance
Approved for Payment
Pink — Department
n
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and DATE
Members of the City Commission
SUBJECT
FROM Cesar H. Od i o /l/ REFERENCES:
C i t y Manager
ENCLOSURES.
RECOMMENDATION:
n r. r 3 1 198s FILE:
Recommendation for Resolution
& Award Bid 186-87-003 Polygraph
Instrument
It is respectfully recommended that an award be made and a
resolution be passed accepting the most responsive bid as
received from Joseph D. Ventura & Associates for purchasing, one
(1) Stoelting Ultrascribe polygraph instrument at a total
proposed cost of $4,850.
BACKGROUND:
. The Department of Police has analyzed the bids received on
November 3, 1986, for purchasing one (1) Stoelting Ultrascribe
polygraph instrument. The department has found Joseph D. Ventura
& Associates to be the most advantageous and responsive bidder.
On October 14, 1986, twenty-five sealed bids for the purpose of
purchasing one (1) Stoelting Ultrascribe polygraph instrument
were mailed to prospective vendors. Bids were opened on November
3, 1986, with two (2) vendors responding and two (2) prospective
vendors respond with "No Bids".
The Department of Police will utilize this instrument for all
types of investigative work. This includes requests from other
City departments as well as assisting the State Attorney's
office. All applicants, both sworn and civilian, must submit to a
polygraph exam as part of the department's background
investigation process.
Ms Adrienne MacBeth was contacted with reference to Minority
• Participation and she concurs with the low bid of Joseph D.
Ventura & Associates.
It is therefore recommended that the award of bid be made to
Joseph D. Ventura & Associates. Joseph D. Ventura & Associates
has met the departments specifications and funds are available
from the Fiscal Year 1986-87 Police Operating Budget.
87-a
•
•
The Honorable Mayor and 'Member
of the City Commission
Amount of Bid:
$4,850.
Cost Estimate/Budgeted Amount:
$4,850.
Source of Funds:
General Fund
Minority Representation:
Minority Vendor
Public Hearings/Notices
• N/A
Assessable Project:
N/A
Attachment:
Proposed Resolution
0
Rid No. 86-87-003
% of Cost Estimate:
100%
$7-5
AWARD OF BID
Bid No. 86-87-003
ITEM:
Polygraph Instrument
DEPARTMENT:
Police
TYPE OF PURCHASE:
Single Purchase
REASON:
To be utilized for all types of
investigative work.
POTENTIAL BIDDERS:
11
BIDS RECEIVED:
2
TABU LAT ION :
Attached
FUNDS:
1986-87 Operating Budget
MINORITY PARTICIPATION: Invitations to Bid were sent to one
1 Hispanic firm engaged in the polygraph business. Joseph
•
Ventura & Associates,
the recommended bidder.
No Black/women vendors
were listed. However, courtesy bids were
sent to fourteen (14)
Minority Organizations.
BID EVALUATION:
Following is an analysis of the
Invitation to Bid:
•
•
Category
Prior Bidders
Black American
Hispanic American
Woman
Non -Minority
New Bidders
Black American
Hispanic American
Woman
Non -Minority
Courtesv Notifications
"No Bids"
Totals
Number of Bid
Invitations Mailed
0
1
0
0
0
0
10
14
25
Number of
Responses
0
1
0
0
4
Reasons for "No bid" were as follows:
1. Gilson Medical Electronics. "Gilson Polygraph can not be
used as a lie detector."
2. Philips Police Equipment Co. "We are not dealers in this
commodity."
Page 1 of 2
87-4
1
s
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO JOSEPH 0. VENTURA & ASSOCIATES
FOR A 'TOTAL PROPOSED AMOUNT OF
is $4,850.00.
0
•
0
Chief Procilrement OZficer
Da t e
The Minority anti ►Vomari Business Administrator concurs with the
above recommendation.
qq
Mii 1. '.:'�_�:n�in Business
Administrator
Dalto
Page 2 of 2
87 ft 5 1,
s
TABULATION OF BIDS FOR
Polygraph Instrument Bid #86-87-003
City Manager, City Clerk A. M.
Received by the City Commission, City Clerk, City of Miami, Florida alP. M.
Bidder
Licensed #. Insured as Per City Code b Metro Ord.
Bid Bond Amount
Irregularities
Item
No.
DESCRIPTION
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
l
Jose h D. Ventura & Asst.
l 1 Stoelting Ultrascribe
$4850
$4850
t
1 Stoelting Company
$4975
4975
IRREGULARITIES LEGEND.
A — No Power - of- Attorney
B _ No Affidavit as to Capital 6 Surplus of Bonding Company
C — Corrected Eetensions.
0 — Proposal Unsigned or improperly Signed at No Corporate Seat
—
F_
G — Improparl6id Bond
H _ Corrected Bid
1—
J—
Prep. By:
IT IS RECOMMENDED THAT Joseph D. Ventura & Assoc
be awarded the Polygraph Instrument Bid.
DISTRIBUTION:
BID
aoa na.