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Home My WebLink AboutR-87-0121J-87-143 1/26/87 RESOLUT ION NO. 8 r=12:11 A RESOLUTION ACCEPTING THE BIDS OF AMMUNITION RELOADERS AT A PROPOSED COST OF $24,205.00, LAWMEN AND SHOOTERS SUPPLY AT A PROPOSED COST OF $20,873.00, OAKS WHOLESALE AT A PROPOSED COST OF $9,893.00 AND SOUTHERN GUN & TACKLE AT A PROPOSED COST OF $500.00 FOR FURNISHING AMMUNITION SUPPLIES ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENT OF POLICE AT A TOTAL ESTIMATED FIRST YEAR COST OF $55,471.00; ALLOCATING FUNDS THEREFOR FROM THE 1986-87 OPERATING BUDGET, ACCOUNT NUMBER 290201-703; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS. WHEREAS, pursuant to public notice, sealed bids were received December 1, 1986 for the furnishing of Ammunition and Supplies on a contract basis for one (1) year renewable annually; and WHEREAS, invitations were mailed to twenty five (25) potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase are available in the 1986- 87 Operating Budget, Account Number 290201-703; and WHEREAS, these materials will be used by the Department of Police for the purpose of firearms training and issuance to sworn officers; and WHEREAS, the City Manager and the Director of the Department of Police recommend that the bids received from Ammunition Reloaders, Lawmen and Shooters Supply, Oaks Wholesale and Southern Gun & Tackle be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The December 1, 1986 bids of Ammunition Reloaders at a proposed cost of $24,205.00, Lawmen and Shooters Supply at a proposed cost of $20,873.00, Oaks Wholesale at a proposed cost of $9,893.00 and Southern Gun & Tackle at a proposed cost of $500.00 for furnishing Ammunition and Supplies C= COMMSSION MEETING OF FED t1�12•�199si IRESOWTION No. on a contract basis for one (1) year renewable annually to the Department of Police at a total estimated first year cost of $55,471.00 is hereby accepted with funds therefor hereby allocated from the 1986-87 Operating Budget, Account Number 290201--703. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for these materials. PASSED AND ADOPTED this 12th day of February 1987. I-- - C7; - lo, XAVIER L. SUAHZZ, MAYOR ATTES MAT Y HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVO;'AS TO FORM AND CORRECTNESS: a -a. uv CITY ATTORN e7-11zi, CITY OR MIAMI, FLORIDA INTER -OFFICE MEMORANCIUM TO. The Honorable Mayor and Members of the City Commission FROM: r x) Cesar H. Odio City Manager RECOMMENDATION: DATE: FEB 41987 FILE: Recommendation for Resolution & SUBJECT: Award of Bid No. 86-87-020 Ammunition & Supplies REFERENCES: ENCLOSURES: It is respectfully recommended that resolution be passed accepting- the received from Ammunition Reloaders ii Lawmen and Shooters Supply in the Wholesale in the amount of $9,893, and the amount of $500 t*o furnish the Ammunition and Supplies, on a contract for a total proposed cost of $55,471. BACKGROUND: an award be made and a most responsive bids as I the amount of $24,205, amount of $20,873, Oaks Southern Gun and Tackle in Police Department with basis, renewable annually, The Police Department has analyzed the bids received on December 1, 1986 for furnishing ammunition and -peripheral supplies. The department has found four (4) vendors,* Ammunition Reloaders, Lawmen & Shooters Supply, Oaks Wholesale and Southern Gun & Tackle bids to be most advantageous and responsive bidders. On November 12, 1986, thirty-nine (39) .invitations for sealed bids for ammunition and perlipheral supplies were sent to prospective vendors. Bids were opened on December 1, 1986, with seven (7) vendors responding and four (4) responding with "No Bid". The Department of Police will utilize the ammunition in firearms training and issuance to sworn officers. The peripheral supplies and parts will be used to assist in training and in the repair and maintenance of weapons. Ms. Adrienne MacBeth was contacted reference to Minority Participation and she concurs with the department's recommendation. 8 7- :21 rl The Honorable Mayor and Member of the City Commission Bid No. 86-87-020 It is therefore, recommended that the award of bid be made as stated above. The department's specifications have been met and funds are available from the Fiscal Year 1986-87 Police Operating Budget. Amount of Bid $55,471.00 Cost estimate/Budgeted Amount: $55,471 1986-87 Fiscal Year Source of Funds: General Fund Minority Representation: 1 Minority Vendor 3 Non -Minority Vendors Public Hearings/Notices N/A Assessable Project: N/A of Cost Estimate: 100% 2 8 7_-IL21. OW, AWARD OF BID Bid No. 86-87-020 ITEM: Ammunition Supplies DEPARTMENT: Police TYPE OF PURCHASE: Contract for one (1) year renewable annually REASON: To be utilized in firearms training and issuance to sworn officers POTENTIAL BIDDERS: 25 BIDS RECEIVED: 7 TABULATION: Attached FUNDS: 1986-87 Operating Budget MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to seven Hispanic firms engaged in the Ammunition business as located in these sources: 1. Vendors applications on file in Procurement Management 2. Dade County Minority Vendor Directory 3. Yellow Pages Telephone Directory No Black Vendors were listed for this commodity. Minority response consisted of one (1) bid from Hispanic firms, Southern Gun & Tackle, recommended for award. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders Black American Hispanic American Women Owned Non -Minority New Bidders Black American Hispanic American Women Owned Non -Minority Courtesy Notifications "No Bids" ♦-__ 11-_7_ Totals Number of Bid Invitations Mailed 0 0 0 14 0 7 0 4 14 39 Reasons for "No Bid" were as follows: Number of Responses 0 0 0 5 0 1 0 0 0 4 1 I1 1. "3-D Inv., Inc. "Do not meet pkg. specs" 2. "Jones Equipment Co. "Unable to furnish items specified at this time." 3. Bacon Creek Gun Shop. "Cannot offer competitive bid at this time." 4. Maszk's Workshop, Inc. "We do not carry many of these products." page 1 of 2 87-121. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO AMMUNITION RELOADERS AT A PROPOSED COST OF $24, 205.00, LAWMEN AND SHOOTERS SUPPLY AT A PROPOSED COST OF $20, 873.00, OAKS WHOLESALE AT A PROPOSED COST OF $ 9, 89 3.00 AND SOUTHERN GUN & TACKLE AT A PROPOSED COST OF $500.00 FOR A TOTAL PROPOSED COST OF $55, 471.00.. i Chief Procurement 0 icer Dat e The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator } Dat e page 2 of 2 137:121 L` 7 (4 'TABULATION OF E31DS FOR 0-2— 61 city Rocoi.oil by the City monoilow, City Clerk Commission, City CIO-k- City Of Miami, F"#'do a—p- A. A4. M'- COMMON Wal i1wMWIM0. WI), EXT. loom DESCRIPTIO14 =15 FA93WIF ".Wrm RAI M.- OWN wv_-w P-11n, FM Mom= VC-11111010M - I I MON1111011EM-11010 WA —110011IN ME M 011001 RMINIU0=110 =I— 01111010110 ME —N1110110IN M F1 W-2-311010011 0111001=11011 MMl FRI I - � MWIMIN =01011 M =11110110 DISTRIBUTION - IRREGULARITIES LEGEND. A — He Power- at- Attorney IT IS RECOMMENDED THAT B — No Affidavit as I* Capital Surplus of Banding Company C — Corrected Extens.ons D — Proposal Unsigned at improperly 5ignal at No Corporate Seal BID IE— F— Impnipmr.6irl'Band —4101 j Corrected Bid ♦in-iolr�uff F vec to wf rep. Y: F-C L� W4 i OF . • ' Y City Manages, City Clerk A. M. Received by if%* Cosy Commission, City Clark, City of Mia,,,l, Florida ct�P- M-__ loam m DESCRIPTION No. I _'_ n ► , y , -Me WN r mom=� - "mmm mmm mm�� ram` Imamm 'r 1 1 mIRREGULARITIES � ®� "A tom' .k • ®mm��.' wommm Jl�'" �,. Prim LEGEND. RECOMMENDED THAT C-CarrecterlEarions' :no, _. H Corrected Bid Jail 0. f u L— Plea. By: .. — . 40 to TABULATIN �QF BIDC S F, OJP City Manager, City Clark A AL Received by the City Commission, City Clark, City of Mion,;, FIQFidQ 01—P: M. Licensed & Insured as P or City Code S Metro -Ord. loom WOW ff%MvMd 9 "JWV0. =F - 7 GPM NrAM IRREGULARITIES LEGEND. DISTRIBUTION. A —He Power-91- Attorney I IT IS RECOMMENDED THAT S No Affidavit as to Capital & Surplus of Bonding Company C Corrected Eatens.ons 0 Proposid Unsigned at improperly Signed or No Cotpowale Seel H — Corrected Bid 4L Prep. eiq� C) Lj - TION QF BIDS •- Recei..J by The City Co—swo., City Clerk. City of Miami, Florida ot_P. M. FF WNIATA IRREGULARITIES LEGEND. A -No Power- of- Attorney D - Proposal Unsigned or improperly Signed or No Corporate Seal H Corrected Old if Prep. l3r. IT IS RECOMMENDED THAT DISTRIBUTION; -. Fgaq 40 0