HomeMy WebLinkAboutR-87-0287J-87-295
3/13/87
RESOLUTION NO. 8 7"'-28
A RESOLUTION ACCEPTING THE BID OF ALISON CO.
FOR FURNISHING DECALING SERVICES FOR
APPROXIMATELY 304 POLICE PATROL VEHICLES FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AT A TOTAL PROPOSED COST OF
$40,052.00; ALLOCATING FUNDS THEREFOR FROM
THE 1986-87 PRINT SHOP DIVISION, ACCOUNT
#42050-680 GENERAL SERVICES ADMINISTRATION
DEPARTMENT; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received February 11, 1987 for the furnishing of Decaling
Services to the Department of General Services Administration;
and
WHEREAS, invitations were mailed to twenty nine (29)
potential suppliers and three (3) bids were received; and
WHEREAS, funds for this purchase will be available from the
1986-87 Print Shop Division Account #42050-680 General Services
Administration Department; and
WHEREAS, this service will be used by the Departments of
General Services Administration for the purpose of decaling
approximately 304 police patrol vehicles; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Alison Co. be accepted as the lowest responsible
and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The February 11, 1987 bid of Alison Co. for
furnishing decals services for the Department of General Services
Administration at a total proposed cost of $40,052.00 is hereby
accepted with funds therefor hereby allocated from the 1986-87
Print Shop Division Account #42050-680 General Services
Administration Department.
CITY COMUSSION
NXETING OF
MAR 31 1987
.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service.
PASSED AND ADOPTED this 31st day of March • 1987.
ATT •
MAT Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
R BERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
XAVIER L. SUART7/,
BUDGETARY REVIEW & APPROVED BY:
MANORA , DIRECTOR
FINANCE RE4 EW I APPROVED BY:
C GARCIA, DIRECTOR
APPROVED TO FORM AND CORRECTNESS:
i
LUCIA A.' DOUGHERTY
CITY ATTORNEY
-2-
87. 213 I .
Eia
BID SECURITY
alinct 275 Police Patrol Vehicle& OATI R101 RIC111V9 _ Fah _ 11 . i A87 2. nnzm
86-87-045
TYPE OF SECURITY
SIOpER
TWAL
Trim -Line of Miami
Broken down by items
The Alison Company
"
Serigraph Corp
Dade Auto Trim
"
Fed -Cal
Allied Specialty Company
Allied Decals Fla, Inc.
Florida Tape & Labels, Inc.
Dyna-Print, Inc.
RECEIVED nn behalf of PURCHASING DIV,/PUBLIC WORKS envelopes.
SIGNED: 0 DATE: A 2 -
�•�•1�•It !w show* r•fvtb•d *moth• Al• r•r
�oR .ctouNtu�a a•�aN
r.------
LEGAL ADVERTISEMENT
BID NO. 86-87-045
Sealed bids will be received by the City Mana er and City erk
of —the City of Miami, Florida not later than :00 p.m. F ruar
11 for furnishing Decalings Services of approximately 27
Police Patrol Vehicles on a contract basis for One (1) year to
the Department of General Services Administration.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting, bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 3994)
i
i
,
Cesar H. Odio
City Manager
Y
�N {
Cesar H. Odio
City Manager
Y
�N {
Y
•
f
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV.
-y
ACCOUNT CODE
DATE ; '� �' �' , 12 6 "' PHONE `' r' `` � 0 `'; APPROVED BY: t
PREPARED BY --
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement ' 't t` ) times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size: Starting date L 9 8 1
First four words of advertisement:is c: 11` c .. 8 - '7 0 .) 5 : t.1. a. ::. c, :. w i 1 , , . t,
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
The;'-
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
'TRANS
VOUCHER
DUE DATE YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECI
PROJECT
11
13 1 11718
1 125,34
39,42
145 50
51 56
57 62
63 65,66
71
0
1
1214111
:
VIP
I I
I
I
I
I
1
1
1210121218171
1
21314
7
8 V P 12
314
15 DESCRIPTIONJill 36
DISCOUNTB
72 AMOUNT 80
5
210101210
111'n
is
i
t'
i
t.'].l.
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
ty EXHIBIT i1
City of Miami
Police Car Specifications - (Dodge Diplomat 1987) LEGEND: (A) - F-we Il/16" Blue Stripes d iivided.by a 3/8" white space
between each stripe.
Lettering: Type Style - Helvetica Regular and
Helvetica Extra Bold (8) • Silk screened 161/8" logo printed on 3M Nile Lite white
Colors: 3M High Performance - Nile Lite Blue-A41DT A41BN material die cut at 16 5/8" diiameter.
(all stripes, lettering and numbers) (C) ' For special units ONLY: K-9 Unit or Accident Unit
3M High Performance - Nile Lite White material-A41BN 3 inch high Heivetica Regular.
(Circled Seal) (centered on rear door).
Seal Prints in A-41DT Blue Ink & A4100 Gold Ink (D) Numbers on roof of vehicle 12" high Helvetica Extra Bold
Vehicle Color White 16" from rear window and center from side to side.
Stripes: Five Stripes along the side of the car will be 11/16" wide with (E) tilt (F) • Vehicle numbers on side rear roof panel:
a 3/8" space between each stripe. The five stripes together 3" high Helvelica Regular, begin 12" below loo( and
r will form one (1) 5" stripe that follows the diagram. centered side to side.
Seal: The seat will have a 16 1/8" image diameter, with the type and (G) " The word POLICE • 5" high Helvelica Extra Bold 25
palm tree silk screened matching the 3M High Performance Nile door,
length. The letter pa begins 15 318" from rear
d
Lite Blue (M IDT) decaling material (exhibit I)1). odor, with 1" of white space between the stripes and
the letters on each aide of the word POLICE.
The outer and inner circles around the type will be silk screened
matching 3M High Performance Nile Lite Gold (A41130) decaling • Each Side of Vehicle
I material (exhibit Nll. in%
Roof:
R
— (A) v''
i
.1W
.'A
42
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
i
ro: The Honorable Mayor and Members DATE: 1 Zni1 41987 FILE:
— of the City Commission Resolution Authorizing
SUBJECT: Award of Bid No. 86-87-
045, Furnishing and
Installation of Decals
FROM: REFERENCES: for Approximately 304
Cesar H. Odio Police Patrol Vehicles
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract for furnishing and
installation of decals for approximately 304 police patrol
vehicles to The Alison Company, the lowest complete responsive
bidder in accord with Bid No. 86-87-045. Total cost of these
materials and services are estimated to be $40,052.00, which
funds are available in the Print Shop Division budget of the
General Services Administration Department.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to bid #86-87-045, to furnish and install
decals for- approximately 304 police patrol vehicles, and has
recommended award be made to The Alison Company, as the lowest
acceptable responsible and responsive bidder, in the amount of
$40,052.00. These decals will be of the approved new design and
represent the first change in the patrol car appearance in many
years. The recommended vendor has also provided the most
advantageous bid for decal replacement for damaged vehicles.
Funds for this purpose are available in the 1986-87 budget of the
Print Shop Division, General Services Administration Department.
Amount of Bid: $40,052.00 % of Cost Estimates: N/A
Budgeted Amount: $40,052.00
Source of Runds: 1986-87 Print Shop Division Funds, General
Services Administration Department
Minority Participation: Award is to a non -minority vendor.
Public Hearings/Notices: N/A*
Assessable Project: N/A
Attachment:
Proposed Resolution
Tabulation of Bids
-2-1
e%-z8,
c
0 r
ITEM:
AWARD OF BID
Bid No. 86-87-045
Decaling of approximately 304 Police
Patrol Cars
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: One year contract
REASON: To apply new approved decals to Police
Patrol Vehicles
POTENTIAL BIDDERS: 29
BIDS RECEIVED: 3
TABULATION: Attached
FUNDS: 1986-87 Print Shop Division Funds,
Account #42050-680 General Services
Administration Department
MINORITY PARTICIPATION: Invitations to bid were sent to two
2 Hispanics and two (2) Woman owned firms engaged in the
decaling services as located in the following sources.
1. Dade County Minority Register
2. Vendors application on file in Procurement Management
3. Yellow Pages Telephone Directory
No Minority response was received.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman
Non -Minority
Following is an
Invitation to Bid:
Number of Bid
Invitations Mailed
Imes
analysis of the
Number of
Responses
•
•
•
—€ New Bidders
Black American 0 0
Hispanic American 2 0
Woman 2 0
Non -Minority 25 3
Courtesy Notifications 15 0
"No Bids" - 6
Late Bids - 0
Totals 44 9
Reasons for "No Bid" were as follows:
1. Fed -Cal - "We do not provide application services."
2. Allied Specialty Co. - "Lack of decals installers."
3. Allied Decals Florida, Inc. - "We only manufacture decals
and do not install them."
4. Rose Posters - "Do not print on 3M materials."
5. Florida Tape & Labels - "We do not have local facilities
to apply these items."
6. Dyna Print, Ihc. - "Do no have facilities to install
decals."
Page 1 of 2
` 8'7--287'' 2 L.
I _
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO ALISON CO. FOR A TOTAL
PROPOSED AMOUNT OF $40,052.00.
r `
1 ` v
L
e✓Chief�Yocurement Officer
Dat
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Date
Page 2 of 2
87�-287 3 j
low►
`v
CITY OF MIAMI, FLORIDA
BID NO. 86-87-045: BID SHEET
Decaling of approximately 304 Police Patrol Vehicles per specifications
DADE
THE TRIMLI14E AUTO
ALISON OF TRIM
COMPANY MIAMI INC.
Standard Vehicle (each) $ 131.75 __$ 164.00 $ 205.00
Total Cost (304 Vehicles) $40,_052.00 $49,856.00 $62,320.00
Standard Vehicle with Special
Markings (Exhibit #1 Legend
(C) ) $ 140.00$ 169.00 $ 205.00
DECAL REPLACEMENT COST - for
Damaged Vehicles
striping, lettering
and seal
DADE
THE
TRIMLINE
AUTO
ALISON
OF
TRIM
COMPANY
MIAMI
INC.
Major Damage
Front End
Section 1 Left & Right
19.28
58.00
25.00
Rear End
Section 6 & $ Left & Right 33._52 _ 131.00 69.00
Complete Side
(1,2,3,4,5) 55.56 155.00 72.00
Complete Side w/3c
(1,2,3,3c,4,5) 57.40 161.00 72.00
Complete Side with
trunk lid (1,2,3,4,5,6) _ __63.97 180.00 93.00
Total Vehicle
(All Markings)
25.00
189.00
205.00
Extensive Damage
Section 1 &
2
_30.61
73.00
36.00
(each side)
1,2
& 3
_ 40.24
102.00
46.00
1 &
4
23.25
82.00
34.00
2 &
3
29.99
73.00
36.00
2,3
& 4
41.08
126.00
60.00
3 &
4
22.70
82.00
34.00
4 &
6
22.50
78.00
45.00
Minor Damage
Section 1
11.26
29.00
15.00
(each side)
2
20.73
44.00
26.00
3
10.64
29.00
15.00
3c
6.25
6.00
15.00
4
13.09
53.00
24.00
5
2.84
5.50
15.00
6
10.41
25.00
21.00
7
11.48
36.00
21.00
8'7- 28'7
11.
3