HomeMy WebLinkAboutR-87-0364J-87-340
3/20/87
RESOLUTION NO. 87--364,
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING THE
CITY MANAGER'S FINDING OF SOLE SOURCE;
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE PURCHASE OF A
FLEET COMMAND SYSTEM, WHICH IS A COMPUTER
SOFTWARE PARTS & EQUIPMENT INVENTORY PACKAGE
FROM THE MAINSTEM CORPORATION FOR THE
DEPARTMENT OF FIRE, RESCUE & INSPECTION
SERVICES AT A PROPOSED COST OF $19,120.00
ALLOCATING FUNDS THEREFOR' FROM CAPITAL
IMPROVEMENT PROJECT NO. #313212, AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, a system is needed to computerize parts & equipment
inventory to be used to control the vast quantity of specialized
parts and equipment used within the various Divisions of the
Fire, Rescue & Inspection Services Department; and
WHEREAS, the Mainstem Corporation is the developer and sole
marketing agent for the Fleet Command System, which is a computer
software parts and equipment package fully compatible with our
existing Burroughs computer equipment; and
WHEREAS, in conjunction with the Department of Computers we
have determined that the Fleet Command System is the only
software package that meets our current and future needs for
_ parts and equipment control; and
WHEREAS, funds for this purchase are available in the
Capital Improvement Project No. 313212; and
WHEREAS, the Chief Procurement Officer has adopted a finding
i
wherein that Mainstem Corporation is the sole source of supply
for this equipment; and
WHEREAS, the findings of the Chief Procurement Officer have
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Director of the Department
of Fire, Rescue & Inspection Services recommend that the
requirement for competitive formal sealed bids be waived and the
procurement from Mainstem Corporation as the sole source, be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. By an affirmative vote of 4/5ths of the Members
of the City Commission, after a duly advertised public hearing,
the City Manager's written findings that Mainstem Corporation the
Sole Source of supply to the City for a Fleet Command System for
meeting the need of the City for a computerized parts and
equipment system to be used to control the vast quantity of
specialized parts and equipment used within the various Divisions
of the Fire, Rescue & Inspection Services Department at a
proposed cost of $19,120.00 is hereby accepted with funds
therefor hereby allocated from the Capital Improvement Project
No.313212.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this equipment.
PASSED AND ADOPTED this_g±jLday of April 1987.
ATTEST:
AT MT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
YMi
BUDGETARY REVIEW & APPROVED BY:
MAMOHAR SUR27 DIRECTOR
FINANCE REVIEW & APPROVED BY:
ARCIA, DIRECTOR
TO FORM AND CORRECTNESS:
PLANNING REVIEW:
E IO RODRIGUEZ, DI TOR
PLANNING DEPARTMENT
-3 -
ss
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO; The Honorable Mayor and Members
of the City Commission
FROM:
Cesar H. Odio
City Manager
RECOMMENDATION:
DATE y;;' i� �. If;107 FIL[t
sumaCT: Resolution Authorizing
the Purchase of the Fleet
Command System
R[FER[NC[
or City Commission
ENCLOiuREl..eeting of April 9, 1987
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the purchase of the Fleet Command
System on a sole source basis from Mainstem Corporation at a cost of
$19,120.00.
Mainstem Corporation is the developer and sole marketing'agent for
the Fleet Command System, which is a computer software parts and
equipment inventory package fully compatible with our Burroughs
computer equipment.
BACKGROUND:
The Department of Fire, Rescue and Inspection Services has identified
for several years through its M.I.S. (Management Information System)
Committee the need for a computerized parts and equipment inventory
system to be used to control the vast quantity of specialized parts
and equipment used within the various Divisions of the Department.
(Fire Garage - specialized fire and rescue automotive parts and
equipment stored in and issued through the parts room; Firefighting -
specialized firefighting equipment carried on the apparatus and
stored in the fire stations; Rescue - specialized equipment and drugs
carried on the apparatus and stored at Rescue Headquarters.)
Until recently, our City mainframe computer was the only avenue
available for automating the many potential computer system
applications identified and prioritized by the Department's M.I.S.
Committee. These potential applications included in addition to an
Inventory System, such things as the Computer Aided Dispatch System,
the Incident Reporting System, the Premise Information System, the
Certificate of Use Renewal System, etc.
Within the last year, however, the M.I.S. Committee, in conjunction
with the Department of Computers, found a viable alternative method
for meeting the need for a computerized inventory system which
involves the utilization of our existing B20 microcomputers instead
8 7-364�:.
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F
r
Resolution Authorizing the
Purchase of the Fleet Command System
page 2
of the City mainframe computer. The requested Fleet Command System
is the only software package that meets the current and future needs
of the Department of Fire, Rescue and Inspection Services for parts
and equipment inventory control.
Funding for this purchase has been appropriated from Capital
Improvement Project No. 313212.