HomeMy WebLinkAboutR-87-0346J-87-338
3/31/87 13 7--346' .
RESOLUTION N0.
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, THE
ACTION OF THE CITY MANAGER THAT THE
REQUIREMENTS FOR FORMAL COMPETITIVE SEALED
BIDS BE WAIVED AND THAT THE EMERGENCY
PURCHASE OF TWO (2) REBUILT HYDROCRANES
FROM SHELLEY TRACTOR AND EQUIPMENT CO. FOR
THE GENERAL SERVICES ADMINISTRATION
DEPARTMENT IN THE PROPOSED AMOUNT OF
$120,000.00 BE APPROVED; FUNDS BEING
ALLOCATED FROM THE SOLID WASTE COLLECTION
EQUIPMENT ACQUISITION PROJECT NO. 353001.
WHEREAS, the General Services Administration Department
analyzed a proposal which was presented to the City to acquire
two (2) rebuilt Bucyrus Erie Hydrocranes from Shelley Tractor and
Equipment Company; and
WHEREAS, a recommendation was made to the City Manager
that it would be in the best interest of the City to act quickly
and accept the proposal as this recommendation was based on the
estimated cost of two (2) similar new cranes at approximately
twice the cost; and
WHEREAS, the agreement by Solid Waste Department that
acquisition of these two units would meet expanded services needs
in accordance with the amended provisions of the City Code that
stablishes service requirements; and
WHEREAS, this purchase will defer the proposed
acquisition of four (4) new hydrocranes and in addition these
cranes would be identical to the remainder of the fleet; and
WHEREAS, the administration perceived a need to make a
commitment quickly in order to reserve the cranes for the City;
and
WHEREAS, funds for this purchase shall be available
from the Solid Waste Collection Equipment Acquisition Project No.353001;
and WHEREAS, the Director of General Services
Administration Department has determined the validity of this
emergency purchase and recommends the waiver of formal sealed
CITY COAdI8SION `
2M f==NG O
APR 9 18b1 .. :,
bids, and acceptance of the purchase from Shelley Tractor &
Equipment Company in the proposed amount of $120,000.00; and
WHEREAS, this determination has been approved and
adopted as the findings of the Chief Procurement Officer and of
the City Manager;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. By an affirmative vote of four fifths
(4/5ths) of the Members of the City Commission, the City
Manager's written finding, that the purchase of two rebuilt
Bucyrus Erie Hydrocranes to be used by the Solid Waste Department
constitutes an emergency, is hereby ratified.
Section 2. The requirements for formal sealed bids for
the procurement of these equipment is hereby waived, and the
purchase to Shelley Tractor & Equipment Company at a cost of
$120,000.00 is hereby authorized with funds being hereby
allocated from the Solid Waste Collection Equipment Acquisition
Project No. 353001.
PASSED AND ADOPTED this day of 1987.
XAVIER L. SU Z, MAYOR
ATTES
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
4BERI F. CLARK
CHIEF DEPUTY CITY ATTORNEY
BUDGETARY REVIEW & APPROVED BY:
MANOHAR SU DIRECTOR
FINANCE REVIEW & APPROVED BY:
Y)
CARDOVGARCIA, DIRECTOR
APP V AS TO FORM AND CORRECTNESS:
LU IA A. DO HERTY
CITY ATTO
8'7-346 '
r
52
CITY OF MIAM1. FL0RIOA
INTER -OFFICE MEMORANDUM
1987 TO.
The Honorable Mayor and Members DATE:
of the City Commission Recommendation of a
SUBJECT: Resolution Ratifying
Emergency Purchase
of Two (2) Rebuilt
FROM: REFERENCES: Hydrocranes
Cesar H. Odio "'
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying, approving and confirming the award
of a contract for purchase of two (2) rebuilt hydrocranes to
Shelley Tractor and Equipment Company for the General Services
Administration Department, as an emergency action of the City
Manager. Also to authorize the issuance of an emergency purchase
order for the total cost of this equipment, for approximately
$120,003, which funds shall be available from Pollution Control
Bonds.
BACKGROUND:
The General Services Administration Department analyzed a
proposal which was presented to the City to acquire two (2)
rebuilt Bucyrus Erie Hydrocranes from Shelley Tractor and
Equipment Company. A recommendation was made to the City Manager
that it would be in the best interest of the City to act quickly
and accept the proposal. This recommendation was based on the
estimated cost of two similar new cranes of approximately
$229,000, the agreement by Solid Waste Department that
acquisition of these two units would meet expanded service needs
in accordance with the amended provisions of the City Code that
establishes service requirements and defer the proposed
acquisition of four (4) hydrocranes at a cost of $458,000. In
addition, these cranes would be identical to the remainder of the
fleet, and the administration perceived a need to make a
commitment quickly in order to reserve the cranes for the City.
For these reasons, the City Manager determined emergency award of
this contract to be an appropriate action.
Budgeted Amount: $120,000.00
Source of Funds: Pollution Control Bonds.
Minority Participation: Award is to a non -minority vendor.
The Honorable Mayor and City Commissioners Page 2
Public Hearings/Notices: N/A
Assessable Project: N/A
Attachment:
Proposed Resolution
.+
lJ
CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
To. Cesar H. Odio
City Manager
'PROM: 19E. W iams, Director
General Services Administration
N
DATE: Feb.. 18, 1987 „LM
su.AECT: Recommendation for Emergency
Approval of Rebuilt Hydro -
cranes
11E0EIIENCEs: Memo dated Jan. 28, 1987
(Attached)
ENCLOsuslEs: One (1)
Pursuant to your concern about the source of funding
for the attached request to purchase two (2) rebuilt
Bycyrus Erie Hydrocranes, H3 Series, at a total cost
of $1200000, please be advised that bond funds are
available for this purpose. Accordingly, the Depart-
ment of Solid Waste has identii'ied project # 353001
("Solid Waste Collection Equipment") as the alterna-
tive expenditure source.
With your approval, I will proceed to schedule this
purchase for City Commission action.
cc: Joseph Ingraham, Solid Waste
Carlos E. Garcia, Finance
TO:
Cesar H. Odio
Ci Manager
(fit � • G�'`.,�
FROM. R+O E• Williams,
General Services
� MAM rZ� 4 1987CATE:
'1ma SifficiS APNJKOTp ECT:
OFFICE OF THE OIRicle,
Director REFERENCES:
Administration
ENCLOSURES:
Marti 18, 1987 R'LE:
Recommendation for
Emergency Approval of
Rebuilt Hydrocranes
The projection of equipment needed for the Solid Waste collection
fleet includes the purchase of four new hydrocranes, the
estimated cost of which is $458,000. The Heavy Equipment
Maintenance Section of the General Services Administration
Department has found that the City has an opportunity to acquire
two (2) completely rebuilt Bucyrus Erie Hydrocranes, H 3 Series,
at a total cost of approximately $120,000 for both. The cranes
would be delivered to the City, ready for operation within ninety
(90) days. Each crane will be equipped with a new diesel engine
with a warranty not to exceed one year or 3,000 hours and a six
month warranty on the crane itself.
Through discussions with the Department of Solid Waste, it has
been determined that acquisition of these two (2) cranes, which
are identical to the balance of the crane fleet, would meet their
expanded service needs, thus deferring the purchase of new
cranes.
If the City can act quickly, these two rebuilt cranes can be
acquired and will result in savings to the City in several ways.
First, there will be a savings of approximately $109,000 when
compared to the cost of new cranes. Also, these cranes are the
same type now used by the Solid Waste Department, which will mean
increased utilization of our stock inventory, and there will be
no need for training operators or mechanics on a new model of
equipment. Solid Waste Department supports the acquisition of
this equipment, which will enable that department to achieve
additional flexibility and efficiency in collection scheduling.
In order to take advantage of the rare opportunity to acquire
this rebuilt equipment which meets our specifications, the City
must act quickly to obtain a commitment from the vendor to
furnish these items within the time frame specified.
To immediately place an order for the acquisition of two rebuilt
hydrocranes which match the existing fleet, it is recommended
�r
W
y
-z
pp@�
s,
R Cesar H. Odio
Page 2
that the emergency purchase of these rebuilt cranes be approved.
Through consultation with the Departments of Finance and Solid
Waste, it was determined that Pollution Bond (see attached) funds
are available and may be used for this purpose.
Approve _
City Manager
r
tk
f rF,T
tF�f f
R