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HomeMy WebLinkAboutR-87-0330.1J-87-222 3/25/87 RESOLUTION NO. 87-330=*I A RESOLUTION ACCEPTING THE BIDS OF SEVEN (7) SUPPLIERS AS IDENTIFIED BELOW FOR FURNISHING APPROXIMATELY 55 ITEMS OF HEAVY EQUIPMENT ON A CONTRACT BASIS FOR ONE (1) YEAR TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED AMOUNT OF $1, 345, 767.01; REJECTING CERTAIN BIDS AND APPROVING THE CHIEF PROCUREMENT OFFICER'S DECISION IN CONNECTION WITH A BID SOLICITATION PROTEST; APPROVING THE PURCHASE OF 17 ITEMS UNDER THE CITY OF CORAL GABLES SPECIFICATION #32-A IN THE PROPOSED AMOUNT OF $357,765.00 FOR A TOTAL PROPOSED AMOUNT OF $1,703,532.01; FUNDS BEING AVAILABLE FROM THE PROCEEDS OF THE CERTIFICATES OF PARTICIPATION NOTES AND WHICH PROCEEDS SHALL BE APPROPRIATED TO THE 1986-87 HEAVY EQUIPMENT MAINTENANCE DIVISION, GENERAL SERVICES ADMINISTRATION DEPARTMENT OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, the Department of General Services Administration is responsible for supplying all new and replacement vehicles and equipment used by any City Department; and WHEREAS, invitations were mailed to 105 potential suppliers and pursuant to public notice, 24 sealed bids were received January 12, 1987 for the furnishing of the City's total annual requirement of Heavy Equipment to the General Services Administration Department; and WHEREAS, the herein award of bid consists of approximately 14 equipment types, required to replace similar heavy equipment units in the Garage Division for a total of 72 pieces; and WHEREAS, 17 units of Refuse Collection Bodies are being purchased under the City of Coral Gables Specifications #32-A, with a rejection of all bids for this item; and WHEREAS, funds for this purchase shall be available from the proceeds of the certificates of participation notes and which proceeds shall be appropriated to the Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget; and CITY COMMISSION MEETING OF WHEREAS, all equipment purchased herein will be used by the General Services Administration Department for the purpose of replacing worn and/or obsolete equipment used by several City Departments; and WHEREAS, the City Manager and the Director of the General Services Administration Department recommend that the bids received from seven (7) suppliers identified below be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The January 12, 1987 bid of seven (7) suppliers as identified below for furnishing approximately 55 Items of Heavy Equipment on a contract basis to the General Services Administration Department for use by several City Departments at a total proposed cost of $1,345,767.01 is hereby accepted with funds therefor hereby allocated from the proceeds of the certificates of participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget as follows: BIDDER EQUIPMENT AMOUNT - Municipal Equipment 3 Street Sweepers $ 192,567.00 1 Street Sweeper 74,194.00 $ 266, 61. Florida -Georgia Tractor 1 Front End Loader $ 22,385.00 Palmeto Truck Center 1 Gasoline Tank Truck $ 43,305.00 9 Cab & Chassis 238,662.00 for Rubbish Dump Bodies 17 Cab & Chassis 571,098.00 Garbage Packer Bodies 4 Cab & Chassis 99,304.00 for Crane Bodies i $ 952,369.00 Callahan Motors 9 Rubbish Dump Bodies $ 62,550.00 I� Deel Ford 1 3/4 Ton Pickup Truck 11,501.13 1 Ford Bronco 15,876.88 $ .8T Pemco, Inc. 6 Rotary Lawn Mower $ 1,248.00 DeBra Turf & Industrial 2 Lo Boy Tractor $ 13,076.00 Proposed Total $1,345,767.01 8 7-ft3300! , ,dry; Section 2a. The Chief Procurement Officers rejection of a bid solicitation protest by Southland Equipment Corporation in connection with the acquisition of 17 Refuse Collection Bodies is hereby approved. Section 2b. The purchase of 17 Refuse Collection Bodies under the City of Coral Gables, Florida, Specifications 32A for a proposed amount of $357,765.00 is hereby approved with funds therefor being available from the proceeds of the certificates of participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget as follows: Metro -Tech Eqpt. Co. 17 Refuse Collection $ 357,765.00 Bodies Section 2c. All bids for the furnishing of the Refuse Collection Bodies are hereby rejected. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this equipment, subject to the availability of funds. PASSED AND ADOPTED this 9th day of April , 1987. ATTEST MATT IRAI, CITY CLERK PREPARED AND APPROVED BY: la4 ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY 000 . ►7VARMA, BUDGETARY REVIEW & APPROVED BY: MANOHAR SURAN , IRECTOR FINANC VIEW & APPROVED BY: riv�v✓ CARLq5 GARCIA, DIRECTOR APPRQV)Zb 45 TO FORM AND CORRECTNESS: "W%.Ar% sa. wwww CITY ATTORNEY 87 33o') s CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO. The Honorable Mayor and Members DATE: of the City Commission SUBJECT: d FROM: REFERENCES: Cesar H. Odio City Manager ENCLOSURES: RECOMMENDATION: APR. 31987 FILE: Resolution Authorizing Award of Bid #86-87-032 Purchase of Heavy Equipment It is respectfully recommended that the City Commission adopt the attached resolution awarding contracts for purchase of heavy equipment, trucks and lawn mowers to Municipal Equipment Co., Florida -Georgia Tractor & Equipment Co., Palmetto Truck Center, Callahan Motor Co., Inc., Deel Ford, Pemco, Inc., and DeBra Turf & Industrial Equipment Company as the lowest complete responsive bidders in accord with Bid No. 86-87-032. It is also recommended that the bids received for Item VIII, Refuse Collection Bodies, be rejected and award made to Metro -Tech Equipment Co. for purchase of these items under the City of Coral Gables Bid Specification #32-A. Total cost of these purchases is estimated to be $1,703,532.01, which funds shall be available from the proceeds of the Certificates of Participation notes and which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, s General Services Administration Department Operating Budget. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-032, to furnish heavy equipment, trucks and lawn mowers. Awards are recommended to be made as listed below. Vendor QtY. Description/Cost Item I - Replacement Equipment for Solid Waste Department Mutsu—nl-cfpal Equipment Co. 3 1987 FMC Vanguard 3000 Air Sweeper, A non -minority vendor Street Sweepers, High Dump Price $207,567.00 Less trade-in <15,000.00> Cost 192,567.00 c29,1 E;i � r Bid. No. 86-87-� l� Page 2 Item I -A - Additional Equipment for Solid Waste Department Municipal Equipment Co. 1 1987 FMC Vanguard 2-4000 Air Sweeper A non -minority vendor Street Sweeper, Low Dump Cost $ 74,194.00 Item II - Replacement Equipment for Public Works Department Florid -Georgia Tractor 1 1987 JCB 1400B Combination Front End & Equipment Company Loader and Backhoe, with 18" A non -minority vendor Trenching Bucket Cost $ 22,385.00 Item III - Replacement Equipment for Heavy Equipment Taint. Div. Pialmettoo Truck Center 1 1987 Ford C-8000 Gasoline Tank Truck A non -minority vendor Cost $ 43,305.00 Item V - Replacement Equipment for Solid Waste Department Palmetto Truck Center 9 1987 Ford F800 Cab and Chassis for A non -minority vendor Rubbish Dump Bodies Cost $238,662.00 Item VI - Replacement Equipment for Solid Waste Department Callahan Motor Co., Inc. 9 Cammco CA-32TD Rubbish Dump Bodies A non -minority vendor Cost $ 62,550.00 Item VII - Replacement Equipment for Solid Waste Department Palmetto Truck Center 17 1987 Ford LNT-8000 Cab and Chassis A non -minority vendor for Garbage Packer Bodies Cost $571,098.00 = Item IX - Replacement Equipment for Heavy Equipment Maint. Div. Deerord 1 1987 Ford F250 3/4 Ton Pickup Truck A non -minority vendor Cost $ 110501.13 Item - Replacement Pemco, Inc. A Woman vendor Equipment for Parks 6 Rotary Lawn 22" cut Cost Division Mowers, Self -Propelled, $ 1,248.00 Item XI - Two are Replacement Equipment and Two are Additional Equip t for Solid Waste Department Palmetto Truck Center 4 1987 Ford F800 Cab and Chassis for A non -minority vendor Crane Bodies Cost $ 99,304.00 Item XIII - Replacement Equipment for Parks Division DeBra Turf & Industrial 2 Massey Ferguson 1020, 17 hp. Diesel Equipment Company Lo Boy Tractor A non -minority vendor Cost $ 13,076.00 Item XIV - Additional Equipment for Recreation Division Deeord 1 1987 Ford Bronco, 4 Wheel Drive A non -minority vendor Cost $ 15,876.88 Bid. No. 86-87-032 Page 3 Item VIII - 17 Leach 2R-II 25 yard rear loading refuse collection bodies shall be purchased from Metro -Tech Equipment Corporation at a cost of $357,765.00. This Replacement Equipment purchase for Solid Waste Department is being made from quotes received by the City of Coral Gables for their Bid Specification #32-A, for 25 yard refuse collection bodies. This purchase is from a non - minority vendor. Budgeted Amount: $1,703,532.01 Source of Funds: Proceeds from the Certificates of Participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget. Public Hearings/Notices: N/A Assessable Project: N/A Attachment: Proposed Resolution Tabulation of Bids 13 r t j Y 0 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: AWARD OF BID Bid No. 86-87-032 Approximately 72 pieces of Heavy Equipment General Services Administration Contract for one (1) year Equipment to replace worn and obsolete units POTENTIAL BIDDERS: 105 BIDS RECEIVED: 24 TABULATION: Attached FUNDS: Proceeds from the certificates of participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget. MINORITY PARTICIPATIOU: Invitations to bid were sent to one Black, twenty six (26) Hispanics and two (2) Woman -owned firms engaged in the sale of Automotive Equipment, Vans and Trailers, Lawn Mowers Heavy Equipment as located in the following sources. 1. Metropolitand Dade County Minority Vendor Directory 3. Previous bids on file in Procurement Management 4. Vendors application on file in Procurement Management Minority response consisted of one (1) bid from a hispanic firm, and one (1) bid from a woman owned, Pemco the lowest bidder on item #10, recommended for award. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 7 1 Woman 0 0 Non -Minority 43 11 New Bidders Black American 1 0 Hispanic American 19 0 Woman 2 1 Non -Minority 33 it Courtesy Notifications 15 0 "No Bids" - 11 Late Bids - Totals 120 35 Page 1 of 2 E I V d Reasons for "No Bid" were as follows: 1. Fontaine Truck Equipment Co. "Unable to bid" 2. H.F. Mason Equipment Corp. "We do not offer these products or equivalent." 3. Kut-Kwick Corporation. "Do not manufacture this type of equipment." 4. Y.A.C. Equipment & Machinery" We do not sell this type of equipment." S. Intercontinental Marketing & Engineering Services, Inc. "Unable to meet specifications." 6. Hydraulic Specialties, Inc. "We do not handle this type of equipment." 7. Ceci & Bruce Trucks." Do not have access to requested type of equipment." 8. Vermeet Southeast Sales & Serv. " "No in our product line." 9. Target Trailer." Cannot provide at this time." 10. Kipp Crane Service, Inc. "We operate a crane service - We do not sell equipment." 11. Altec Industries, Inc. Do not offer equipment as specified at this time." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE AS FOLLOWS: TO: Municipal Eqpt. Co. IN THE PROPOSED AMOUNT OF $ 266,761.00 Florida Georgia Tractor IN THE PROPOSED AMOUNT OF 22,385.00 Palmetto Truck Center IN THE PROPOSED AMOUNT OF 952,369.00 Callahan Motor Co. IN THE PROPOSED AMOUNT OF 62,550.00 Deel Ford IN THE PROPOSED AMOUNT OF 27,378.01 Pemco, Inc. IN THE PROPOSED AMOUNT OF 1,248.00 DeBra Turf & Ind. Eqpt. IN THE PROPOSED AMOUNT OF 13,076.00 FOR A TOTAL PROPOSED AMOUNT OF $1,345,767.01 Purchase under the City of Coral Gables Bid Specifications #32-A Metro -Tech Equipment Co. IN THE PROPOSED AMOUNT OF $357,765.00 GRAND TOTAL AMOUNT $1,703,532.01 C 7 f* •!' c L C.... Chief Procurement officer Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator 1� + A Date Page 2 of 2 DEPARTMENT OF CENERAL SERVICES I+D}ti �l5`3�L�`P�Or1 I TABULATION 01" BIDS RECEIVED JANUARY 14, 1987 PURCHASE OF HENV'i F:QU111-PMENT DID 406-87-032 aabcripLion _ Bidder, Make & Model Delivery Unit Price Exc.-::tions Comments : For three street air DeBra Turf & Ind. Equip. Co. $81,083.00 :•�r:��:�a�s, three whaol typZ 1907 Johnston 250 45 days $5, 000. trades -in al lo::auce on each FPW :il• er_,.�er Municipal ment Co. s GO-7'" � day $69 189 00 , . Vanraurd 2E3000 iID Air ,•� on each FiC S►a.-,e_�-�_- -- Adam DeWind Machinery Co. 90 days Athey Model 11-10-2 $67, 382.00 $3, 000. trade --in alI -z)W.! ce on each F?iC Sc;ocp r- :i I -A: C::e four wheal DeBra Turf- & Ind. Equip. Co. $93,159.00 r st-reet sweeper 1987 Johnston 400 45 days MunicipalEquipment Co. P60-90 days $74,194.00 I:uwe.�t Bid Vanguard 2-4000 Air i Adems Dollind Machinery Co. 120 days $90,405.00 ALhey "Mobile" MOded AHL-2 Ali ... �a �, �I DEPARTMEWT OF GENERAL SERVICES ADMINISTRATIOtT TABULATION OF BIDS RECEIVED JANUARY 14, 1987 PU11C11ASE OF 11FAVY EQUIPMENT BID 006-87-032 Pil •'itle & Description a Model Delivery Unit Price )tions Comments -1:1 .1 !1: Front End i-oaJer DeBra, Turf & Ind. Equip. Co. $34,272.15 Bachh,.a- 011a (1) massay Ferguson 50E 30 days Growers Ford -Tractor Co. 15-30 days $27,175.00 1987 Ford Loader Backhoe Modal 555B Florida -Georgia Tractor 60 days $21,925.00 Optioa C: Tr�iiching 16" Equipment Co. Bucket ',.460. 1987 MOdel jCB, 1400B j,owe:;t Bid Coastal Machinery Co. 120 days $28,732.70 CASE 580 SE 1987 Trademinds Tractor Corp. 90 days $24,350.00 1987 Massey Ferguson 50 E M:.i - 4) a ,�_..'::;;�?i►a�'; U. t;WE1[ta, :;EIWICLS ADIIINISTRA LON TR;i[Si.':i`av:i Ul' rj..I i :�JI C: Y 14 1907 � JANUAR � PUi'•Cilrl:a OF 1iEAVY 131D 486-87-032 I'i .. _ij;Q rl _i i.Il� J. i;`:M .-'.11�t� .,t��- i�.�. dch:r 'd:�l' ' •l nelivcry Unit Price e _.. Fxce )t ici ►s _-- Comm_: n c._i f Gasolin--- Tank Pi►lm Pit`r ►iit izf-IC Tr ke uc �, inc. $42 J65.00 Conventional cat Duos not uuceL Truck 1957 GMC C7 � 90-150 days with tilt hood I. Palmetto Truck Center 180 days $43,305.00 1987 Ford C-8000 Meets or E�ccceds specificatio::s ;.. Lowest Bid 0 DEPAUTHMIT OF GENERAL SERVICES ADMINISTIM-HON ThPULATION OF BIDS RECEIVED JANUARY 14, 1987 PURCHASE OF HEAVY EQUIPMENT BID #86-87-032 Bid Title & DesclIeLion_ Bidder, !Laku & Model Do I ivory Unit Price E:WeIbti0F,-, r;,*-*M v: For nine (9) Deal Ford 90 days $30,267.00 Cabs & Ch-=ais' 1987 Ford LN 8000 .,i, : i rr.bbish dump bodies Coastal Ford Truck Sales,inc. $26,614.25 1967 Ford F 8000 75-120 days Waste Equip. Leasing LTID,Inc. No 111," reinforcement Does not rueet specs 1987 Ford F 800 120 days $25,937.00 freme Palmetto Truck Center 150 days $26,518.00 Meets specs Lowest responsible 1987 Ford F 800 r.-Th— bid -Navistar International Corp. $28,175.00 1987 international 1754 120 days $6,950-00 Lowest !)i3 TTE1,1 VI-. 32 yd. Rubbish Callahan Kojor Co. 60 days after damp bodies mounted Cammco CA-32TD body delivery of on cabs & chassis' chassis dine (9) Tom Wood Equip. Corp. 120 days $9,524.00 GARP TB 21 Johnny Stemn, Equip. 30 days $7,150.00 • 1987 Godwin Model 21-32-8-87 is DEPART2. E= OF GENERAL, SERVICES ADMINISTRATIOM TAMILATION OF BIDS RECEIVED JANUARY 14, 19G7 PURCHASE OF HEAVY L:QUiPM.L:NT BID 486-87-032 Rid Title & Description Bidder, Make & Model Delivery Unit Price Exceptions Co► raent•i No "L" reinforcement ITEM VII:Cabs & Chassis' for garbage packers Deel Ford 1987 LNT 8000 90 days $30,594.00 frame No rear suspension Dces rot mc.et specs j :seventeen 117 ) bronze bushing I Coastal Ford Truck Sales, 75-120 days $34,866.00 Inc. 1937 Ford FT 900 Waste Equip. Leasing Ltd., Inc. $34,769.00 1987 Ford FT 900 120 days • Palmetto Truck Center 120 days $33,594.00 Lowest Bid 1987 Ford LNT 8000 Navistar International Corp. 36,220.00 1987 Interpational F-1954 120 days I Gi:PARi'M i Cir GENERAL SERVICES ADMINISTRA`PION TABULATIOU OF BIDS RECEIVED JANUARY 14, 1907 PURCHASE OF HEAVY EOUIPULN`1` ' BIB 486-87-032 _ .—. i Title L Dercriptiun --r Divider, i�fake Model _ Delivery Unit t Price Excentions.►t+ —��utc�:r .�-�^�+ 'III: Scventeen (17) S & F Ecuipment Co. 150 days $190907.00 Tailgate loading lip is 3` 25 yd. rear loading 1987 Wayne Hyrax: GT-25 above fracae i/l/o 5" b-elou refase collection bcdics _ No local parts service, ore year warranty, no Waya : u:iit s operating in Florida, Bennett Truck Equip., inc. 45 days $21,160.00 6 month, warranty, no local part ,Pack -Nor Model R- 325 service Southland Equip. Corp. 30 days $24,521.00 One year warranty _ 1987 E-Z Pact; working hydraulic pressure too high, Model GL-370 hydraulic filter does not n'eet soecs Ton Wood Equip. Corp. 90 - 100 days $24,163.00 Tailgate loading Zip is 2" below Jaeger Phoenix: Working hydraulic pre,surc too high, Model PS 20--25 yd. One year warranty Waste Equip. " � t q' n. Leasing, Ltd.Inc. $..1, IG9.00 Tailgate loading lid �s �i bcicw Loadmaster Model LM-425 copper opening is 77", ve:�r_ warri:n y, City of Coral Gables, Fla. 30 days $21,045.00 Lowest responsible bidder. Resolution 425727 One year warranty Metro -Tech Equip. Co. Leach 2R-11 25 yd. "Elm- - --- ---- — DEPARTMENT OF GENERAL SEnVICES ADHIUISTRhWION TABULATION OF BIDS LECEIVED JANUARY 14, 1987 PURCHASE OF HEAVY EQUIpj-jE-,ir BID 086-07-032 Lid Title & r-cScription- Bidder, Make & Model Delivery Unit Price Exceptions Comore tit s ITEA IX: 3/4 Tor, Pickup Truck One (1) X: Rotary Laun , viot -.,ers, self- propelled 22"Cut Six (6) Deel Ford F-250 Al's Lawn mowers 1986 Yardman Model 12222L 90 days $11,501.13 U- - >3 - 1-3 days $299-95 (if in stock) 21-30 days (if not in stock) 1-iinor-ity (woman) R.D.J. Enterprises 5 days $3. 45.00 Bolend Model 8643 Pemco, Inc. 15 days $208.00 r-inority (Wovian) Lowest Bid DeBra Turf'& Ind. 30 days $588.00 2111 Equipment Co. Jacobsen Model 42193 40 OF GENL•'RAL SERVICES ADMINI: T ATION TABIOLATION Cat' BIDS RECEIVED J1INUARY 14, 1987 PURCHASE OF HEAVY EQUI PMEZZ-1T BID 486-87-032 SidTitle 6 Descri tion I3iddor, Make & Model DeliverF Unit Price 1:%ccc Lions !TEN XI: Four (4) Cabs & Deel Ford Comments Chassis, for Cranes 1987 Ford LN 8000 90 days $29,296.00 Coastal Ford Truck Sales, Inc, $25,818.75 1987 ford P-0000 75-120 days Palmetto Truck Center 1 12 0 days 1907 Ford F-800 ys $24,826.p0 Lowest Bid r C Navistar International. Corp. 1987 International 1754 120 days $27,150.00 1907 International 1654 • $26,575.00 I ixVAitTMENT OF GrNEILN1, SERVICES ADMI11IST11'NJ"r4 1011 01, WiDs RECLIV171) JANUARV 14, 1997 PURCHASE OF 11EA"'2 E-QUI-IHENT DID #86-87-032 is cl Title & Description Bidder, Make & Model rice Exce tions --222—u". -T-� 1TEM XIII: For two (2) R.D.J. Enterprises 30 days $6,295.00 Doc:s not meet specs .. 90 day warrantY Lo-Boy Tractors 1987 Golens G 1704 17 hp diesel 4 wheel drive DeBra Turf & Ind. Equip. Co. $6,538.00 One year or 1500 hrs. warranty Massey Ferguson 30 days Model 1020 lowest responsibleoption: Rust proofing $115. 1TL%'1 XIV: % Ton Pickup Deel Ford 90 days $15,093.27 Air cond. $668-61 4 wheel drive 1987 Bronco One (1)