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HomeMy WebLinkAboutR-87-0312J-87- G6 3/25%�87 " RESOLUTION NO. b"Ir3i2- A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH ARTHUR ANDERSEN & CO., CERTIFIED PUBLIC ACCOUNTANTS, WITH PARTICIPATION OF MINORITY -OWNED ACCOUNTING FIRMS OF SHARPTON, BRUNSON & CO. AND VERDEJA, IRIONDO & GRAVIER, TO ANALYZE THE FINANCIAL VIABILITY OF PROPOSALS TO BE SUBMITTED IN RESPONSE TO THE REQUEST FOR PROPOSALS FOR THE 2640 SOUTH BAYSHORE DRIVE UNIFIED DEVELOPMENT PROJECT; AUTHORIZING COMPENSATION FROM THE PROPERTY AND LEASE MANAGEMENT ENTERPRISE FUND, TO BE REIMBURSED TO THE CITY BY THE SUCCESSFUL PROPOSER, FOR SERVICES NOT TO EXCEED AN AMOUNT OF $45,000, TO BE DETERMINED BY THE NUMBER OF PROPOSALS SUBMITTED AND ANALYZED, PLUS OUT-OF-POCKET EXPENSES NOT TO EXCEED AN AMOUNT OF $21500, FOR THE PERIOD COMMENCING UPON EXECUTION OF AN AGREEMENT AND TERMINATING UPON COMPLETION OF PROFESSIONAL SERVICES; FURTHER PROVIDING THAT 45% OF DUE AMOUNT BE PAID TO THE MINORITY -OWNED SUBCONSULTING FIRMS PARTICIPATING IN THE ANALYSIS OF PROPOSALS. WHEREAS, the City Commission adopted Resolution No. 87-45 on January 8, 1987, authorizing the issuance of a Request for Proposals for the unified development of the 2640 South Bayshore Drive property for the development of a full -service boat yard facility, marina, and ancillary marine -related retail use to be located on approximately 12.57 acres of City -owned, waterfront property including 6.36 acres of upland located at 2640 South Bayshore Drive, Miami, Florida; and WHEREAS, Section 53(c) of the City Charter requires the City Commission to select a certified public accounting firm to analyze proposals based on certain specific evaluation criteria defined in the Request for Proposals and to render a written report of its findings to the City Manager; and WHEREAS, the City Commission adopted Resolution No. 86-1017 on December 11, 1986, selecting the certified public accounting firm of Arthur Andersen & Co., with participation of minority- a owned accounting firms of Sharpton, Brunson & Co. and Verdeja, Iriondo.& Gravier to analyze proposal submissions; and •... CITY COD88�p. MEETING Off` APR 9 WHEREAS, the due date for proposal submissions for the unified development of the 2640 South Bayshore property is April 20, 1987; and WHEREAS, it is now necessary to enter into a professional services agreement with Arthur Andersen & Co. with participation of Sharpton, Brunson & Co. and Verdeja, Iriondo & Gravier to analyze the financial viability of proposals in an amount not to exceed $45#000 to be determined by the number of proposals submitted and analyzed, plus out-of-pocket expenses; and WHEREAS, the scope of services includes an evaluation of the financial viability of the development teams, the proposed financing strategies, and an assessment of the short and long range economic and fiscal returns to the City; and WHEREAS, compensation for said services in an amount not to exceed $45,000 plus out-of-pocket expenses not to exceed $20500 is available from the Property and Lease Management Enterprise Fund; and WHEREAS, all monies expended for certified public accounting professional services shall be reimbursed to the City by the successful proposer; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby authorizes the City Manager to enter into a Professional Services Agreement, in a form acceptable to the City Attorney, with Arthur Andersen & Co., certified public accountants, with participation of minority - owned accounting firms of Sharpton, Brunson & Co. and Verdeja, Iriondo & Gravier, to analyze proposals to be submitted in response to the Request for Proposals for the unified development of the 2640 South Bayshore Drive property whereby the firm will analyze the financial viability of the proposed development teams and financing strategies, assess the short and long range economic and fiscal return to the City, and render a written report of its findings to the City Manager for consideration. I � ' Section 2. Compensation for the above services is hereby allocated and authorized to be paid from funds available in the Property and Lease Management Enterprise Fund, to be reimbursed to the City by the successful proposer, in an amount not to exceed $45,000, to be determined by the number of proposals submitted on April 20, 1987, for analysis, plus out-of-pocket expenses not to exceed $2,500, for the period commencing upon execution of an Agreement and terminating upon completion of said professional services, further providing that 45% of the amount to be paid be paid to the minority -owned firms participating with Arthur Andersen & Co. in the analysis of proposal submissions. PASSED AND ADOPTED this 79th day o April . 987• ATTEST: RUTTY HIRAI, CITY CLERK FINANCE REVIEW: PV;;;DD OUMOS'GARCIA, DIRECTOR FINANCE DEPARTMENT BUDGETARY REVIEW: &.1 MANOHAR S.WDIRECTOR DEPT. OF MANAND BUDGET PREPARED AND APPROVED BY: TO FORM AND CORRECTNESS . Wwww""Z%& s, I V r CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUy T�. Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager RECOMMENDATION: DATE APR Z 198 FILE. SUBJECT. Resolution Authorizing Professional Accounting Services Agreement/ REFERENCES: Arthur Andersen & Co. ENCLOSURES. For City Commission Meeting of April 9, 1987 It is respectfully recommended that the City Ccmmission adopt the attached Resolution authorizing the City Manager to enter into a Professional Services Agreement, in a form acceptable to the City Attorney, with Arthur Andersen & Co., certified public accountants, with participation of minority -owned accounting firms of Sharpton, Brunson & Co. and Verdeja, Iriondo & Gravier, to analyze the financial viability of proposals submitted for the unified development of the 2640 South Bayshore Drive property, in an amount not to exceed $45,000, to be determined by the number of proposals submitted on April 20, 1987, plus out-of-pocket expenses not to exceed $2,500; further authorizing compensation from funds available in the Property and Lease Management Enterprise Fund, to be reimbursed the City by the successful proposer. BACKGROUND: The Department of Development recommends that Resolution be adopted authorizing the City Manage an agreement for public accounting services for Bayshore Drive property proposal submissions. the attached r to enter into the 2640 South On January 8, 1987, the City Commission adopted Resolution 87-45 authorizing the issuance of a Request for Proposals (RFP) for the unified development of 12.57 acres of City -owned waterfront property for a full -service boat yard facility, marina and ancillary marine -related retail use. Due date for proposal submissions is April 20, 1987. Section 53(c) of the City Charter requires the City Commission to select an accounting firm to analyze proposals based on specific evaluation criteria defined in the RFP. By Resolution 86-1017, adopted December 11, 1986, the City Commission selected the accounting firm of Arthur Andersen & Co. to perform the analysis. Honorable IMayor and Members of the City Commission Page #2 The minority -owned accounting firms of Sharp}on, Brunson & Co. ana Verdeja, Iriondo & Gravier will participate in tie financial analysis and will receive 45% of fees paid for services performed. The scope of services to be performed by the accounting firms include an analysis of the financial viability of the development teams, the proposed financing strategies, and an assessment of the short and long range economic and fiscal returns to the City. Compensation for said services in an amount not to exceed $45,000, to be determined by the number of proposals submitted on April 20, 1987, for analysis, plus out -of pocket expenses in an amount not to exceed S2,500, is available from the Property and Lease Management Fund. The successful proposer is required to reimburse the City for professional accounting services at time of selection. Upon authorization to enter into the Andersen & Co. with participation prepared to immediately begin analysis for submission on April 20, 1987. Attachments: Proposed Resolution Agreement attached agreement, Arthur of its subconsultants is of the proposals scheduled a B' aft- W , PROFESS:CMAL SERV:CES AGREEMENT This Agreement is entered into this day of , 19879 by and between the CITY OF MIAMI, a municipal corporation of the State of Florida, hereinafter referred to as "CITY" and Arthu^ Andersen & Co., Certified Public Accountants, hereinafter referred to as "CONSUL TAMI'". n C r T T A 1 C. WHEREAS, the City of Miami Commission on January 8, 1987, approved Resolution 97-45 authorizing the City Manager to issue a Request for Proposals for a Unified Development Project for the development of a full -service, boat yard facility, marina and anti i iary marine -relayed retail use to be located on approximately 12.57 acres of City -owned, waterfront property including 6.36 acres of upland and 6.21 acres of bay bottom contiguous to the upland located at 2540 South Bayshore Drive, Miami, Florida; and WHEREAS, Section 53;c) of the City Charter requires the City Commission to select a certified public accounting firm to analyze proposals to be submitted in response to the Request for Proposals based on certain specific evaluation criteria defined in the Request for Proposals and to render a written report of its findings to the City Manager; and WHEREAS, the City of Miami Commission on December 11, 1986, approved Resolution 86-1017 selecting the certified public accounting firm of Arthur Andersen & Co., with minority owned firm participation of Sharpton, Brunson & Co. and Verdeja, Iriondo & Gravier to analyze proposals to be submitted on April 20, 1987, for said Unified Development Project; and DRAFT _1_ 0 4P WHEREAS, CI TY des res C!)t!SULT.AN7 to ( l i conduct an indepencent analysis and assessment of each proposal with special attention paid to the financial and econon ic aspects of each subni ss".on; sr,d WHEREAS, CONSULTANT shall be paid on a hourly rate payment schedule, base.J on a projected staff schedule and rate structure wi `.h a maximum 1 imi t of ;-15,000 for professional services,to be determined by the nunber of proposals to be analyzed, plus out- of-pocket expenses to be billed to CITY at cost with a naximun linit of $2,500 with the firer submitting an nvoice, subject tc the prior approval of the Director of the City of .1i anti Department of Development, and providing a monthly accounting specifying the nature, extent, and purpose of each expend,; "Cure. NOW, THEREFORE, in consideration of the mutual covenants and obligations herein contained, and subject to the terms and ccndi- tions hereinafter stated, the parties hereto understand and agree as follows: :. TERM The term of this Agreement shall cummence upon execution of , same, and shall terminate upon couplet:on of CONSULTANT"S responsibilities as outlined below in Section II, entitled SCOPE OF SERVICES. II. SCOPE OF SERVICES Pursuant to the Request for Proposals for the 2640 South Bayshore Drive Property Unified Development Project, under the general supervision of the Director of the Depirtment of Developnent, the CONSULTANT"S responsibilities are as `ollows: A. CONSULTANT shall develop a model to summarize proposal information. a. CONSULTANT shall specifically evaluate the viability of tht devel opment toams and the proposed fi nanci ng strategi ins, and shall assess comparatively the short and long-range economic and fiscal returns to the City, proffered in each proposal. Dot C. CONSULTANT shall assess each proposer's market analysis ' and evaluate the economic feasibility of tha proposed developments based on information supplied by the propcser's. D. CONSULTANT shall provide a preliminary financial analysis of each proposal and submitted supplemen`.aI materials to the Review Committee. Said analysis shall include an assessment of the financial vi abi 1 i ty, 1 eves of financial commi tme^t, and the financial return to :he C16TY of each proposal based on information supplied by each proposer. E. CONSULTANT shall attend the oral presentations of the prospective successful proposer sched-Iled by the Review Committee. F. CONSULTANT shalt prepare an independent report to be submitted to the City Manager to include an analysis of the data and information submitted by each proposer, based on the criteria specified in the Request For Proposals. Specifically, CONSULTANT shall evaluate the following criteria: (I) Experience of the proposer (2) Capability of the development team (3) Financial capability, level of financial commitment (4) Financial return to the CITY 0. CONSULTANT shall attend meetings with the City Manager or his des: gnee to revi et• the findings. H. CONSULTANT shall attend meetings with the City Commission regarding the selection of a proposer III. C0MIP NSAT! ON A. The CITY shall pay the CONSULTANT, as maximum compensa- t i or. for the services performed, a fee not to exceed $45, 000, to - be determined by the number of proposals to be analyzed, plus out-of-pocket expenses not to exceed $2,500. The $45,000 maximum fee will be divided among CONSULTANT and SUBCONTRACTOR as follows: DRAFT' -3- ' 87-w31 Arthur Andersen & Co. S24,750 Sharpton, Brunson & Co. 10,125 Verdeja, Iriondo & Gravier 13,125 Total $45,000 B. Out -of -pocket expenses wi11 be biIIed to CITY at a cost, with a maximum limit of $2,500. Reimbursement shall be limited to amounts allowable under Chapter 112.05i, Florida Statutes and subject to the approval of the Oirector cf the City of Miami Oepartment of Development. C. The maximum total hours estimated to complete the SCOPE OF SERVICES described in Articie II, above and the applicable utilization percentages are as follows: HOURS PERCENTAGE Partner 16 17 Manager 40 43 Senior Consultant 37 40 Total 93 100 0. The hourly rate structure to be utilized during this engagement is as follows: Arthur Andersen & Co. Project Team Partner S225/hour Manager 150/hour Senior Consultant 110/hour E. CONSULTANT shall bill CITY on an hourly basis based on the above rate structure for work performed upon acceptance by the City Manager. Consultant shall bill only for costs incurred. IV. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS Both parties shall comply with all applicable laws, ordi- nances and codes of federal, state and local governments. - 4- DRAFT .ti 7�w.L.iar_iyfa T 0 V. GENERAL CONDITIONS A. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being post_d or the date of actual receipt, whichever is earlier. CITY OF MIAMI CONSULTANT Department of Development Arthur Andersen & Co. 300 Biscayne Bou i evard Way One Biscayne Tower Suite 400 Suite 2100 Miami, Florida 33131 Miami, Florida 33131 B. Title and paragraph headings are for convenient refer- ence and are not a part of this Agreement. C. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall rule. D. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or a ny provision hereof , and no wa i ver shal 1 be effecti ve un i ess made in writing. E. Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be de:ermi ned by a court of competent jurisdiction to be invalid, illegal or otherwise unen- forceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full fo:-,e and effect. DRAFT' -5- we-ftz !6 i VI. OWNERSHIP OF DOCUMENTS = All documents developed by CONSULTANT under this Agreement shall be delivered to CITY by CONSULTANT upon completion of the services required pursuant to Article II hereof and shall become the property of CITY, without restriction or limitation on their use. CONSULTANT agrees that any and all documents maintained aid generated pursuant to this contractual relationship between CITY and CONSULTANT shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any documents which are given by CITY to CONSULTANT pursuant to this Agreement shall at all times remain the property of the CITY and shall not be used by CONSULTANT for any other purpose whatsoever without the written consent of CITY. VII. NON-DELEGABILITY The obligations undertaken by CONSULTANT pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the performance or assignment of such services or any part thereof by another person or firm. VIII. SUBCONTRACTORS Notwithstanding the provisions of Article VII, the obligations undertaken by the CONSULTANT shall include the employment of the following two mi nori ty-owned subcontra-ctor certified public accounting firms: 1. Sharpton, Brunson & Co. r 2. Verdej a, Iri ondo & Gravi er Nothing contained herein shall be deemed to create a contractual relationship between CITY and the above -named t SUBCONTRACTORS. Any SUBCONTRACTORS ,,r CONSULTANT shall be the sole responsibility of CONSULTANT. DRAFT - 6- 1 a � IX. AUDIT RIGHTS CITY reserves the right to audit the records of M11SULTANT pertaining to any billings to CITY for time or expense3 at any time during the performance of this Agreement and for a period of one year after filial payment is made under this Agreement. X. AWARO OF AGREEMENT CONSULTANT warrants that it has not employed or retained any person employed by CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. XI. CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. XII. SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. XIII. INDEMNIFICATION CONSULTANT shall indemnify and save CITY harmless from and against any and all claims, liabilities, losses, and causes of action, which may arise out of CONSULTANT's performance under the provisions of this Agreement, including all acts or omissions to act on the part of CONSULTANT, including any person performing under this Agreement for or on CONSULTANT's behalf, provided that any such claims, liabilities, losses and causes of such action are attributable to the fault of CONSULTANT, and, from and against any orders, judgments or decrees which may be entered and which may result from CONSULTANT's performance under this Agreement, and from and against all costs, attorneys' fees, t�RAFT -7- i expenses and liab-lities incurred in the defense of any such claim, or the investigation thereof. If CITY chooses to defend any action an behalf of itself, it shall bear its own costs of defense, and if the provisions of this indemnity provision are applicable, CONSULTANT shall indemnify CITY accordingly. In any event, CITY shall promptly notify CONSULTANT as soon as it has notice of any matter for which this indemnity provision may be applicable. XIV. CONFLICT OF INI M ST CONSULTANT covenants that no person under its employ who presently exercises any functions or responsibilities in connec- tion with this Agreement has any personal financial interest, direct or indirect, i n the work product of this Agreement. CONSULTANT further covenants that, in the performance of this Agreement, no person having such conflicting interest shall be employed. Any such interests on the part of CONSULTANT or its employees must be disclosed in writing to CITY. CONSULTANT, in the performance of this Agreement, shall be subject to the more restrictive law and/or guidelines regarding conflict of interest promulgated by federal, state or local government. CONSULTANT is aware of the conflict of interest laws of the City of Mi ami (Ci ty of M-4 ami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 2-11.1) and the State of Florida, and agrees that it will fully comply in all respects with the terms of said laws. XV. INOEPENDENT CONTRACTOR CONSULTANT and its employees and agents shall be deemed to be independent contractors, and not agents or employees of the CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY, or any rights generally afforded classified or unclassified employees; furthermore, its agents or employees shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of CITY. 10 i DRAFT Wo'3123 XVI. TERMINATION OF AGREEMENT CITY retains the right to terminate th,*s Agreement at any time prior to the completion of the services required pursuant to Article II hereof without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to CONSULTANT who shall be paid for those services performed prior to the date of its receipt of the notice of termination. In no case, however, wi l 1 CITY pay CONSULTANT an anount in excess of the total sum provided by this Agreement. It is hereby understood by and between CITY and CONSULTANT that any payment made in accordance with this Section to CONSULTANT shall be made only if said CONSULTANT is not in default under the terms of this Agreement. If CONSULTANT is in default, CITY shal i in no way be obligated and shall not pay to the CONSULTANT any sum whatsoever. It is further understood that should CONSULTANT fail to perform any of the services under this Agreement, CITY agrees that CONSULTANT's- entire liability and CITY's sole and exclusive remedy for claims in connection with or arising out of this Agreement, for any cause whatsoever, and regardless of the form of action, shall be CITY's fees under this Agreement, which fees were received by CONSULTANT. XVI I. NONDISCRIMINATION CONSULTANT agrees that it shall not discriminate as to race, sex, color, creed, age, national origin, or handicap, in connection with its performance under this Agreement. XVIII. MINORITY PROCUREMENT COMPLIANCE CONSULTANT acknowledges that it has been furnished a copy of Ordinance No. 10062, the Minority and Women Business Affairs and Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. - 9- .i�i? 1 y:. -- — "fir ,.•.iW,wc= a 9 XIX. CONTINGENCY CLAUSE Funding for this Agreement is contingent on the availability of funds a -id is subject to amendment or termination due to lack of funds, or authorizaticn, reduction of funds, and/or change in regulations. XX. DEFAULT PROVISION In the event that CONSULTANT shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terns and conditions contained herein, then CITY, at its sole option and upon written notice to CONSULTANT, may cancel and terminate this Agreement, and al"it payments, advances, or other compensation paid to CONSULTANT by CITY while • CONSULTANT was in default of the provisions herein contained, shall be forthwith returned to CITY provided CONSULTANT was given written notice of such default and the opportunity to cure the same, but failed to do so. XXI. ENTIRE AGREEMENT This instrument and its attachments constitute the sole and only Agreement of the parties hereto relating to - said services and correctly set forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. XXII. AMENDMENTS No amendments to this Agreement shall be binding on either party urless in writing and signed by both parties. -i0- �J .�. D'IR 1` 87-312 �� . I.11 WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized, this day and year first above written. CITY OF MIAMI, a Municipal Corporation of the State of Florida ATTEST: By N i H HIRAI AR H. UU10 CITY CLERK CITY MANAGER ATTEST: APPROVED AS TO INSURANCE REQUIREMENTS: CONSULTANT: Arthur Andersen & Co. CORPORATE SEAL APPROVED AS TO FORM AND CORRECTNESS: ULVLSLUN 1 DOUGHLRIY ATTORNEYCITY DRAFT -11- W a3 - IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized, this day and year first above written. CITY OF MIAMI, a Municipal Corporation of the State of Florida ATTEST: By MA11Y Hi,HiRAI CESAR He 0010 CITY CLERK CITY MANAGER ATTEST: APPROVED AS TO INSURANCE REQUIREMENTS: CONSULTANT: Arthur Andersen & Co. CORPORATE SEAL AP-PROVEO AS TO FORM AND CORRECTNESS: MANAGEMENT—UIVISION OF RISK RI CITY ATTORNEY DRAFT