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Home My WebLink AboutR-87-0382J-87-390 4/1S/87 ry RESOLUTION NO. 8 ! `a3821 A RESOLUTION ACCEPTING THE BID OF HAVIS- SHIELDS EQUIPMENT CORPORATION FOR FURNISHING THREE (3) PADDY WAGONS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED COST OF $95,061.81; ALLOCATING FUNDS THEREFOR FROM THE PROCEEDS FROM THE CERTIFICATES OF PARTICIPATION NOTES WHICH SHALL BE APPROPRIATED TO THE 1986-87 HEAVY EQUIPMENT MAINTENANCE DIVISION GENERAL SERVICES ADMINISTRATION DEPARTMENT OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 23, 1987 for the furnishing of three (3) Paddy Wagons to the Department of General Services Administration; and WHEREAS, invitations were mailed to twelve (12) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase will be available from the Certificates of Participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget; and WHEREAS, this equipment will be used by the Departments of General Services Administration for the purpose of improving capabilities for transportation of offenders by the Police Department; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Havis-Shields Equipment Corporation be accepted as :i the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The March 23, 1987 bid of Havis-Shields Equipment Corporation for furnishing three (3) Paddy Wagons for , 4i the Department of General Services Administration at a total proposed cost of $95,061.00 is hereby accepted with funds therefor hereby allocated from the proceeds for the Certificates of Participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment, subject to the availability of funds. PASSED AND ADOPTED this 3_0th day of April , 1987. XAVIER L. SUAREZ, MAYOR ATTEST: t -7L /0� MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPR3J" AS TO FORM AND CORRECTNESS: CITY A BID SECURITY KtM 3 pn7 �a Fac3c�� warTnn� 9ATE gigs aECE1va0RMarch 23, 1987 2 12. m 86-87-035 WE OF SECURITY OIOOER TMAL "Owl Havis-Shields Equipment CorpBroken down by items PSI Mobile Prod., Inc RECEIVED on b half of PURCHASING DIV,/PUBLIC WO �S♦ v envelopes. SIGNE _ DATE: -3 ^A'Yi' , ��salvai !� Obey raivtbot abods AIR roy FOR 11CCOu"Wro golf ISO" >, It LEGAL ADVERTISEMENT BID NO. 86-87-035 Sealed bids will be received by the City Manager- and City Clerk of City of Miami, Florida not later than 2:00 p.m. March-23-- __Lt8,V for the furnishing of Three (3) Police Pad y Wagons for the Department of General Services Administration. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 3986) Cesar U. Odio City Manager I tit' 00 tit {{'� SZ 033 16GI { t • �VU llU "V:y�jtlll�J i 1 REQUISITION FOR ADVERTISEMENT DEPT/DIV. ACCOUNT CODE 4 1- C' .: U 1 - .: 87 1 This number must appear In the advertisement. DATE Peb ruary ; . ' PHONE ' 9 ""8 0 APPROVED BY,./*" 1 !.+C:� )_�i l,til t j 4.11.li,� PkEPARED BY C/ DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement �'' ` (� times. i (number of Umes) Type of advertisement: legal classified display (Check One) Slie: ht-Starting date -'<. L-rUr t:, First four words of advertisement: Ua N ; i . "26 - 6 7 -• 0 3 5 - �: I., ; d w ± ± 'U e Remarks: :Iuc;uy .1. jop :t-�a-'c;7 - :60 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE, PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 The Miami Review ! A-1 !&2 i C-3 i D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv• Ooc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 13r 17 18 25.34 3942 145 50.51 56 57 62 63 65,66 71.. Oil 2 4 1 V P I I 2 0 2 2 8 7 T 2 314 718 V P 12 13114 15 DESCRIPTION 38 DISCOUNT 72 . AMOUNT - 80 77 010121011 P Silvia Idendoza - City Clerk s White -Purchasing Yellow - Finance Pink -D4partme .• 3 CITY OR MIAMI, FI.ORIDA INTER -OFFICE MEMORANDUM TO: OAT[,. APR 2 21987 FILM The Honorable Mayor and Members of the City Commission Resolution Authorizing SUSJECT: purchase of 3 Paddy Wagons, Bid No. 86-87- 035 FROM: REFERENCES: Cesar H. Odio City Manager ENCLOSURESt RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract for purchase of three (3) paddy wagons mounted on 1987 Ford F-350 chassis to Havis-Shields Equipment Corporation for purchase to be made under Bid No. 86- 87-035. Total cost of this purchase is estimated to be $95,061.818 which funds shall be available from the proceeds of the Certificates of Participation notes and which shall be appropriated to the Heavy Equipment Maintenance Division operating budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has reviewed the bids received for Bid Number 86-87-035 to provide three (3) police paddy wagons, mounted on 1987 Ford F-350 chassis. This equipment will be supplied by the only vendor submitting a complete, responsive bid, Havis-Shields Equipment Corporation, P.O. Box 533, 538 Davisville Road, Willow Grove, Pennsylvania, a non -minority vendor. Total cost of this acquisition will be $95,061.81. The acquisition of these three (3) paddy wagons shall provide improved capability for transportation of offenders by the Police Department, and shall replace the current use of three (3) vans. Budgeted Amounts $95,061.81 Source of Funds: Proceeds from the Certificates of Participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget. Public Hearings/Notices: N/A Assessable Project: N/A Attachment: Proposed Resolution Tabulation of Bids ADDITIONAL APPROVALS AS REQUIRED: To: Cesar H. Odio City Manager rROM: Ron E WiiLiams 1 Director of 'G.S.A. ,.. CITY OR MIAMI, PLORIDA INTER -OFFICE MIMORANDUM DAM FILE: suuscr: Bid #86-87-035 REFER[NCES: Purchase of (3) Paddy Wagons for Miami Police Dept. ENCLOSURES: We have verified available funding with the Departments of Finance and Management & Budget to cover the cost of the subject bid in the amount of $ 951,061.81 , from Certificates of Participation Notes. FINANCE P"IEW & APPROVED BY: • i . Ca arcia, Director Departm=t of Finance BUDGETARY REVIEW & APPROVED BY: Manohar Sum, Director Department of Management & Budget . cc: Procurement Division AWARD OF BID Bid No. 86-87-035 ITEM: Three (3.) Paddy Wagons DEPARTMENT: General Services Administration TYPE OF PURCHASE: Short term contract REASON: To provide improved capabilities for transportation of offenders by the Police Department and will replace of the use of three vans POTENTIAL BIDDERS: 12 BIDS RECEIVED: 1 TABULATION: Havis-Shields Equipment Corporation $95,061.81 FUNDS: Proceeds from the Certificates of Participation notes which shall be appropriated to the 1986-87 Heavy Equipment Maintenance Division, General Services Administration Department Operating Budget MINORITY PARTICIPATION: No minorities were listed for this class f cat on, but invitations to bid were sent to fifteen (15) minorities organizations. No Minority response was received. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Woman 0 0 Non -Minority 0 0 New Bidders Black American 0 0 Hispanic American 0 0 Woman 0 0 Non -Minority 12 1 Courtesy Notifications 15 0 "No Bids" - 1 Late Bids 0 Totals 27 2 Reason for "No Bid" was as follows: .1. Gleason Corporation. "Not in a position.to quote at the present time." Page 1 of 2 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO HAVIS-SHIELDS EQUIPMENT CORPORATION A TOTAL PROPOSED AMOUNT OF $95,061.81. ,,"'Chief Procurement Officer i+4 %ice F,7 Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator Date Page 2 of 2