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Home My WebLink AboutR-87-04334 1 J- 87-381 4/14/87 RESOLUTION NO.87-432 A RESOLUTION ACCEPTING, IN PRINCIPLE, THE PROPOSAL OF AMERIFIRST DEVELOPMENT CORPORATION, FOR THE LEASE OF 25,000 SQUARE FEET OF OFFICE SPACE, SITUATED IN THE DOWNTOWN AREA, IN RESPONSE TO REQUEST FOR BIDS NUMBER 86-87/071; AUTHORIZING AND DIRECTING THE CITY MANAGER TO NEGOTIATE A LEASE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; AND FURTHER DIRECTING THE CITY MANAGER TO PRESENT A NEGOTIATED LEASE AGREEMENT AS SOON AS PRACTICABLE FOR FINAL CONSIDERATION AND APPROVAL BY THE CITY COMMISSION PRIOR TO THE EXECUTION OF SAID CONTRACT. WHEREAS, the City of Miami has several departments leasing space from the private sector through agreements that have expired, or will expire in the near future; and WHEREAS, the City desires to lease 25,000 square feet of usable office space in the downtown area; and WHEREAS, in adherence to the Ci.ty`s contracting methods and procedures as contained in the Miami. Code, Article IV, Purchasing and Contracts Generally, Section 18--52.1 "Competitive Sealed Bidding", advertisements were placed in the Miami News, Miami Times, and Miami Review, notifying the public of this competition and instructing that sealed bids were to be submitted to the City Clerk's Office on or before 4:30 pm, April 7, 1987; and WHEREAS, eight bids were received in response to this competition, request for bids #86-87/071; and WHEREAS, these bids were reviewed and evaluated by the Property and Lease Management Division of the General Services Administration Department and five were responsible and responsive to the request for bids issued March 24, 1987; and WHEREAS, the melded bid submitted by AmeriFirst Development Corporation was the most advantageous to the City; CITY CoMHUSSION MEETING OF MAY 14 1987 y ESOLUriOM No. 8 �-433 �EhMR�S; M NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The proposal of AmeriFirst Development Corporation, for the lease of 25,000 square feet of office space, situated in the downtown area, is hereby accepted,in principle. Section 2. The City Manager is heresy authorized and directed to negotiate a Lease Agreement with AmeriFirst Development Corporation. Section 3. The City Manager is further directed to present the negotiated Lease Agreement as soon as practicable for final consideration and approval by the City Commission prior to execution thereof. PASSED AND ADOPTED this 14th day of May 1987. L'�if,Gtti XAVIER L. Cii-E MAYOR ATTEST: MATTY RAI CITY CLERK PREPARED AND APPROVED BY: ROBS F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED A'§'TO FORM AND CORRECTNESS: LUC I PAA-�--DOUGHER CITY ATTORNEY N - 8'7--433 TO: Honorable Mayor and Members of the City Commission FROM: Cesar H. Odio C�% 10 CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM DATE: M AY Q fi 1987 R1L[: SUBJECT: Resolution Accepting the Proposal of AmeriFirst Development Corporation REFERENCES: %;1Ly ►7d11dtjCL ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution accepting in principle the proposal of AmeriFirst Development Corporation, for the lease of approximately 25,000 square feet of office space in the Downtown area, for three years. Further, the resolution authorizes and directs the City Manager to negotiate a lease agreement acceptable to the City Attorney, which will be presented to the City Commission for final consideration and approval. BACKGROUND: The General Services Administration Department has compre- hensively analyzed the City's need for office :pace and has developed a long range office space plan. In the needs assessment phase for 1987, consideration was given to: a) the lease agreements which have either expired or will expire in 1987, for the office space currently rented by the City; b) the need to relocate the Departments of Management and Budget and Internal Audits and Reviews from the Olympia Building, as a result of the impending redevelopment; c) the need to merge the Claims Division with the Law Department by relocating together in the same office space; d) the need to have the Finance and Management and Budget Departments in immediate proximity to one another. TSi f 3 r Honorable Mayor and Members of the City Commission Page 2 h Resolution Accepting the Proposal of AmeriFirst Development Corporation CONCLUSIONS: Office space in the Downtown nt factorinforlose the proximity LawDepartmente courthouse, is a determinant office space. The including the Claims Division, in leasing Department of Internal thereforesco sider d practical and Reviews has yand eeconomical Downtown. It was to combine the square footage requirements of these wo departments. More particularly, the Law Department's lease agreement for space in the Alfred Dupont building will ire in Divisionugust must join-thelLaw and no less significantly, relocating Department, since it is now part of the department,tDepartment of in the same office space. Furthermore, Internal Audits and Reviews' lease agreement for office s As in the Olympia Building expired on November 30, Olympia Building is scheduled to undergo rnovations, this department must be relocated as soon as possible. ces As a result of the above,sttforGbidsa numberi86-8 /071to Administration lease Department, issued a req office space in the Downtown Rev r a and Miami and tTimesntinwaccordance in the Miami News, Miami with procedures specified in the Miami City Code. is Eight: bids were submitted in found to be eto re pontsiblee�nds ref pansiae. and of these, five ��e These were bids received risen�Company,irst Sil.versteinDevelopment PropertiesCorporation, and Bush Realty, Allen Idor Terremark. The Property and Lease Managemc-nt. Division has carefully analyzed the bids received and considers Amer. i Fi.rst s bid as the most advantageous to the City. Funding for rental payments in connection with this lease will b lle allotted from each department's current operating budget, similarly to their existing arrangements, whereby the department pays rent for current office space that they use Attachment: Proposed resolution 87"4.33 BUSH RF;ALTV May 111 1987 The City of Miami c/o Al Armada Property and Lease Management Division General Services Administration Miami City Hall 350o Pan American Drive Miami, Florida 33133 Re: laity's request for Bid No:,. 86-87 LETTER OF CLARIFICATION to This letter- serves to clarify some of the points in Bush Realty' s above referenced proposal Hof March 3(), 1987 : Paragraph 4, Requirements and Spec i f i cations : Bush Realty has obtained authorizat ioro from the owners of the building to dt-op the rate to--, $11.5O per square foot. Paragraph S, Requirements and Specifications: 'This proposal to has n , additional pass thr_,unhs of operating expenses in the first three Vears _,f- the lease. The special electrical 0t, mechanica.l requirements referred t,_- a satelite dish or T. V. antennas thatt may increase the -perat ing expenses of the building. In lipht. _f the fact that. the City does 1,10t anticipate these se=s f-Dr the- space, thas lease has no addita,_nal. c ,sty. in the Iease term. Mr. Armada, we feel that this pr,_,p,_sai is the most cost effective pr�,pc,sal that can be offered to:- the City of Miami. We feel that we have earned at least an opportunity to show the members of Legal and Internal Audit Department the Building. Iri addition, our computerized elevator system can be programmed to stay or, the City floors at all times. This will increase the efficiency =of communcation between the various members of the Legal Department. We again want to thank. the City of Miami for considering this proposal. On behalf of the Landlords, warmest personal regards. S i nc� � y� > A R bert L. Cambo Commercial Leasing Bush Realty, Inc. i Submitted into the public record in connecti77,1a. 'item,_on 14aW" , H, irai eitg Cle87,433 BUSH REALTY 15: K Fz S-•ee' Sj'e 15, M,aM. Fio-7n 33 13� (305- 536 3'1, May 14, 1987 Mayor Xavier Suarez Commissioner, Jae Caro 1 l o Commissioner- Rosario Kennedy Commissioner J. L. R 1 ummer Commissioner Miller, Dawkins Re: C i t y' s request for bid 86-87 Dear- Mayer and Commissioners, The City of Miami is interested in leasing 20,000 to 25,000 square feet per the abc jve-referenced bid. On April 6, 1987 E-4ush Realty submitted a bid which City Staff ranked ;end of all the pry,posals. On May 11, 1987 we submitted a Letter, of Clarification (see attached) which lowered the total bid, which wouId then have ranked us first. Staff refuses to accept 1 ewer bid. We feel the i,-(terests of the City w luld best be served if the to P t hI-ee pr1_.p,_,sa 1 s w _ t_k l d be recc-mmerided for rseg-_it iat icon. We feel that we wi 11 pr ,vide the city the best accc-mc--dati,_ir,f: fi_,r the best price. We than1, y,-,,_� f._q- your c ,risideration. Or, behalf of the Building Ovgrtev-ship, best regards. �cere 1 k. -C L R bert L. Cambo Commercial Leasing Bush Realty, Inc. 87-433 t T-