HomeMy WebLinkAboutR-87-0415J-87-435
4/28/87
RESOLUTION NO. 87-4 IS
A RESOLUTION ACCEPTING THE BID OF TCCA
PAINTING AND LAWN MAINTENANCE. CO. FOR
FURNISHING GROUNDS MAINTENANCE SERVICES AT
THE FIRE/RESCUE TRAINING CENTER ON A CONTRACT
BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AT A TOTAL PROPOSED COST OF
$4,800.00; ALLOCATING FUNDS THEREFOR FROM THE
1986-87 PROPERTY MAINTENANCE DIVISION FUNDS
ACCOUNT CODE NUMBER 421001-340; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS SERVICE.
WHEREA.., pursuant to public notice, sealed bids were
received March 25, 1987 for the furnishing of Grounds Maintenance
Services at the Fire/Rescue Training Center to the Department of
General Services Administration; and
WHEREAS, invitations were mailed to forty-one (41) potential
suppliers and seven (7) bids were received; and
WHEREAS, funds for this purchase will be available from the
1986-87 Property Maintenance Division Funds Account Code Number
421001-340; and
WHEREAS, this service will be used by the Department of
General Services Administration for the purpose of providing
grounds maintenance services at the Fire/Rescue Training Center;
and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from TCCA Painting and Lawn Maintenance Co. be accepted
as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The March 25, 1987 bid of TCCA Painting and Lawn
Maintenance Co. for furnishing grounds maintenance services at
Fire/Rescue Training Center for the Department of General
Services Administration at a total proposed cost of $4,800.00 is
hereby accepted with funds therefor hereby allocated from the
1986-87 Maintenance Division Funds, Account Code Number 421001-
340. CITY COKMSSION
MEETING OF
MAY 14 1987
rstitj w w . S7-415
J-87-435
4/28/87
RESOLUTION NO. W"'-415
A RESOLUTION ACCEPTING THE BIT OF TCCA
PAINTING AND LAWN MAINTENANCE CO. FOR
FURNISHING GROUNDS MAINTENANCE SERVICES AT
THE FIRE/RESCUE TRAINING CENTER ON A CONTRACT
BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY FOR
THE DEPARTMENT OF GENERAL, SERVICES
ADMINISTRATION AT A TOTAL PROPOSED COST OF
$4,800.00; ALLOCATING FUNDS THEREFOR FROM THE
1986-87 PROPERTY MAINTENANCE. DIVISION FUNDS
ACCOUNT CODE NUMBER 421001-340; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received March 25, 1987 for the furnishing of Grounds Maintenance
Services at the Fire/Rescue Training Center to the Department of
General Services Administration; and
WHEREAS, invitations were mailed to forty-one (41) potential
suppliers and seven (7) bids were received; and
WHEREAS, funds for this purchase will be available from the
1986-87 Property Maintenance Division Funds Account Code Number
421001-340; and
WHEREAS, this service will be used by the Department of
General Services Administration for the purpose of providing
grounds maintenance services at the Fire/Rescue Training Center;
and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from TCCA Painting and Lawn Maintenance Co. be accepted
as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The March 25, 1987 bid of TCCA Painting and Lawn
Maintenance Co. for furnishing grounds maintenance services at
Fire/Rescue Training Center for the Department of General
Services Administration at a total proposed cost of $4,800.00 is
hereby accepted with funds therefor hereby allocated from the
1986-87 Maintenance Division Funds, Account Code Number 421001-
340. CITY COMMISSION
2dIE NC OF
MAY 14 1987
87-415
VIN
i
Section 2. The City Manager is hereby authorized to
1
instruct the Chief Procurement Officer to issue a Purchase Order
for this service.
PASSED AND ADOPTED this 14th day of May , 1987.
ATTEST:
i L
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
XAVIER L. SUA , MAYOR
87--41.5 .
BID SECURITY
ITgo Grounds Mainten nce aggyj QQ5:_��Pt.pATg &IV, plClityp March 25, 1987 OOPM
86-87-061
TYPE OF SECURITY
�I Eli
707AL
Coconut Grove LDC
Broken down by items
Coconut Grove LDC
TCCA Painting and Lawn
Maintenance Company
Michael C. Davis
J.W. Maintenance & Lawn Serv'
Mahogany
Robert Brown Bldg. & Maint.
David & Eddie General Haint.
NO BID*
Acropolis Designs
RECEIVED �orbehalf of PURCHASING DIV./PUBLIC WOKS 6Z(IV("'-- envelopes.
SIGNED DATE: 3 "r/
&CCOUN'two DtIrkilow
LEGAL ADVERTISEMENT
BID NO. 86-87-061
Sealed bids will be received by the City Mana er and City Clerk
of e City of Miami, Florida not later than 2;00 p.m. March 25, _
1987 for furnishing Grounds Maintenance ervices at the
ire/Rescue Training Center for the Department of General
Services Administration.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4028)
Cesar H. Odio
City Manager
AWOL
*if
,
i
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV. 1.i T r r.r_ r. ?. ) /n {' �S
ACCOUNT CODE
DATE PHONE APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times.
(number o1 times)
Type of advertisement: legal classified display _
(Check One)
Size: Starting date
First four words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
IN`,'OICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DIDAdv.
Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
113 1 117
18 1 125134
39
42 145 50,51
56,57
62
63 65
66 71
0
1
2
4
1
V
P121012
Jill2
8
7
1
21314
7
8 V P 1213
14
15 DESCRIPTION 36
64 DISCOUNT69
72 AMOUNT 80
5
21010
1210
1
White — Purchasing
Approved for Payment
Yellow - Finance Pink — Department
87-415
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE: MAY Q 61987 FILE:
of the City Commission Resolution Authorizing
SUBJECT: Award of Bid No. 86-87-
061, To Provide Grounds
Maintenance at Fire -
FROM REFERENCES: Training Center
Cesar H. Odio
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract to provide grounds
maintenance services at the Fire Training Center, 3425 Jefferson
Street, to TCCA Painting and Lawn Maintenance Company, a Black
vendor, the lowest complete responsive bidder in accord with Bid
No. 86-87-061. Total cost of these materials and services are
estimated to be $4,300.00, which funds are available in the
Property Maintenance Division budget of the General Services
Administration Department.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to bid #86-87-061, to provide grounds
maintenance services at the Fire Training Center, 3425 Jefferson
Street, to TCCA Painting and Lawn Maintenance Company, a Black
vendor, the lo%,est complete responsive bidder, in the amount of
$4,800.00. Funds for this purpose are available in the 1986-87
budget of the Y'ropert)r Maintenance Division, General Services
Administration Department.
Amount of Bid: $4,800.00
Budgeted Amount: $4,800.00
% of Cost Estimates: N/A
Source of Funds: 1986-87 Property Maintenance Division Funds,
Account #421001-340.
Minority Participation: Award is to a Black vendor.
Public Hearings/Notices: N/A
Assessable Project: N/A
Attachment:
Proposed Resolution
Tabulation of Bids
6-1
W-415
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO: Arthur L. Mullins DATE: Apr. 28, 1987 FILE:
Chief Procurement Officer
PrFn.
ementt Ma a ement Division SUBJECT: Bid #86-87-061, around
Maintenance Services at the
Fire Training Center Approvals
FROM: Roill' M Director
REFERENCES:
General Services Administration
ENCLOSURES:
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount
of $4,800.00, Account Code Number 421001-340.
FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
Carlaff-GArbia, Director Sergio Rodriguez, Director
Departme t of Finance Planning Department
BUDGETARY REVIEW & APPROVED BY:
Marro ar Sur )N Director Frank Castane a, Director
Department of Management Community Development
and Budget
2
8'7-415
+i
i
AWARD OF BID
Bid No. 86_-87-061
ITEM: Grounds Maintenance at the Fire/Rescue
Training Center
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Contract for One (1) Year renewable
annually
REASON: To provide grounds maintenance
services at the Fire Training Center
POTENTIAL BIDDERS: 41
BIDS RECEIVED: 7
TABULATION: Attached
FUNDS: 1986-87 Property Maintenance Division
Funds Account Code Number 421001-340
MINORITY/WOMAN PARTICIPATION:Invitations to bid were sent to
twenty three 23 Black and ten (10) Hispanics firms Engaged
in the grounds maintenance services as located in the
following sources.
1. Dade County Minority Register
2. Previous bids on file in the Procurement Mgmt. Office
3. Yellow Pages Telephone Directory
Minority response consisted of seven bids from Black vendors,
including TCCA Painting and Lawn Maintenance Co., the recommended
vendor.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman
Non -Minority
Number of Bid Number of
Invitations Mailed Responses
New Bidders
Black American
Hispanic American
Woman
Non -Minority
Courtesy Notifications
"No Bids"
11
3
0
5
12
7
0
3
15
Late Bids
Totals 56
Reason for "No Bid" was as follows:
4
0
0
0
3
0
0
0
0
1
0
8
1. Acropolis Designs:'`No bid, due to medical reason at this
time."
Page 1 of 2
s7--415 3
.
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO TCCA PAINTING AND LAWN
MAINTENANCE CO. FOR A TOTAL PROPOSED
AMOUNT OF $4,800.00.
Chief Procurement officer
7
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Date
Page 2 of 2
97-415 y
a
r
t
3
'. TABULATION OF
BIDS #86-87-061
Ground maintenance
services at the
Fire Training
Center
BIDDER
TOTAL COST
COMMENTS
TCCA Painting and Lawn
$ 4,800.00
Lowest acceptable
Maintenance Company
and responsive bid
5744 N.E. 4th Avenue
per specifications.
Miami, F1. 33137
David & Eddie General Maint.
5,820.00
225 N.W. Redland Road
Florida City, F1. 33034
Mahogany
8,988.00
989 N.E. 90th Street
Miami, F1. 33138
Coconut Grove LDC
9,420.00
p. 0. Box 75
Miami, F1. 33133
Robert Brown Bldg. Maint. Inc.
9,920.00
1301 N.W. 51st Street
Miami, Fl. 33142
J. W. Maintenance & Lawn Serv.
11,400.00
P. 0. Box 160066
Miami, Fl. 33116
C & C Landscaping
1610189.73
2490 N.W. 139th Street
Opa-Locka, F1. 33054
0
97-4i5