HomeMy WebLinkAboutR-87-0523J-87=54 i
6/2/87
RESOLUTION NO. 87:-5203
A RESOLUTION ACCEPTING THE BID OF PITMAN
PHOTO, INC. FOR FURNISHING PHOTOGRAPHIC
SUPPLIES AND ACCESSORIES ON A CONTRACT BASIS
FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST
OF $46,619.59; ALLOCATING FUNDS THEREFOR FROM
THE 1986-87 OPERATING BUDGET ACCOUNT #291101-
722; AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE CHIEF PROCUREMENT OFFICER TO ISSUE
PURCHASE ORDERS FOR THESE SUPPLIES, SUBJECT
TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received April 29, 1987 for the furnishing of Photographic Supply
and Accessories on a contract basis for one (1) year renewable
annually to the Department of Police; and
WHEREAS, invitations were mailed to twenty six (26)
potential suppliers and three (3) bids were received; and
WHEREAS, funds for this purchase are available in the 1986-
87 Operating Budget Acct. #291101-722; and
WHEREAS, these supplies will be used by the Department of
Police for the purpose of photographing crime scenes and for
evidence gathering by the Photographic Lab and the Criminal
Investigation Section; and
WHEREAS, the City Manager and the Director of the
Department of Police recommend that the bids received from Pitman
Photo, Inc. be accepted as the lowest responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The April 29, 1987 bid of Pitman Photo, Inc. for
furnishing Photographic Supplies and Accessories on a contract
basis for 'one (1) year renewable annually to the Department of
Police at a total proposed cost of $46,619.59 is hereby accepted
with funds therefor hereby allocated from the 1986-87 Operating
ACct. #291101-722.
LJ
Section 2. That the City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for these supplies, subject to the availability of funds.
PASSED AND ADOPTED this llth day of June 1987.
ATTES .
MA HI I. CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
►ED AS�O FORM AND CORRECTNESS:
ITY
BID 86-87-077
BID SECURITY
N !*CTOMWHIC SUPPLIES POLICE DEPT .
61bolft
PITMAN PHOTO INC
3170 N.W. 36TH ST.
RICH PHOTO INC.
1600 W.FLAGLER ST.
NATSCO PRODUCTS
508 W. 26th st.
NEW YORK,NY.10001
VWR
1050 N.W. 167 St.
MIAMI,FLA. 33183
WORLDWIDE PHOTO
14197 SO.DIXIE HWY.
MIAMI,FLA. 33156
O&Tg $IDS RE �ttlt0--- _. APRIL_ 29, 1987... 2,00_PM
MAL
BROKEN DOWN IN ITEMS
BROKEN DOWN IN ITEMS
NO BID
NO BID
BROKEN DOWN IN ITEMS
Tr'E OF SECMITT
Am"T
-7N
-v
77
:O
71
O
RECEIVED on alf f PURCHASING DIV./PUBLIC WORKS "'IV�� envelopes.
SIGNS : DATE; 4r—.36 31 j' .
49691to/ *o ebewr. Ntivibod sMskl Nhl• Itty of
WA
FOR 11CC�YMTIMG OIM1i1pM
� T
ell
LEGAL ADVERTISEMENT
BID NO. 86-87-077
Sealed bids will be received by the City ;,tana e and City Clerk
e City of leliami, Florida not later tha _y QO.p.m. Pri 9,...
1987 or ffurnishing Photographic Supplies and Accessories on a
contract basis for one (1) year to be used by various City
Departments for the Department of Police.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women iinority Business
Enterprises on an equal basis.
.4inority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.N. 20th Street, Second Floor, Telephone: 579-G38 0.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4034)
Cesar H. Odio
City Manager
VIA t
4
OK
REQUISITION FOR ADVERTISEMENT
This number must appear
in the advertisement.
L
DEPTIDIV.
L r P,..) 1. C:1
iq',! 3 4
ACCOUNT CODE :9 2'
DATE.
PHONE
APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size:
Starting date
First four words of advertisement:
L
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT
F3
LINE
0
T
1 2
5 2
0 Tht-zi 7 7
A-1
B-2
C-3
E-5
FAI FS F7 F8 F9 F10 F11 F12
TRANS VOUCHER YDUE DATE Y MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT
13 1 11718 1 125134 39142 45 50151 56 57 62 63 65,66 71
2]K1
I
1 : VIPI I I _I I I I I 1 1 1210121 1 1 1 1 1 1 1 1 1 1 1 1-n 2 6171 1 1 1
314 718 V P 121131141115 DESCRIPTION E k36 DISCOUNT H72 AMOUNT :, 80
Approved for Payment
White— Purchasing Yellow - Finance Pink— Department
87-523
CITY OP MIAMI, FLORIDA
INT1 0-OrFICE MEMORANDUM
The Honorable Mayor and CATS: JUN 0 3 07 FILE-
Members of the City Commission
:UluEcr: Recommendation for Resolution
& Award Bid #86-87-077
Photographic Supplies
FROM: Cesar H. O d i o REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that an award be made and a
resolution be passed accepting the most responsive bid as
received from Pitman Photo, Inc. for furnishing photographic
supplies on a contract basis for one (1) year renewable annually
for a total proposed cost of $46,619.59.
BACKGROUND:
The Department of Police has analyzed the bids received on April
29, 1987 for furnishing photographic supplies on a contract basis
for one (1) year renewable annually. The department has found
Pitman Photo, Inc. to be the most advantageous and responsive
bidder.
On April 6, 1987, forty-one sealed bids for the purpose of
obtaining a photographic supply contract to provide various types
of film, developing chemicals, paper and expendable camera
accessories, such as batteries and flash bulbs were sent to
prospective vendors. The Department of Police will utilize these
photographic supplies for photographing crime scenes and evidence
gathering. Bids were opened on April 29, 1987 with three vendors
responding and two responding with a "No Bid".
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurs with the low bid of Pitman Photo,
Inc., a minority vendor.
It is therefore, recommended that the award of bid be made to
Pitman Photo, Inc. The department's specifications have been met
and funds are available from the Police Operating Budget.
The Honorable Mayor and Member Bid No. 86-87-077
of the City Commission
Amount of Bid:
$46,619.59
Cost Estimate/Budgeted Amount:
One (1) year contract $46,619.59
Source of Funds:
General Fund
Minority Representation:
Minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
CHO:sl
x of Cost Estimate:
100%
87,523
2
PEBS
EXPENDITURE BUDGET
STATUS INQUIRY (BE 200)
000000000(000000000(000000000(000000000(000000000(000000000(I7
INDEX 291101
FUND 01 CHAR 30 HAJ OBJ 400 PROJECT 000000
0000000001000000000(00000000010000000001000000000(0000000001722
OBJ ANNUAL BUD
QTLY BUD EXP MTD
EXP YTD ENC YTD AVAIL BAL
270 PROFESSIONAL
SERVICES -
66,000
60,000 19
16,044
43,956
641 PROPERTY INS
SELF FD FI
6,600
4,950
4,950
722 MISCELLANEOUS
SUPPLIES
63,000
60,000 4,948
29,353 4,423
26,224
TOTAL MAJOR
OBJECT 400
OPERATING EXPENSES -VAR
135,600
124,950 4,967
45,397 4,423
75,130
TOTAL CHARACTER 30
OPERATING EXPENSES
135,100
124,950 4,967
45,397 4,423
75,130
000013560(000012495(000000496G000004539GO00000442CO000000001
UNC 1 1-NEXT 2-END XMIT
1
I
CITY OF MIAMI, FLORICA
INTI K—OFFICE MEMONANOUM
DATE: MAY 1 9 1987 FILM
A. L• Mullins
Chief Procurement officer susJECT:
Bid #86-87-077, Approvals
FROM: &nce
REFERENCES:
Dickson ENCLOSURES:
Chief of Police
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$46,619.59, Account Code Number 291*101-722. (See Note Below)
FINANCE REVIEW & APPROVED BY:
Carls Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Monohar Surana;'Director
Department of Management and
Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
(This fora properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover aemorandua.)
Note: Per BE 200 report dated May 16, 1987, there are $30,226
available in this code of which only $20,000 will be used
for this contract. Remainder of contract amount is subject
to the availability of funds in the FY 87/88 Budget.
'MAY 2 8 P97 �O,
8'T fw,�
AWARD OF' B I D
Bid No. 86-87-0T7
Ins Photographic Supply & Accessories
DEPARTMENT: Police
TYPE OF PURCHASES Contract for one (1) year Renewable
Annually.
REASONS These supplies will be used by the
Police Department's Photographic Lab
and the Criminal Investigation Section
for photographing crime scenes and
evidence gathering.
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
3
Attached
1985-86 Operating Budget Acct. #
291101-722
MINORITY PARTICIPATION: Invitations to Bid were sent to four
4 Black three 3 women and four (4) Hispanic firms engaged in
the sale of photographic supplies, as indicated in the following
sources:
1. Dade County Minority Vendor Directory
2. Previous bids filed in Purchasing
3. Yellow Pages telephone Directory
Minority response consisted of one (1) bid from a Women owned
firm Pitman Photo, Inc. the recommended vendor.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Category
Prior Bidders
Black Amer can
Hispanic American
Women owned
Non -Minority
New Bidders
Black American
Hispanic American
Women owned
Non -Minority
Number of Bid
Invitations Mailed
1
2
3
5
3
2
0
10
Courtesy Notifications 15
"No Bids" -
Late Bids - p
Totals 41 5
a
Reason for "No bid" was as follows:
:� 1. Natsco Products - "We do not carry all items listed."
2. VWR -- Unable to meet affirmative requirements specified
in Bid•"
Page 1 of 2 ��►��
i ,,,�
Number of
Responses
.__
0
0
1
2
0
0
0
0
0
2
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PITMAN PHOTO, INC. IN THE
ESTIMATED AMOUNT OF $46,619.59.
Chief Procurement Offlcer
D to
The Minority & Women Business Administrator concurs with the
above recommendation.
Off icer
Date
Page 2 of 2 87..,.523
K
• it$M8
QUAN?
it COSt
?01
UNIT COST
TOI AL
UNIT' COS?
TOTAL
1.11Y 13 M
0
6.9
0
S.9
0
6.91
0
2.BPR 136/26
0
6.9
0
5.9
0
5.91
0
3.EN 136/36
0
5.57
0
6.57
0
5.57
0
4.61 131/36
0
4.68
0
6.68
0
6.99
0
$611) 136/36
10
6.68
66.
6.68
66.8
6.69
66.9
6.8L 111/36
10
1.74
71.
7.73
77.3
7.74
17.4
7.Ct 120
0
2.41
0
2.42
0
2.42
0
$*CA 135/12
40
2.04
61.
2.04
91.6
2.04
81.6
9.CA 134/12
0
2.04
0
2.04
0
2.04
0
10.CA 136/24
lobo
2.74
2?4
2.71
2790
2.6
2600
11.CA 135/36
20
3.48
09.
3.56
71
3.S5
71
12.C9 110/24
5
2.79
13.
2.79
13.96
2.8
14
13.CB 136/24
20
3.18
63.
3.19
6 6
3.19
$3.6
14.CM 135/24
2000
3.48
696
3.56
7100
3.56
7100
15.CF 136/24
20
4.05
81
4.09
81.8
4.05
81
16.CF 135/34
0
6.17
0
6.17
0
6.17
0
1T.VPS 220/5
0
26
0
26.06
0
26.03
0
18.VP8 404
36
38.2
1376
38.2,
1376.2
40.25
1449
19.VPS It
0
54.72
0
$4.69
0
S4.72
0
20.FX 135/36
0
2.9
0
2.9
0
2.91
0
31.TMX 136/36
0
2.91
0
2.91
0
2.92
0
22.TMY 135/36
0
3.06
0
3.05
0
3.06
0 i
23.PLUS/X
0
9.68
0
9.66
0
10.2
0
34.HC8 135/36
0
3.61
0
3.61
0
3.09
0
25.TP 135/36
0
3.61
0
3.61
0
3.99
0
28.TP 120
0
2.31
0
2.31
0
0
37.HIE 133/36
0
4.64
0
4.64
0
4.64
0
28.ORTHO/4X5
0
1L.4
0
12
0
12.01
0
29.SO279 136/35
0
4.24
0
5.92
0
5.04
0
30.VIN868/135
0
48
0
47.97.
0
48.03
0 1 •
'
31. VS663 135 / •
0
+;.$
.. 0.
42.9
0
' •59.63 -
0'
3§.VERICOLReX10
0 �
26.58
0
26.66
0
25.59
0
33.8/W POS/BXIO
0
28.1
0
29.56
0
28.11
0
34.XP1 135
20
3.27
66.
2.73
64.6
3.06
61.2
35.CONTROLSTRIP
8
30.35
242
70.6
564.8
70.69
S65.52
36.CLEANUP FILM
10
23.84
238..
23.82
236.2
25.1
251
37.POL 600
600
16.9
LOL
16.94
10164
16.99
10176
38.POL 665
30
7.27
218.
7.28
218.4
7.29
218.7
39.POL 667
300
10.48
314
10.57
3171
10.68
3174
40.POL 666
400
15.24
609
1S.37
$146
IS.3!
.9156 �
41.POL' SX•70•
200
•16:9
•338
16s94 -
3188
19.96
3392 .'
42.POL SPECTRA
200
8.8
176
8.92
1784
8.93
1786
43.POLYCR C3135
LO
K 12.2
L22.
12.19
121.9
12.2
122
44.POL CT 136
6
12.2
73.
12.19
73.14
12.2
73.2
45.POL HC 136
0
8.37
0
8.35
0
8.37
0 i
46.POLCK HC/135
0
6.65
0
9.06
0
6.89
0
47.EP2 DEV
3
4.88
14.6
5.32
15.96
6.32
15.96
48.EP2 DEV
20
22.6
462.
25.53
$10.6
22.23
444.6
49.EP2 SL
15
23.96
357.?
23.4
351
23.43
: 351.45
60.STAB
8
5.86
46.8
5.75
46
5.76
46.08
51.EP2 KIT 1GAL
1
2$.7
25.7�
25.24
25.24
25.27
26.27
-T.E'1 KI?3-1/2
1
35.31
36.3
34.63
34.63
34.67
34.67
53.E8 KIT
1
i 43
43 .`
42.25
42.26
42.3
42.3
54.C41DEV/START
3
3.39
10.1
37
111
3.34
10.02
55.C41D9V5GAL3
20
19.75
39S!
19.38
387.6
19.41
388.2
56.C41 BL/START
2
5.47
10.9
5.97
11.94
6.38
10.?6
57.C41 BL/SGALS
15
$6.66
999.
65.37
980.56
65.46
981.76
58.C41 FIX5GALS
15
:•� 5.7
85.6
6.22
93.3
6.23
93.46
59.C41STA95GALS
15
4.38
66.71
4.3
$4.6
4.31
$4.65
60.C41 DEV/IGAL
1
7.49
7.49.
8.17
8.17
7.35
7.35
61.C41 BL/1GAL
1
11.32
19.3
3.34
3.34
19.04
19.04
62.C41 FIX/1GAL
1
3.06
_
3.06:hl
3.34
3.34
3.01
3.01
63.C41/STABIGAL
1
3.49
3.49.
3.01
3.81
3.43
3.43
64.EKTAFLOTYPEI
2
z 16.9
31.9;
15.1
31.2
17.36
34.72
65.EKTAFLOTYP92
0
= 16.76
0
16.44
0
18.28
0
66.E1TAFLOSTOP
2
11.81
23.6
11.59
23.11
12.88
25.76
67.EKTAFLOrIX
2
12.67
25.1
11.59
23.18
13.72
27.44
66.SI1
12
�' 3.06
36.7
3.01
36.1:
3.01
36.12
69.330
12
4.75
57 ►
4
48
4.67
56.04
70.D£K DEV
2
40.69
$1.1
39.8
79.6
39.85
79.7
71.02K FIX
2
•: 36.44
72.8
35.74
71.48
35.78
71.66
72.HC/110
0
a 6.3
0 I
6.21
0
5.91
0
73.MICRODOL-X
0
` .15
0
4.08
0
4,54
0
74.11APID FIX
75.D£V CLEANER
2
0
3.99
.67
27.9
0
13.72
6.18
27.44
0
L3.74
6.19
27.40
0
76.KODALI?H DEV
0
.96
0
6.83
0
6.84
0
Wy
1.7 I �i4r�,i
r
TT.PHOTOFLO/$00
1
2.07
22.0
21.66
21.65
21.68
21.68
T86PHOTOFLO/200
1
.16
3.76
3.69
3.69
4.1
4.1
196ACETIC
1
.64
1.04
1.91
1.91
2.13
2.13
SO.EKMA SWIX10
2
4
68
35.76
11.52
34.01
$8.02
81.EKMA DWtX10
2
.88
91.4
48.25
96.5
45.89
91.18
82.EKMA DWIIX14
0
4
0
46.33
0
44.06
0
836POLYIX10/100
2
.4
66.8
33.37
66.74
33.42
$6.84
84.POLT18X20/50
1
.52
65.5
65.44
65.44
65.52
65.52
$S.PLY3-1/2X250
1
.64
37.6
37.6
37.6
37.65
37.65
$$.POLY IX260
0
1.63
0
83.87
0
83.97
0
ST.EKTSX10/100
25
.07
751.7
30.04
751
30.08
752
86,9KT18X20/50
1
.19
60.1
$0.13
60.13
60.2
60.2
09.EKT3-1/2X575
25
2.67
Isle.
78.39
1969,75
78.48
1942
90.EKTSX2T5
2
.96
153.9
83
Ise
83.12
166.24
91.EP2 STRIPS
2
.9
69.8
32.74
65.48
32.78
66.56
92.FLASH 283
3
.3
174.
57.17
171.61
58.3
174.9
93.CHARGER 15
2
6.85
73.7
36.14
72.28
36.85
73.7
94.HYPL
2
9.32
78.6
38.66
77.12
39.33
78.66 i
95.HVP1 CORD
6
8.8
52.8
6.63
51.78
12.76
76.56
96.CB-35
0
11
0
11
0
15.96
0
97.GRIP RELEASE
0
25
0
0
35.96
0
98.NC3 NICAD
10
f
8.97
189.
18.61
186.1
27.96
279.6
99.PC-31
6
4.4
26.41
4.32
25.92
7.16
42.96
100.280OAFFLASH
0
`
93
0 :
91.64
0
98.34
0
101.4000AFFLASH
0
170
0
167.14
0
179.3
0
102.CG/1000
0
9.87
0
$8.13
0
174.02
0
103.RC/1009L
0
2.77
0
22.33
0
33.6
0
104.AA BAT/HOLD
0
.24
0
9.06
0
13.6
O
105.:)r.TABACK TO
0
3.94
0
43.09
0
64
0
LO6.UVK FILTER
0
1.88
-0
0
11.16
0
107'.POL/PILTER '
0
2.2
0
13
0
18.36
0
108.GEL/FILTERS
0
.49
0
13.32
0
,
0 '
109.UY 18A
0
.33
0
71.92
0
110
0
110.11P 301A
0
119
0'
103.56
0
162
0
111.1F 304 70MM
0
3.33
0
100.68
0
154
0
112.CLSUPLENI-3
0
0
0
16.95
0
113.CLSUPLENSIO
0
'
0 _
0
22.95
0 {
114.ADAPT RINGS
0
0
0
6
0
11S.STEPUPRINGS
0
0
0
•6
0•.
116.T MOUNTS
0
0
0
14.95'
0
117.tX10/LOO
2
.8
23.64
13.56
27.12
12.88
25.76 1
11t.18X20/100
1
.92
43.9
46.76
46.76
47.92
47.92 I
119.16X20/25B/W
4
4
96 ;
$0.9
323.6
43.75
175
120.TACKINGIRON
0
48
0 =
31.92
0
35.5
0
121.1/28LK/TAPE
3
.76
1.1.2
2.57
7.71
6.8
20.4
122.1 BLK/TAPE
3
.77
17.3E
3.98
11.94
6.8
20.4
123.LENSCLN16OZ
12
.55
54.6:.
4.47
53.64
5.52
66.24 l
124.LENCLNI-1/4
0
.11
0
2.07
0
2.56
0
125.FILMCLN4 OZ
12
.03
36.3
2.98
35.76
3.68
44.16
126.LNSTISSUESO
12
.69
8.28
0.69
8.28
0.76
8.12
12T.DUSTOFF
12
.63
43.56
2.7
32.4
2.83
33.96
L28.DUSTOFFNZLS
0
.s6
0
22
0
8.95
O
129.LEMANS2020A
0
0
40
0
36
O
130.11ALIBURT103
0
`•
8.6
0 i
135.92
0
151.8
0
131.FLASHBARI I
0
';•
.94
0 Y
319
0
4.16
0
132.11OGENTRIPOD
0
1
.76
0
I.N.47
0
131.97
0
133.PLASTICFILE
0
_
.4
0
0
0.3
0
134.SNAPCAP
0
.89
0
0.89
0
1.25
0
135.AA1.SYOLT
1500
.7
1050
0.54
810
0.61.
915
136.DL.SYOLT
200
99
1,98
0.86
172
0.96
192
137.CI.5VOLT
250
99
247.5.
0.86
215
0.96
240
138.AAAI.SVOLT
0
.T
0
0.54
0
0.61
0
139.51OVOLT
24
"
3
552:
21.67
517.66
21.95
526.8
140.MN1604/9YOL
125
69
211.2&'
1.82
227.5
L.92
240
141.1.5YOLT
100
.7
L70 iy:
1.62
L62
1.73
173
142.EBW 82
4
,,
95
7.8 ►
2.34
9.36
2.9
11.6
143.BCA 81
4
53
6.12
1.83
7.32
3.1
12.4
144.ELH 300WATT
0
.72
0 ,.
8.72
0
19.02
0
145.OMEGA471029
6
.78
94.6
;15.48
92.88
19.61
117.66
146.CZA50OWATT
0
6s
0
7.36
0
16.01
0
147.DAKSOOWATT
0
44
0 :
6.11
0
14.16
0
148.CARISOWATT
0
61
0
5.46
0
12.5
0
149.DFF150WATT
0
15
0
9.77
0
13.5
0
TOTAL
47393.79
47642.66