HomeMy WebLinkAboutR-87-0590J - 8 7 - 5 9 1
6/17/87
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF DOTHAN
SECURITY, INC. FOR FURNISHING SECURITY GUARD
SERVICES AT THE VIRGINIA KEY BEACH AND DINNER
KEY MARINA TO THE DEPARTMENT OF PARKS,
RECREATION AND PUBLIC FACILITIES ON A
CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE
ANNUALLY FOR TWO (2) ADDITIONAL YEARS AT A
TOTAL ESTIMATED FIRST YEAR COST OF $78,430.00
ALLOCATING FUNDS THEREFOR FROM THE 1986-87
OPERATING BUDGET ACCOUNT CODE #490328-340 IN
THE AMOUNT OF $13,700.00 AND $64,730.00 TO
BE ALLOCATED FROM THE 1987-88 OPERATING
BUDGET; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THIS SERVICE,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received April 21, 1987 for the furnishing of Security Guard
Services at the Virginia Key Beach, Dinner Key Marina on a
contract basis for one (1) year renewable annually for two (2)
additional years to the Department of Parks, Recreation and
Public Facilities; and
WHEREAS, invitations were mailed to thirty four (34)
potential suppliers and ten (10) bids were received; and
WHEREAS, funds for this purchase will be available from the
1986-87 & 1987-88 Operating Budgets Account Code #490328-340; and
WHEREAS, this service will be used by the Department of
Parks, Recreation and Public Facilities for the purpose of
providing regular Security Guard Service at the Virginia Key
Beach, Dinner Key Marina and any other location where this
service is needed; and
WHEREAS, the City Manager and the Director of the Department
a
of Parks, Recreation and Public Facilities recommend that the bid
received from Dothan Security, Inc. be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The April 21, 1987 bid of Dothan Security Inc.
for furnishing Security Guard Services at the Virginia Key Beach
and Dinner Key Marina on a contract basis for One (1) year
CITY COMMISSION
MEETING OF
JUN 25 1987 ^fi
)N No. 8�i `590
6 &
renewable annually for two (2) additional years to the Department
of Parks, Recreation and Public Facilities at a total proposed
cost of $78,430.00 is hereby accepted with funds therefor hereby
allocated from the 1986-87 Operating Budget Account Code #490328-
340 in the amount of $13,700.00 and $64,730.00 to be allocated
from the 1987-88 Operating Budget, subject to the availability of
funds.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service.
PASSED AND ADOPTED this 25th day of June , 1987.
ATTE T
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MAT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
i
APPRO p AS TO FORM AND CORRECTNESS:
-�� L CIR A. DOUG TY
# CITY ATTORNE
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BID SECURITY
ltgm Security Services for Virginia_Ke
86-87-073
bait (1101 IRtCtivtp__. April _21► _ 1987 2_s 0.0pm
ME OF SECURITY
6110E1l
"TAL
Dothan Security Inc. DSI)
Broken down by items
Thompson Security
The Wackenhut Corp.
"
Florida Patrol Investigator
"
The Feick Corporation
Johnstown Detective Agency
"
Tower Fed. Detective Bureau,
Dalla Security Agency
"
Thompson Security
"
Burns International Security
"
Wells Fargo Guard Services
"
All Star Security
Rollins
Pinkerton's
RECEIVE n b half of PURCHASING DIV./PUBLI ^O)RK-4 6oe7b�yenvelopes.
SIGNED: DATE:
ROtO1V64 !�� ���r ���vt�.� treks Nits ��y t/ ��■.,,��
i
Volt ACCOUNTING DIVISION
Sealc�'d bi(IS t•1ill be T:('rr)iVE',: by tiiC city �;,3.naaCr -ii1j cit:; cicxr;
of he City of t1i �I,ti r Flo i(?a n,;t: l.tit=r C'1at1�2 00 r n. 1.nrii 21. _
193' for furni ,hind security sv!:vices to t}1" •Ci.tty f,�r i'irl4inia
Rey L'E?aC11 for the nE'j:3rt[l(?nt ()iaJ:'1:S, R';:r''•_f I(7;2 :inrl t li:?i is
?'aciIit. ies
Ordinance No. 10062 (�:atal�li shed a nt.)al ref_ Awarding 51' of t:1r
Citv's total doll ir. volumc of all. expenditures for All Go: -),Is an i
i Services 40 1")LICk r 1IJ.f7p l-,-I C n'.1 P,: I: iiin0.': it ty Business
ffF Enterprises on -n C?rT1.?•11 basis.
Minor iLy aml w(1) 1en V,;r..t3C:L':i who are int('rostetl in submitting bids
j and who are not *i1"' Cit, its minority or Wo: ,'i7
li V(-:indars are a d v i s c I Lc) coni--act 'Cae C i P '-(-)^.urr.m(?nt ()f13�0
N-4. 20th Street, Floor., Teleplions r•79-u5b0.
D^taitrd speci.ficaLions ror i hn .Oids :r(, a%,ailabie upon re:1ut st
i
at the City Practlrement 0 fice.
Vv3 City "anage;: may re joc'.: all. bids an,] r__adverti::c.
(Ad No. 4032)
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Ccisar H. Cdio
Cit,.r 'Ianager
ACCOUNT CODE -- `-- -�-`
PHONE APPROVED��'..
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DATE 5 ±... f/'; 1 r• !" , r
PREPARED BY ---- OF 18SL1fNO 0PARTMENT
_,::�. _ _. times.Publish the attached adveRisenSent (number of iirnes)
Type of advertisement: legal �= classified dl5pley
(Check One)
Starting date
Size: _ }}
First four words of advertisement:
i
Remarks:
LINE I PUBLICATION
0
A-1
B-2
C-3
D-4
E-5
F3
F4
LINE
TRANS
11
0 1
1 25
V02
2
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
F5 F7
DUE DATE
VOUCHER YY MM D
17 18 25 34
V P
7 8 V P 12 13 14 15
DATE(S) OF
ADVERTISEMENT
_, !
INVOICE I AMOUNT
p EF8 F9 F10 F11 F12
Adv.Doc. Reference VENDOR INDEX CODE OBJE PROJECT
39 42 45 50 51 56 57 62 63 65 66 71
1210121 2 8 7
DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80
Approved for Payment
White —Purchasing Yellow Finance Pink — Department
4,
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CITY OF N'.AMI. FLORIbA
INtER-OFFICE MEMONANDUM
To. The Honorable Mayor and Members
of the City Commission
FROM:
Cesar H. Odio
City Manager
Recommendation:
CALM J U N 171987 tnE:
subACT Resolution Authorizing
Award of Bid No. 86-87-075
Security Guard Services
REFERENCEs-
ENCLOSURES,
It is respectfully recommended that the bid of Dothan Security,
Inc., be accepted for providing security guard services in the
l estimated amount of $78,430 for the Department of Parks,
Recreation and Public Facilities for a one-year period renewable
annually for two additional one-year periods subject to the same
terms and conn:tions.
Dothan Security, Inc., is recommenced over Florida Patrol
Investigators which also bid the same hourly rates for the
following reasons:
Dothan Security, Inc., is located within the City of Miami,
121 S.E. First Street; Florida Patrol Investigators is
located in the City of Hialeah at 549 West 49 Street.
Although both are minority firms, Dothan Security Services
has had an affirmative action program since March of 1983.
Dothan Security Services is classified as a woman -owned
minority and Florida Patrol Investigators as Hispanic. In
discussion with the Minority Procurement Officer, the City
has exceeded its goal regarding Hispanic minority
classifications; however, the City has not reached its goal
regarding women -owned minority businesses.
Background:
The Department of Parks, Recreation and Public Facilities
requires two armed or unarmed security guards 7 days a week from
approximately 7:00 p.m. to 5:00 a.m. at the Virginia Key Beach
toll booth. One of the guards will have a marked identifiable
.24
^ Op
The Honorable Mayor and
Members of the City Commission
Page 2
patrol car to be supplied by the security contractor and both
guards will have radios.
The Department of Parks, Recreation and Public Facilities also
requires four uniformed, unarmed guards with utility flashlights
and radios. Three of those security guards will be scheduled to
work from 10:00 p.m. to 7:00 a.m. seven days a week at Dinner Key
Marina. The other will be scheduled at the Watson Island Marina
area from 11:00 p.m. to 5:00 a.m. seven days a week.
Amount of Bid: $78#430 % of Cost Estimated: N/A
Budget Amount: $78,430
Source of Funds: FY'87 and FY'88 Budgets - Department of Parks,
Recreation and Public Facilities.
Minority Participation: Recommended bidder is a women -owned
business located in the City of Miami and has has an affirmative
action program since March 1983.
Public Hearing/Notions: N/A
Assessable Project: N/A
Attachments: Proposed Resolution
Tabulations of Bids
i14
CITY OF MIAMI. PLORIDA
I.N i ER.OFFIC19 MEMORANCIUM
TM
A. L. Mullins
Chie Procuremen Officer
FROM Walter E. Golby, D ector
Parks, Recreation and
Public Facilities
b�rE June 5, 1987 FILE:
SUBJECT:
Bid #86-87-075 Security
Guard Services
REFERENCES: 87-25 Transfer of Funds
ENCLOSURES:
This department has verified available funding with the
Department of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$78,430* Account Code Number 490328-340
FINANCE REVIEWEekXPR Y:
Ary
Carlos , Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar-•Surana, Director
Department of Management�,�'�
& Budget
* FY 87 and FY 88 Budget
WEG:ps:ig
ADDITIONAL APPROVALS:
Adrienne M. Macbeth
Minority/Women Procurement
Coordinator
REC.X�'IvEp
JUN R 1GR7
Ec►i_pn. _ ..
�nii+-./1/ fry• ..�
KI
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CITY OF MIAMI
'vanslwNo. 81-25 TRANS OF FUNDS REQUEST oats
T0: MANAGEMENT AND MJDWT
Far?:. ,
AC00U T FIRST SEGDIVD 1 MIMU ruin n TOTAL OMPI NUty18ER __ Q1TEA QUARTER QUARTER
Virginia Key Beach
Ffm-a 490328-270
Professional Services Other
To: 49C328-340 -
Other Contractual Services - outside
TRANSFER JUSTIFICATION
From: Budget Prior to Transfer
$
5 3 , 0 0 0
Modified Budget
Transfer Amount
$(
5 2 , 8 0 0 )
YTD Expenditures
Modified Budget
$
200 _
Available Balance
Impact on Account-
s" corract line
item coding (minor
ub-ect)
Outsi&2- Clerical
reclassification.
To: Budget Prior to Transfer
Transfer Amount
Modified Budget
Reason for Transfer-
s 44,000
$ 52,800
$ 96,800
Modified Budget
YTD Expenditures
Available Balance
To cover costs for rental cf t of lE t s a r.r .. - :
Costs will increase over the summer ment'n.;
of the beach during summer months.
r
FOR DMB USE ONLY
Approved/Dtsspprove---- • ' Approved/Disapproved qCojd {�. 4J6* 46 �fco MAP"EMENT AND BUDGETCITY MANAGER
S`//� r-7 ..9 L _ _ _ _..-... - . I rulr.
.u:� :Liuh::t i� ri !cu cr w: llMii
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AWARD OF BID
Bid No. 86-87-075
ITEM: Security Guard Services
DEPARTMENT: Parks, Recreation and Public
Facilities
TYPE OF PURCHASE: Contract for One (1) Year renewable
annually for two (2) additional years
REASON: To provide Security Guard Service at
the Virginia Key Beach, Dinner Key
Marina and any other location where
security guard service is needed.
POTENTIAL BIDDERS: 34
BIDS RECEIVED: 10
TABULATION: Attached
FUNDS: 1986-87 & 1987-08 Operating Budgets
Account Code #490328-340, subject to
availability of funds.
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to
seven black, eleven (11) hispanic and one (1) woman -
owned firms engaged in the security guard business as
located in the following sources:
1. New Vendors Applications
2. Dade County Minority Register
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority response consisted of bids received from two (2) black
and three (3) hispanic firms and one woman -owned firm the
recommended vendor.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid
Invitations Mailed
I. -
2
7
1
7
15
49
Number of
Responses
2
2
4
0
1
1
0
0
3
0
13
Page 1 of 2
S
1 87-5. o
0
Reasons for "No Bid" were as follows:
1. All Star Security - "No armed security guards at this
time."
2. Rollins - "We provide security services, no guard
services"
3. Pinkerton's "No Bid"
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO DOTHAN SECURITY, INC. FOR A
TOTAL PROPOSED AMOUNT OF $78,430.00.
it -
Chief Procurement Officer
i A,
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Date
Page 2 of 2
8,7-5.jo 6
BID
NO.
86-87-075
(a)
Rate for guard with
radio for estimated
7110 hours annually
(b)
Rate for guard with
radio and car
for
estimated 5110 hours
annually
BIDDER
HOURLY RATE
GRAND TOTAL
MINORITY
1.
Dothan Security, Inc.
$6.00/hr
(a)
121 S.E. 1st Street
$78,430.00
Woman
Miami, FL 33131
$7.00/hr
(b
2.
Florida Patrol
$6.00/hr
(a)
Investigators
$78,430.00
Hispanic
549 West 49 Street
$7.00/hr
(b)
Hialeah, FL 33012
3.
Power Federal Detective $6.20/hr
(a)
3446 S.W. 8th Street
$81,896.00
Hispanic
Miami, FL 33135
$7.40/hr
(b)
4.
Wells Fargo Guard
$7.02/hr
(a)
Services
$90,281.20
Non-
1444 Biscayne Blvd.
$7.90/hr
(b)
Minority
Miami, FL 33132
5.
Burns International
$6.88 hr
(a)
Security Services
$92,913.90
Non-
3785 S.W. 82 Avenue
$8.61/hr
(b)
Minority
Suite 109
Miami, FL 33166
6.
Thompson Security
$7.50/hr
(a)
660 N.W. 71 Street
$96,670.00
Black
Miami, FL 33151
$8.50/hr
(b)
7.
Dallas Security, Inc.
$8.50 hr
(a)
P.O. Box 161502
$108,980.00
Black
Miami, FL 33116
$9.50/hr
(b)
8.
The Feick Corp.
$8.76/hr
(a)
9200 So. Dadeland Blvd.
$122,837.10
Non -
Miami, FL 33156
$11.85/hr
(b)
Minority
9.
The Wackenhut Corp.
$9.50/hr
(a)
8120 N.W. 53 Street
$126,310.00
Non -
Miami, FL 33166
$11.50/hr
(b)
Minority
10.
Johnston Detective
$9.50/hr
(a)
Black,
2439 N.W. 7 Street
$136,530.00
Hispanic
Miami, FL 33125
$13.50/hr
(b)
Woman