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Home My WebLink AboutR-87-0642J-87-6I5 6/24/87 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF CENTRAL CONCRETE OF MIAMI, INC. FOR FURNISHING READY MIXED CONCRETE FOR THE DEPARTMENT OF PUBLIC WORKS ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY AT A TOTAL ESTIMATED FIRST YEAR COST OF $91,200.00 ALLOCATING FUNDS THEREFOR FROM THE 1986-87 GENERAL FUND ACCOUNT CODE #310501-722 1987-88 GENERAL FUND ACCOUNT CODE #310501-750/1987-88 CAPITAL PROJECT FUND ACCOUNT CODE 3341150-319301-750; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received June 22, 1987 for the furnishing of Ready Mixed Concrete on a contract basis for one (1) year renewable annually for the Department of Public Works; and WHEREAS, invitations were mailed to thirty four (34) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase will be available from the 1986-87 General Fund Account Code #310501-722 1987-88 General Fund 310501-750/1987-88 Capital Project Fund Account Code #341150-319301-750; and WHEREAS, this service will be used by the Department of Public Works for the purpose of replacing broken or deteriorated concrete sidewalk and pavement or other concrete repairs required in the public righs-of-way; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid received from Central Concrete of Miami be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF JUL 9 1987 IR_STMION No. _ Section 1. The June 22, 1987 bid of Central Concrete of Miami, Inc. for furnishing ready mixed concrete on a contract basis for One (1) year renewable annually to the Department of Public Works at a total estimated first year cost of $91,200.00 is hereby accepted with funds therefor hereby allocated from the 1986-87 General Fund Account Code #310501-722 1987-88 General Fund 310501-750/1987-88 Capital Project Fund Account Code #341150-319301-750. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this service, subject to the availability of funds. PASSED AND ADOPTED this 9th day of July , 1987. ATTF r MAT Y HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED NS TO FORM AND CORRECTNESS: DOUBHERT -2- 8 7~-611,2. BID SECURITY �y Ready -Mixed- Concrete &- Pearock Pump Mix0all SIN Ricalvtb__June 22 _ 19.8.7 3.:_OOn.m. 86-87-108 T"E Or SECUR TT i100E� 2WAL Kwik-Mix Concrete Corp. Broken down by items Rinker Materials Corp. " Biscayne Concrete Pumping, Inc. Central Concrete of Miami,In •�-+��y vn n lr o PURCHASING DIV./PUBLIC WORKS Jam- envelopes. SIGNS : DATE: Received M�� r r��vl�.� el�ekt tbi• -der •1ONENNEMM 1:...� OR ACCOY/ITING DIVISION LEGAL ADVERTISEME[vT BID NO. 36-87-108 Sealed bids will be received by ti-le City of Miami City Clerk at her office located at 3500 Pan AmeLican Drive Miami, Florida, 33133 not later than .m. June , 1987 for furnishing Ready -Mixed Concrete an ea oc: ump ,•J.x as needed on a Contract Basis, to various City Departments. Bids submitted }past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and ►9omen Minority Business ! Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4505) Cesar if. Odio City Manager 1� i} nn? fim. REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/DIV ACCOUNT CODE DATE PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement Type of advertisement: legal (Check One) (number of times) classified display Site: Starting date First four words of advertisement: Remarks: times. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 11718 25.34 39,42 45 50,51 56 57 62 63 65 66 71 0 L 2 4 1 1 V P I I I 1 11 1 12 0 2 218171 1 2 3 4 7 8 V P 12 13114 15 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT 80 5 2 0 0121011 Approved for Payment White — Purchasing Yellow - Finance Pink — Department ti • a s 4 is CITY 00 MIAMI. FLi' MINA INTItR-OFFICE MCMORAN0UM to- The Honorable Mayor and Members 13Aft: of the City Commission SUBJECT: FROM: REFERENCES: Cesar H. Od io 6p City Manager ENCLOSURES: RECOMMENDATION J U N 3 U 1987 RILE: Resolution Authorizing Award of Bid No. 86-87-108, Ready Mixed Concrete and Pearock Pump Mix It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish and deliver ready mixed concrete to Central Concrete of Miami, Inc., a Hispanic vendor, the lowest responsive bidder in accord with Bid No. 86-87- 108. Total cost of these materials and services are estimated to be $91,200, which f:•nds are available in the Public Works Operations Division tudget. BACKGROUND Amount of Bid: $91,200 (using a $38.00 per cubic yard bid) % of Cost Estimated: N/A Cost Estimate/Budgeted Amount: $91,200/$91,200 Source of Funds: FY 1986-87 General Fund 310501-722 FY 1987-88 General Fund 310501-750 FY 1987-88 Capital Project Fund 341150-319301-750 Minority Representation: Forty-nine invitations to bid were sent out to suppliers and interested parties as follows: 17 to Non -minority suppliers 8 to Black Americans 8 to Hispanic Americans 1 to Minority Woman supplier 15 to Courtesy Bids Four bids were received. One from a Hispanic supplier, one from a woman supplier and two from non -minority suppliers. The bid from the Woman supplier was higher than the lowest acceptable bid as reflected in the bid tabulation. The others did not respond. Page 1 of 2 87-6-12. li Honorable Mayor and Members of the City Commission Public Hearings/Notices: No public hearing/Bid notice published 'AssessableProject: No Discussion: The Department of Public Works has evaluated the bids received on June 22, 1987* and determined that the lowest responsible and responsive bid, in the amount of $38.00 per cubic yard, is from Central Concrete of Miami, Inc., a Hispanic minority supplier. The concrete will be used for replacing broken or deteriorated concrete sidewalk and pavement or other concrete repair required in the public rights -of -way. This is an ongoing project and material is required on a year round basis to supply the needs of the department. Page 2 of 2 'L- 8 -6.1 2 0 CITY OIL MIAMI. OrWRIOA INTER -OFFICE MEMORANDUM To. A. L. Mullins Chief Procurement Officer FROM: Do�nald W. Cather director,e4eftblic Works DATE: June 24, 1987 FILE: SUBJECT: Bid #86-87-108 Ready Mixed Concrete and Pearock Pump Mix Approvals REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of: $ $10 800 Account Code Number 310501-722 (FY 186-87) $ 36 000 310501-750 FY 7- 8) $ ,400 30/&r0— . 319301-75o FY 7- ) FINANCE REVIEW & APPR.OVED BY: P 1 -90f ; 0 os Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: �; G. j n)i ' 1. Manohar S , Director t�Department Management F & Budget ADDITIONAL APPROVALS (IF REQUIRED) AioRodriguez, Dir for ning Department Frank Castaneda, Director Community Development (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 3 87 -6-12 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: 1]/Vi1V"MT AT. O TMM00C . AWARD_ OF. -BID Bid No. 86-87-108 Ready Mixed Concrete & PeaRock Pump Mix Public Works Contract for one (1) year renewable annually To replace broken or deteriorated concrete sidewalk and pavement or other concrete repairs required in the public rights -of -ways 34 BIDS RECEIVED: 4 TABULATION: Attached FUNDS: 1986-87 General Fund 310501-722 1987-88 General Fund 310501-750 1987-88 Capital Project Fund 341150- 319301-7509 MINORITY/WOMAN PARTICIPATION: Invitation to bids were sent to Eight 8 Black, Eight (8) Hispanic and one (1) woman owned firms engaged in the ready mixed concrete business as located in these sources. 1. New Vendor Applications 2. Dade County Minority Register 3. Yellow Pages Telephone Directory 4. Prior Bids on file in Procurement Mgmt. Office Minority response consisted of one (1) bid from woman -owned firm and one (1) bid from a hispanic firm Central Concrete of Miami, the recommended vendor. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman owned Non -Minority Number of Bid Invitations Mailed 1 2 1 7 Number of Responses 0 1 1 2 New Bidders Black American 7 0 Hispanic American 6 0 Woman owned 0' 0 Non -Minority 10 0 Courtesy Notifications 15 0 "No Bids" - 0 Late Bids - 0 Totals 49 4 Page 1 of 2 8"ry"6•�'� U RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CENTRAL CONCRETE OF MIAMI FOR A TOTAL ESTIMATED FIRST YEAR COST OF OF $91,200.00. Chief Procurement Officer 4 /- :2 Date The Minority & Women Business Administrator concurs with the above recommendation.. Minority & Women Busi Administrator 2,- ! '�F7 Date Page 2 of 2 BID EVALUATION - CONCRETE For use. by City of Miami Departments of Public Works, Building and Vehicle Maintenance and Parks and Recreation at various job sites indicated per order. Items Central Concrete wi- x oncre a Rinker Materials Biscayne Concrete 1. Minority/Women Class. Hispanic Non -Minority Non -Minority Women 2A. Joint Venture N/A B. Sub -Contractors N/A C. Suppliers Unknown Unknown D. Affirmative Action before 11/21/86 198 — Terms 2% if paid filet loth of 2% 10th of month Net loth before the 10th following month following purchase Delivery 48 hours 1 day 2 days 3 days Minority Business Hispanic Woman Vice Pres. Women 1. 3,000 PSI Ready Mix/cu. yd $38.00 $39.70 $40.00 $50.00 2. 3,500 PSI Ready Mix/cu. yd 39.50 40.70 42.00 53.00 3. Pea Rock Pump Mix/cu. yd 44.00 48.00 46.50 59.00 4A. Minimum Load 5 1/2 cu. yds 5 cu. yds 7 cu. yds 5 cu. yds. B. Delivery Charge(less than 1 - 5 1/4 cu. yds, 1 - 1 3/4 cu. yds, 1 - 7 cu. yds, 1 - 4 cu. yds,. minimum load) add $55.00 add $45.00 add $75.00 add $75.00 2 - 2 3/4 cu. yds, add $35.00 3 - 4 3/4 cu. yds, add $25.00 C. Unloading Time Allowed 10 minutes 10 minutes 10 minutes 10minutes (Per cubic yard) D. Overtime Unloading Charge $60.00 $40.00 (pro -rated) $70.00 $60.00 E. Delivery Notice Required 48 hours 4 hours 48 hours(except 72 hours emergencies) M ii-M W