The URL can be used to link to this page

Home My WebLink AboutR-87-0640r J-87-617 1 6/25 /87 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF CASEY'S TOWER SERVICE, INC. FOR FURNISHING AND INSTALLATION OF TWO (2) EQUIPMENT SHELTERS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL ESTIMATED COST OF $39,752.00; ALLOCATING FUNDS THEREFOR FROM THE 1986-87 ACCOUNT CODE #429401-314021; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received June 8, 1987 for the furnishing and installation of Two (2) Equipment Shelters to the Department of General Services Administration; and WHEREAS, invitations were mailed to twenty two (22) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase will be available from the 1986-87 Operating Budget Account Code #429401-314021; and WHEREAS, these shelters will be used by the Department of General Services Administration for the purpose of providing protected storage at the Communications Maintenance Division premises for a battery bank used to back up the 800 MHz system and at the Fire Station # 11 for a microwave satellite receiver; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Casey's Tower Service, Inc. be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The June 8, 1987 bid of Casey's Tower Service, Inc. for furnishing Two (2) Equipment Shelters for the Department of General Services Administration at a total proposed cost of $39,752.00 is hereby accepted with funds therefor hereby allocated from the 1986-87 Operating Budget Account Code #429401- 314021. CITY COMMISSION MEETING OF JUL 9 1987 RESOLUTION No. REMARKS: t& Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for these equipment, subject to the availability of funds. PASSED AND ADOPTED this 9th day of July , 1987. ATTEST HIRAI. CITY CLERK j PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVZO AS TO FORM AND CORRECTNESS: LUZIA A. DOjJGHERTY C TY ATTORNEY XAVIER L. SU EZ, MAYOR -2- r BID SECURITY T470 Equ vment_. Shelters &&Ig gip{ RtCtivtb_June 8, 1987 2 :OOp_.m. 86-87-094 YTPE OF SECM 7f r �i0pE1t T '1 TAL "*WWI Casey's Tower Service, Inc. $39,752.00 NO DID: Steel Systems x Lees' Wholesale Sheds.'- ABCO Construction, Inc. Dr Shed King '< Endure -A -Lifetime Products, B & K Installations, Inc. b<- nc.0( Warren F. Daniels Constr. Co v 7 tcULIVE b ha of �RCH�ASIN�GDIVq/PUBLIC WpRKS ^envelopes. SIGNED : DATE :.j Reeelvel ihe shevo 00(crikel ebeeke thl 'soy 0/ 1L. �`Jo* ACCOUNTING Olvalom r LEGAL ADVERTISEMENT BID NO. 86-87-094 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 2:00 p.m. June 8, 1987 for the furnishing, installation and maintenance of two (2) Equipment Shelters for the Department of General Services Administration, Communication Services Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4048) Cesar H. Odio City Manager ft 8:''-640 n inp AEC 4 FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/DIV. { ACCOUNT CODE ' ' DATE 1 PHONE APPROVED BY: PREPARED BY ` ' ' ' DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. - (number o1 times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: -- -- DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 — B-2 - C-3 - D-4 - - E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJE PROJECT 11 113 1 17 18 1 125134 39142 45 50 51 56 57 62 63 65166 7 0 1 2 4 11 FT-VIPI I I I I 1 1 12101212 8 7 1 21314 7 8 V P 121314115 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 8 5 21010121011, White — Purchasing Yellow - Finance Approved for Payment Pink — Department i ` 13 Cl" Otr MIAMI. FWIVIDA INTER-OPInClt MItMORANDUM The Honorable Mayor and Members OAM, JUN 3 0 1987 of the City Commission Resolution Authorizing susiEct: Award of Bid No. 86-87- 094, To Provide Two (2) Equipment Shelters �hOM: REFERENCES: Cesar H. Odio pD City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish, deliver and install two (2) equipment shelters, to Casey's Tower Service, Inc., a non -minority vendor, the lowest complete responsive bidder in accord with Bid No. 86-87-094. Total cost of these materials and services are estimated to be $39,752.00, which funds are available in the 7ommunications Maintenance Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-094, to furnish, deliver and install two (2) equipment shelters, to Casey's Tower Service, Inc., a non -minority vendor, the lowest complete responsive bidder, in the amount of $39,752.00. One shelter shall be installed at the Communications Maintenance Division premises to provide protected storage for the battery bank used to back up the 800 MHz system. The second shelter shall be installed at Fire Station #11 at 5920 West Flagler Street, to provide a protected location for a microwave satellite receiver.. Funds for this purpose are available in the 1986-87 budget of the Communication Maintenance Division, General Services Administration Department. Amount of Bid: $39,752.00 % of Cost Estimates: N/A Budgeted Amount: $39,752.00 Source of Funds: 1986-87 Communication Maintenance Division Funds, Account #429401-314021, Citywide Microwave 800 MHz Communication System. Minority Participation: Award is to a non -minority vendor. Public Hearings/Notices: N/A Assessable Project: N/A Attachment Proposed Resolution Tabulation of Bids 87-6.10 CITY OF MIAMI, FLORIDA IN'fiER.OFFICZ MCMORANCUM to. Arthur L. Mullins Chief Procurement Officer Procurement Management Division FROM. R , z, cite e v ces' dministration DATE: ALE: June 23, 1987 SUBJECT: Bid No. 86=87-094 Two (2) Equipment Shelters REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $39,752.00 Account Code Number 429401-314021. FINANCE REVIEW & APPROVED BY: i� Carlos Gar Director Department ofJFinance BUDGETARY REVIEW & APPROVED BY: r1l"111 Manohar Sur n , Director Department Management and Budget ADDITIONAL APPROVALS (IF REQUIRED) Sergio Rodriguez Director Planning Department Frank Castaneda Director Community Development (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) -21 L ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: AWARD OF BID Bid No. 86-87-094 Two (2) Equipment Shelters General Services Administration Short term contract To provide protected storage for the battery bank used to back up the 800 MHz system at the Communications Maintenance Division premises and for a microwave satellite receiver located at Fire Station #11. 22 1 BIDDER Casey's Tower Service, Inc. AMOUNT $39,752.00 FUNDS: 1986-87 Operating Budget Account Code #429401-314021 MINORITY/WOMAN PARTICIPATION: Invitation to bids were sent to One (13 Hispanic firm engaged in the Portable Shelter business as located in this source. 1. New Vendor Applications Courtesy bids were sent to Fifteen (15) Minorities Organizations. No Minority response was received. BID EVALUATION: All bids meet the specifications. Following is an analysis , of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman owned Non -Minority New Bidders Black American Hispanic American Woman owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Invitations Mailed 0 0 0 0 1 0 21 15 37 Number of Responses N N N 0 0 0 1 0 7 0 8 Page 1 of 2 87--6 46 3 r V Reasons for "No Bid" were as follows: 1. Steel Systems. - "We do not supply materials as specified." 2. Lee's Wholesale Sheds "We do not handle fiberglass." 3. ABCO Construction, Inc. "We do not do portable buildings." 4. Shed King. "We do not fabricate with fiberglass." 5. Endure -A -Lifetime Products. "No bid at this time." 6. B & K Installations, Inc. "Unable to meet tight requirements on specifications." 7. Warren E. Daniels Const. Co. "No Bid." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CASEY'S TOWER SERVICE, INC. FOR A TOTAL PROPOSED AMOUNT OF $39,752.00. 01 Chief Procurement Officer gate The Minority & Women Business Administrator concurs with the above recommendation. nority & Women Business Administrator �0 2-3 '' Date Page 2 of 2