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Home My WebLink AboutR-87-0639J-87-623 6/22/87 ., RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF TRULY NOLEN EXTERMINATING, INC. FOR FURNISHING FUMIGATION SERVICES AT THE MANUEL ARTIME COMMUNITY CENTER FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED COST OF $8,330,00; ALLOCATING FUNDS THEREFOR FROM THE 1986-87 PROPERTY MAINTENANCE DIVISION FUNDS, ACCOUNT CODE #450301-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received May 4, 1987 for the furnishing of Fumigation Services at the Manuel Artime Community Center to the Department of General Services Administration; and WHEREAS, invitations were mailed to twenty seven (27) potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase will be available from the 1986-87 Property Maintenance Division Funds, Account Code #450301-670; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of providing Fumigation Services at the Manuel Artime Community Center; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Truly Nolen Exterminating, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The March 4, 1987 bid of Truly Nolen Extermination, Inc. for furnishing Fumigation Services at the Manuel Artime Community Center for the Department of General Services Administration at a total proposed cost of $8,330.00 is hereby accepted with funds therefor hereby allocated from the 1986-87 Property Maintenance Division Funds, Account Code #450301-670. CITY COMMISSION MEETING Off' JUL 9 1981 RESOLUTION Nn.—� .d KS: J-87-623 6/22/87 t r RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF TRULY NOLEN EXTERMINATING, INC. FOR FURNISHING FUMIGATION SERVICES AT THE MANUEL ARTIME COMMUNITY CENTER FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED COST OF $8,330.00; ALLOCATING FUNDS THEREFOR FROM THE 1986-87 PROPERTY MAINTENANCE DIVISION FUNDS, ACCOUNT CODE #450301-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received May 4, 1987 for the furnishing of Fumigation Services at the Manuel Artime Community Center to the Department of General Services Administration; and i s WHEREAS, invitations were mailed to twenty seven (27) potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase will be available from the 1986-87 Property Maintenance Division Funds, Account Code #450301-670; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of providing Fumigation Services at the Manuel Artime Community Center; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Truly Nolen Exterminating, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The March 4, 1987 bid of Truly Nolen Extermination, Inc. for I Qur ishing Fumigation Services at the Manuel Artime Community Center for the Department of General Services Administration at a total proposed cost of $8,330.00 is hereby accepted with funds therefor hereby allocated from the 1986-87 Property Maintenance Division Funds, Account Code #450301-670. F Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service, subject to the availability of funds. PASSED AND ADOPTED this 9th day of July , 1987. / C/ H,R L. SUAREa.J ATTEST i MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVF,6 AS'-,T-O FORM AND CORRECTNESS: C1 . L V %^J ATTORNEY 8`;-S39 74 -. .. ..-.-.�..c.a�.:.i'o.MYeG'h: n�_t.�; •.••.�. ,_ _•'-. ..-•._:rs_i._..++r�.T..iv5ieWY�iQn��'f7GCAL7i.asvis�s _uaar �. ..: .n _ 1 t F i. BID SECURITY It M Fumigation.Serc._- for__.Drvwood___Territ_ites bATt i1b1 R1Ct1Vt M v _ 4 . i 9 7 , 2 : 0mm- _ at Manuel Artime Comm. Center 86-87-080 ME OF SECtW7y "TAL Bob Michaels, P.C. Broken down by items Al -Flex Exterminators Guarantee Exterminating Co. Truly Nolen " Care Pest Control Orkin Pest Control Stewart Pest Control, Inc. Budget Pest Control, Serv. United Ext. Co. Alert Lear Pest Control RECEIV on h if of RCHASING DIV./PUBLIC WORKS 7- envelopes. SIGNED• DATE: S r r Reeelved 46 shover �I��litt�� ti�ek� thl• �isy s1 ��. ,� root ACCOUNTING INVISMN t AW ` LEGAL ADVERTISEMENT BID NO. 86-87-080 Sealed bids will be received by the City Manager and City Clerk i of the City of Miami, Florida'not later than cV-n.m. may 98 for furnishing Fumigation Services for DrywooTermites"-aat e Manuel Artime Community Center to the Department of General Services Administration. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4035) Cesar H. Odio City Manager 87-6.' `•? n nji� REQUISITION FOR ADVERTISEMENT a DEPT/DIV. ACCOUNT CODE DATE PHONE APPROVED BY: This number must appear in the advertisement. PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 _ A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 113 1 117 18 1 25 34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P I I I I I I I 1 1 1210121218171 1 21314 7 8 V P 12 131141 15 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT $o 5 21010 2 0 11 White - Purchasing Approved for Payment Yellow - Finance Pink - Department 87 _6 3 1 r � -. me`µ Sri �� ;y .�" � `_✓��.fad • .r 2 CITY . t.•si ibA O F MIAMI. F iZ 1 M INT9*&OFFICIE MiEMORANOUM TO: The Honorable Mayor and Members CAME: June 19, 1987 VILE: of the City Commission SUNJECT: Resolution Authorizing Award of Bid No. 86-87- 080, To Provide Fumiga- FROM: REFERENCES: tion Services at Manuel Cesar H. Odi Artime Community Center City Manager ENCLOSURES: RECOMMENDATION: 2 It is respectfully recommended that the City Commission adopt the attached resolution awarding a eontract to provide fumigation services for drywood termites at the Manuel Artime Community Center, 900 S.W. First Street, to Truly Nolen Exterminating , Inc., a non -minority vendor, the lowest complete responsive i bidder in accord with Bid No. 86-87-080. Total cost of these materials and services are estimated to be $8,330.00, which funds are available in the Property Maintenance Division budget of the General Services Administration Department. ti F BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-080, to provide fumigation U. services at the Manuel Artime Community Center, 900 S.W. First Street, to Truly Nolen Exterminating, Inc., a non -minority vendor, the lowest complete responsive bidder, in the amount of $8,330.00. An inspection of the old church building part of the Artime Center revealed the presence of drywood termites, which requires that -the building be treated. This award shall provide initial fumigation with a one year guarantee, and an additional five year guarantee. Funds for this purpose are available in the 1986-87 budget of the Property Maintenance Division, General Services Administration Department. Amount of Bid: $8,330.00 % of Cost Estimates: N/A Budgeted Amount: $8,330.00 Source of Funds: 1986-87 Property Maintenance Division Funds, Account #50301- 70. Minority Participation: Award is to a non -minority vendor. Public Hearings/Notices: N/A Attachment Proposed Resolution Tabulation of Bids Assessable Project: N/A 8 -631? 12 -1 CITY OF MIAMI. FLOORIbA INTER -OFFICE MEMORANCIUM TO: A. L. Mullins . Chief Procurement Officer F,it cement Management Division / .rFROM: , liams, Director General Services Administration OATS: FILE: SUBJECT: Bid #86-87-080, Fumigation Services for Drywood Termites At Manuel Artime Community Center & Five Year Guarantee REFERENCAenewal Option Approvals ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $ 8,330.00 , Account Code Number 450301-670 FINANCE REVIEW & APPROVED BY: CaXos Gart-fa; Director epartment of'Finance BUDGETARY REVIEW & APPROVED BY: anohar Suranei.—Director Department of Management & Budget r � %t r .)1a. i• � ADDITIONAL APPROVALS (IF REQUIRED) Sergio Rodriguez, Director Planning Department 7- Fr staned , Director Community Development D— 8 -f 3 9 AWARD OF BID Bid No. 86-87-080 ITEM%- Fumigation Services at Manuel Artime Community Center Building DEPARTMENT: General Services Administration TYPE OF PURCHASE: Short term contract REASON: An inspection of the building revealed the presence of drywood termites, which requires that the building be treated. POTENTIAL BIDDERS: 27 BIDS RECEIVED: 7 TABULATION: Attached FUNDS: 1986-87 Property Maintenance Division Funds, Account Code #450301-670. MINORITY/WOMAN PARTICIPATION: Invitation to bids were sent• to Five 5 Black, five 5) Hispanic and two (2) woman owned firms engaged in the pest control fumigation business as located in these sources. 1. New Vendor Applications 2. Dade County Minority Register 3. Yellow Pages Telephone Directory 4. Prior Bids on file.in Procurement Mgmt. Office Minority response consisted of three (3) bids from hispanic firms. BID EVALUATION: Category Prior Bidders Black American Hispanic American Woman owned Non -Minority New Bidders Black American Hispanic American Woman owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 0 0 0 0 5 2 5 0 5 3 2 0 10 2 15 0 3 - 0 42 10 i Page 1 of 2 �►� .�j3j� 3 T " Reasons for "No Bid" were as follows: 1. Budget Pest Control Serv. - "Not license for termite fumigation." 2. United Exterminated Co. - "Not enough Insurance" 3. Alert Lear Pest Control. - No Bid" RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO TRULY NOLEN EXTERMINATING, INC. FOR A TOTAL PROPOSED AMOUNT OF $8,330.00. is Chief Procurement Officer Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator Date I Page 2 of 2 T w. Tabulation of Bids #86-87-080 Fumigation services f-or drywood termites at Manuel Artime Community Center and five (5) year guarantee renewal option. Bidder Total Cost Comments Truly Nolen Exterminating Inc. $8,330.00 Lowest acceptable and 8777 S.W. 134th. Street responsive bid per Miami, Florida 33176 specifications Orkin Exterminating Co., Inc. $9,600.00 1960 N.W. 27th Avenue Miami, Florida 33125 Care Pest Control $10,525.00 8165 N.W. 60th. Street Miami, Florida 33166 Bob Michaels P.C. $11,772.00 7540 N.W. 8th. Street Miami, Florida 33126 Stewart Pest Control, Inc. $14,297.00 P.O. Box 610277 No. Miami, Florida 33161 Al -Flex Exterminators $22,500.00 4035 S.W. 98th. Avenue Miami, Florida 33165 Guarantee Floridian Ext. $27,225.00 658 N.W. 99th. Street Miami, Florida 33150 s r