HomeMy WebLinkAboutR-87-0635- 0
J-87-610
6-26-87
-.4 ►, .
RESOLUTION NO. o �E`•:�
A RESOLUTION ACCEPTING THE BID OF
INTERAMERICAN CAR RENTAL, INC. FOR FURNISHING
APPROXIMATELY SIXTY (60) AUTOMOBILES ON A
MONTHLY RENTAL BASIS FOR ONE (1) YEAR
RENEWABLE ANNUALLY, SUCH AUTOMOBILES TO BE
USED BY THE POLICE DEPARTMENT'S TASK
FORCE/STREET NARCOTICS UNIT, SPECIAL
INVESTIGATIONS SECTION, AND ANY OTHER
SUBDIVISION CONDUCTING UNDERCOVER AND/OR
SURVEILLANCE OPERATIONS; TO THE DEPARTMENT OF
POLICE AT A TOTAL ESTIMATED FIRST YEAR COST
OF $311,040.00; ALLOCATING FUNDS THEREFOR
FROM THE 1987-88 OPERATING BUDGET,
$155,520.00 ACCOUNT CODE #290201-610 AND CITY
OF MIAMI LAW ENFORCEMENT TRUST FUND
$155,520.00, ACCOUNT CODE #290909-610;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received May 26, 1987 for the furnishing of approximately sixty
(60) full size vehicles on a monthly rental basis for one (1)
year renewable annually; and
WHEREAS, invitations were mailed to twenty six (26)
potential suppliers and two (2) bids were received; and
WHEREAS, the use of such leased vehicles will required
funding to cover necessary costs and expenses to be incurred by
the Police Department after approval of such costs and expenses
by the Director of Police; and
WHEREAS, part of the funds to cover these necessary costs
and expenses have not been included in the Police Department's
normal operating budget; and
WHEREAS, the Director of the Police Department has
recommended adoption of this resolution, and funds to cover these
necessary costs and expenses are available in the 1987-88
Operating Budget Account Code #290201-610 and the City of Miami
Law Enforcement Trust Fund Account Code #290909-610; and
WHEREAS, these vehicles will be used by the Department of
Police for undercover operations; and
CITY COMMISSION
MEETING OP
JUL 9 1987 8
RESOLUTION No, `63
REMARKS:
,. .--- • - _ .. �:�5+"y�ElT►±'�:S��iC�.i7'2 J�isi:'.�ig'lc7Jf.:iS's7`f.�. ' �': / � • . : "c':• • �
Ae
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from InterAmerican Car
Rental, Inc. be accepted as the lowest responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The May 26, 1987 bid of InterAmerican Car
Rental, Inc. for furnishing approximately sixty (60) automobiles
on a monthly rental basis for one (1) year renewable annually,
such automobiles to be used by the Police Department's Task Force
Street/Narcotics Unit, Special Investigations Section, and any
other Surveillance Operations to the Department of Police at a
total estimated first year cost of $311,040.00 is hereby accepted
with funds therefor hereby allocated from the 1987-88 Operating
Budget $155,520.00 Account Code #290201-610 and City of Miami Law
Enforcement Trust Fund $155,520.00, Account Code #290909-610.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this service.
PASSED AND ADOPTED this 9th day of July , 1987.
ATTE
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
OBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVW 48 TO FORM AND CORRECTNESS:
LUC7A A! DOUG
CITY ATTORNEY
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BID SECURITY
60 Automobiles on a Lease/Rental Basisb�j j blbl &jCjIVgp_ May 26, 1987 2:30p.m.
am
for Dept. of Police
86-87-084 Apr. DIF ggIy
�It�OER
IMAL
f
Inteamerican Car Rental Inc.
Broken down by items
Avis Rent a Car
ofNO
BID:
William Lehman Leasing Corp.
American International Rent
a Car
RECEIVE��1glf of PURCHASING DIV./PUBLIC WORKS Q--- envelopes.
SIGNED : �t/14 DATE: ,S 7^ .
�ccct�� �� �c�r �Icivtl�� sleek• Nits Icy •1 1L�
volt accouNTINC OIVlt10N
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LEGAL ADVERTISEMENT
BID NO. 86-87-084
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American b Miami, Florida,
33133 not later than •30 p.m. May 261 1987 for furnishing
Approximately Sixty (60) Automo 1 es on a ease Rental Basis for
One (1) year to the Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4037)
Cesar H. Odio
City Manager
i < bt;.mm ...... .. .. "�ri_ w'ti r,A'ti' . . - _. _ .. _� n.::iA�� .. .i'�.'.TlTx��-t�?.!' S-�.`r<<�.fl,.•': %� .. � .,
(no
' V
Y
AEf1UISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
II)EPT/DIV t .
` ACCOUNT CODE
DATE PHONE APPROVED By. ,
c t �
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement
Type of advertisement: legal
(Check One)
(number of times)
classified display
Size: Starting date
First four words of advertisement:
Remarks: i -
times.
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DIDAdv.
Doc. Reference
VENDOR
INDEX CODE
BJE
PROJECT
11
13 17
18 25
34 39142
45 50
51 56
57 62
63 65
66 71
0
1
2
4
1
VP
202
21817
1
2
3
4 7
8 V P 121314
15 DESCRIPTION 36
64 DISCOUNT69
72 AMOUNT 80
5
2101012101.L
Approved for Payment
Pink — Department
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CITY OF MIAM1. FLORIDA
INTER -OFFICE MEM01tANDUM
' TO` The Honorable Mayor and Members DATE- JUN 3A 1987 RiLt:
of the City Commission
SUBJECT: Recommendation for Resolution
& Award of Bid No. 86-87-084
Auto Rental Contract
FROM: Cesar H. O d l o REFERENCES:
City Manager PD
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid as received from
InterAmerican Car Rental, Inc. for furnishing approximately sixty
(60) full-size automobiles on a monthly rental basis for one (1)
year, renewable annually, at the rate of $432.00 per vehicle per
month for a total proposed amount of $311,040.
BACKGROUND:
The Police Department has analyzed the bids received on May 26,
1987 for furnishing sixty (60) automobiles on a rental basis for
_ one (1) year, renewable annually. The department has found the
InterAmerican Car Rental, Inc. bid to be the most advantageous
and responsive bid.
On May II, 1987, forty-one (41) invitations for sealed bids for
automobile rental were sent to prospective vendors. Bids were
opened on May 26, 1987, with two (2) vendors submitting bids and
two responding with a "No Bid".
The Department of Police will utilize these vehicles for
undercover operations. It is necessary to use rental vehicles as
they can be exchanged when their identity is compromised.
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurs with the department's
recommendation.
The Honorable Mayor and Member Bid No.
-of the City Commission 86-87-084
Page 2
It is therefore, recommended that the award of bid be made to
InterAmerican Car Rental, Inc. The department's specifications
have been met and, pending the availability of funds, the funding
source will be $155,520.00 from the Fiscal Year 1987-88 Police
Operating Budget, Index Code 290201-610, and $155,520.00 from the
Law Enforcement Trust Fund, Index Code 290909-610.
Amount of Bid
$311,040.00
Cost estimate/Budgeted Amount:
$155,520 1987-88 Fiscal Year
$155,520 Law Enforcement Trust Fund (LETF)
Source of Funds:
General Fund and
Law Enforcement Trust Fund
Minority Representation:
Non -minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
CHO:s1
% of Cost Estimate:
100%
8
s.
4
CITY OF MIAMI. R'LOOVIbA
INTEFI-OFPICIE MrEMOIVANDUM
A. L. Mullins
DATE: JUN 1 5 1987 InUL
Chief Procurement Officer
SUINJECT: Bid #86-87-084, Approvals
FROM: REFERENCES:
Clarence Dickson
Chief of Police' ENCLOSURES:
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$3111040*, Account Code Number 290201-610 and 290909-610,
*$155,520 FY '87-88 Budget
*$155,520 FY '87-88 Law Enforcement Trust Fund (LETF) per Approp.
Ord•No.10252 approved 4-9-87.
FINANCE REVIEW & APPROVtED� BY:
ol-
4Ci
Ga cia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
M�nohar Surana, actor
Department of Mana ement and
Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
'`JUN 19 198 7
3
8 ---63"
i
.^\
ITEM:
DEPARTMENT:
AWARD OF BID
Bid No. 86-87-084
Rental of approximately sixty (60)
automobiles
Police
TYPE OF PURCHASE: Contract for one (1) year renewable
annually
REASON: These vehicles will be utilized for
undercover operations
POTENTIAL BIDDERS: 26
BIDS RECEIVED: 2
FUNDS: $155,520.FY'87-88 Operating Budget
$155,520 FY'87-88 Law Enforcement
Trust Fund
MINORITY PARTICIPATION: Invitations to bid were sent to one
1 Black, three (3) Hispanics firms engaged in the
automobile rental busine3s as located in the following
sources.
1. Dade County Minority Register
2. Yellow pages telephone Directory
3. Previous bids on file in Procurement Management
4. New Vendors Applications
No Minority response was received.
BID EVALUATION: All bids meet the specifications.
Following is an. analysis of the
• Invitation to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman
Non -Minority
New Bidders
Black American
Hispanic American
Woman
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
Number of Bid Number of
Invitations Mailed Responses
1 0
0 0
0 0
4 2
0 0
3 0
0 0
18 0
15 0
_
2
-
0
41
4
Reasons for "No bid" were as follows:
1. William Lehman Leasing Corp. "No Bid due to Insurance
requirements & replacement requirements."
2. American International Rent a Car. "Cannot supply make
and/or model vehicles specified for this bid."
Page 1 of 2
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
A MADE TO INTERAMERICAN CAR RENTAL, INC.
FOR A FIRST YEAR ESTIMATED AMOUNT OF
$311,040.00.
Chief Procurement Officer
�Y
Date
The Minority & Women Business Administrator concurs :,i.th the
above recommendation.
t
Minority & Women Business
Administrator
Date
Page 2 of 2
87 -6 TE, S
TABULATION OF BIDS FOR
s
t�
.Rental Cars
t City Ma"agar, City Clark A. M.
Recaived by the City Comm+ssion, City Clark, City of Miarni, Florida at—P. M.
p -
,
INTERAMERICAN AVIS
fr'
Bidder
Licensed L Insured as Per City Code 6 Metro Ord.
mount
'
Unit
s
Unit Unit Unit Unit
Total
Unit
Total Pelee
Total
Pries
Total
rl
DESCRIPTION
Total
Total Price Price Pr1Ce
Price
*$432.00 311,040 $444.0 319 680
�� ,�
1
------------
3 Discount
r°
.ne udes
yMY},
l
77
1
IRREGULARITIES LEGEND.
A — No Power. of. Attorney
• B — No Affidavit as to Capitol S Surplus of Bonding Company
C — Corrected Ernsnsions
a; D — proposal Unsigned or improperly Styned or No Corporate Ss01
1I� E —
F
r G Ireproper.Bid Bo-+d
H — Corrected Bid
I_
rnAurDT!`AU 000it_sn�
IT IS RECOMMENDED THAT INT
Receive the Bid Award
DISTRIBUTION:
BiD
JOB tto.
4
AFFIDAVIT
I, Clarence Dickson, Chief of Police, City of Miami, do hereby
certify that the aforementioned request for expenditures from the
City of Miami Law Enforcement Trust Fund, for the funding of The
Lease of Thirty (30) Vehicles, in the amount of $160,000,
complies with the provisions
Statutes.
of Section 932.704, Florida
C6-z� '� Cam" v
CLARENCE DICKSON
Chief of Police
City of Miami Police Department
DATE
SWORN TO AND SUBSCRIBED BEFORE ME THIS /f'' DAY 0-F
✓ u.�� , 1987.
NOTAR PUBLIC
My Commission Expires:
NOTARY PUBLIC STATE OF FLORIOA
NY CONNISSION EXP. FEB 27.1989
BONDED THRU GENERAL INS. UNO.
DATE
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