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Home My WebLink AboutBack-Up DocumentsACCESSING COMPETED CO-OP and GOVERNMENTAL CONTRACTS CHECK LIST CONTRACT NO.: RLI 19053JLS PROCUREMENT CONTRACTING OFFICER: Eduardo J. Falcon DATE SUBMITTED: 02/17/2022 TITLE: Base Laver Integration Software Platform for Our Real Time Crime Center Accessing Co-ops and Governmental Contracts Package All Accessing of contacts must be reviewed and approved by the Department Director with signature below. Procurement Documents — to be included in Approval Package ® Award Summary Form for Director or City Manager (if applicable) ® Agenda Item Summary Form (for Commission Approval — if applicable) ® Resolution (for Commission Approval — if applicable) ® Copy of this checklist signed by the Director Co-op/Governmental Agency Documents — to be included in Approval Package ® Copy of Tally/Evaluation Results (score sheets, ranking or summary) ® Copy of Contract's Advertisement & Distribution information ® Copy of Contract/Solicitation Being Accessed ® Copy of Award Sheet/Approval Documents ® Copy of Proposal/Bid (See below) NOTES: 0 APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City laws, policies and procedures. ❑ NOT APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City laws, policies and procedures. Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement 1/24/18 Date: January 22^d, 2020 To: Col. James Reyes, Department of Administration Thru: Neesa B. Warlen, Esq., C.P.A. Director, Purc g Bureau From: Jason Spaide, Assistant Purchasing Manager Subject: Award Recommendation, RLI No.: 19053JLS RLI Name: Base Lamer integration Software Platform A. Purchasing Approvals: 1. Is the vendor on the List of Prohibited Investments (Scrutinized Companies) per Florida Statute Chapter 287.135.? ❑ Yes X No. If yes, STOP, CANNOT ENTER INTO A CONTRACT. If no, continue. [Attach most recent List of Prohibited Investments (Scrutinized Companies).] 2. Is the vendor on the Scrutinized Companies that Boycott Israel List per Florida Statute Chapter 287.135.? ❑ Yes X No. If yes, STOP, CANNOT ENTER INTO A CONTRACT. If no, continue. (Attach most recent Scrutinized Companies that Boycott Israel List.) 3. Attach Scrutinized Company Certificate for Awarded Vendor(s). 4. Is the Vendor on the Public Entities Crime List ❑ Yes X No. If yes, STOP, CANNOT ENTER INTO A CONTRACT. If no, continue. (Attach most recent Public Entities Crime List.) 5. Is this contract being paid through a grant? ❑ Yes X No. If yes, is the vendor on the SAMS Excluded list? ❑ Yes ❑ No. If yes, STOP, CANNOT ENTER INTO A CONTRACT. If no, continue. (If paid through a grant, attach most recent SAMS Excluded List.) B. Summary On September, 6th 2019 the above referenced RLI was released. Questions from potential Proposers were accepted through October 16th, 2019. Responses were received on October 23rd, 2019 from a total of ten (10) vendors of which zero (0) were CBE/SBE: • American Cyber • ARES Security • Brite Computers • Convergint Technologies LLC • IBM • Information Builders • Motorola Solutions • Status Solutions • Strax Intelligence Group • Total Intelligence Group 1 of 3 The Selection Committee was comprised of the following: • Captain Edward Sileo • Major Daniel Jackowski • Lt. Greg Molamphy Proposals were forwarded to the S-C including information regarding any SBE/CBE firms. On November 6th 2019, the Selection Committee met and shortlisted six (6) firms as follows: • American Cyber • ARES Security • Brite Computers • Convergint Technologies LLC • IBM • Motorola Solutions Firms were invited to give an oral Presentation before the S-C on November 21st-22nd 2019. On November 251h, 2019, the S-C reconvened and ranked firms in preferential order as follows: 1. Convergint Technologies LLC 2. Motorola Solutions 3. Brite Computers 4. IBM 5. American Cyber 6. ARES Security On December 9th, 2019, Tanya Davis of S. Davis & Associates, P.A. provided a financial review of the top three (3) proposers Convergint Technologies LLC, Motorola Solutions, and Brite Computers. Based on the reviews and her opinion, there were no concerns that would impact ranking any of the three (3) vendors. Based on the financial review, the Section Committee unanimously agreed to retain their initial ranking of November 25th, 2019. On December 101h, award was made to number one (1) ranked firm Convergint Technologies LLC. Negotiations Committee was created and comprised of: • Lead: Deputy General Counsel -Sworn Lee Futch • Captain Mike Riggio, Real Time Crime • Lieutenant Greg Molamphy, Real Time Crime • Sergeant Chris Palamara, Real Time Crime ■ Lieutenant Jospeh Etter, ITD • Sean Brathwaite-Brooks, ITD • Deputy John Sebest • Jason Spaide, Purchasing On January 9th, 2020 a negotiations meeting was held in the Law Library with Convergint and the Negotiations Committee. Several items were discussed and the most important being the connection to a Motorola Premier One CAD which in their presentation claimed this integration was successfully completed. Convergint was unable to answer this item and several others. They planned to reconvene with their partnering company VidSys to get responses to the committees' questions. On January 111h, 2020 Lee Futch had a conversation with Scott Frigaard of Convergint confirming that VidSys has not integrated a Motorola Premier One CAD and would give an integration status update along with the other items in a few days. On January 15th, 2020 Convergint emailed Lee Futch the responses for the committee to review. A follow-up meeting was held on January 21st 2020 in the law library for the Negotiations Committee to discuss. As Convergint was not able to confirm it had successfully integrated to a Motorola Premier One CAD, a significant factor in the initial award to Convergint, it was determined by the Negotiation Committee to discontinue contract negotiations with Convergint and move to the number two (2) ranked firm, Motorola Solutions. 2of3 Recommendation to award number two ranked firm, Motorola Solutions and proceed to negotiations, if required and preparation of agreement. These services are: X In the estimated amount of $4,565,788.00 and/or as otherwise negotiated, ❑ Other: cc. Ranking Ballots, Tally, Second Ranked Vendor Proposal, Meeting Minutes C. Approval: APPROVAL AUTHORITY: Recommendation is o, Approved ❑ Not Approved. 3of3 jl,.�.20 Dat Convicted Vendor List / Vendor Registration and Vendor Lists / State Agency Resources ... Page 1 of 2 Skip to Main Conten Department of Management Services Florida Department of Management Services > Business Operations > State Purchasing > State Agency Resources > Vendor Registration and Vendor Lists > Convicted Vendor List Convicted Vendor List The Department of Management Services (DMS) maintains "a list of the names and.addresses of those who have been disqualified from the public contracting and purchasing process" in accordance with Para rq aph 287.133(3)(d), Florida Statutes. Vendor Name Agency Effective Expiration Final Order of Origin Date Date Calixte, Jacques Final Order - Calixte, Jacques A. (Haitian American A. (Haltian American Association Against DOH 10/25/18 10/25/21 Association Against Cancer Cancer, Inc.) Inc. (i 1.71 MB) Hoffman, Tracy J. (Gator Final Order - Hoffman, Tracy J. Signage and Striping, DOT 01/22/18 01/22/21 (Gatos Signage and Striping, LLC) LLC (,', 753.24 KB) Updated 12110119 Document reader download link Adobe PDF Reader https://www.dms.myflorida. com/business_operations/state_purchasing/state_agency_resou... 1 /22/2020 Broward Sheriffs Office 19053JLS Supplier: Motorola Solutions. low SCRUTINIZED COMPANY CERTIFICATE RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER I, Danny Sanchez, representing Danny Sanchez (name of corporation/partnership/agency hereinafter known as "Contractor, "Bidder" or "Proposer") am over 18 years of age, have personal knowledge of the facts stated below and I am an owner, officer, director, principal shareholder and/or I am otherwise authorized to bind the bidder of Solicitation No: 19053JLS, Solicitation Title: Base Layer Integration Software Platform for our Real Time Crime Center ("Competitive Solicitation") and to a contract if an award is made ("Contract".) I hereby acknowledge that a company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services if at the time of bidding or submitting a proposal for a new contract or renewal of an existing contract, the company: is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or is engaged in business operations in Cuba or Syria, and the bid, proposal or contract is for goods or services of one million dollars or more. I hereby represent and certify that Proposer is not on the Scrutinized Companies that Boycott Israel List or participating in a boycott of Israel; and, for bids, proposals or contracts for goods or services on one million dollars or more, that Proposer is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged in business operations in Cuba or Syria,. By: Danny Sanchez 10122 2019 Signature Date Danny Sanchez, MSSSI Vice President Printed Name and Title Federal Employer Identification Number 36.1115800 Motorola Solutions, Inc. Printed Name of Firm 8000 W. Sunrise Blvd., Plantation, FL 33322 Address of Firm 10/24/2019 BidSync p 1335 Quartedy Report --Global Governance Mandates Table 7; List of Prohibited Investments (Scrutinized Companies) New companies on the list ore shaded and in bold. December 3, 2019 Prohibited Investments (Scrutinized Companies) Scrutinized Country Country of Incorporation Initial Appearance on Scrutinized List Full Divestment AI-Enmaa Real Estate Co Sudan Kuwait June 4, 2019 Yes Aviation Industry Corporation of China (AVIC) Sudan China September 24, 2019 Yes AviChina Industry & Technology Sudan China June 4, 2019 Yes AVIC Electromechanical Systems Co Ltd Sudan China September 24, 2019 Yes AVIC International Capital Co Ltd Sudan China September 24, 2019 Yes AVIC International Finance Ltd Sudan China September 24, 2019 Yes WIC International Holdings Ltd (formerly listed as AVIC nternational) Sudan China June 4,2019 Yes Bank of Kunlun Co Ltd Sudan & Iran China March 7, 2018 Yes hennai Petroleum Corp Ltd Sudan India September 19, 2007 Yes China Avionics Systems Sudan China June 4, 2019 Yes China BlueChemical Ltd Iran China March 19, 2013 Yes China National Petroleum Corporation (CNPC) Sudan & Iran China December 11, 2012 Yes China Oilfield Services Ltd Iran China June 16, 2011 Yes China Petrochemical Corporation (SinopecGroup) Sudan & Iran China December 3, 2019 Yes China Petroleum & Chemical Corp (CPCC) Sinopec Sudan & Iran China September 19, 2007 Yes China Petroleum Engineering Corp Sudan & Iran China March 7, 2018 Yes CNOOC Ltd Iran China June 16, 2011 Yes CNOOC Curtis Funding No,l Pty Ltd Iran Australia October 17. 2017 Yes CNOOC Finance Limited ran China September 24, 2013 Yes CNOOC Nexen Finance Iran Canada October 17, 2017 Yes CNPC Capital Company Limited Sudan & Iran China June 14, 2017 Yes CNPC General Capital Ltd Sudan & Iran China June 26, 2012 Yes CNPC HK Overseas Capital Ltd Sudan & Iran China June 16, 2011 Yes COSL Finance (BVI) Limited Iran China September 24, 2013 Yes State Beard of Adniinislralion (SBA) of Florida Page 22 of 3A quarterly R—n—Glebai Governance Mandates Deiemboi 3, 2019 Prohibited Investments (Scrutinized Companies) Scrutinized Country Country of Incorporation Initial Appearance on Scrutinized List Full Divestment OSL Singapore Capital Ltd Iran Singapore December 4, 2018 Yes aging Huake Group Co Ltd Sudan China March 25, 2008 Yes Egypt Kuwait Holding Co. SAF Sudan Kuwait January 13, 2009 Yes Energy House Holding Company Sudan Kuwait July 28, 2009 Yes Engen Botswana Sudan & Iran Botswana March 24, 2015 Yes 'ACC AG Sudan Austria June 4, 2019 Yes Gas District Cooling (Putrajaya) Sdn Bhd Sudan & Iran Malaysia April 14, 2009 Yes Gazprom Iran Russia September 19, 2007 Yes Gazprom Neft Iran Russia September 16, 2008 Yes Gazprom Promgaz Iran Russia June 4, 2019 Yes GPN Capital SA Iran Luxembourg June 4, 2019 Yes Harbin Electric Co. Ltd. Sudan China September 19, 2007 Yes Hindustan Petroleum Corporation Ltd Sudan & Iran India June 13, 2018 Yes Indian Oil Corp Ltd (IOCL) Sudan & Iran India September 19, 2007 Yes iangxi Hongdu Aviation Sudan China September 19, 2007 Yes KLCC Property Holdings Bhd Sudan & Iran Malaysia April 14, 2009 Yes Kunlun Energy Company Ltd. Sudan & Iran Hong Kong September 19, 2007 Yes Kunlun Financial Leasing Co Ltd Sudan & Iran China March 7, 2018 Yes Kuwait Finance House Sudan Kuwait April 14, 2009 Yes Lanka IOC Ltd Sudan India September 19, 2007 Yes Managem SA Sudan Morocco November 9, 2010 Yes Mangalore Refinery & Petrochemicals Ltd Sudan & Iran India September 19, 2007 Yes Malaysia Marine & Heavy Engineering Holdings Bhd Sudan & Iran Malaysia March 18, 2014 Yes MISC Bhd Sudan & Iran Malaysia September 19, 2007 Yes Mosenergo Iran Russia September 16, 2008 Yes it India Ltd, Sudan India September 18, 2012 Yes Slate Hoard of Admini,tr.t—(SDA) of florid, Page 23 of 34 quarr�rly Report-- GIoU Governance M-JIM- ce�emter 3, )019 prohibited Investments (Scrutinized Companies) Scrutinized Country Country of Incorporation Initial Appearance on Scrutinized list Full Divestment Oil & Natural Gas Corp (ONGC) Sudan & Iran India September 19, 2007 Yes ONGC Videsh Limited (OVL) Sudan & Iran India March 18, 2014 Yes Orca Gold Inc. Sudan Canada December 9, 2014 Yes PetroChina Sudan & Iran China September 19, 2007 Yes etroliam Nasional (Petronas) Sudan & Iran Malaysia September 19, 2007 Yes Petronas Capital Limited Sudan & Iran Malaysia September 19, 2007 Yes Petronas Chemicals Bhd Sudan & Iran Malaysia June 16, 2011 Yes Petronas Dagangan Bhd Sudan & Iran Malaysia September 19, 2007 Yes Petronas Gas Berhad Sudan & Iran Malaysia September 19, 2007 Yes Petronas Global Sukuk Sudan & Iran Malaysia August 2, 2016 Yes Putrajaya Management Sdn Bhd Sudan & Iran Malaysia March 19, 2014 Yes Sinopec Capital 2013 Ltd Sudan & Iran China September 24, 2013 Yes Sinopec Century Bright Capital Investment Ltd Sudan & Iran China December 3, 2019 Yes Sinopec Engineering Group Co Ltd Sudan & Iran China March 18, 2014 Yes Sinopec Group Overseas Development 2017 Ltd Sudan & Iran China September 11, 2019 Yes nopec Group Overseas Development 2016 Ltd Sudan &Iran China August 2, 2016 Yes Sinopec Group Overseas Development 2014 Ltd Sudan & Iran China March 7, 2018 Yes Sinopec Group Overseas Development 2013 Ltd Sudan & Iran China March 18, 2014 Yes Sinopec Group Overseas Development 2012 Ltd Sudan & Iran China March 7, 2018 Yes Sinopec Kantons Holdings Ltd Sudan & Iran Bermuda September 19, 2007 Yes Sinopec Oilfield Equipment Corporation Sudan & Iran China April 14, 2009 Yes Sinopec Oilfield Service Corp Sudan & Iran China March 25, 2008 Yes Sinopec Shanghai Petrochemical Sudan & Iran China September 19, 2007 Yes Societe Nationale d'Investissement Sudan Morocco December 6, 2016 Yes Societe Metallurgique D'imiter Sudan Morocco November 9, 2010 Yes territorial Generating Company No 1 Iran Russia June 4, 2019 Yes stare Board ornd.i—t, uon(SBA)orrloiid;, Page 74nr-,4 Quarterly Report —Global Governance Mandates Oember 3, 2019 Prohibitedinvestnrzntsi5:tntiniratJCpinPanits] Scntterdfslsl CoartltIVC-f 1ni11alkp+scortin-_ntt full Cootilr4 Inc drPista 14611 $r'rutlnivm[d L!5t ❑IveslanCnt N of Prohibited Investments 76 The following companies were rein-oved from the PFIA Prohibited Investments List this quarter. FlgmnbSfl !!i.'f]rpr+r�ti311 INo companies removed this quarter. State Board of Ad min Istratlon (59A) of Florida Page 25 of 34 quarterly Beporl—Global Governance Mandates December 3, 2019 Exchange -traded funds are also exempted from the prohibition, without the requirement to contact the fund management. A cessation of the investment prohibition is allowed if the fund has evidence that the assets under management become equal or less than 99.50% of the hypothetical fund value assuming no investment prohibition had occurred. This must be reported to the parties listed in "reporting" below and updated semiannually for the cessation to be authorized. Table 9: Scrutinized Companies that Boycott Israel New companies on the list are shaded and in bold. (No companies were added to the list this quarter) 5crutinued Company that BoyCotts ISrael Country of Incorporation Date of Initial Scrutinized Classification Cactus SA Luxembourg August 2, 2016 Betsah Invest SA Luxembourg August 2, 2016 Betsah SA Luxembourg August 2, 2016 Co-operative Group Limited United Kingdom September 26, 2017 Guloguz Dis Deposu Tlcaret Ve Pazarlama Ltd Turkey August 2, 2016 N of Companies that Boycott Israel 5 No companies were removed from the Scrutinized Companies that Boycott Israel List during the quarter! Removed Company Country of Incorporation None at this time. Table 10: Continued Examination Companies that Boycott Israel New companies on the list are shaded and in bold. (No companies added this quarter.) Continued Examination Company: Israel I Country of Incorporation I No companies are on the continued examination list at this time. I State Board of Administration (SBA) of Florida Page 29 of 34 Kr.m. Summary Minutes for December 9tn, 2019 Base Layer Integration Software Platform RLI#: 19053 RLI TITLE: BASE LAYER INTEGRATION SOFTWARE PLATFORM START TIME: 11:00AM. END TIME: 11:26 AM LOCATION: Purchasing Conference Room — 3RD Floor — PSB ATTENDEES: SELECTION COMMITTEE MEMBERS: 1- Major Daniel Jackowski, Dept of Administration 2- Lt., Greg Molamphy, Real Time Crime Center 3- Captain Edward Sileo, Criminal Investigations OTHER ATTENDEES: Tanya Davis, CPA with S. Davis & Associates, P.A. Neesa Warlen, Purchasing Director Jason Spaide, Assistant Purchasing Manager, Purchasing Bureau Lee Futch, Deputy General Counsel John Murphy, Director Information Technology Captain Michael Riggio, Real Time Crime Center Sgt. Chris Palamara, Real Time Crime Center SUMMARY OF DISCUSSIONS: Neesa Warlen, Purchasing Director announced the purpose of the meeting. A sign in sheet was circulated by the attendees. Tanya Davis provided the financial review of the top three (3) ranked proposers Convergint Technology LLC, Motorola Solutions, and Brite Computers. Selection Committee followed up with a few questions for Tanya regarding the summary. Tanya expressed that based on the reviews, there were no concerns that would impact the ranking of any of these three (3) vendors. The Selection Committee unanimously agreed to retain their initial ranking on November 25'n 2019, based on the financial review. Purchasing advised attendees that a recommendation for Award Memo will be prepared. Upon receipt of the award approval, Purchasing will post the subsequent Ranking/Award in BidSync. Proposers will have five (5) business days after posting to protest the award. Upon Award, negotiations may being with #1 ranked vendor Convergint Technologies LLC. Attendees were reminded that the Cone of Silence is in effect until contract execution. The meeting was adjourned at 11:26am. Name of person who prepared minutes: Jason Spaide Signature Summary Minutes for November 25th, 2019 Base Laver Integration Software Platform RLI#: 19053 RLI TITLE: BASE LAYER INTEGRATION SOFTWARE PLATFORM START TIME: 10:30AM. END TIME: 11:33 AM LOCATION: Purchasing Conference Room — 3Rc Floor — PSB ATTENDEES: SELECTION COMMITTEE MEMBERS: 1- Major Daniel Jackowski, Dept of Administration 2- Lt., Greg Molamphy, Real Time Crime Center 3- Captain Edward Sileo, Criminal Investigations OTHER ATTENDEES: Jason Spaide, Assistant Purchasing Manager, Purchasing Bureau Lee Futch, Deputy General Counsel John Murphy, Director Information Technology Captain Michael Riggio, Real Time Crime Center Sgt. Chris Palamara, Real Time Crime Center Deputy Sheriff Jose Flores, Real Time Crime Center Sean Brathwaite Brooks, Senior Information Technology Manager Rosny Auguste, IT Project Coordinator SUMMARY OF DISCUSSIONS: Jason Spaide Assistant Purchasing Manager announced the RLI number, name, and purpose of the meeting. The agenda was read and a sign in sheet was circulated by the attendees. Jason reminded the committee that any comments and discussion should be objective. Selection Committees discussed each of the proposer's proposals and presentations in alphabetical order. + American Cyber Ares ® Brite Computers Convergint Technologies LLC. 8 IBM Motorola Solutions Selection Committee decided that no additional questions or second ranking would be necessary. The Selection Committee decided they wanted to rank the vendors. Purchasing advised the ranking would be contingent on financial review of the top three (3) vendors. The Selection Committee then completed ranking ballots. Ranking tally and recommendation for preliminary Award was announced by Purchasing. The six (6) Shortlisted firms were ranked in preferential order as follows: 1. Convergint Technologies LLC 2. Motorola Solutions 3. Brite Computers 4. IBM 5. American Cyber 6. ARES Lee Futch discussed possible negotiation strategies with Selection Committee members. Purchasing advised attendees that financials of the top three (3) vendors would be sent for review. A meeting will be scheduled once the financial summaries are completed. Purchasing explained the rest of the award process. Once the ranking is finalized, a recommendation for Award Memo will be prepared. Upon receipt of the award approval, Purchasing will post the subsequent Ranking/Award in BidSync. Proposers will have five (5) business days after posting to protest the award. Attendees were reminded that the Cone of Silence is in effect until contract execution. The meeting was adjourned at 11:33am. Name of person who prepared minutes: Jason Spaide 1' Signature 0 Broward Sheriff's Office RLI 19053JLS Base Layer Integration Software Platform RANKING - TALLY SHEET Total NAME OF FIRM Ranking (Firth with (by S-C Member) lowest total is ranked #1) - American Cyber 1 AI2ES Brite Computers Convergint I I [ IBM f Motorola TOTAL: Lowest total score is the 1st ranked Vendor and will be recommended for Award WSOLICITATIONS - (BIDSYNC)\19053JLS RTCC Base Layer Integration Software Platform\Shorilist.Ran king\Ranking Meeting\19053JLS - RANKING TALLY SHEET.doc Broward Sheriff's Office RLI 19053JLS Base Layer Integration Software Platform 11/25/19 Public Safety Building — Purchasing Conference Room RANKING - BALLOT NAME OF FIRM American Cyber ARES Brite Computers I Converl!int IBM Motorola Ranking Please rank the firms below in order from 1 to b: 1 being your first choice 2 being your second choice 3 being your third choice 4 being your fourth choice 5 being your fifth choice G being your sixth choice Rankings are the recommendation of the Selection Committee to enter into negotiations. 5- G h NamfofC ember s:\instructions for purchasing\procedures manuals\competitive solicitations\rli\exh 16-b ranking ballots 3-1 o-17,doc 0 Broward Sheriff's Office RLI 19053JLS Base Layer Integration Software Platform 11/25/19 Public Safety Building — Purchasing Conference Room RANKING - BALLOT NAME OF FIRM American Cyber ARES Brite Computers Convergint Ranking Please rank the firms below in order from I to 6- 1 being your first choice 2 being your second choice 3 being your third choice 4 being your fourth choice 5 being your fifth choice 6 being your sixth choice Rankings are the recommendation of the Selection Committee to enter into negotiations. 5 IBM `4 Motorola �- /i. , cil C�6 Name of S-C Member s:\instructions for purchasing\procedures manuals\competitive solicitations\rli\exh 16-b ranking ballots 3-10-17.doc Broward Sheriff's Office RLI 19053JLS Base Layer Integration Software Platform 11/25/19 Public Safety Building — Purchasing Conference Room RANKING - BALLOT NAME OF FIRM American Cyber Brite Computers Ranking Please rank the firms below in order from t to 6: 1 being your first choice 2 being your second choice 3 being your third choice 4 being your fourth choice 5 being your fifth choice b being your sixth choice Rankings are the recommendation of the Selection Committce to enter into negotiations. r4l NaMe of S-C Member sAinstructions for purchasing\procedures manuals\competitive solicitations\rli\exh 16-b ranking ballots 3-10-17.doc Broward Sheriff s Office, #19053JLS - BASE LAYER INTEGRATION SOFTWARE PL... Page 1 of 2 Welcome efalcon@miamigov.com I Logout Periscope � Need assistance? Source Contact us 0 rr ML 8M 99d 937.7 Home Search Source Contracts Tools lJ Schedule [J Task LI Note Vendor view of bid Bid Comments I Documents I Attachments I Items I Addendums Bid #19053JLS -BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER IA RLI M ® Iq Time Left Bid has ended. Bid Started Sep 6, 201910:38:41 AM EDT Bid Ended This bid closed on Oct 23, 2019 5:00:00 PM EDT Agency Information Broward Sheriffs Office, FL (view agency's bids) Bid Classifications Classification Codes Bid Regions Regions Bid Contact see contact information Copy Bid Click here to Eppythe bid and relist it as a new bid Bid Comments Q&A Questions&Answers Questions: 65 Q&A Deadline: Oct 16, 2019 5:00:00 PM EDT Contract Duration 5 years Contract Renewal 2 annual renewals Prices Good for 120 days Bid Comments A. The Broward Sheriffs Office (BSO) will receive formal sealed Letters of Interest and Statements of Qualifications and Experience for BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER. Please read the Request for Letter of Interest (RLI) carefully and include in your Proposal, all information, forms and documents requested. B. Responses to this solicitation will be accepted until time and date indicated in the solicitation and will be accepted through BidSync only. Proposals submitted by e-mail, fax, etc. will not be accepted. BidSync will not accept any responses to RLI after datettime indicated in the solicitation. C. This project is under a "Cone of Silence" beginning with RLI release until contract execution or when all responses have been rejected. A complete definition of Cone of Silence is located on BSO website www.sheriff.org. All communication regarding this Request For Letter of Interest must be submitted through BidSync. D. Questions regarding this solicitation, including procedures, specifications, etc. will be accepted until date/time indicated, and will be accepted through BidSync only. BSO may not accept questions after the Q&A end date. Please do not e-mail Purchasing Agent(s) with questions - ALL QUESTIONS MUST GO THROUGH BIDSYNC. The date(s) that answers to questions will be posted on BidSync is at BSO's discretion, which may occur after closing date for questions. E. The Broward Sheriff's Office reserves the right to waive or modify any irregularities and technicalities in this RLI and in Proposals received, to request additional information, to exercise its discretion and to apply its judgment in all matters pertaining to the RLI. BSO further reserves the right to reject any or all Proposals, with orwithout cause, to waive technical errors and informalities orto accept Proposals, which in its judgment best serves BSO. BSO further reserves the right to cancel this RLI and re -solicit if determined to be in its best interest. BSO's decision in dispute(s) resolution(s) will be final. At BSO'S sole discretion, award will be made to Proposer that BSO determines is the most qualified responsive and responsible Proposer. BSO reserves the right to withdraw this RLI without any award and/or "piggyback" off of another existing government contract and/or GSA. Added on Sep 17, 2019: Per Question #4 item #3, Scope of Services document was revised and re -uploaded. Per Question #6 item #2, Reference Form document was revised and re -uploaded. If you have already completed this document, you do not need to have it redone. Added on Oct 10, 2019: Addendum Per Question #39, The total count for sworn personnel currently is 1200. Vendors should base pricing for licenses on this number and should also include additional information regarding license costs if this number were to increase or decrease. Documents ❑ 1.0Cover Pagel (download] ❑ 3.1j� PROPOSAL OUESTIONNAIRE 8.6.19.docx (download] ❑ 5.'* GENERAL TERMS AND COND. (RLI) REV 1.23.19 (download] ❑ 7. In STANDARD REFERENCE FORM 9.17.19.12df rdownloadl ❑ 9. 14� Affidavit (RLh REV 3.19.15 fdownloadl ❑ 11.,* DRUG FREE WORKPLACE CERTIFICATION (RLI) rdownload] ❑ 2. M Scope of Services RLI 190531LS rev9.17.19.pdf rdownloadl ❑ 4. it PROPOSAL ACKNOWLEDGEMENT FORM (RLI) 7.9.15 (download] ❑ 6.* SUBMITTAL SECTION rev7.11.19a rdownloadl ❑ 8. It Litigation Submittal Doc 6.25.19 fdownloadl ❑ 10.4 Confidentiality Agreement (RLI) REV. 3,20.15 (download] ❑ 12.,k W-9 Form (Dec20141 rdownloadl https://www.bidsync.com/DPX?ac=view&auc=2047200 1 / 11 /2022 Broward Sheriff s Office, #19053JLS - BASE LAYER INTEGRATION SOFTWARE PL... Page 2 of 2 ❑ 13. # EQUAL BENEFITS CERTIFICATION Final rdownloadl ❑ 15.,k Non -Collusion Certificate rdownloadl ❑ 17. ITD Desktop Guidelines 2018 rdownloadl ❑ 19. Data Security Protocols.pdf downloadl Items ❑ 14.# INSURANCE SAMPLE REV4-25-16 rdownloadl ❑ 16. 4111 Scrutinized Company Certificate 1.30.19 rdownloadl ❑ 18.49 ITD Server Guideline 2018 rdownload] 020.t SAMPLE AGREEMENT (RLI) REV 4.22.16 rdownload] Item Title 19053JLS-01-01 Lump sum rp icingfor BASE LAYER INTEGRATION SOFTWARE PLATFORM 19053JLS-01-02 Annual Maintenance and Support for System 19053JLS-01-03 Additional Warranty Addendum #1 - Made On Sep 17, 201912:09:56 PM EDT Description/Bid Comments (Information was added) New Documents STANDARD REFERENCE FORM 9.17.19.pdf Scope of Services RLI 19053JLS rev 9.17.19.pdf Removed Documents STANDARD REFERENCE FORM 5.20.19.pdf Scope of Services RLI 190S3jLS.pdf Addendum #2 - Made On Oct 10, 2019 2:45:22 PM EDT Description/Bid Comments (Information was added) Change Made On Sep 11, 20191:53:44 PM EDT Removed Documents Litigation Submittal Doc 6.25.19 Change Made On Sep 11, 20191:56:55 PM EDT New Documents Litigation Submittal Doc 6.25.19 10 - Included in Bid Packet X - Excluded from Bid Packet Offers h3fQ Info Info Contractor Advertisements View All Ads There are no advertisements on this solicitation. Questions? Contact a Periscope Source representative: 800-990-9339 or email: source -support periscopeholdings.com Home I Bid Search I Bids I Orders I Tools I Support I Privacy I Logout ®©1n& Copyright © 2020 - Periscope Holdings, Inc. -All rights reserved. https://www.bidsync.com/DPX?ac=view&auc=2047200 1 / 11 /2022 0 Periscope Source Home Search Source Contracts Go to Bid Information Welcome Jason_Spaide@sheriff.org I Logout t,,eed assiwtagce' Contact us Vendors that have been notified for Bid 19053JLS - BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER This report cached on Jan 21, 202211:32:44 AM EST. Click here to refresh. ❑ Qualifications 12 Contact Information ❑ Address 12 Date ❑ Agency Invited, Support Interested List, and Submitted Offer only Failed Only Notifications Bidder Info: Preferred Bidder Agency Invited [I] Support Interested List [# of accepted/# of total] Doc Acceptance in Progress Docs Accepted [# of accepted/# of total] Addendum Acceptance in Progress [AA] Addendums Accepted [O] Submitted Offer 0 0 Suppliers Successfully Invited:13514 Successful Invitation Qualification Totals: CBE(53) ¢;rl Invite Email Uig i%iame Email Name Phone ST Date Failed Port of the Islands Realty jeankungle@gmaiLmm Jean Kungle 2392692511 FL Sep 7, 2019 4:15:08 AM EDT AD NM America Inc patrice.duclos@adnm.net patrice duclos 4504195559 QC Sep 7, 2019 4:23:58 AM Failed EDT Hanu Software Solutions, Inc Broward Sheriff s Office, #19053JLS - BASE LAYER INTEGRATION SOFTWARE PL... Page 1 of 2 Welcome efalcon@miamigov.com I Logout Periscope � Need assistance? Source Contact us 0 rr ML 8M 99d 937.7 Home Search Source Contracts Tools lJ Schedule [J Task LI Note Vendor view of bid Bid Comments I Documents I Attachments I Items I Addendums Bid #19053JLS -BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER IA RLI M ® Iq Time Left Bid has ended. Bid Started Sep 6, 201910:38:41 AM EDT Bid Ended This bid closed on Oct 23, 2019 5:00:00 PM EDT Agency Information Broward Sheriffs Office, FL (view agency's bids) Bid Classifications Classification Codes Bid Regions Regions Bid Contact see contact information Copy Bid Click here to Eppythe bid and relist it as a new bid Bid Comments Q&A Questions&Answers Questions: 65 Q&A Deadline: Oct 16, 2019 5:00:00 PM EDT Contract Duration 5 years Contract Renewal 2 annual renewals Prices Good for 120 days Bid Comments A. The Broward Sheriffs Office (BSO) will receive formal sealed Letters of Interest and Statements of Qualifications and Experience for BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER. Please read the Request for Letter of Interest (RLI) carefully and include in your Proposal, all information, forms and documents requested. B. Responses to this solicitation will be accepted until time and date indicated in the solicitation and will be accepted through BidSync only. Proposals submitted by e-mail, fax, etc. will not be accepted. BidSync will not accept any responses to RLI after datettime indicated in the solicitation. C. This project is under a "Cone of Silence" beginning with RLI release until contract execution or when all responses have been rejected. A complete definition of Cone of Silence is located on BSO website www.sheriff.org. All communication regarding this Request For Letter of Interest must be submitted through BidSync. D. Questions regarding this solicitation, including procedures, specifications, etc. will be accepted until date/time indicated, and will be accepted through BidSync only. BSO may not accept questions after the Q&A end date. Please do not e-mail Purchasing Agent(s) with questions - ALL QUESTIONS MUST GO THROUGH BIDSYNC. The date(s) that answers to questions will be posted on BidSync is at BSO's discretion, which may occur after closing date for questions. E. The Broward Sheriff's Office reserves the right to waive or modify any irregularities and technicalities in this RLI and in Proposals received, to request additional information, to exercise its discretion and to apply its judgment in all matters pertaining to the RLI. BSO further reserves the right to reject any or all Proposals, with orwithout cause, to waive technical errors and informalities orto accept Proposals, which in its judgment best serves BSO. BSO further reserves the right to cancel this RLI and re -solicit if determined to be in its best interest. BSO's decision in dispute(s) resolution(s) will be final. At BSO'S sole discretion, award will be made to Proposer that BSO determines is the most qualified responsive and responsible Proposer. BSO reserves the right to withdraw this RLI without any award and/or "piggyback" off of another existing government contract and/or GSA. Added on Sep 17, 2019: Per Question #4 item #3, Scope of Services document was revised and re -uploaded. Per Question #6 item #2, Reference Form document was revised and re -uploaded. If you have already completed this document, you do not need to have it redone. Added on Oct 10, 2019: Addendum Per Question #39, The total count for sworn personnel currently is 1200. Vendors should base pricing for licenses on this number and should also include additional information regarding license costs if this number were to increase or decrease. Documents ❑ 1.0Cover Pagel (download] ❑ 3.1j� PROPOSAL OUESTIONNAIRE 8.6.19.docx (download] ❑ 5.'* GENERAL TERMS AND COND. (RLI) REV 1.23.19 (download] ❑ 7. In STANDARD REFERENCE FORM 9.17.19.12df rdownloadl ❑ 9. 14� Affidavit (RLh REV 3.19.15 fdownloadl ❑ 11.,* DRUG FREE WORKPLACE CERTIFICATION (RLI) rdownload] ❑ 2. M Scope of Services RLI 190531LS rev9.17.19.pdf rdownloadl ❑ 4. it PROPOSAL ACKNOWLEDGEMENT FORM (RLI) 7.9.15 (download] ❑ 6.* SUBMITTAL SECTION rev7.11.19a rdownloadl ❑ 8. It Litigation Submittal Doc 6.25.19 fdownloadl ❑ 10.4 Confidentiality Agreement (RLI) REV. 3,20.15 (download] ❑ 12.,k W-9 Form (Dec20141 rdownloadl https://www.bidsync.com/DPX?ac=view&auc=2047200 1 / 11 /2022 Broward Sheriff s Office, #19053JLS - BASE LAYER INTEGRATION SOFTWARE PL... Page 2 of 2 ❑ 13. # EQUAL BENEFITS CERTIFICATION Final rdownloadl ❑ 15.,k Non -Collusion Certificate rdownloadl ❑ 17. ITD Desktop Guidelines 2018 rdownloadl ❑ 19. Data Security Protocols.pdf downloadl Items ❑ 14.# INSURANCE SAMPLE REV4-25-16 rdownloadl ❑ 16. 4111 Scrutinized Company Certificate 1.30.19 rdownloadl ❑ 18.49 ITD Server Guideline 2018 rdownload] 020.t SAMPLE AGREEMENT (RLI) REV 4.22.16 rdownload] Item Title 19053JLS-01-01 Lump sum rp icingfor BASE LAYER INTEGRATION SOFTWARE PLATFORM 19053JLS-01-02 Annual Maintenance and Support for System 19053JLS-01-03 Additional Warranty Addendum #1 - Made On Sep 17, 201912:09:56 PM EDT Description/Bid Comments (Information was added) New Documents STANDARD REFERENCE FORM 9.17.19.pdf Scope of Services RLI 19053JLS rev 9.17.19.pdf Removed Documents STANDARD REFERENCE FORM 5.20.19.pdf Scope of Services RLI 190S3jLS.pdf Addendum #2 - Made On Oct 10, 2019 2:45:22 PM EDT Description/Bid Comments (Information was added) Change Made On Sep 11, 20191:53:44 PM EDT Removed Documents Litigation Submittal Doc 6.25.19 Change Made On Sep 11, 20191:56:55 PM EDT New Documents Litigation Submittal Doc 6.25.19 10 - Included in Bid Packet X - Excluded from Bid Packet Offers h3fQ Info Info Contractor Advertisements View All Ads There are no advertisements on this solicitation. Questions? Contact a Periscope Source representative: 800-990-9339 or email: source -support periscopeholdings.com Home I Bid Search I Bids I Orders I Tools I Support I Privacy I Logout ®©1n& Copyright © 2020 - Periscope Holdings, Inc. -All rights reserved. https://www.bidsync.com/DPX?ac=view&auc=2047200 1 / 11 /2022 Broward Sheriffs Office 2601 W. Broward Blvd. Ft. Lauderdale, FL 33312 RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Jason L Spaide RLI 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER 1. BACKGROUND: The Broward Sheriff's Office (BSO), a full service public safety agency with approximately 5,500 employees, is seeking a qualified candidate(s) to provide a base layer integrating software platform for our Real Time Crime Center (RTCC). The software will integrate, automate and geomap multiple data points from hardware and other software and programs. The Broward Sheriff's Office Real Time Crime Center endeavors to set the standard for comprehensive technology integration into law enforcement. The BSO RTCC anticipates leveraging technology to enhance the efficiency and effectiveness of law enforcement response to all threats to our community. The coordination of multiple sources of data and information is critical to the effective law enforcement response to hazardous events. BSO requires integration of video inputs, incident reports, arrest records, photos, national crime databases, 911 call records, computer aided dispatch data and more. As critical is the need to translate these into actionable intelligence. Currently most of this information comes to law enforcement via separate silos. The expected solution brings these diverse inputs together and presents them in a single, real-time operational view, while also recognizing patterns and alerting the user— a Real Time Crime Center (RTCC). The RTCC will have data and video inputs coming directly from multiple sources, including dispatch, video feeds, license plate readers, electronic monitoring devices, and much more. At a minimum, the RTCC will provide fast, coordinated information sharing that maximizes law enforcement capabilities and ensures the safety of our community. This will ensure that real time information is available to first responders throughout the County, enhancing the ability to respond immediately and effectively to any crisis situation. The RTCC is staffed with BSO Detectives and Crime Analysts who will view, assess and disseminate the information to deputies responding to the scene. They will also provide critical information to detectives post -event in order to rapidly identify and apprehend perpetrators of crimes. The BSO RTCC is being planned with two critical components at its core: Strategic Command & Control and Intelligence. 1.1 Strategic Command and Control: 1.1.1 Efficiently coordinate resources, provide operational intelligence and effectively respond to critical incidents in progress. 1.1.2 The Strategic Command & Control component will combine all available technology and intelligence, efficiently applying these to critical incidents. Leveraging technology, RTCC detectives will be able to guide first responders to the threat, providing up to the moment information about what is occurring. 1.1.3 Critical incidents can be identified via: predetermined call types, key word triggers, direct notification devices, as well as staff identified calls (radio monitoring, tips etc). Upon identification of a critical incident by the system, the RTCC's vision is that the incident will alert the RTCC and auto -populate the GPS location on the RTCC screen, also identifying nearby video feeds, LPRs, other technology, RMS data, and other pertinent Intel data. RTCC staff will be able to provide critical over watch and information to arriving units, enabling them to expedite and maximize their response. 1.2 Rapid Intelligence Dissemination 1.2.1 Harness technology and data to preemptively identify emerging threats 1.2.2 Expeditiously investigate and solve crimes 1.2.3 The Intelligence component of the RTCC can be summarized by the ability to access all BSO databases and resources and apply analysis that enables preemptive action. The addition of resources is unending, always building, growing, and constantly getting bigger and smarter. An effective Intelligence component will initially provide tactical intelligence (apart from the video) to responding units and quickly expand as the immediate scene is secured and investigations start. This will include a federated search for names, addresses and phone numbers. Critical intelligence will be pushed out to responding units, allowing them to react more tactically and efficiently. This might include: call history for a location, subject and vehicle information, and officer safety warnings and concerns. Once a scene has reached a suitable layer of safety, the RTCC Intelligence component can be quickly accessed to rapidly build out emerging information and facilitate investigations. The early leads provided by technology will also dramatically enhance the early stages of investigations, including the location of subjects and vehicles. The BSO RTCC seeks to harness information provided by technology to quickly identify, locate and capture suspects and reduce possible negative impacts on our community. The RTCC detectives should have the ability to quickly access multiple databases and provide immediate information to detectives on scene. In this sense, the BSO RTCC is also emulating an information fusion center. 1.3 Anticipated Inputs: 1.3.1 PHASE 1 (Priority): The inability to deliver all "Priority" inputs within Phase 1 is not an automatic disqualifier, though CAD and VideoNMS and LPR integration are mandatory Phase 1 inputs. 1.3.1.1 Computer Aided Dispatch (CAD)(currently Motorola Premier One). CAD is considered an activator. All calls, or certain pre -determined calls, will automatically be gps-mapped by location on the map. 1.3.1.2 VMS (Video Management Systems) and IP based cameras — System Agnostic (onVif Compatible); flexible for single camera or opens VMS program. All system cameras will be gps-mapped and activated if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the VMS and IP based cameras should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.3 Current Video Feeds: 1.3.1.3.1 BCSB (Broward County School Board) — Avigilon 1.3.1.3.2 Public Safety Building Panasonic VI Monitor Plus - Will be Avigilon soon 1.3.1.3.3 Broward County Jails OnSSI/Occularis 1.3.1.3.4 BSO Districts — 4, 5, 11, 13, 10 (TEI VPS EZ Cam, Avigilon, Genetech et al.) 1.3.1.4 Anticipated Feeds: 1.3.1.4.1 Broward County facilities — OnSSI/Occularis 1.3.1.4.2 Port Everglades 1.3.1.4.3 Broward County Convention Center 1.3.1.4.4 Fort Lauderdale International Airport 1.3.1.4.5 Broward County Transit 1.3.1.4.6 FDOT 1.3.1.4.7 Broward DOT 1.3.1.4.8 BUR stations 1.3.1.4.9 Private Feeds via security 1.3.1.4.10Private business feeds 1.3.1.5 License Plate Readers LPR — Agnostic — Vigilant and Genetech in BSO currently. LPRs are considered an activator if they alert. All system LPRs will be gps-mapped and activated if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the LPRs should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.6 Electronic Monitoring (ELMO Pretrial and Probation — BSO currently); state and federal TBD. All persons on ELMO will be gps- mapped and shown in motion as they are moving if they are within a certain distance from an incident or an activator. ELMO can also be considered an activator if it alerts independent of any other activation. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the ELMO system should be available to view on a map independently as a base layer, with exact locations gps- mapped. 1.3.1.7 BSOPics - All persons will be gps-mapped based on their location of arrest and location of residence, and a picture of them will be displayed if the incident or activator occurs at that exact address, or within a certain distance of the address. The system should be built so that distance can 3 be changed as necessary by RTCC personnel. Additionally, BSO Pics should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.8 Records Management System (RMS) (currently OSSI) - GPS located. All data will be gps-mapped and shown if it is within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, all RMS data should be available to view on a map independently as a base layer, with exact locations gps-mapped. RMS data includes: 1.3.1.8.1 Arrests 1.3.1.8.2 Accidents 1.3.1.8.3 Field Interview (FI) Cards 1.3.1.8.4 Incidents 1.3.1.8.5 Citations/Warnings 1.3.1.8.6 Ordinances 1.3.1.8.7 Tow Impounds 1.3.1.9 Shot Spotter - ShotSpotter is an activator. All alerts of gunfire will be gps-mapped. ***Note- BSO does NOT currently use or have ShotSpotter installed, however it may in the very near future. 1.3.1.10 SAFER Watch - SaferWatch is an activator. All incoming alerts must be gps-mapped based off of BOTH the tipsters gps location and the location of the alleged incident. 1.3.1.11 BSO Warrants Database. All warrants must be gps-mapped based on the address of the persons named on the warrant and their picture must be displayed. . All warrants must be gps-mapped and shown if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the BSO Warrants Database should be available to view on a map independently as a base layer, with exact locations gps- mapped. 1.3.1.12 RING/Neighbors Video and Info Sharing app. Ring is considered an activator, as well as a standalone layer. 1.3.2 PHASE 2 INPUTS: The ability to deliver Phase 2 inputs within phase 1 should be noted in your proposal. 1.3.2.1 Jail Management System (JMS) 1.3.2.2 CAD History 1.3.2.3 FLIR/CNC Live 1.3.2.4 ESRI layers integrated — Sex Offenders, Probationees, Juvenile Probationees. 1.3.2.5 DJJ Juvenile Records :l 1.3.2.6 DAVID 1.3.2.7 Universal/Federated Query via Name or Address or Phone or LPR hit etc., that searches all BSO databases identified within this RLI and gps-maps each incident separately, hence creating a trail of where a person has had law enforcement interactions. 1.3.2.8 Link Analysis 1.3.2.9 Artificial Intelligence (AI) - the system should be able to learn patterns and alert the BSO users without the users having to ask the system for it. I.e.- a name, address or phone number appears in system 2 separate times within a specified time frame, same call for service appears at the same time at a later date, multiple LPRs pick up 2 or more vehicles driving together within a certain time (suspect and accomplice) the etc. 1.3.2.10 Dept of Corrections Offender Name Search 1.3.2.11 Odyssey Broward Clerk of Court 1.3.2.12 Dept Comm Control/Sex Offenders 1.3.2.13 RAPID pawn database 1.3.2.14 BSO Fire Rescue RMS 1.3.2.15 BSO Fire Rescue Inspections Database 1.3.2.16 Facial Recognition (post crime investigation) 1.3.2.17 BSO Jail Call system 1.3.2.18 BSO AVL/P25 1.3.2.19 BSO fixed post and Pole Cams 1_4 Vision of Application: Upon activation of the system via some mechanism or activator (CAD entry, Panic button, Shot spotter, SAFERwatch, manual, etc), it is envisioned that the software will alert RTCC and geomap the incident. An activator is something that awakens the system to begin its function; it can be alert based from a computer program or manually based via an entry by a BSO detective. Contemporaneously, the system will show ALL data points within a predefined/scalable area of the incident location (ex. Within'/4 or %2 mile); all hardware within that same area will also be mapped and provide a direct link to access data therein. Call History and Report history for location will also be auto - accessible and any BSOpics data/photos related to the call location should be as well. . It is envisioned the system will be used in the BSO RTCC, but either immediately or in the near future, the system must have the ability to be pulled up on any desktop or laptop or MDT within the county, and even accessible and used on a cell phone type device. The RTCC must also be able to send data from its central location to deputies and officers in the field direct to their MDTs and or cell phone type devices. 2. OBJECTIVES: The purpose of this RLI is to request proposals from software vendors, and developers for an integrated suite of Real Time Crime Center tools, including links to CAD, video, LPR, records/report management systems, and multiple web based applications. The system will automatically alert users to critical incidents and activate all intelligence and equipment within a definable distance from the call location. The system will also display relevant call history, reports and booking photos related to the call location. Interested parties should respond in accordance with this RLI. The Broward Sheriff's Office is seeking to enter into an initial five (5) year agreement, with two (2) additional one (1) year options, with a responsive and responsible Proposer as deemed to be in the best interest of the Broward Sheriffs Office, qualified to provide all products and services necessary. It is anticipated that BSO will award all services to one (1) Proposer; however BSO reserves the right to award to more than one vendor. The specifications set forth herein are for informational purposes and to provide a general description of requirements. Proposers will be responsible for submitting a technical Proposal based upon their program that will meet the goals, objectives and requirements set forth herein Awarded Proposer will be responsible to set up, maintain and provide all required services as set forth in this RLI. 2.1 Directly ties into CAD, alerting devices and has manual activation capability 2.2 Allows for GPS-mapping of "all" data sources 2.3 Pulls in and auto populates video surveillance feeds from multiple sources: both public and private, VMS or IP based 2.4 Pulls in and auto populates additional technological resources, including LPR, tracking, etc. 2.5 Auto populates CAD, CAD history, RMS history and BSO Pics/DAVID subject photos, in addition to other data layers such as ELMO. 2.6 Possess the ability to electronically and selectively (individuals and groups) disseminate critical information to road patrol deputies 2.7 The Dashboard/Home page should have flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. The program should also have the ability to add and remove layers at user's need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. The program should also have the ability to link interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 2.8 Program should allow the ability for user to duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) 2_9 Software should be able to be configured so as to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 2.10 Ability to conduct federated name search, address search, phone search, LPR search, etc across all databases. 2.11 Successful Proposers will be required to comply with all governing Public Safety and the BSO Information Technology network security requirements, including cloud based systems. 2.12 The Broward County Sheriff's Office (BSO) being a public entity expects successful Proposers to develop the RTCC solution at the most favorable cost to BSO. 3. SCOPE OF SERVICES: At a minimum the system must: 3.1 Have a plan of implementation that may be tiered, including priority deliverables ready in "Phase 1" 3_2 Be directly linked to CAD and activate based upon CAD entries (call type or location). Preferred additional activation by key word. 3.3 DATA ALERTS/Activation: 3.3.1 Manual Activation 3.3.2 Dispatch - Call Signal/Type 3.3.3 Dispatch - Location Driven 3.3.4 Name Driven (Person of interest/Priority) 3.3.5 Key word 3.3.6 Panic Button 3.3.7 Alert Systems (ex. SAFERWatch) 3.3.8 Ability to GeoMap all inputs 3.3.9 Ability to Push/Disseminate data, photo, video stills, video clips, etc to field (be it laptop, tablet, app... ) 3.3.10 Ability to communicate/message with other users. 3.3.11 Ability to support multiple incidence at one time. 3.3.12 Ability to provide real time data for multiple mobile elements at same time: AVL, ELMO, P25, etc. 3.3.13 Ability to access elements of software via web or app (i.e. deputy accessible) exceptions for video, ELMO, and other password/permission based. 3.3.14 CJIS compliant 3.3.15 Able to track user access/activity; limit access/permissions based tiers 3.3.16 Ability to conduct single point searches of name, location 3.3.17 Able to create record of activity/usage; stats; supervisor mode 3.3.18 Possess the ability to electronically and selectively disseminate critical information to patrol 3.3.19 The Dashboard/Home page should have flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. 3.3.20 The program should also have the ability to add and remove layers as users need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. 3.3.21 The program should also have the ability to link interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 3.3.22 Program should allow the ability for user to duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) 3.3.23 Software should be able to be configured so as to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 3.3.24 Hardware Agnostic: The system must be able to link to multiple VMS, LPR and other hardware systems. Links may be tiered based upon levels of control/access as well as cost. As BSO has comparatively few of our own cameras, the ability to absorb outside cameras and camera systems is critical, particularly to have a low cost point of entry even if that "initially" only allows viewing without control or recording. 3.3.25 Contractor's focus should be in the area of integration while minimizing customization through the Real Time Crime Center application solution implementation. 3.3.26 Proposals should provide the number of months estimated to complete each phase of the project in their Draft Project timeline 3.3.27 Proposal should include an outlined approach of each phase for the implementation, as well as step by step documentation for the implementation 3.3.28 Proposals should provide the number of your company's resources estimated to complete each phase of the implementation, including the number of months resources will work on -site. 3.3.29 Your company's resources shall participate in testing and issue resolution 3.3.30 Post implementation plan shall include all necessary on -site support such as issue resolution and assistance with any additional patches for up to 60 days after go -live. However, ongoing support and patches will be provided as long as annual maintenance and support is covered. 3.3.31 BSO expects that "Phase 1" deliverables be functioning and reliable within 6 months of execution of an agreement, with items 1.3.1.1 (CAD), 1.3.1.3 (Video), and 1.3.1.5 (LPR), complete within 10 weeks of execution. BSO expects that "Phase 2" deliverables be functioning and reliable within 13 months of execution of agreement. BSO reserves the right, based on the Proposer's pricing and time frame, to not include certain items in Phase 1 or Phase 2, all of which will be told to the selected vendor prior to finalizing a contract. 3.3.32 Training — Vendor will provide training to RTCC staff to ensure functional usage of the system. Such training shall be in person at the outset, with electronic and video learning acceptable for updates. Significant alterations to the software should also merit in person retraining. E3 3.3.33 Customer Support/maintenance — Vendor should have a well-defined program of customer support, including 24/7 support. Vendor will also maintain system security via appropriate and timely updates. Due to the critical nature of the software, significant system failures are expected to be immediately addressed and rectified in a timely manner. 3.3.34 Vendor will provide names and resumes of the team working on project and physically coming to Broward to install software in BSO RTCC. This is required to be done with initial proposal and prior to BSO selecting the winning vendor. Resumes must include overall work experience, as well as specific experience related to integration into Real Time Crime Centers and CAD. Background checks will be performed on the vendor's team. BSO has the right of last refusal for any person the vendor assigns to this project, in which case the vendor must identify alternate workers. 3.3.35 Proposals should clearly delineate what infrastructure is required of BSO RTCC to make the system function, i.e. hardware, servers, storage, network, staffing, etc. 4. REQUIREMENTS OF THE RILL Failure to meet the following requirements listed in this Section may result in removing your Proposal from consideration. Any documents/information requested anywhere in this solicitation should be included in the Proposal and labeled as indicated in this Section 4, as requested in the Submittal Form, or as indicated in the Proposal Questions. Documentation which is not included with Proposal must be received within five (5) working days of request by BSO unless otherwise extended in writing by BSO at its discretion. 4.1 Proposer should acknowledge if Proposer and/or Subcontractor(s) are presently negotiating a sale, acquisition or merger, which would alter the Proposer's structure as stated in this section. This information should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.1 4_2 Legally authorized to do Business in the State of Florida: Proposer should provide documentation that the Proposer is legally authorized to do business in the State of Florida, or, alternatively, will obtain a certificate to conduct business in the State of Florida prior to contract execution. (See http://www.sunbiz.org/). This documentation should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.2. 4_3 Laws, Ordinances, Regulations: Awarded Proposer(s) must comply with all Federal, State and Local laws, ordinances for work required for services listed in this Solicitation. 4_4 Questionnaire: Proposer should answer all questions and provide as much information as possible in a concise manner. If your responses exceed the maximum characters accepted on the Questionnaire, attach separate document to your proposal titled "Supplemental Reponses". List the question number, restate the question, and 9 provide the supplemental information and/or detailed response. Clarification to any of the questions must be submitted as a question through BidSync before the Q & A deadline. 4_5 Financial Stability: Proposers will be stable and financially solvent. Proposer should include documentation of financial stability, including Proposer's most recent three (3) years of Financial Statements or filed tax returns. Financial Statements are a Compilation, Review or Audit Report from a Certified Public Accountant and include, at a minimum, a balance sheet and statement of operations. Tax returns, if submitted, must also include this minimum data. The financial documentation submitted must include a classified balance sheet which shows the components of current assets and current liabilities and a statement of operations showing net income after interest, taxes, depreciation and amortization. This documentation should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.5. If not included in your Proposal, Proposer must submit these documents within five (5) working days upon request by Broward Sheriffs Office. 4.6 Company Background and Qualifications: Provide a complete response to this section 4.6 Company Background and Qualifications. Please note that you do not need to restate anything specifically requested to be uploaded as Exhibit's in the subsections below. 4.6.1 Proposals will be considered only from Proposers who can demonstrate to the Broward County Sheriff's Office a professional ability to perform the type of work specified within the Request for Proposal. 4.6.2 Proposer agrees to perform its duties and obligations in accordance with all applicable federal, state, and local statutes, laws, ordinances, regulations, rules, and codes during the term of contract. 4.6.3 Proposer should be actively engaged for a period of three (3) years or longer in providing similar scope of services and demonstrate experience in required services. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.3. 4.6.4 Proposers shall have a track record of providing quality, reliable services with a high level of performance while maintaining cost efficiencies. Must have satisfactorily performed similar services for similar scope of services. Must be completely knowledgeable in all aspects of work required for services listed in this Solicitation. A Client List should be included with your Proposal and labeled as Exhibit 4.6.4. Awarded Proposer will ensure all industry standards are adhered to. 4.6.5 Staff Qualifications: Describe in detail how Proposer's staff meet the Staff Requirements indicated in 4.6.4. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.5. 10 5. 4.6.5.1 All staff assigned to this contract are to be trained in accordance with industry guidelines. Indicate how your company will accomplish this. Your response should be uploaded to BidSync when submitting your proposal and labelled as Exhibit 4.6.5.1. 4.6.5.2 All staff assigned to this contract will perform all services to the utmost professional standards. 4.6.5.3 Proposers are to submit copies of resumes and certifications of staffing that will be assigned to this contract. BSO reserves the right to conduct an independent background investigation in accordance with BSO requirements and at BSO's expense. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.5.3. 4.6.5.4 Proposer is to submit a staffing plan with FTEs including Supervisor in charge of each facility. Employees of the Awarded Proposer(s) will be trained in customer service, confidentiality, and ethics. Proposer should state how Proposer intends its employees will be trained in customer service, confidentiality, and ethics. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.5.4. COST PROPOSAL/PRICING: 5_1 Awarded vendor will be responsible for all insurance(s), taxes, etc. In addition to Section 1.13 of the General Terms and Conditions, the below insurance is required. 5.1.1 Technology Professional Liability Errors and Omissions Insurance appropriate to the Vendor's profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, copyright, trademark, invasion of privacy violations, information theft, release of private information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. a. The Policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information "property" of the Agency in the care, custody, or control of the Vendor. If not covered under the Vendor's liability policy, such "property" coverage of the Agency may be endorsed onto the Vendor's Cyber Liability Policy as covered property as follows: b. Cyber Liability coverage in an amount sufficient to cover the full replacement value of damage to, alteration of, loss of, or destruction of electronic data and/or information "property" of the Agency that will be in the care, custody, or control of Vendor. 11 c. The Insurance obligations under this agreement shall be the greater of 1— all the Insurance coverage and limits carried by or available to the Vendor; or 2—the minimum Insurance requirements shown in this agreement. Any insurance proceeds in excess of the specified limits and coverage required, which are applicable to a given loss, shall be available to Agency. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the indemnity or other obligations of the Vendor under this agreement. 5_2 The Broward Sheriff's Office will not be responsible for any reimbursable, i.e. travel costs, etc. and should take this into consideration when considering total pricing. 5.3 Performance & Payment Bonds: Awarded Proposer shall provide to BSO a One Hundred Percent (100%) common law performance bond and a 100% statutory payment bond, in a form substantially similar and containing all the provisions. These bond forms are subject to BSO's Risk Management Division, executed by a surety insurer registered to do business in the State of Florida, and must guarantee the faithful performance of this Project. 5_4 Proposers are requested to include in your Proposal: An Excel spreadsheet breaking down all costs by line item, including but not limited to the following: See Sections 1.3.1 and 1.3.2 for actual list of Phase 1 and 2 deliverables. Additionally, Proposers should include out -year costs of services per annum, and warranty pricing. Total cost on spreadsheet must match total pricing inserted in BidSync. Phase 1 and Phase 2 cost breakdown on "EACH" deliverable individually, including: Link to CAD (Mandatory Phase 1) Link to VMS/IP cameras — Avigilon, Ocularis, TEI VPS (Mandatory Phase 1) Link to ELMO Link to BSOPics Link to Records Management System Link to LPR Link to existing ESRI layers Link to ShotSpotter Link to SAFER Watch Link to BSO Warrants Database Link to RING Link to other IP/URL based applications License(s) 12 Storage Costs Source Code Escrow Installation/Implementation/Deployment Training Customer Support/maintenance Updates Hardware/Software Labor 5_5 Delivery/Completion: Proposers should provide estimated start date and completion date for services, including number of calendar days for completion of services (delivery to acceptance). 5_6 Milestone payment schedule is preferred. Below is an example of a suggested schedule, however could be adjusted due to Phases. Contract Sign -Off —x% (15%) Discovery, Analysis, Development — x% (20%) Testing - x% (20%) Unit Testing Pre -Production Testing User Acceptance Testing (UAT) UAT Sign -Off Implementation — x% (25%) Validate Production and Sign -Off Go -Live Final Acceptance — x% (20%) Post implementation Support Knowledge Transfer and Documentation Project Review or Lessons Learned 6. RESPONSIBILITIES OF PROPOSER: The specifications set forth are for informational purposes and to provide a general description of the requirement. Proposers shall be responsible to submit technical submittal based upon their program that will meet the goals, objectives and requirements set forth herein. 13 PROPOSAL QUESTIONNAIRE RLI # 19053JLS — Base Layer Integrating Software for Real Time Crime Center See RLI Section 4.4 Please note that BidSync limits the amount of characters in your response. We recommend Proposers respond in as concise a manner as possible. If your response exceeds the maximum number of characters accepted, attach a separate document titled Supplemental Responses. List the question number, restate the question, and provide the supplemental information and/or detailed response. Additional items uploaded should refer to the corresponding number within the Questionnaire. QUESTION RESPONSE List the Hardware, Software, and 1 Network IT infrastructure requirements not included with your proposed system, that would be needed for BSO to ensure this system is fully functional. Understanding the need to 2. integrate with multiple data sources, Please share your experience successfully integrating multiple data sources in other successful RTCC (or similar) implementations). What is the largest Real Time 3. Crime Center your company has implemented Public and/or Private? For any of the requirements 4. listed in the scope of services that you are not able meet or provide as stated, indicate each such requirement not met and how your system will meet BSO's need. What kind of warranty plan is 5. provided with your system? Please provide a Maintenance 6. Hardware and Software Support plan? Please provide what is covered initially for how long and what the re -occurring costs would be for future years. Please provide any License(s) 7. information regarding your system. Including what is covered initially and what the re- occurring costs would be for future years. Also what additional license(s) would cost Does your company offer the 8. ability to defer payments or finance? Please provide estimated 9. timeframes of completing integrations for Phase 1 and Phase 2, if possible. Please provide information of 10. your experience successfully integrating CAD in other successful RTCC (or similar) implementations. PROPOSAL ACKNOWLEDGEMENT FORM RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Proposer does declare that no persons other than the Proposer herein named has any interest in this proposal or in the contract to be taken, and that it is made without any connection with any other person or persons making proposal for the same article, and is in all respects fair and without collusion or fraud. Proposer further declares that the specifications have been carefully examined and the Proposer is thoroughly familiar with its provisions and with the quality, type and grade of required materials. Proposer certifies that any exceptions to the solicitation specifications are noted in the exceptions section below. Proposer also understands that any exceptions presented after the award, may be cause for cancellation of award. Proposer acknowledges that Proposer has given the Purchasing Agent written notice of all conflicts, errors, or discrepancies that it has discovered in the Sample Agreement, and/or Proposal documents and the written resolution thereof by the Purchasing Agent is acceptable to Proposer. Subject to deviations stated below, Proposer accepts the terms, conditions, mandates, and other provisions of BSO General Terms and Conditions (See sample agreement attachment), and Specifications/Scope of Work, and any and all Addenda issued. Said documents being the strict basis upon which the said Proposer makes this proposal. EXCEPTIONS TO PROPOSAL: ANY REPRESENTATION (BELOW) OR EXCEPTION(S) MAY CAUSE THIS PROPOSAL TO BE REJECTED BY BSO. The following represents every deviation (itemized by number) to the foregoing General Terms and Provisions, the Special Conditions and the Technical Specifications upon which this Proposal is based, to wit: Price(s) is to include the provision of all services, labor, materials, equipment, Insurance, licenses, and applicable taxes necessary for completion of the work. The methodology used in determining these prices should be included in the proposal. However, if methodology is not included with the proposal, it must be received within three (3) calendar days of request by Purchasing Bureau. The undersigned further declares and proposes to furnish the services called for within the specified time in this proposal, except as noted in the exception section for the submitted price, to wit: The below identified and signed authorized officer of the company, proposes the pricing information submitted in Bidsync for required Services. IT IS HEREBY CERTIFIED AND AFFIRMED THAT THE BIDDER SHALL ACCEPT ANY AWARDS MADE AS A RESULT OF THIS SOLICITATION. BIDDER FURTHER AGREES THAT PRICES QUOTED WILL REMAIN FIXED FOR A PERIOD OF ONE HUNDRED AND TWENTY (120) DAYS FROM DATE SOLICITATION IS DUE. IF AWARDED A PURCHASE ORDER OR CONTRACT AS A RESULT OF THIS SOLICITATION, BIDDER FURTHER AGREES THAT PRICES QUOTED SHALL REMAIN FIXED AND FIRM FOR THE TERM OF THE CONTRACT. Legal Company Name: Electronic Signature Bidder's Authorized Representative's Name: Representative's Title: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON -RESPONSIVE. THE BROWARD SHERIFF'S OFFICE MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE 114NLVi10ti]ak&K61aa4:4 GENERAL TERMS AND CONDITIONS RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Pursuant to the Broward Sheriff's Office Procurement Standard Operating Procedures, the Broward Sheriff's Office invites qualified Proposers to submit Letters of Interest and Statements of Qualifications and Experience for consideration to provide services on the following project: BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER SECTION ONE — GENERAL 1.1. Proposals must be submitted electronically at www.BidSync.com on or before the specified time and date on the bid document. 1.2. The vendor must provide their pricing, if applicable, through the designated line items listed on the BidSync website and complete and/or upload all the required documents included in the solicitation. 1.3. BidSync will not allow vendors to respond after the closing of the bid as specified. Late bids will not be accepted. 1.4. COST OF PREPARING/SUBMITTING RLI/ORAL PRESENTATION, ETC.: All cost(s) related to the preparation and submission of the RLI and oral presentations shall be borne by the Proposer. 1.5. CONFIDENTIAL & PROPRIETARY: Broward Sheriff's Office is subject to Chapter 119, Florida Statutes, the "Public Records Law." No claim of confidentiality or proprietary information in all or any portion of a response to the RLI will be honored unless a specific exemption from the Public Records Law exists and the specific statutory exemption cited in your Proposal. An incorrectly claimed exemption does not disqualify the Proposer, only the exemption claimed. Proposers should be aware that submitting confidential material may impact discussion of your submittal by the Selection Committee (S-C) and/or Technical Committee (T-C) as the Committee(s) will be unable to discuss details of the confidential material at public S-C meeting(s). Please note that the financial statement exemption provided for in Section 119.071(1) c, Florida Statutes only applies to submittals in response to a solicitation for a "public works" project. Any documents considered by Proposer to be confidential or proprietary under Florida Statute must be marked accordingly and submitted separately. BSO will not be responsible for delineating documents considered by Proposer to be confidential or proprietary. Any claim of confidentiality on materials that Proposer asserts to be exempt and placed elsewhere in the Proposal will be considered waived by the vendor upon submission. 1.6 PUBLIC RECORD: Pursuant to Florida law (including specifically but not limited to Section 119.0701, Florida Statutes), the CONTRACTOR must comply with all applicable public records law. Specifically, the CONTRACTOR shall: (a) Keep and maintain public records required by SHERIFF to perform the services contracted for in this Agreement. (b) Upon request from SHERIFF, SHERIFF's designee or SHERIFF'S custodian of public records, provide SHERIFF or designee with a copy of the requested records or allow the records to be inspected or copied, at SHERIFF or designee's sole option, within a reasonable time at no cost to SHERIFF. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to SHERIFF. (d) Upon completion of the contract, transfer, at no cost, to SHERIFF all public records in possession of CONTRACTOR or keep and maintain public records required by SHERIFF to perform the services contracted for in this Agreement, at SHERIFF's sole option. If the CONTRACTOR transfers all public records to SHERIFF upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. (e) All public records stored electronically by the CONTRACTOR pertaining to the services contracted for in this Agreement must be provided to SHERIFF, upon request from the SHERIFF, or SHERIFF's designee or SHERIFF'S custodian of records, designee, in a format that is compatible with the information technology systems of SHERIFF. In the event CONTRACTOR receives a public records request related to this Agreement and the services provided hereunder, CONTRACTOR shall promptly forward the same to SHERIFF for SHERIFF'S records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: ERIN FOLEY, RECORDS MANAGEMENT LIAISON OFFICER, ADMINISTRATIVE SUPPORT BUREAU, BROWARD SHERIFF'S OFFICE, 2601 WEST BROWARD BLVD., FORT LAUDERDALE, FLORIDA 33312 (954) 831-8745 Erin _Foleya sheriff.org OR THE OFFICE OF GENERAL COUNSEL, BROWARD SHERIFF'S OFFICE AT (954) 831- 8920. 1.7 AGREEMENT PROVISIONS: Proposer agrees that any and all agreements resulting from this process will be governed by the laws of the State of Florida, and the venue for any legal action will be Broward County, Florida. Proposers shall meet all State and Federal certification requirements, and any other applicable laws, codes, rules, regulations and standards throughout the life of the contract. 1.8 ASSIGNMENT: Proposer may not assign its rights and/or obligations without the prior written approval of the SHERIFF which may not be unreasonably withheld. 1.9 SUBCONTRACTORS/INDEPENDENT CONTRACTORS: Proposer may utilize sub -contractors or independent contractors to fulfill the terms of any resulting agreement provided: 1.9.1 Written approval by BSO, and 1.9.2. Proposer remains liable for the acts of any subcontractors or independent contractors, and 1.9.3. Proposer indemnifies and defends the Broward Sheriff's Office from the acts or omissions of any subcontractor or independent contractor. 1.9.4. Insurance limits and requirements will be the same for any and all subcontractors as is defined in this RLI for Proposers unless otherwise agreed in writing by BSO. 1.10 COMMUNITY BETTERMENT: The Broward Sheriff's Office is committed to increasing participation of small businesses in Broward County projects as both prime contractors and subcontractors and to spurring economic development and stimulate small business growth through its partnership with Broward County. Proposers are encouraged to partner with the Broward Sheriff's Office in reinvestment efforts in the local community by obtaining certification as a County Business Enterprise (CBE) and/or a Small Business Enterprise (SBE) from Broward County. 1.11. NON-DISCRIMINATION: Proposer shall not discriminate against any client, employee or applicant for employment because of race, age, color, religion, sex, sexual orientation, sexual preference, national origin, physical or mental disability, marital status or medical status. Proposer shall comply with all applicable sections of the Americans with Disabilities Act. The Proposer agrees that compliance with this Article constitutes a material condition to this Contract, and that it is binding upon the Proposer, its successors, transferees, and assignees for the period during which services are provided. The Proposer further agrees to ensure that its independent contractors/subcontractors are not in violation of the terms of this Section. 1.12. AGENT/BROKERS: The Broward Sheriff's Office expects to deal directly with representatives of the Proposer submitting and signing the RLI proposal, and having authority to bind the Proposer. 1.13 INSURANCE: Throughout the term of this agreement and for all applicable statutes of limitation periods, Contractor shall maintain in full force and affect the insurance coverage set forth in this article. All Insurance Policies shall be issued by companies that (A) are authorized to transact business in the State of Florida, (B) have agents upon whom service of process may be made in Broward County, Florida, and (C) have a Best's rating of ANI or better. All Insurance Policies shall name and endorse the following as additional insureds: The Broward County Sheriffs Office, BSO; the Sheriff; Broward County; and the Board of Commissioners of Broward County, and their officers, agents, employees and commission members with a CG026 Additional Insured — Designated Person or Organization endorsement, or similar endorsement to the liability policies. Additional insured is defended and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Contractor, its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the additional insured's own acts, actions, omissions, negligence. All Insurance Policies shall be endorsed to provide that (a) Contractor's Insurance is primary to any other Insurance available to the additional insureds with respect to claims covered under the policy and (b) Contractor's insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. Self-insurance shall not be acceptable. If the Contractor fails to submit the required insurance certificate in the manner prescribed with the executed agreement to BSO and if not submitted with the executed agreement, in no event exceed three (3) calendar days after request to submit certificate of insurance, the Contractor shall be in default, and the Agreement shall be rescinded. Under such circumstances, the Contractor may be prohibited from submitting future solicitations to BSO. Contractor shall carry the following minimum types of Insurance when services are being provided, installation/labor are being provided and any instance where your firm will be on BSO premises (Commercial General Liability is to be carried by all Contractors): 1.13.1 Commercial General Liability: Contractor shall carry Commercial General Liability Insurance for all operations including but not limited to Contractual, Products and Completed Operations, Professional Liability and Personal Injury with limits of not less than two million ($2,000,000) dollars per occurrence combined single limit for bodily injury and property damage. The insurance policy must include coverage that is no more restrictive than the latest edition of the commercial general liability policy, without restrictive endorsements as filed by the Insurance Service Office, and the policy must include coverage for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, and personal injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed. 1.13.2 Workers' Compensation: CONTRACTOR shall carry Workers' Compensation insurance with the statutory limits, which shall include Employers' Liability insurance with a limit of not less than $500,000 for each disease, and $500,000 for aggregate disease. Polici(es) must be endorsed with waiver of subrogation against BSO and Broward County. 1.13.3 Business Automobile Liability Insurance: CONTRACTOR shall carry Business Automobile Liability insurance with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit Bodily Injury Liability and Property Damage. The policy must be no more restrictive than the latest edition of the Business Automobile Liability policy without restrictive endorsements, as filed by the Insurance Services Office, and must include owned vehicles and hired and non -owned vehicles. 1.13.4 Umbrella or Excess Liability Insurance: CONTRACTOR may satisfy the minimum liability limits required above under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest "Each Occurrence" limit for any of the policies noted above. CONTRACTOR agrees to name and endorse the Broward County Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members as additional insureds. 1.13.5 In addition to insurance requirements listed above, this project may require Builder's Risk as a condition precedent to the issuance of any Notice to Proceed, or commencement of any construction. Awarded party shall provide "All Risk" Completed Value from coverage with a deductible not to exceed Ten Thousand Dollars ($10,000.00) each claim for all perils, except wind and flood. 1.14 INDEMNIFICATION: Contractor shall indemnify, hold harmless and defend the SHERIFF, his officers, employees, agents, servants, designees, attorneys, and legal representatives against any claims, demands, causes of action, lawsuits, liabilities, costs, and expenditures of any kind, including attorney's fees, resulting, either directly or indirectly, from the acts, actions, omissions, negligence, or willful misconduct of CONTRACTOR or its Staff. The SHERIFF reserves the right to select defense counsel. Nothing in the resulting Agreement is intended nor shall it be construed or interpreted to waive or modify the SHERIFF's immunities and limitations on liability provided for in Florida Statutes section 768.28 as now worded or as may hereafter be amended from time to time. The above indemnification provisions shall survive the expiration or termination of the Agreement. PLEASE NOTE: Additional Insurance Requirements may be required by BSO's Risk Management and if so will be incorporated into the terms and conditions of the Agreement. 1.15 RIGHT TO SEEK SUBSTITUTE PERFORMANCE: If the Vendor/Contractor, or its sub -contractors (if any), defaults or neglects to carry out the work in accordance with the solicitation and/or Contract Documents and fails within a ten (10) day period after receipt of written notice from the Broward Sheriff's Office to commence and continue correction of such default or neglect with diligence and promptness, the Broward Sheriff's Office may, without prejudice to other remedies the Broward Sheriff's Office may have, correct such deficiencies. In such case an appropriate Change Order shall be issued deducting from payments then or thereafter due Vendor/Contractor the reasonable cost of correcting such deficiencies, including the Broward Sheriff's Office's expenses and compensation for any additional services, made necessary by such default, neglect or failure. Notwithstanding the foregoing or any other provision within the solicitation and/or Contract Document to the contrary, the Broward Sheriff's Office has a right to claim an anticipatory breach of the contract by Vendor/Contractor and can demand assurance of performance at any time and if said assurance of performance from Vendor/Contractor is inadequate, the Broward Sheriff's Office at its sole discretion may immediately impose the remedy of substitute performance described herein without tendering any further notices to Vendor/Contractor. Any and all subcontractors utilized are subject to the same background checks and other requirements as the employees of the Awarded Proposer. 1.16 Deficiencies in performance based on Awarded Proposer's failure to maintain required services will result in liquidated damages. 1.17 AUDIT SHERIFF shall have the right to audit the books, records, and accounts of Awarded Proposer that are related to resulting Agreement. Awarded Proposer shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Agreement. All books, records, and accounts of SHERIFF shall be kept in written form, or in a form capable of conversion into written form within a reasonable time and, upon request to do so, Awarded Proposer shall make same available at no cost to SHERIFF in written form. SHERIFF'S reasonable expenses and professional fees incurred by SHERIFF related to such an audit shall be reimbursed by Awarded Proposer if said audit reflects a variance in payments due SHERIFF that is deficient greater than 5% of the sums due SHERIFF under this Agreement. Awarded Proposer shall preserve and make available, at reasonable times for examination and audit by SHERIFF, all financial records, supporting documents, statistical records, and any other documents pertinent to resulting Agreement for the required retention period of the Florida Public Records Act (Chapter 119, Fla. Stat.), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of Agreement. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by SHERIFF to be applicable to Awarded Proposer's records, Awarded Proposer shall comply with all requirements thereof; however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by Awarded Proposer. Any material entry that is incomplete or incorrect in such books, records, and accounts shall be a basis for SHERIFF's disallowance and recovery of any payment upon such entry. 1.18. Scrutinized Company Policies and Procedures: A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of One Million Dollars ($1,000,000.00) or more if at the time of bidding or submitting a proposal for a new contract or renewal of an existing contract, the company: 1.18.1 is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; 1.18.2 is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473; or 1.18.3 is engaged in business operations in Cuba or Syria At the time a company submits a bid or proposal for a contract or before the company enters into or renews a contract with an agency or governmental entity for goods or services of One Million Dollars ($1,000,000.00) or more, the company must certify that the company is not participating in a boycott of Israel, on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or that it does not have business operations in Cuba or Syria. 1.19. Federal System for Award Management (SAM) database: For formal solicitations where funding, in whole or in part, is through a federal grant: 1.19.1 By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. 1.19.2 The offeror should provide in its response the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used to verify that the offeror is registered in the SAM database. 1.19.3 No award will be made to an offeror listed on the SAM Excluded list. 1.20 Test Period: The following Test Period provisions apply to all RLIs. In the event the RLI is for the procurement of both service(s) and product(s), the service(s) and product(s) offered by Vendor must both be accepted by the Broward Sheriff's Office (BSO.) Test Period - Services BSO reserves the right to require a test period to determine if the Vendor can perform services in accordance with the requirements of the RLI, and to BSO's satisfaction, in its sole and absolute discretion. Such test period can be from thirty to ninety days and will be conducted under all specifications, terms and conditions contained in the RLI. If accepted by BSO, this trial period will then become part of the initial term as specified in the RLI. A performance evaluation, the form of which will be at BSO's sole and absolute discretion and not the subject of a protest, will be conducted prior to the end of the test period and that evaluation will be the basis for BSO's decision to continue with the Vendor or to select another Vendor (if applicable). Test Period - Product If the Vendor is offering an equivalent product, BSO reserves the right to require a test period to determine if the product meets the requirements of the RLI specifications and to BSO's satisfaction, in its sole and absolute discretion. Such test period can be from thirty to ninety days and will be conducted under all specifications, terms and conditions contained in the RLI. If accepted by BSO, this trial period will then become part of the initial term as specified in the RLI. A performance evaluation, the form of which will be at BSO's sole and absolute discretion and not the subject of a protest, will be conducted prior to the end of the test period and that evaluation will be the basis for BSO to continue with the Vendor or to select another Vendor (if applicable). SECTION TWO RLI PROCEDURES 2.1 SELECTION/NEGOTIATION PROCESS: It is anticipated, but not required, that the RLI process will proceed in the following manner: A Selection Committee (SC) will be responsible for recommending the most qualified Proposer(s) with whom to begin negotiation of an agreement(s) for this project or to recommend rejection of all proposals or portions of proposal(s). Technical staff participation serves purely in an information gathering capacity unless additional authority is delegated by the SC. 2.2 CONE OF SILENCE: This project is under a "Cone of Silence" starting with the issue date of this RLI through contract signing. Any violation of this provision may result in the associated Proposer being removed from consideration at BSO's sole discretion. A complete definition of the Cone of Silence is found on the website at: http://www.sheriff.org (Use search box in Upper Right of Screen and type in Lobbyist) - click on Lobbyist Policy. 2.3. ACKNOWLEDGEMENT/REQUEST FOR INFORMATION AND/OR CLARIFICATION(S): 2.3.1. If the Proposer is in doubt as to the meaning of any of the Proposal Documents, is of the opinion that the Conditions and Specifications contain errors or contradictions or reflect omissions, or has any question concerning the conditions and specifications, the Proposer shall submit a question for interpretation or clarification. BSO requires all questions relating to the solicitation be entered through the "Ask a Question" option tab available on the BidSync website. Responses to the questions will be provided online at www.BidSync.com. Such request must be received by the Question Deadline stated on BidSync.com. Questions received after the Question Deadline may not be answered. Interpretations or clarifications in response to such questions will be issued via BidSync. No change(s) or interpretation(s) shall be considered binding unless provided in writing in the form of an Addendum or in the "Ask a Question" section. 2.3.2. At its sole discretion, BSO may answer such inquiries by means of the "Ask a Question" tab or an addendum. In the event that an inquiry is made in which the explanation or clarification requires a substantial change to the specifications, a formal Addendum will be posted on BidSync. If any addendum is issued it shall be the responsibility of each Proposer, prior to submitting their response, to visit BidSync.com to determine if addenda were issued and to make such addenda a part of their proposal. 2.3.3. Addenda Acknowledgement: The Proposer shall be required to acknowledge receipt of any formal addenda by electronic acceptance thru BidSync. Failure to accept a formal addendum in its Proposal shall deem it non -responsive; provided, however, that BSO may waive this requirement in its best interest. 2.4. ADDENDA: In the event that an inquiry is made by potential Proposer(s) in which the explanation requires substantial change to the solicitation, a formal Addendum will be issued which will require acknowledgment by Proposer through BidSync. 2.5 MANDATORY/NON-MANDATORY PRE -PROPOSAL MEETING AND SITE VISIT REQUIREMENTS: See Pre -Bid section in BidSync and Comments section in BidSync for Mandatory/Non-Mandatory Pre - Proposal meeting and Site Visit requirements. 2.6. REVIEW OF PROPOSALS: Each Proposer should submit documents that provide evidence of capability to provide the services required for this project. The Selection Committee, at its sole discretion will determine the responsiveness of a Proposal. Any non -responsive Proposal will be eliminated from further consideration. BSO reserves the right to accept or reject any or all Proposals, and/or waive irregularities and technicalities. BSO further reserves the right to take any other action that may be necessary or in the best interest of BSO; in proposals received; to request additional information, to exercise its discretion and to apply its judgment in all matters pertaining to the RLI. BSO further reserves the right to reject any or all proposals, with or without cause, to waive technical errors and informalities or to accept the proposals, which in its judgment, best serves BSO. BSO further reserves the right to cancel this RLI and re -solicit if determined to be in its' best interest. BSO's decision(s) in dispute resolution(s) will be final. 2.6.1 BSO, in its sole discretion, may shortlist and request oral presentations from each of the shortlisted Proposers. If presentations/interviews are deemed necessary by the SC, each short listed Proposer will be contacted to advise of the date and time for presentations/interviews. Proposers are cautioned that their submittal should be as complete as possible in the event that oral interviews are deemed not necessary. 2.6.2 Proposers are encouraged to offer concepts that are cost effective and will provide superior service while affording maximum benefit to BSO. The Broward Sheriffs Office will not consider oral/written communications after the due date of the RLI, except as otherwise set forth within this solicitation. 2.6.3 PRESENTATIONS/INTERVIEWS: The SC may provide a list of subject matters that must be discussed in the Proposer's presentation. Each short listed Proposer will be given equal time to make presentations, but the question -and -answer time may vary. In accordance with Florida Statute 286.0113, vendors' oral Presentations are exempt from public meetings requirements. Protecting such meetings ensures that the process of responding to a competitive solicitation remains fair and equitable for vendors. The recommendation to begin negotiations with the selected Proposer will be made by the SC and submitted for approval to the appropriate BSO authorities. Selection of Proposer(s) is contingent upon the parties negotiating and executing a mutually acceptable agreement. 2.7. AWARD: 2.7.1 At BSO's sole discretion, BSO will award this RLI to the Proposer(s) that BSO determines is most qualified to perform the work. 2.7.2 Special conditions and scope of subsequent agreement(s) may vary as best serves BSO 2.7.3 BSO reserves the right at BSO's sole discretion to waive irregularities and technicalities, postpone, accept or reject any and all proposals in whole or in part, and to cancel this RLI and re -solicit as is in BSO's best interest. 2.7.4 Withdrawal of Proposal: Any proposal may be withdrawn up until the solicitation closing date and time. Any proposals not withdrawn prior to closing date and time shall constitute an irrevocable offer for a period of 120 calendar days from the solicitation opening date. Proposers are cautioned to examine all terms, conditions, specifications, addenda, delivery instructions and other conditions pertaining to this solicitation. Failure of the Proposer to examine all pertinent documents shall not entitle Proposer to any relief from the conditions imposed in the RLI. 2.7.5 Open -End Contract: 2.7.5.1 No guarantee is express or implied as to the total quantity of units to be purchased under any open-end contract. Estimated quantities will be used for bid comparison purposes only. BSO reserves the right to issue purchase orders as and when required, or, issue a blanket purchase order for individual agencies and release partial quantities or, any combination of the preceding. 2.7.5.2 Ordering: BSO reserves the right to purchase units specified herein through contracts established by other governmental agencies or through separate procurement actions due to unique or special needs. If an urgent delivery is required, within a shorter period than the delivery time specified in the contract and if the seller is unable to comply therewith, BSO reserves the right to claim such delivery from others without penalty or prejudice to BSO or to the Bidder. 2.8 BSO reserves the right to extend the same or similar services/products offered by Awarded Proposer to other BSO departments, without the need to issue a formal solicitation at the discretion of BSO Purchasing Bureau Director. 2.9 Solicitation/Award Protest Procedure: BSO's Protest Procedure is located on our website: http://www.sheriff.org , (Use search box in Upper Right of Screen and type in Protest - click on Protest Procedure). SUBMITTAL SECTION RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER 1. COMPANY PROFILE: Proposal should clearly indicate the legal name, address and telephone number of the Proposer, together with legal entity (corporation, partnership, individual). Payment will be made to company name shown only. The undersigned authorized representative agrees to terms and conditions of this Solicitation. Legal Company Name Indicate if Corporation, Partnership Or Individual submitting Proposal Company Street Address Electronic Signature Name of Officer Submitting Proposal City, State, Zip Code Title of Officer Submitting Proposal Federal ID Number E-Mail Address of Officer Submitting Proposal Telephone Number Cell # of Officer Submitting Proposal FAX Number A. If the Proposer is a corporation, answer the following: 1. Date of Incorporation: 2. State of Incorporation: 3. President's Name: 4. Vice President's Name: 5. Secretary's Name: 6. Treasurer's Name: 7. Name and Address of Resident Agent: B. If Proposer is a partnership, answer the following: 1. Date of Organization: 2. Name, address and ownership of all partners: 3. State whether a general or limited partnership: C. If Proposer an individual or other than a corporation or partnership, describe the organization and give the name and address of principals: D. If Proposer is operating under a fictitious name, submit evidence of compliance with Florida Fictitious Name Statute (attach any documents, if necessary): E. Under what other former names has your organization operated? F. If the Proposer name in BidSync is different than the Legal Company Name listed above, please explain why they are different. G. SALE, ACQUISITION OR MERGER: i. Is Proposer and/or Subcontractor(s) presently negotiating a sale, acquisition or merger? Yes 0 No 0 ii. If yes, does this alter the Proposer's structure as stated in your response to this Solicitation? Yes 0 No 0 If Yes, please explain: 2. CONFLICT OF INTEREST: For purposes of determining any possible conflict of interest, all Proposers must disclose if any BSO employee or family member(s) is also an owner, corporate officer, or employee of their business. Indicate either "yes" (A BSO employee or family member(s) is also associated with your business), or "no". If yes, give person(s) name(s) and position(s) with your business. Yes 0 Name(s) and Position(s) No 0 3. BROWARD COUNTY OCCUPATIONAL LICENSE # AND AUTHORIZATION TO DO BUSINESS IN STATE OF FLORIDA: 3.1 A copy of Proposer's Broward County Occupational License (if Broward County Firm) should be included in Proposal Broward County Tax Receipt # Expiration Date Does your firm have a Broward County Occupational License? Yes 0 No 0 If yes, label and attach file as "Submittal Document 3.1". Also, have you included a copy of your license in the proposal and attached as "Submittal Document 3.1"? Yes 0 No 0 3.2 Evidence that Proposer is authorized to do business in the State of Florida should be included in Proposal. (State of FL. Div. of Corporations Document must be the same as #1. Company Profile — Legal Company Name). State of FL, Div. of Corporations Document # Date Filed (most recent) Is your firm licensed to do business in the State of Florida? Yes 0 No 13 If yes, label and attach file as "Submittal Document 3.211. Also, have you included a copy of your license in the proposal and attached as "Submittal Document 3.2"? Yes p No 13 3.3 List other Licenses, include copy with Proposal and label as "Submittal Document 3.3": 4. LITIGATION/JUDGMENTS/SETTLEMENTS/DEBARMENTS/SUSPENSIONS (LEGAL/OTHER ACTIONS): Submit detailed information regarding all litigation, judgments, settlements of court cases relative to providing services as outlined in this solicitation that have occurred within the last three (3) years ofthe Proposer and its Principals. "Case" includes lawsuits, administrative hearings and arbitrations. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. For joint venture or team Proposers, submit the requested information for each member ofthe joint venture or team. Also indicate if Proposer or its Principals have been debarred or suspended from doing business with any government agency and/or professional board. "Principals" mean the following (A) For a corporation, the corporate officers including president, vice-president, secretary and treasurer, directors, and shareholders who have a controlling interest in a corporation. A "controlling interest' for a corporation means someone who owns, directly or indirectly, either more than 50 percent ofthe total combined voting power of all classes of stock of the corporation or more than 50 percent ofthe beneficial ownership interest in the voting stock ofthe corporation. (B) For a partnership, association, trust or other entity, the managing members, general partners, and individuals who own more than 50 percent, directly or indirectly, ofthe capital, profits, or beneficial interest in the partnership, association, trust, or other entity. (C) For a limited partnership, the managing members, general partners, and individuals who own either more than 50 percent, directly or indirectly, ofthe total membership interest ofthe limited liability company or more than 50 percent, directly or indirectly, of the beneficial ownership interest in the membership interest of the limited liability company. Has your firm or its "Principals" had any litigation, judgments and, settlements of cases, and debarments and/or suspensions within the last three (3) years? Yes 0 No 13 If yes, please complete table below. (If the space/lines below are insufficient, create the below, label as Submittal Form 4 and upload into Bid Sync.) State the type ofAction (litigation, judgments, settlements, debarments and/or suspensions) Name of Court, Regulatory Agency, etc. where action fled Case/File No. Date Action Filed/Initiated List whether against the Proposer and/or its Principals (and provide legal name for each)("Named Parties") Provide a summary/nature of the Action Provide a status/Disposition ofthe Action (active, closed, debarred, suspended [state the period of debarment and/or suspension], etc.) for each ofthe Named Parties IF F COMMUNITY BETTERMENT PROGRAM: Is your firm is a Broward County certified County Business Enterprise (CBE) and/or a Small Business Enterprise (SBE)? 13 Yes 13 No If Yes, include copy of certification with your Proposal. Label file as "Submittal Document 5" and upload into BidSync. OTHER GOVERNMENTAL AGENCIES: Please indicate if Proposer would be willing to extend this offer to other Florida Sheriff's Offices, other Florida Police Department and/or other Florida Governmental Agencies with similar requirements. If yes, the other agencies would be responsible for negotiating and entering into their own contract with awarded Proposer. Other Florida Sheriff's Office(s) Yes 0 No 0 Other Florida Police Department(s) Yes 0 No 13 Other Florida Governmental Agencies Yes 0 No 13 EXPERIENCE: 7.1 Number of years your firm has provided services as outlined in this Solicitation: xsxs 7.2 How long has your company been in business? 7.3 Has your firm had any contracts cancelled or not renewed in the last five (5) years? Yes 0 No 0 If Yes, please explain: Submit the following information with your Proposal: 7.4 Chronological history of company, including company background, mergers, buyouts, etc.) Label file as "Submittal Document 7.4" and upload into BidSync. 7.5 Corporate Leadership, Organizational Chart, Corporate awards/certificates. Label file as "Submittal Document 7.5" and upload into BidSync. 7.6 Qualifications. Each submittal should indicate the qualifications, including current and past experience, of the responding vendor as it relates to the services/project requested in this solicitation. The qualifications should be described in a brief narrative regarding the vendor's capabilities to carry out the services/project. The qualification summary should also include the following: (a) Experience Summaries — For each key person that will be assigned to the services/project, the submittal must include an experience summary. The summary should clearly identify the key person's prior experience on similar services/projects, in similar roles, and outline the responsibilities the person will have in the context of this service/project. Full resumes should be included as an attachment to the submittal. Label file as "Submittal Document 7.6. (a)" and upload into BidSync. (b) Team Organization Chart— A graphic representation of the team members that will be assigned to the service/project. The chart should show the level of organizational responsibility for the key personnel that the firm will assign to the project. Label file as "Submittal Document 7.6. (b)" and upload into BidSync. (c) Addresses— The address of the office in which each key person currently works. Label file as "Submittal Document 7.6. (c)" and upload into BidSync. (d) Prior Work Experience — Each submittal should include a description of no less than three (3) services/projects similar in type and scope to the project described in this solicitation. The projects described in the submittal should have been undertaken by the responding firm within the previous five (5) years. Label file as "Submittal Document 7.6. (d)" and upload into BidSync. 7.7 Proposal should include a minimum of three (3) letters of references (see Submittal Document 7.7 Reference Form which should be printed for this purpose.) Proposer certifies that the services provided in the three (3) references by Proposer is similar to the services and requirements listed in Section 3.7 of the Scope of Services. Reference checks may be performed as a method of verifying prior performance. Other verification methods may be utilized. After having the three (3) references complete and sign Submittal Document 7.7 Reference Form, upload all three together into BidSync and label as "Submittal Document 7.7." Under Section 7, indicate whether you have attached the following files in your proposal and uploaded into BidSync: Submittal Document 7.4 Yes 0 No 0 Submittal Document 7.5 Yes 0 No 0 Submittal Document 7.6. (a) Yes 0 No 0 Submittal Document 7.6. (b) Yes 0 No 0 Submittal Document 7.6. (c) Yes 0 No 0 Submittal Document 7.6. (d) Yes 0 No 0 Submittal Document 7.7 Yes 0 No 0 SUBMITTAL SECTION 7.7 REFERENCE FORM REFERENCE FORM - To be completed by Proposer's Client, not the Proposer PROPOSER'S COMPANY NAME: Name of Reference Agency: Address of Reference: Contact Information of Reference: Phone # 1. Reference Company a. Type of Business b. Estimated # of employees. E-Mail Address 2. Contract term - begin/end dates that Proposer has provided Services to you. (If there were any breaks in services, please state reason and duration of the break): 3. Is Proposer still providing services to your agency? If not, please elaborate: 4. Is your agency satisfied with the level of service and staffing provided by Proposer? Please elaborate. 5. When a problem is encountered is the Proposer responsive to your Agency's concerns? What is response time for addressing concerns? 6. Would you recommend Proposer for Services for BSO? 7. Please share any information that may be helpful through your experience with your agency's experience regarding the services provided by the Proposer. Name & Signature of Agency Representative Title Date HABIDSYNC\Purchasing Forms\RLI\STANDARD REFERENCE FORM 9.17.19.Docx SUBMITTAL DOCUMENT 4 List any court cases, litigation, judgments, settlements of cases, and debarments and/or suspensions (Legal/other Actions) within the past three (3) years of the Proposer and/or its Principals State the type of Action (litigation, judgments, settlements, debarments and/or suspensions) Name of Court, Regulatory Agency, etc. where action fled Case/File No. Date Action Filed/Initiated List whether against the Proposer and/or its Principals (and provide legal name for each)("Named Parties") Provide a summary/nature of the Action Provide a status/Disposition of the Action (active, closed, debarred, suspended [state the period of debarment and/or suspension], etc.) for each of the Named Parties Date Action Closed E E E ohq�v? AFFIDAVIT RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER The undersigned Proposer hereby certifies that the information provided below is accurate. Indicate which paragraph applies by affixing your initials next to paragraph 1 or paragraph 2. ❑ 1. None of the Proposer's Corporate Officers, Owners, Partners, Employees, Agents or individuals that will be working on this BSO contract have been convicted of a misdemeanor, felony or have criminal action pending. OR ❑ 2. The following Proposer's Corporate Officers, Owners, Partners, Employees, Agents or individuals that will be working on this BSO contract have been convicted of a misdemeanor, felony or have criminal action pending. Note: Further documentation may be required. Attach a supplemental sheet if needed and also have the additional sheet notarized. 1. 1 1 1 1 Legal Name Driver's License Number (Attach copy) Previous Names Used 2. Legal Name Previous Names Used Title/Duties performed Driver's License Number (Attach copy) Title/Duties performed It is the successful Proposer's responsibility to notify BSO during the term of the contract if additional names need to be added to the above affidavit due to conviction of a felony or have criminal action pending. Verbal notification is required within 24 hours and written notification is required within ten (10) BSO workdays. The notice shall include name and the position title of the employee and duties performed. Successful Proposer must maintain an environment that is safe and will not be harmful to the public or to BSO employees. (Company Name) Electronic Signature (Print Name) Confidentiality Agreement RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Note: To be completed by those involved in the RLI process and for Successful Proposer employees involved in the project after award. WHEREAS Sheriff of Broward County ("SHERIFF") has entered into an Agreement with an independent contractor, ("CONTRACTOR") (Company Name) wherein CONTRACTOR will be performing certain work and services for SHERIFF, more specifically described in the solicitation document. WHEREAS, CONTRACTOR has assigned to perform such work on behalf of CONTRACTOR; (Individual's Name) WHEREAS, when performing such work and providing such services (Individual's Name) may become aware of confidential information related to the business of the SHERIFF including, but not limited to, undercover vehicle information, criminal intelligence information, and criminal investigative information, and NOW THEREFORE, in consideration of SHERIFF using CONTRACTOR to perform services and for other good and valuable consideration agrees as follows: (Individual's Name) I. Acknowledgment of Confidentiality. hereby acknowledges that (Individual's Name) (❑ he / ❑ she) may be exposed to confidential information including, without limitation, criminal intelligence (Check one of the above) information, criminal investigative information, blueprints, designs and plans (whether in hard copy or electronic format) and other information that is confidential or exempt from disclosure pursuant to federal, state or local laws, rules, codes, or regulations and other information designated as confidential ("Confidential Information"). Confidential Information does not include (i) information already known or independently developed by and/or (Individual's Name) (Company Name) (ii) information in the public domain through no wrongful act of and/or (Company Name) or (iii) information received by and/or (Individual's Name) (Company Name) from a third party who was free to disclose it. (Individual's Name) II. Covenant Not to Disclose. With respect to the Confidential Information, (Individual's Name) hereby agrees that during the term of rendering services or performing work and at all times thereafter shall not use, commercialize or disclose such Confidential Information to any (Individual's Name) person or entity, except to such other parties as SHERIFF may approve in writing and under such conditions as SHERIFF may impose. IN WITNESS WHEREOF, executes this Confidentiality Agreement on the date set forth below. (Individual's Name) (CONTRACTOR) EMPLOYEE/SUBCONTRACTOR Electronic Signature (Individual's Name) Date Witness Date DRUG FREE WORKPLACE CERTIFICATION RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER The undersigned Proposer hereby certifies that it will provide a drug -free workplace program by: (1) Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Proposer's workplace, and specifying the actions that will be taken against employees for violations of such prohibition; (2) Establishing a continuing drug -free awareness program to inform its employees about: (i) The dangers of drug abuse in the workplace; (ii) The Proposer's policy of maintaining a drug -free workplace; (iii) Any available drug counseling, rehabilitation, and psychological service; and (iv) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (3) Giving all employees engaged in performance of the contract a copy of the statement required by subparagraph (1); (4) Notifying all employees, in writing, of the statement required by subparagraph (1), that as a condition of employment on a covered contract, the employee shall: (i) Abide by the terms of the statement; and (ii) Notify the employer in writing of the employee's conviction under a criminal drug statute for a violation occurring in the workplace no later than 5 calendar days after such conviction; (5) Notifying Broward Sheriff's Office in writing within 10 calendar days after receiving notice under subdivision (4) (ii) above, from an employee or otherwise receiving actual notice of such conviction. The notice shall include name and the position title of the employee; (6) Within 30 calendar days after receiving notice under subparagraph (4) of a conviction, taking one or more of the following actions with respect to an employee who is convicted of a drug abuse violation occurring in the workplace: (i) Taking appropriate personnel action against such employee, up to and including termination; and/or (ii) Requiring such employee to satisfactorily participate in and complete a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency; and (7) Making a good faith effort to maintain a drug -free workplace program through implementation of subparagraphs (1) through (6). (Legal Company Name) Electronic Signature (Print Name) W-9 Request for Taxpayer Give Form to the Identification Number and Certification requester. Do not Rev. December 2014) Department of send to the IRS. heTreasury Internal Revenue Service Print or type Name (as shown on your income tax return). Name is required on this line, do not leave this line blank. See Specific Instructions on page 2. Business name/disregarded entity name, if different from above Check appropriate box for federal tax classification, check only one of the following seven boxes: 4 Exemptions (codes apply only to certain entities, not individuals, Individual/sole proprietor or ❑C Corporation ❑ S Corporation ❑ Partnership ❑Trust/estate see instructions on page 3): Single -member LLC Exempt Payee Code (if any) ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ► ❑Exemption from FATCA reporting Other (see instructions) ► code (if any) (Applies to accounts maintaind outside the U.S.) Address (number, street, and apt. or suite no.) Requester's name and address (optional) City, state, and ZIP code List account number(s) here Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Social security number Employer identification number Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign I Signature of Date. Here U.S. person ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.lrs. og v/fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099-INT (interest earned or paid) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), Form 1099-DIV (dividends, including those from stocks or mutual funds) Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) Form 1099-S (proceeds from real estate transactions) Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) Form 1099-C (canceled debt) Form 1099-A (acquisition or abandonment of secured property) Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: An individual who is a U.S. citizen or U.S. resident alien, A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, An estate (other than a foreign estate), or A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States: • In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity, • In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust, and • In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items: 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 28% of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. ,GFfi►G1111101195011 Form W-9 (Rev.12-2014) 2. You do not certify your TIN when required (see the Part II instructions on page 3 for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See Exempt payee code on page 3 and the separate Instructions for the Requester of Form W-9 for more information. Also see Special rules for partnerships above. What is FATCA reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code on page 3 and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account, for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINS. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of the following on this line, do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account, list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note. ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1 a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application. b. Sole proprietor or single -member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ online 1. You may enter your business, trade, or "doing business as" (DBA) name on line 2. c. Partnership, LLC that is not a single -member LLC, C Corporation, or S Corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a "disregarded entity." See You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester, Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box in line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box in line 3. Limited Liability Company (LLC). If the name on line 1 is an LLC treated as a partnership for U.S. federal tax purposes, check the "Limited Liability Company" box and enter "P" in the space provided. If the LLC has filed Form 8832 or 2553 to be taxed as a corporation, check the "Limited Liability Company" box and in the space provided enter "C" for C corporation or "S" for S corporation. If it is a single -member LLC that is a disregarded entity, do not check the "Limited Liability Company" box; instead check the first box in line 3 "Individual/sole proprietor or single - member LLC." Line 4, Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space in line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-M ISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2) 2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities 5—A corporation 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission 8—A real estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for ... THEN the payment is exempt for ... Interest and dividend payments All exempt payees except for 7 Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and Exempt payees 1 through 4 patronage dividends Payments over $600 required to be Generally exempt payees 1 reported and direct sales over $5,000 through 5� Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with "Not Applicable" (or any similar indication) written or printed on the line for a FATCA exemption code. A —An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472- 1(c)(1)00 E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940 I —A common trust fund as defined in section 584(a) J—A bank as defined in section 581 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(a)(1) M— A tax exempt trust under a section 403(b) plan or section 457(g) plan Note. You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single -member LLC that is disregarded as an entity separate from its owner (see Limited Liability Company (LLC) on this page), enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. Note. See the chart on page 4 for further clarification of name and TIN combinations. Howto get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.ssa.aov You may also get this form by calling 1- 800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.goy/businesses and clicking on Employer Identification Number (EIN) under Starting a Business. You can get Forms W-7 and SS-4 from the IRS by visiting IRS.gov or by calling 1-800-TAX-FORM (1-800-829-3676). If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note. Entering "Applied For" means that you have already applied for a TIN or that you Payments made in settlement of Exempt payees 1 through 4 payment card or third party network transactions See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-M ISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if items 1, 4, or 5 below indicate otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code earlier. Signature requirements. Complete the certification as indicated in items 1 through 5 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. Secure Your Tax Records from Identity Theft Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, intend to apply for one soon. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8. What Name and Number To Give the Requester For this type of account: Give name and SSN of: 1. Individual The individual 2. Two or more individuals (joint The actual owner of the account or, if account) combined funds, the first individual on the account' 3. Custodian account of a minor (Uniform The minor` Gift to Minors Act) 4. a. The usual revocable savings The grantor -trustee' trust (grantor is also trustee) b. So-called trust account that is The actual owner' not a legal or valid trust under state law 5. Sole proprietorship or disregarded The owner' entity owned by an individual 6. Grantor trust filing under Optional The grantor* Form 1099 Filing Method 1 (see Regulations section 1.671-4(b)(2)(i) (A)) For this type of account: Give name and EIN of: 7. Disregarded entity not owned by an The owner individual 8. A valid trust, estate, or pension trust Legal entity° 9. Corporation or LLC electing corporate The corporation status on Form 8832 or Form 2553 10. Association, club, religious, charitable, The organization educational, or other tax- exempt organization 11. Partnership or multi -member LLC The partnership 12. A broker or registered nominee The broker or nominee 13. Account with the Department of The public entity Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments 14. Grantor trust filing under the Form The trust 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulations section 1.671-4(b)(2)(i) (B)) List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person's number must be furnished. 2 Circle the minor's name and furnish the minor's SSN. sYou must show your individual name and you may also enter your business or DBA name on the "Business name/disregarded entity" name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships on page 2. *Note. Grantor also must provide a Form W-9 to trustee of trust. Note. If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Ensure your employer is protecting your SSN, and Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039. For more information, see Publication 4535, Identity Theft Prevention and Victim Assistance. Victims of identity theft who are experiencing economic harm or a system problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll -free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to ohishino0irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at: soamOuce.aovor contact them at www.ftc.aov/idtheftor 1-877- IDTHEFT (1-877-438-4338). Visit IRS.gov to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, the cancellation of debt, or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. EQUAL BENEFITS CERTIFICATION The Contractor by virtue of signing below, certifies that it is aware of the requirements of Section 3.4.4 of the Purchasing Division's Standard Operating Procedures and Section 3.5.7 of the Contract Division's Standard Operating Procedures (hereafter collectively referred to as "SOP's"); and certifies the following: (Please check only one below). ❑ 1. The Contractor currently complies with the requirements of the SOP's to Domestic Partners of its employees on the same basis as it provided benefits to employees' spouses. ❑ 2. The Contractor will comply with the requirements of the SOP's at time of contract award and provide benefits to Domestic Partners of its employees on the same basis as it provides benefits to employees' spouses. ❑ 3. The Contractor will not comply with the requirements of the SOP's at time of award. ❑ 4. The Contractor does not need to comply with the requirements of the SOP's at time of award because the following exception(s) apply(ies): (Please check only one below). El The Contractor's price proposal for the initial contract term is $100,000 or less. ❑The Contractor employs less than five (5) employees. ❑The Contractor is a governmental entity, not -for -profit corporation, or charitable organization. ❑The Contractor is, or is controlled by a religious organization, association, society, or non-profit charitable or educational institution. ❑The Contractor does not provide benefits to employees' spouses. ❑The Contractor provides an employee the cash equivalent of benefits. (Attach an affidavit in compliance with the SOP's stating the effort taken to provide such benefits and the amount of the cash equivalent.) ❑The Contractor cannot comply with the provisions of the Domestic Partnership Act because it would violate the laws, rules or regulations of federal or state law or would violate or be inconsistent with the terms or conditions of a grant or contract with the United States or State of Florida. Indicate the law, statute or regulation. (State the law, statute or regulation and attach explanation of its applicability.) (Legal Company Name) Electronic Signature (Print Name) Please see pages 2 and 3 for the requirements of Section 3.4.4 and 3.5.7 Contractors Shall Offer Equal Benefits for Domestic Partners: A. Contractor Offering Equal Benefits. Except where federal or state law mandates to the contrary, a Contractor awarded a contract pursuant to a competitive solicitation shall provide Equal Benefits to Domestic Partners of its employees on the same basis as it provides benefits to its employees' spouses. B. Definitions. 1. "Domestic Partner' shall mean only two adults who are registered as domestic partners with Broward County or any other jurisdiction with a domestic partner registry pursuant to state or local law authorizing such registration; or who meet the requisites for a valid domestic partnership relationship as established by BSO; or who were married or entered into a registered civil union in any state or country in which said marriage or civil union was legally recognized in said jurisdiction at the time said relationship was formally entered. 2. "Competitive Solicitation" means any bid, request for proposal, request for letters of interest, or any other method of procurement utilized by the Broward Sheriff's Office. 3. "Contractor' means any business with five or more employees which Contractor is awarded one or more Contracts by the Broward Sheriff's Office. 4. "Contract" means all types of binding agreements between the Broward Sheriff's Office and a Contractor for goods or services in an amount over $100,000. 5. "Equal Benefits" means the equality of benefits between employees with married spouses and employees with Domestic Partners; and includes equal benefits for the Dependents of employees' spouses and Dependents of employees' domestic partners. Benefits include the types of benefits typically extended to employees' spouses, including health insurance, dental insurance, bereavement leave, and family medical leave. 6. "Dependent" means a person who lives within the household of a domestic partnership and is: a. A biological child or adopted child of a Domestic Partner; or b. A dependent as defined under IRS regulations; or C. A ward of a Domestic Partner as determined in a guardianship proceeding. C. Certification of Contractor: As part of the Competitive Solicitation process, a Contractor seeking a Contract covered herein by paragraph (a) shall certify that upon award of a Contract it will provide Equal Benefits to Domestic Partners of its employees on the same basis as it provides benefits to employees' spouses. The certification shall be in writing and signed by an authorized officer of the Contractor. Failure to provide such certification shall result in a Contractor being deemed non -responsive to the Competitive Solicitation process. D. Exceptions to Contractor Offering Equal Benefits: The provisions of this section shall not apply where: 1. The Contractor does not provide benefits to employees' spouses; or 2. The Contractor provides an employee the cash equivalent of benefits because the Contractor is unable to provide benefits to employees' Domestic Partners despite making reasonable efforts to provide them. To meet this exception, the Contractor shall provide a notarized affidavit that it has made reasonable efforts to provide such benefits. The affidavit shall state the efforts taken to provide such benefits and the amount of the cash equivalent. Cash equivalent means the amount of money paid to an employee with a Domestic Partner in lieu of providing benefits to the employee's Domestic Partner. The cash equivalent is equal to the employer's direct expense of providing benefits to an employee's spouse -,or 3. The Contractor is a religious organization, association, society, or any non-profit charitable or educational institution or organization operated, supervised or controlled by or in conjunction with a religious organization, association, or society; or 4. The Contractor is a governmental agency; or 5. More than one response to a competitive solicitation is received, but the responses indicates that none of the prospective vendors can comply with the requirements of this policy; or 6. The Contract is for the lease of real property; or 7. The provisions of this section would violate the laws, rules, or regulations of federal or state law (for example, section 287.055, Florida Statutes, Consultants' Competitive Negotiation Act); or 8. The provisions of this section would violate or be inconsistent with grant requirements; or 9. The Contract is necessary to respond to an emergency; or 10. The Sheriff waives the requirements of this section in the best interests of the agency. E. Contracts: Every Contract, unless otherwise exempt from this section, shall contain language that obligates the Contractor to comply with the applicable provisions of this policy. Every Contract shall include provisions for the following: Contractor certifies and represents that it, and its assignees or successors in interest, will comply with this section during the entire term of the Contract. 2. Failure of the Contractor to comply with this section shall be deemed a material breach of the Contract, entitling the Sheriff to pursue any remedy provided under applicable law and under provisions of said Contract. 3. Sheriff may terminate the Contract, without incurring any liabilities, penalties, liquidated damages or early termination fees whatsoever, if the Contractor fails to comply with this section. 4. Sheriff may retain all monies due or to become due until the Contractor complies with this section. F. Applicable Dates: That this Policy shall become effective on adoption. This section shall be applicable to all Contracts meeting the definitions herein and awarded pursuant to Competitive Solicitations issued after the adoption of this policy. Contractors holding current Contracts at time of adoption of this policy shall be exempt from the provisions herein during the current term of said Contract. INSURANCE CERTIFICATE SAMPLE BROWARD SHERIFF'S OFFICE Quick Tips Understanding the Acord Certificate of Insurance 7 pmr1y CERTIFICATE OF INSURANCE EFFECTIVE r DATE AbeIrSu�iwx poor Co cr I �=3r V1 �P, ft &�Ci L C*nCi6RrW V43 rL L� wtu (Swes i-.p E %M IV, J� �L. I LZIE� e4activa MV kit FTAMUMMAUEFL33M 7AAVEJ.RRF 1ADMMrr7.f OF 4 In 2 WOE 0F TZX a. POUCY r V.11"Ti-L. 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NAME OF INSURED: Must be legal name of contracting party. 3. TYPES OF INSURANCE: Must include types required by contract. 4. POLICY FORM: Will indicate claims -made or occurrence form and Policy Expiration Date". 5. NAMED ADDITIONAL INSURED: The Certificate must name or endorse, either under Description of Operations or by attached endorsement, the following named herein as additional insured: The Broward Sheriff s Office, BSO, the Sheriff, Broward County, and Board of Commissioners of Broward County and their officers, agents, employees and commission members with a CG026 Additional Insured — Designated Person or Organization endorsement, or similar endorsement to the liability policies 6. CERTIFICATE HOLDER: Must be The Broward Sheriff s Office; address must include, department, contact person. 7. POLICY EFFECTIVE DATE: Must be prior to or coincidental with effective date of contract. 8. POLICY EXPIRATION DATE: For "occurrence" form coverage, date should be on or after the termination date of contract; if "claims -made coverage," coverage must survive for a period not less than three years following termination of contract and shall provide for a retroactive date of placement prior to or coinciding with the effective date of contract. 9. LIMITS OF INSURANCE: Must be same or greater than required by Contract or Bid document. 10. DESCRIPTION OF OPERATIONS: Review information in this section to determine it is consistent with contract. 11. NOTICE OF CANCELLATION: This language must be modified to read: "Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 30 days' notice to the certificate holder named to the left." 12. AUTHORIZED REPRESENTATIVE: Must be signed by an authorized representative of Producer. Quick Tips: Understanding the Acord Certificate of Insurance • rev. 4104 Risk Management, Broward Sh eriff 's Office NON -COLLUSION CERTIFICATE I, 1 , representing (name of corporation/partnership/agency hereinafter known as "Contractor, "Bidder" or "Proposer") am over 18 years of age, have personal knowledge of the facts stated below and I am an owner, officer, director, principal shareholder and/or I am otherwise authorized to bind the bidder of Solicitation No: , Solicitation Title: ("Competitive Solicitation") and to a contract if an award is made ("Contract".) I state that the bidder of the Competitive Solicitation and any subsequent Contract is not related to any of the other parties bidding in the Competitive Solicitation, and that the Contractor's proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named, and that the Contractor has not, directly or indirectly, induced or solicited any other proposer to put in a sham proposal, or any other person, firm, or corporation to refrain from proposing, and that the proposer has not in any manner sought by collusion to secure to the proposer an advantage over any other proposer. Note: Related parties shall mean bidders or proposers or the principals, corporate officers, and managers thereof which: • have a direct or indirect ownership interest in another bidder or proposer for the same agreement, or • a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same agreement, or • are family members of another bidder or proposer for the same agreement. Family members include brothers and sisters, half brothers and sisters, spouse, parents, ancestors, and lineal descendants. By: 20 Signature Date Printed Name and Title Federal Employer Identification Number SCRUTINIZED COMPANY CERTIFICATE RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER I, 1 1 representing (name of corporation/partnership/agency hereinafter known as "Contractor, "Bidder" or "Proposer") am over 18 years of age, have personal knowledge of the facts stated below and I am an owner, officer, director, principal shareholder and/or I am otherwise authorized to bind the bidder of Solicitation No: , Solicitation Title: ("Competitive Solicitation") and to a contract if an award is made ("Contract".) I hereby acknowledge that a company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services if at the time of bidding or submitting a proposal for a new contract or renewal of an existing contract, the company: • is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or • is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or is engaged in business operations in Cuba or Syria, and the bid, proposal or contract is for goods or services of one million dollars or more. I hereby represent and certify that Proposer is not on the Scrutinized Companies that Boycott Israel List or participating in a boycott of Israel; and, for bids, proposals or contracts for goods or services on one million dollars or more, that Proposer is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged in business operations in Cuba or Syria,. By: 20� Signature Date Printed Name and Title Federal Employer Identification Number Printed Name of Firm Address of Firm Information Technology Division Desktop Guidelines The ITD Technology Division is standardized on the Dell platform and requires the following guidelines be used for all desktop environments. Power Requirements: • Dell OptiPlex 5060 Minitower Standard Power Supply Warranty Service: • 4 Year Basic Limited Warranty and 4 Year NBD Onsite Service Storage Guidelines: • 50OGB 3.5inch SATA (7200 RPM) Hard Drive • 8x DVD+/-RW 9.5mm Optical Disk Drive Operating System: • Windows 10 Enterprise 64 Processors: • Intel® Core i5-8500 (6 Cores/9MB/6T/up to 4.1GHz/65W) Memory: • 16GB 2666MHz DDR4 UDIMM Non-ECC Video Cards: • AMD Radeon R5 430, 2GB, FH (DP/DP) Anti -Virus: • ITD Technology Division provides Antivirus Monitor & Input Devices: 0 To be determined based on specific needs. The ITD Technology Division reserves the right to review and approve all proposed hardware, connectivity, and system configurations. Information Technology Division Server Guidelines The Network Operations Center is standardized on the HP platform and requires the following guidelines be used for all server environments. Power Requirements: • All servers and devices must use 208-volt electric power at our data center. • Ship with IEC320 C-14/C-13, Power Cords • Have redundant power supplies in all servers and direct attached SAN devices • Preferred that all servers are HP servers Data Center Rack Guidelines: • All servers and components must be rack -mounted version. (tower models cannot be installed) • Must support conventional 19 inch rack (HP version) • All servers and components must include vendor rail kits Warranty Service: • 5 year 24x7 4-hour response time warranty on all hardware. Storage Guidelines: Server disk configuration: • RAID 1 for Operating System. • RAID 5 for DATA. • Transaction logs should be placed on separate disks Raid 1 or 10 (if applicable). Data Disk Space: • Ample disk space should be included to allow for growth over a 5 year period for data and logs • Backup space should be allocated for file backups (if applicable) Operating System: • Windows 2012 (or higher) Standard or *Enterprise 64 bit version or • Windows 2012 (or higher) Standard or *Enterprise 32 bit version (*Cluster configurations) This only should apply to existing Applications or Databases that work with 32bit and NOT 64 bit until we can upgrade to the proper BIT version Processors: • All servers should have current model dual or quad processors that meet operating system and application recommended requirements. Memory: • All servers must meet the operating system's vendor recommended not minimum standards along with the specific application memory requirements. Additional memory should be included to allow for expected growth needs over a 5-year period. • All Servers should ship with appropriate KVM dongles to support an HP KVM. Network: • Dual port 100/1000 Mbps Ethernet Network interface cards should be included with servers and configured for auto -negotiate Licenses: Network Licenses for all servers must meet the Network Operations standard to access the paramount Domain (BSO) SQL licenses must meet the standards of our Database Schema The Network Operations Center reserves the right to review and approve any and all proposed hardware, connectivity, and system configurations. Data Security and Data Protocols: The software or hosting services being provided by the Contractor/Vendor to BSO shall use the latest, cutting edge security and privacy tools including SSL 128-bit encryption, server certificates with Global ID provided by the premier national provider, the highest level of encryption dictated by Federal guidelines — the AES algorithm and SSAE No. 16 SOC I f/k/a SAS 70 Type II certification. B SO's data will be stored in mirrored, redundant, highly secured facilities and shall be routinely backed up on an independent server separate and apart from the server providing day-to-day services to BSO. Contractor/Vendor agrees to institute restrictive security measures to prevent and detect unauthorized physical and/or remote access to the systems and data services being provided to BSO under this agreement. Contractor/Vendor shall consider layers of security at its physical hosting site, that consist of a number of measures such as biometric access, closed circuit TV, security system monitoring, multiple check -points, restricted building access, photo badges, proximity access cards, controlled visitor access and alike. Contractor/Vendor shall institute routine system security audits such as SAS-79, SysTrust, Webtrust, ISO 27001/2, virus and malware scans and other industry standard system audit procedures. Contractor/Vendor shall immediately notify BSO in writing of any breaches of security and/or unauthorized access to BSO systems and/or services being provided by Contractor/Vendor. Contractor/Vendor shall have in place a disaster recovery plan that includes the recovery of critical systems (ie, systems that provide software services to customers) in event of a full or partial data center outage. The plan must include at a minimum the ability to recover critical systems in a working state within a short period of time with critical functions online and processing customer requests. The plan must also include a suitable back up power supply independent of commercial electrical services offered to the general public (ie. suitable generator). The Contractor/Vendor must be able to execute the disaster recovery plan within moments of a disaster declaration. Contractor/Vendor must test its disaster recovery plan annually. The data provided by BSO to Contractor/Vendor shall remain BSO's property. At any time during this Agreement and up to ninety (90) days after termination, BSO may export its data in an XML format, or such other compatible format suitable for BSO's needs, from Contractor's/Vendor's system. SAMPLE AGREEMENT ** DO NOT COMPLETE SAMPLE ONLY" GENERAL TERMS AND CONDITIONS DEFINITIONS AND IDENTIFICATIONS Agreement - means this document including the exhibits, schedules and attachments attached hereto and those documents that are set forth in this Agreement as being expressly incorporated herein by reference. Contract Administrator- The designee of the SHERIFF whose primary responsibility is to coordinate and communicate with CONTRACTOR and to manage and supervise performance and completion of this Agreement in accordance with the terms and conditions set forth herein. In the administration of this Agreement, as contrasted with matters of policy, all parties may rely on the instructions or determinations made by the Contract Administrator. Contractor— means and its successors and assigns. Deliverable(s) - means all products, goods, work and services to be provided and/or performed by CONTRACTOR pursuant to this Agreement. Sheriff— means the duly elected and qualified Sheriff of Broward County, Florida. Support Services - means any activity intended to eliminate faults, to improve or to keep the products and goods in satisfactory working condition, including tests, measurements, replacements, adjustments, changes, modifications, enhancements or repairs. SCOPE OF SERVICES CONTRACTOR is hereby retained to provide to the SHERIFF the goods and services set forth in the Statement of Work, which is attached hereto as Exhibit and incorporated herein. CONTRACTOR and SHERIFF acknowledge that the Statement of Work may not delineate every detail and minor work task required to be performed by CONTRACTOR to complete the services and provide the deliverables contemplated herein. If, during the course of the performance of the services under this Agreement, CONTRACTOR determines that additional work should be performed to complete the Deliverables required, which is, in CONTRACTOR's opinion, outside the level of effort originally anticipated in the Statement of Work, CONTRACTOR shall notify the SHERIFF's Contract Administrator in writing in a timely manner. Upon receipt of such written notice, the SHERIFF's Contract Administrator will meet with CONTRACTOR to discuss the need for an amendment. No modifications will be made to this Agreement unless it is agreed to through a written amendment executed by both parties with the same formalities as set forth herein. If CONTRACTOR proceeds with the additional work without a fully executed amendment, such work shall be deemed to be within the original Statement of Work. MANNER OF PERFORMANCE CONTRACTOR shall perform all services to the utmost professional standards. CONTRACTOR agrees to perform, at all times faithfully, industriously, and to the best of its ability, experience, and talent, all of the duties that may be required of and from it pursuant to the express and implicit terms of this Agreement. CONTRACTOR represents that all persons delivering the services required by this Agreement have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform the duties, obligations, and services set forth herein, and to provide and perform such services to SHERIFF's satisfaction for the agreed compensation. The quality of CONTRACTOR's Deliverables provided to or on behalf of SHERIFF shall be comparable to the best local and national standards. CONFLICT OF INTEREST CONTRACTOR assures the SHERIFF that to the best of its knowledge, the signing of this Agreement does not create any conflict of interest between itself, its associates, any principal of its firm or any member or employee of the SHERIFF. RISK OF LOSS CONTRACTOR shall bear the risk of loss from any casualty to any products and goods, regardless of the cause, during the transportation and delivery of the goods to the SHERIFF. TERM This Agreement shall commence on and remain in full force and effect through , unless otherwise renewed or terminated as provided herein. This Agreement may be renewed for an additional term of years upon mutual agreement of the parties. PROJECT SCHEDULE CONTRACTOR and SHERIFF shall perform their respective obligations under this Agreement pursuant to the Project Schedule, which is in the Statement of Work. CONSIDERATION CONTRACTOR shall provide the Services contemplated herein at the hourly rates specifically described in Exhibit which is attached and incorporated herein. The total consideration payable by the SHERIFF to CONTRACTOR (excluding reimbursables) shall not exceed ($), unless otherwise approved in writing by the SHERIFF. SHERIFF shall pay CONTRACTOR in accordance with the payment schedule set forth in Exhibit _, which is attached and incorporated herein. CONTRACTOR shall submit all invoices to the SHERIFF's Finance Department, 2601 W. Broward Boulevard, Fort Lauderdale, Florida 33312, identifying the nature of the work performed, the total hours of work performed, and the employee performing same. Invoices shall itemize and summarize reimbursables by category and identify same as to the personnel incurring the expense and the nature of the work with which such expense was associated. Where prior written approval by the SHERIFF's Contract Administrator is required for reimbursables, a copy of said approval shall accompany the billing for such reimbursable. The statement shall show a summary of fees and reimbursables with accrual of the total and credits for portions paid previously. External reimbursables must be documented by copies of invoices or receipts which describe the nature of the expenses and contain a reference which clearly indicates that the expense was incurred under this Agreement. When requested, CONTRACTOR shall provide backup for past and current invoices. SHERIFF shall have the right to provide written objections to an invoice within seven (7) calendar days of SHERIFF's receipt of such invoice. If no objection is made within such seven (7) calendar day period, payment shall be made within fifteen (15) calendar days thereafter. REIMBURSABLE S Subject to the limitations set forth below_ SHERIFF authorizes CONTRACTOR to incur reimbursable expenses, reasonable in amount and nature, which are directly attributable to the services to the performed by CONTRACTOR pursuant to this Agreement, subject to the limitations set forth in Section 112,061, Florida Statutes, At CONTRACTOR's option, all reimbursable expenses authorized herein shall be charged at no more than actual cost and subject to Section 112,061, Florida Statutes or at the per diem rate set forth in Section 112,061, Florida Statutes. The maximum sum which may be charged for reimbursable expenses under this Agreement is Reimbursable expenses are further limited as follows: a. Identifiable transportation/travel and lodging expenses in connection with the services to be performed by CONTRACTOR are subject to the limitations of Section 112.061, Florida Statutes. b. If CONTRACTOR does not elect to seek reimbursement on a per diem basis for personnel performing said services, SHERIFF authorizes the following lodging accommodations: 1. Local area hotels with single occupancy room rates comparable to a Holiday or Ramada Inn, or its equivalent, or 2. Local area apartments, condominiums or houses with a minimum of two CONTRACTOR personnel occupying each premises, so long as the total rental fees for such accommodations are less than what the total cost of hotel accommodations as noted above would be for the number of CONTRACTOR personnel occupying said premises over the period of occupancy. CONTRACTOR may submit invoices for reimbursable expenses in accordance with Article , Consideration, no more often than on a monthly basis, but only after such reimbursable expenses have been incurred by CONTRACTOR. EXPENSES CONTRACTOR shall be fully and solely responsible for any and all expenses incurred by CONTRACTOR in the performance of this Agreement, including, but not limited to, costs of supplies, fees, licenses, bonds, taxes and all other costs of doing business. CONTRACTOR shall not, in any manner, incur indebtedness on behalf of SHERIFF. LIQUIDATED DAMAGES CONTRACTOR recognizes and acknowledges that this Agreement is time sensitive. In inducing the SHERIFF to enter into this Agreement, CONTRACTOR has represented that CONTRACTOR will provide the following Deliverables to the SHERIFF on or before the dates shown: (NEED DELIVERABLES AND DATES) In the event CONTRACTOR fails to provide any of the Deliverables to the SHERIFF on or before the date shown above, CONTRACTOR shall pay to SHERIFF for each unmet Deliverable the sum of dollars ($ ) per day thereafter, including Saturdays, Sundays, and holidays, until such time as the Deliverable is provided to the SHERIFF. It is agreed that the sum of dollars ($ ) per day, per Deliverable, is the proper measure of liquidated damages that the SHERIFF will sustain per diem by the failure of CONTRACTOR to provide the Deliverable in a timely manner. This sum is not to be construed as a penalty. For delays by SHERIFF in performing its obligations pursuant to this Agreement, including delays resulting from untimely review by SHERIFF, SHERIFF shall grant an extension to the above completion dates equal to the number of days in which CONTRACTOR was delayed by the SHERIFF. The above extension is conditioned upon the CONTRACTOR immediately notifying the SHERIFF of any delay in its timely performance as a result of a SHERIFF delay. Such delay notification shall be in writing and shall specify the manner and nature of the delay. WARRANTIES CONTRACTOR warrants that the products and goods provided pursuant to this Agreement shall be free from defects in material, manufacturing and workmanship for a period of ( ) months from the date of delivery and acceptance of such products and goods. Contractor warrants that the products and goods shall be fit for SHERIFF'S specific performance and use. and any subsequent period covered by support services provided bj COKTR7ACTOR. If authorized by the third party manufacturers, CONTRACTOR hereby assigns to SHERIFF all third party manufacturers' warranties with respect to anyproducts and goods, copies of which have or shall be provided to SHERIFF. CONTRACTOR represents and warrants that the foregoing manufacturers' warranties are assignable to SHERIFF and such assignment shall not void such warranties. All products and goods provided by CONTRACTOR to SHERIFF shall be new and unused, except normal manufacturer's testing for product control and verification of quality. Any disclaimer of warranties by Contractor and/or its suppliers are null and void and shall have not any further force or effect. SUPPORT SERVICES If SHERIFF elects to acquire support services after the warranty period for any products and/or goods supplied by CONTRACTOR to SHERIFF, CONTRACTOR shall maintain and support the products and goods as set forth and described herein. SHERIFF shall notify CONTRACTOR in writing of SHERIFF's election to have CONTRACTOR provide support services within thirty (30) days prior to the expiration of the applicable term of the warranty or support services. CONTRACTOR will provide and maintain support services, at which CONTRACTOR shall accept communications so that SHERIFF can report problems with the products and/or goods, discuss solutions and, when required, have CONTRACTOR initiate corrective action and resolution of requests for service. Such support shall be available from to , Eastern Standard Time, Monday through Friday. For hours outside the normal working hours, CONTRACTOR shall designate a contact person for the SHERIFF to contact in the event of an emergency. CONTRACTOR shall respond to support service requests within hours after the initial notification. The initial twelve (12) months of support services shall be provided by CONTRACTOR to SHERIFF at a cost of dollars (S ). The initial twelve (12) months of support services shall commence on . For each year thereafter, SHERIFF shall have the right to renew support services on an annual basis with the annual increase in such cost not to exceed the lesser of the Consumer Price Index, All Consumer Products or three percent Q%) with payment due on FRK SHERIFF shall have the right to audit the books, records, and accounts of CONTRACTOR that are related to this Agreement. CONTRACTOR shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Agreement. All books, records, and accounts of SHERIFF shall be kept in written form, or in a form capable of conversion into written form within a reasonable time and, upon request to do so, CONTRACTOR shall make same available at no cost to SHERIFF in written form. CONTRACTOR shall preserve and make available, at reasonable times for examination and audit by SHERIFF, all financial records, supporting documents, statistical records, and any other documents pertinent to this Contract for the required retention period of the Florida Public Records Act (Chapter 119, Fla. Stat.), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this Contract. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by SHERIFF to be applicable to CONTRACTOR's records, CONTRACTOR shall comply with all requirements thereof, however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for SHERIFF's disallowance and recovery of any payment upon such entry. CRIMINAL HISTORY CONTRACTOR represents that its principal owners, partners, corporate officers, and employees do not have any past felony criminal convictions or any pending criminal charges. CONTRACTOR has disclosed all such convictions or pending criminal charges to the SHERIFF and further agrees to disclose any future convictions or pending criminal charges. CONTRACTOR's employees, agents, servants or representatives directly performing services for CONTRACTOR pursuant to this Agreement may be subject to a background screening conducted by the SHERIFF prior to performing such services. Such screening shall be at the expense of SHERIFF. EMPLOYMENT RESPONSIBILITY Any of CONTRACTOR's employees, subcontractors and any other person(s) performing services pursuant to this Agreement (hereinafter referred to collectively as "Staff') shall be deemed as employed by CONTRACTOR, not the SHERIFF. Accordingly, the SHERIFF shall not be responsible for or assume any liability for any salaries, wages, or other compensation, contributions to pension funds, insurance premiums, workers compensation funds, vacation, compensatory time, sick leave benefits or any other amenities of employment to any of CONTRACTOR's Staff. CONTRACTOR shall have and maintain sole responsibility and control over the rendition of services, training, standards of performance, discipline of personnel, and other matters incident to the performance of its services, duties, and responsibilities described and contemplated herein. SHERIFF shall not be liable for and CONTRACTOR agrees to indemnify SHERIFF against any liability resulting from injury or illness, of any kind whatsoever, to CONTRACTOR's Staff during the performance of the services, duties, and responsibilities contemplated herein. CONTRACTOR has the right to provide services to others or hold itself out to the public as available to engage in agreements with others. CONTRACTOR and its Staff shall at all times be an independent contractor under this agreement, rather than an employee, agent, or representative of SHERIFF, and no act, action, or omission to act by CONTRACTOR or its Staff shall in any way obligate or bind SHERIFF. CONTRACTOR will be responsible for having its Staff complete and submit data forms required to obtain clearance prior to entering any of SHERIFF's facilities. Such forms shall be provided by SHERIFF. CONTRACTOR agrees to abide by all of the security policies, procedures, rules, and regulations promulgated by the SHERIFF. CONTRACTOR'S STAFF SHERIFF reserves the right to approve or reject, for any reason, CONTRACTOR's Staff providing services pursuant to this Agreement at any time. CONTRACTOR will maintain the continuity of the Staff assigned to provide services pursuant to this Agreement throughout the term of this Agreement. CONTRACTOR agrees that the services provided under this Agreement shall be provided by Staff that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties as required by applicable law, rules and regulations. CONTRACTOR agrees to furnish SHERIFF with any and all documentation, certifications, authorizations, licenses, permits, or registrations currently required by applicable laws, rules or regulations. CONTRACTOR further certifies that it and its Staff will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws, rules or regulations in full force and effect during the term of this Agreement. Failure of CONTRACTOR to comply with this paragraph shall constitute a material breach of this Agreement. At the request of SHERIFF, CONTRACTOR shall promptly remove Staff providing services pursuant to this Agreement. CONTRACTOR agrees to defend, hold harmless and indemnify the SHERIFF and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs) made against the SHERIFF, occurring on account of, arising from or in connection with the removal and replacement of any Staff performing services hereunder at the request of the SHERIFF. Removal and replacement of any Staff shall not require the termination and or demotion of such Staff. CONTRACTOR agrees that CONTRACTOR will at all times employ, maintain and assign to the performance of the work required hereunder a sufficient number of competent and qualified professionals and other personnel to meet the Project Schedule set forth in the Statement of Work. CONTRACTOR shall at all times cooperate with the SHERIFF and coordinate its respective work efforts to most effectively and efficiently progress the performance of the work. KEY STAFF CONTRACTOR will not transfer any assigned key staff without the prior approval of SHERIFF, which will not be unreasonably be withheld. The key staff include: PAYMENT OF TAXES CONTRACTOR shall bear all responsibility for the payment of any federal, state or local taxes and fees, if applicable, related to the business of CONTRACTOR and the payment s to CONTRACTOR's Staff. It is understood by both parties that SHERIFF will not, in any manner, be responsible for the aforementioned taxes or fees. It is further understood and agreed that the SHERIFF will not withhold any payroll taxes (i.e. federal withholdings, FICA) from the payments to CONTRACTOR or its Staff. CIVIL RIGHTS REQUIREMENTS CONTRACTOR shall comply with all applicable sections of the Americans with Disabilities Act. CONTRACTOR shall not discriminate against any client, employee or applicant for employment because of race, age, color, religion, sex, national origin, physical or mental disability, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants, subcontractors, Independent Contractors, and employees are treated without discrimination in regard to their race, color, religion, sex, national origin, physical or mental disability, or sexual orientation. CONTRACTOR shall comply with all applicable sections of the Americans with Disabilities Act. The CONTRACTOR agrees that compliance with this Article constitutes a material condition to this Contract, and that it is binding upon the CONTRACTOR, its successors, transferees, and assignees for the period during which services are provided. The CONTRACTOR further assures that all subcontractors and Independent Contractors are not in violation of the terms of this Section. INDEMINIFICATION CONTRACTOR shall indemnify, hold harmless and defend the SHERIFF, his officers, employees, agents, servants, designees, attorneys, and legal representatives against any claims, demands, causes of action, lawsuits, liabilities, costs, and expenditures of any kind, including attorneys fees, resulting, either directly or indirectly, from the acts, actions, omissions, negligence, or willful misconduct of CONTRACTOR or its Staff. The SHERIFF reserves the right to select defense counsel. Nothing in this Agreement is intended nor shall it be construed or interpreted to waive or modify the SHERIFF's immunities and limitations on liability provided for in Florida Statutes section 768.28 as now worded or as may hereafter be amended. The above indemnification provisions shall survive the expiration or termination of the Agreement. INSURANCE Throughout the term of this Agreement and for all applicable statutes of limitations periods, CONTRACTOR shall maintain in full force and effect the insurance coverages set forth in this Article. All insurance policies shall be issued by companies that (a) are authorized to do business in the State of Florida, (b) have agents upon whom service of process may be made in Broward County, Florida, and (c) have a Best's rating of A - VI or better. All insurance policies shall name and endorse the following as additional insureds: The Broward County Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members with a CG026 Additional Insured — Designated Person or Organization endorsement, or similar endorsement to the liability policies. All insurance policies shall be on an occurrence/aggregate basis and shall be endorsed to provide that (a) CONTRACTOR's insurance is primary to any other insurance available to the additional insureds with respect to claims covered under the policy and (b) CONTRACTOR's insurance applies separately to each insured against whom claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. CONTRACTOR shall carry the following minimum types of insurance and submit insurance information including aggregate limits: 1. Workers' Compensation: CONTRACTOR shall carry Workers' Compensation insurance with the statutory limits, which shall include Employers' Liability insurance with a limit of not less than $500,000 for each disease, and $500,000 for aggregate disease. Polici(es) must be endorsed with waiver of subrogation against BSO and Broward County. 2. Commercial General Liability Insurance. CONTRACTOR shall carry Commercial General Liability Insurance with limits of not less than Two Million Dollars ($2,000,000) per occurrence combined single limit for Bodily Injury and Property Damage. The insurance policy must include coverage that is not more restrictive than the latest edition of the Commercial General Liability Policy, without restrictive endorsements, as filed by the Insurance Services Offices, and the policy must include coverages for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, personal injury and cross liability. Personal injury coverage shall include coverage that has the Employee and Contractual Exclusions removed. 3. Professional Liability (Errors and Omissions) Insurance: CONTRACTOR shall carry Professional Liability coverage for it and its employees that has a per occurrence limit of not less than Three Million Dollars ($3,000,000). If the CONTRACTOR has coverage in greater amounts or if the nature of the agreement requires additional insurance, then the limits will be increased. 4. Business Automobile Liability Insurance: CONTRACTOR shall carry Business Automobile Liability insurance with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit Bodily Injury Liability and Property Damage. The policy must be no more restrictive than the latest edition of the Business Automobile Liability policy without restrictive endorsements, as filed by the Insurance Services Office, and must include owned vehicles and hired and non -owned vehicles. 5. Employee Fidelity Insurance. CONTRACTOR shall carry Employee Fidelity Insurance with minimum limit of One Million Dollars ($1,000,000). 6. Umbrella or Excess Liability Insurance. CONTRACTOR may satisfy the minimum liability limits required above under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest "Each Occurrence" limit for any of the policies noted above. CONTRACTOR agrees to name and endorse the Broward County Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members as additional insureds. 7. Builders Risk Insurance. CONTRACTOR shall carry sufficient Builder's Risk or equivalent coverage (such as Property Insurance or Installation Floater) as a condition precedent to the issuance of any notice to proceed or commencement of any construction. CONTRACTOR shall provide "All Risk" completed value from coverage with a deductible not to exceed Ten Thousand Dollars ($10,000.00) each claim. CONTRACTOR shall provide SHERIFF's Director of Risk Management and SHERIFF's Contract/Lease Manager with a copy of the Certificate of Insurance or endorsements evidencing the types of insurance and coverages required by this Article prior to beginning the performance of work under this Agreement, and, at any time thereafter, upon request by the SHERIFF. The Certificate of Insurance evidencing the types of insurance and coverages required by this Article is attached hereto as Exhibit CONTRACTOR's insurance policies shall be endorsed to provide SHERIFF with at least sixty (60) days prior written notice of cancellation, non -renewal, restrictions, or reduction in coverages or limits. Notice shall be sent to: Broward Sheriff's Office Attn: Contract/Lease Manager 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 AND Broward Sheriff's Office Attn: Director of Risk Management 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 If CONTRACTOR's insurance policy is a claims made policy, then CONTRACTOR shall maintain such insurance coverage for a period of five (5) years after the expiration or termination of the Agreement or any extensions or renewals of the Agreement. Applicable coverage's may be met by keeping the policies in force, or by obtaining an extension of coverage commonly known as a reporting endorsement or tail coverage. If any of CONTRACTOR's insurance policies includes a general aggregate limit and provides that claims investigation or legal defense costs are included in the general aggregate limit, the general aggregate limit that is required shall be no more than five (5) times the occurrence limits specified above in this Article. The provisions of this Article shall survive the expiration or termination of this Agreement. If any of the insurance policies required under this Article above lapse during the term of this Agreement or any extension or renewal of the same, CONTRACTOR shall not receive payment from SHERIFF until such time that SHERIFF has received satisfactory evidence of reinstated coverage of the types and coverages specified in this Article that is effective as of the lapse date. The Sheriff, in his sole discretion, may terminate the Agreement immediately and no further payments shall be due to CONTRACTOR. PUBLIC ENTITY CRIMES ACT In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes) a person or affiliate who has been placed on the convicted vendor list maintained by the State of Florida Department of General Services following a conviction for a public entity crime may not submit a bid on a contract with the SHERIFF, may not be awarded or perform work as a CONTRACTOR, supplier, or subcontractors, under a contract with the SHERIFF, and may not conduct business with the SHERIFF for a period of thirty six (36) months from the date of being placed on the convicted vendor list. CONTRACTOR's execution of this Agreement acknowledges CONTRACTOR's representation that it has not been placed on the convicted vendor list. Violation of this Article by CONTRACTOR shall result in termination of this Agreement and may cause CONTRACTOR debarment. ASSIGNMENT This Agreement, or any interest herein, shall not be assigned, transferred or otherwise encumbered by CONTRACTOR, under any circumstances, without the prior written consent of SHERIFF. DRUG -FREE WORKPLACE CONTRACTOR shall provide a drug -free workplace program in accordance with the Drug Free Workplace Certification attached as Exhibit and incorporated herein. NOTICE Any notice hereunder by one party to the other party shall be given in writing by personal delivery, facsimile, regular mail, or certified mail with proper postage, to the party at the addresses designated in the Agreement. Any notice shall be effective on the date it is received by the addressee. Either party may change its address for notice purposes by giving the other party notice of such change in accordance with this paragraph. Notices shall be addressed as follows: Sheriffs Office of Broward County 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 Office of the General Counsel Sheriff's Office of Broward County 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 AGREEMENT TERMS TO BE EXCLUSIVE This written Agreement, including any Exhibits, Attachments and Schedules referred to herein, contains the sole and entire agreement between the parties. The parties acknowledge and agree that neither of them has made any representation with respect to the subject matter of this Agreement or any representations inducing its execution and delivery except such representations as are specifically set forth in this writing, and the parties acknowledge that they have relied on their own judgment in entering into the same. The parties further acknowledge that any statements or representations that may have been made by either of them to the other are void and of no effect and that neither of them has relied on such statements or representations in connection with its dealings with the other. WAIVER OR MODIFICATION OF AGREEMENT No waiver or modification of this Agreement or of any covenant, condition or limitation contained herein shall be valid unless it is reduced to written form and duly executed by the parties. No evidence of any waiver or modification of the terms herein shall be offered or received in evidence in any proceeding, arbitration, or litigation between the parties arising, in any manner, out of this Agreement, unless such waiver or modification is in writing and duly executed by the parties. AGREEMENT GOVERNED BY LAW OF STATE OF FLORIDA It is the parties expressed intent that this Agreement and its performance, as well as, all suits and special proceedings relating to it, be construed in accordance with and pursuant to the laws of the State of Florida. The laws of the State of Florida shall be applicable and shall govern to the exclusion of the law of any other forum, without regard to the jurisdiction in which any legal action or special proceeding may be instituted, commenced or initiated. SURVIVORSHIP OF BENEFITS The terms and conditions of this Agreement shall be binding upon CONTRACTOR and its successors and assigns. THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor SHERIFF intends to directly or substantially benefit a third party by this Agreement. Therefore, the parties agree that there are no third party beneficiaries to this Agreement and that no third parry shall be entitled to assert a claim against either of them based upon this Agreement. RECORDS TO BE KEPT BY CONTRACTOR If the Florida Public Records Act is determined by SHERIFF to be applicable to CONTRACTOR's records, CONTRACTOR shall comply with all requirements thereof, however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in CONTRACTOR's books, records, and accounts which led to SHERIFF overpaying for time and materials services shall be a basis for SHERIFF's disallowance and recovery of any overpayment upon such entry. CONFLICTING TERMS In the event of a conflict between the terms and conditions set forth in this Agreement, the terms and conditions that are most favorable to the SHERIFF shall prevail. FORCE MAJEURE Neither party shall be liable to the other for any failure or delay in performance hereunder due to circumstances beyond its reasonable control including, without limitation, Acts of God and governmental and judicial action not the fault of the party causing such failure or delay in performance. TERMINATION The Agreement may be terminated upon the following events: Termination by Mutual Agreement In the event the parties mutually agree in writing, this Agreement may be terminated on the terms and dates stipulated therein. Termination Without Cause. SHERIFF shall have the right to terminate this Agreement without cause by providing CONTRACTOR with thirty (30) calendar day's written notice via certified mail, return receipt requested or via hand delivery with proof of delivery. Termination for Cause. In the event of a material breach, either party may provide the other party with written notice of the material breach. The notice should provide the other with such sufficient detail so it can readily understand the claim for material breach. The other party shall have thirty (30) calendar days from the date of its receipt of such notification to cure such material breach. If the material breach is not cured within that time period, the non -breaching party may terminate this Agreement immediately. Material breaches shall include but are not limited to, violations of Governing Standards, local, state or federal laws, the SHERIFF'S policies and procedures concerning which CONTRACTOR was given prior written notice clearly labeled as important or the terms and conditions of this Agreement. Termination for Lack of Funds. In the event the funds to finance this Agreement become unavailable or are not allocated by Broward County, Board of County Commissioners, SHERIFF may provide CONTRACTOR with thirty (30) calendar days written notice of termination. Nothing in this Agreement shall be deemed or construed to prevent the parties from negotiating a new Agreement in this event. Immediate Termination by SHERIFF. SHERIFF, in the SHERIFF's sole discretion, may terminate this agreement immediately upon the occurrence of any of the following events: a) CONTRACTOR's violation of the Public Records Act; b) The insolvency, bankruptcy or receivership of CONTRACTOR; c) CONTRACTOR's violation or non-compliance with Nondiscrimination Article of this Agreement; or d) CONTRACTOR fails to maintain insurance in accordance with the Insurance Article of this Agreement. CONTRACTOR may not subcontract the performance of its obligations set forth herein without the prior written approval of SHERIFF. Prior to entering into any subcontract, CONTRACTOR will provide written notice to the SHERIFF identifying the name of the proposed subcontractor, the portion of the work which the subcontractor is to do, the place of business of such subcontractor, and such other information as may be required by the SHERIFF. CONTRACTOR shall be fully responsible for all acts and omissions of its subcontractors and of persons directly or indirectly employed by its subcontractors to the same extent that CONTRACTOR is responsible for the acts and omissions of persons directly employed by it. Nothing in this Agreement shall create any contractual relationship between any subcontractor and SHERIFF or any obligation on the part of SHERIFF to pay or to see the payment of any monies due any subcontractor. The provisions of this Agreement will apply to any subcontractors and their officers, agents and employees performing services pursuant to this Agreement as if it and they were employees of CONTRACTOR; and CONTRACTOR will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and omissions of any subcontractor, its officers, agents, and employees, as if they were employees of CONTRACTOR. CONTRACTOR will obligate its subcontractors to the same terms and conditions as set forth herein. The SHERIFF shall have the right to withdraw its consent of any subcontract if it appears to the SHERIFF that the subcontract will delay, prevent, or otherwise impair the performance of CONTRACTOR's obligations under this Agreement. All subcontractors are required to abide by the non -disclosure provisions set forth herein. CONTRACTOR shall furnish to the SHERIFF copies of all subcontracts. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the SHERIFF to any subcontractor hereunder. INDEPENDENT CONTRACTOR The parties acknowledge that CONTRACTOR is an independent contractor, and nothing in this Agreement is intended nor shall be construed to create an agency relationship, an employer/employee relationship, a joint venture relationship, or any other relationship allowing SHERIFF to exercise control or direction over the manner or method by which CONTRACTOR or its subcontractor perform hereunder. SHERIFF shall neither have nor exercise any control or direction over the methods by which the CONTRACTOR shall perform its work and functions other than as provided in this Agreement. No parry shall have the authority to bind the other or otherwise incur liability on behalf of the other, unless otherwise agreed to in writing between CONTRACTOR and SHERIFF. NON -DISCLOSURE CONTRACTOR's Confidential Information shall not be disclosed by SHERIFF to any third parry except as permitted under this Agreement, or as required by law subject to compliance with the procedure set forth in this Article. Except upon prior written approval of the SHERIFF and except as required by law, CONTRACTOR and its subcontractors shall not furnish or disclose to any person or organization, (a) any reports, studies, data, or other information provided by, or obtained from the SHERIFF in connection with the services performed under this Agreement, (b) any reports, studies, recommendations, data or other information relating to, or made or developed by CONTRACTOR or its subcontractors in the course of the performance of such Services hereunder, or (c) the results of any such services performed. If either party is confronted with legal action or believes applicable law requires it to disclose any portion of the other party's information protected hereunder, that party shall promptly notify and assist the other (at the other party's expense) in obtaining a protective order or other similar order, and shall thereafter disclose only the minimum of the other party's Confidential Information that is required to be disclosed in order to comply with the legal action, whether or not a protective order or other order has been obtained. The parties acknowledge that a breach of the provisions of this Article will result in immediate irreparable harm to the aggrieved party, and the aggrieved party shall be entitled to immediate temporary, preliminary, and permanent injunctive or other equitable relief. Information shall not be considered to be Confidential Information if it: (i) was independently developed by a party; (ii) becomes known to either party, without restriction, from a third parry; or (iii) is required by law to be disclosed, subject to compliance with the procedure set forth below. The provisions of this Article shall remain in full force and effect and enforceable even after the expiration of this Agreement. �� • " II111� All work product and all deliverables provided by CONTRACTOR to SHERIFF shall be owned by SHERIFF, along with all proprietary rights pertaining thereto. This Agreement shall be considered to be a work for hire agreement. To the extent that this Agreement should be deemed to not be a work for hire agreement, CONTRACTOR agrees to, and hereby does, assign to SHERIFF all ownership and all other proprietary rights, including intellectual property rights, in and to all work product and Deliverables. CONTRACTOR agrees to execute any documents necessary to document such assignment. Additionally, CONTRACTOR shall acquire no rights in any property or information of SHERIFF or licensors of SHERIFF, except as otherwise expressly provided in this Agreement. PAYMENT AND PERFORMANCE BOND CONTRACTOR shall provide to SHERIFF a One Hundred Percent (100%) performance and payment bond, in a form approved by the SHERIFF's Risk Management Division, executed by a surety insurer registered to do business in the State of Florida, subject to the approval of the Secretary of the State of Florida, to guarantee the faithful performance of this Agreement. This bond shall be kept in full force and effect throughout the life of this Agreement. The surety company must be rated no less than "A-" as to management and no less than Class "VI" as to financial strength. The amount of the required bond shall not exceed five percent (5%) of the reported policy holders surplus as reported in the latest (1989 or later) edition of Best's Day rating Guide, published by Alfred M. Best Company, Inc. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Without written consent of the SHERIFF, CONTRACTOR shall not: a. Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the SHERIFF, or the work being performed hereunder, unless CONTRACTOR first obtains the written approval of the SHERIFF; and b. CONTRACTOR and its employees, agents, representatives, subcontractors and suppliers will not represent, directly or indirectly, that any of CONTRACTOR's products, goods or services have been approved or endorsed by the SHERIFF. INDIVIDUALLY IDENTIFIABLE HEALTH INFORMATION and/or PROTECTED HEALTH INFORMATION CONTRACTOR shall comply with the Health Insurance Portability and Accountability Act ("HIPAA") and its implementing regulations, as applicable. MISCELLANEOUS CONTRACTOR shall comply with all statutes, laws, rules, codes, ordinances, and regulations of any and all federal, state and local political bodies having jurisdiction over the services provided herein. In the event either party brings an action against the other to enforce any conditions or covenant of this Agreement, the prevailing party in such action shall be entitled to recover the court costs and reasonable attorneys' fees in the judgment rendered in such action. The preparation of this Agreement has been a joint effort of the parties and the resulting document shall not solely as a matter of judicial construction be construed more severely against one of the parties than the other. The construction, validity and performance of this Agreement will be governed by the laws of the State of Florida, without regard to, or application of, choice of law rules or principles. Venue in any proceeding or action among the parties arising out of this Agreement shall be in Broward County, Florida. In entering this Agreement, the parties represent that they have had a reasonable opportunity to seek and select legal advice and have relied upon the advice of their own legal representative, who is an attorney of their own choice, or have voluntarily chosen not to seek the advice of an attorney, and that the terms of this Agreement have been completely read and that those terms are fully understood and voluntarily accepted by them. The headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of the Agreement. All personal pronouns used in this Agreement shall include the other gender, and the singular shall include the plural, and vice versa, unless the context otherwise requires. Terms such as "herein", "hereof', "hereunder", and "hereinafter" refer to this Agreement as a whole and not to any particular sentence, paragraph, or Article where they appear, unless the context otherwise requires. Whenever reference is made to an Article of this Agreement, such reference is to the Article as a whole, including all of the subsections of such Article, unless the reference is made to a particular subsection or subparagraph of such Article. Should a dispute arise between the parties under or relating to this Agreement, each party agrees that prior to initiating any formal proceeding against the other (except for the seeking of injunctive relief), the parties will each designate a representative for purposes of resolving the dispute. If the parties' representatives are unable to resolve the dispute within ten (10) calendar days, either party may, upon written notice to the other party, require that the dispute be submitted to more senior representatives of each party ("Senior Representatives"). The Senior Representatives of each party shall meet as soon as possible to negotiate in good faith to resolve the dispute. All provisions of this Agreement relating to confidentiality, non -disclosure, indemnity and insurance shall survive the expiration or termination of this Agreement. CONTRACTOR shall obtain all necessary permits and licenses required to provide the services contemplated herein. If any term or provision of this Agreement is found to be illegal and unenforceable, such terms shall be deemed stricken and the remainder of the agreement shall remain in full force and effect. The preparation of this Agreement has been a joint effort of the parties and the resulting document shall not solely as a matter of judicial construction, be construed more severely against one of the parties than the other. This Agreement may be fully executed in (__) copies by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. Most Favored Customer Pricing: Signature of this contract by the CONTRACTOR shall act as a representation and warranty that the wage rates an costs and/or materials used to determine the compensation provided for in this contract, are accurate, complete and current as of the date of the contract. During the term of this contract, prices for the goods and services required under this contract and offered to BSO must be the equal to or lower than those offered the most favorable customer of CONTRACTOR for similar quantities under comparable terms and conditions. When requested by the BSO's contracting officer or representative, the CONTRACTOR must show that the prices offered to BSO match or are less than those offered the CONTRACTOR'S most favored customers for those quantities under those terms and conditions, and such pricing data must be available for review by BSO throughout the term of the contract. Any price reductions offered to other CONTRACTOR's customers must be offered to the BSO if similar item quantities are involved Cost/Price Reduction: During the term of this contract, BSO reserves the right to negotiate price reductions for any good or service being purchased. During the term of this contract, BSO expects the CONTRACTOR to continually seek to improve production and performance processes and method, and to report on these efforts to BSO. Additionally, price reductions may be sought by the BSO as a result of changes in market conditions, industry trends and indexes, or in cost/price indexes, and their impact on the supplier's cost elements or overall cost. The BSO may terminate this contract for convenience if it feels price reductions are warranted, but the parties cannot reach an agreement on such price reductions. Key Personnel: To the extent that this agreement or related state of work for services to be performed by CONTRACTOR'S key personnel, those services must be performed by the personnel identified in the CONTRACTOR'S proposal to perform them unless substitutes have been approved in writing by BSO. Use of junior personnel, even under key personnel supervision (for example, associates or student workers), is not authorized unless they are identified in the CONTRACTOR'S proposal by name or position, with a description of their duties. This agreement may be terminated if the key personnel named in the CONTRACTOR'S proposal become unavailable for any reason. If the unavailability of key personnel is not the fault of the CONTRACTOR, BSO may terminate by giving notice of termination. The CONTRACTOR will be paid for service performed up to the date of termination. If BSO finds that the CONTRACTOR is at fault for the unavailability of key personnel, the agreement may be terminated for default. Broward Sheriffs Office 2601 W. Broward Blvd. Ft. Lauderdale, FL 33 RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM F1 TIME CRIME CENTER Jason L Spaide RLI 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER 1. BACKGROUND: The Broward Sheriff's Office (BSO), a full service public safety agency with approximately 5,500 employees, is seeking a qualified candidate(s) to provide a base layer integrating software platform for our Real Time Crime Center (RTCC). The software will integrate, automate and geomap multiple data points from hardware and other software and programs. The Broward Sheriff's Office Real Time Crime Center endeavors to set the standard for comprehensive technology integration into law enforcement. The BSO RTCC anticipates leveraging technology to enhance the efficiency and effectiveness of law enforcement response to all threats to our community. The coordination of multiple sources of data and information is critical to the effective law enforcement response to hazardous events. BSO requires integration of video inputs, incident reports, arrest records, photos, national crime databases, 911 call records, computer aided dispatch data and more. As critical is the need to translate these into actionable intelligence. Currently most of this information comes to law enforcement via separate silos. The expected solution brings these diverse inputs together and presents them in a single, real-time operational view, while also recognizing patterns and alerting the user— a Real Time Crime Center (RTCC). The RTCC will have data and video inputs coming directly from multiple sources, including dispatch, video feeds, license plate readers, electronic monitoring devices, and much more. At a minimum, the RTCC will provide fast, coordinated information sharing that maximizes law enforcement capabilities and ensures the safety of our community. This will ensure that real time information is available to first responders throughout the County, enhancing the ability to respond immediately and effectively to any crisis situation. The RTCC is staffed with BSO Detectives and Crime Analysts who will view, assess and disseminate the information to deputies responding to the scene. They will also provide critical information to detectives post -event in order to rapidly identify and apprehend perpetrators of crimes. The BSO RTCC is being planned with two critical components at its core: Strategic Command & Control and Intelligence. 1.1 Strategic Command and Control: 1.1.1 Efficiently coordinate resources, provide operational intelligence and effectively respond to critical incidents in progress. 1.1.2 The Strategic Command & Control component will combine all available technology and intelligence, efficiently applying these to critical incidents. Leveraging technology, RTCC detectives will be able to guide first responders to the threat, providing up to the moment information about what is occurring. 1.1.3 Critical incidents can be identified via: predetermined call types, key word triggers, direct notification devices, as well as staff identified calls (radio monitoring, tips etc). Upon identification of a critical incident by the system, the RTCC's vision is that the incident will alert the RTCC and auto -populate the GPS location on the RTCC screen, also identifying nearby video feeds, LPRs, other technology, RMS data, and other pertinent Intel data. RTCC staff will be able to provide critical over watch and information to arriving units, enabling them to expedite and maximize their response. 1.2 Rapid Intelligence Dissemination 1.2.1 Harness technology and data to preemptively identify emerging threats 1.2.2 Expeditiously investigate and solve crimes 1.2.3 The Intelligence component of the RTCC can be summarized by the ability to access all BSO databases and resources and apply analysis that enables preemptive action. The addition of resources is unending, always building, growing, and constantly getting bigger and smarter. An effective Intelligence component will initially provide tactical intelligence (apart from the video) to responding units and quickly expand as the immediate scene is secured and investigations start. This will include a federated search for names, addresses and phone numbers. Critical intelligence will be pushed out to responding units, allowing them to react more tactically and efficiently. This might include: call history for a location, subject and vehicle information, and officer safety warnings and concerns. Once a scene has reached a suitable layer of safety, the RTCC Intelligence component can be quickly accessed to rapidly build out emerging information and facilitate investigations. The early leads provided by technology will also dramatically enhance the early stages of investigations, including the location of subjects and vehicles. The BSO RTCC seeks to harness information provided by technology to quickly identify, locate and capture suspects and reduce possible negative impacts on our community. The RTCC detectives should have the ability to quickly access multiple databases and provide immediate information to detectives on scene. In this sense, the BSO RTCC is also emulating an information fusion center. 1.3 Anticipated Inputs: 1.3.1 PHASE 1 (Priority): The inability to deliver all "Priority" inputs within Phase 1 is not an automatic disqualifier, though CAD and VideoNMS and LPR integration are mandatory Phase 1 inputs. 1.3.1.1 Computer Aided Dispatch (CAD)(currently Motorola Premier One). CAD is considered an activator. All calls, or certain pre -determined calls, will automatically be gps-mapped by location on the map. 1.3.1.2 VMS (Video Management Systems) and IP based cameras — System Agnostic (onVif Compatible); flexible for single camera or opens VMS program. All system cameras will be gps-mapped and activated if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the VMS and IP based cameras should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.3 Current Video Feeds: 1.3.1.3.1 BCSB (Broward County School Board) — Avigilon 1.3.1.3.2 Public Safety Building Panasonic VI Monitor Plus - Will be Avigilon soon 1.3.1.3.3 Broward County Jails OnSSI/Occularis 1.3.1.3.4 BSO Districts — 4, 5, 11, 13, 10 (TEI VPS EZ Cam, Avigilon, Genetech et al.) 1.3.1.4 Anticipated Feeds: 1.3.1.4.1 Broward County facilities — OnSSI/Occularis 1.3.1.4.2 Port Everglades 1.3.1.4.3 Broward County Convention Center 1.3.1.4.4 Fort Lauderdale International Airport 1.3.1.4.5 Broward County Transit 1.3.1.4.6 FDOT 1.3.1.4.7 Broward DOT 1.3.1.4.8 BUR stations 1.3.1.4.9 Private Feeds via security 1.3.1.4.10Private business feeds 1.3.1.5 License Plate Readers LPR — Agnostic — Vigilant and Genetech in BSO currently. LPRs are considered an activator if they alert. All system LPRs will be gps-mapped and activated if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the LPRs should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.6 Electronic Monitoring (ELMO Pretrial and Probation — BSO currently); state and federal TBD. All persons on ELMO will be gps- mapped and shown in motion as they are moving if they are within a certain distance from an incident or an activator. ELMO can also be considered an activator if it alerts independent of any other activation. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the ELMO system should be available to view on a map independently as a base layer, with exact locations gps- mapped. 1.3.1.7 BSOPics - All persons will be gps-mapped based on their location of arrest and location of residence, and a picture of them will be displayed if the incident or activator occurs at that exact address, or within a certain distance of the address. The system should be built so that distance can 3 be changed as necessary by RTCC personnel. Additionally, BSO Pics should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.8 Records Management System (RMS) (currently OSSI) - GPS located. All data will be gps-mapped and shown if it is within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, all RMS data should be available to view on a map independently as a base layer, with exact locations gps-mapped. RMS data includes: 1.3.1.8.1 Arrests 1.3.1.8.2 Accidents 1.3.1.8.3 Field Interview (FI) Cards 1.3.1.8.4 Incidents 1.3.1.8.5 Citations/Warnings 1.3.1.8.6 Ordinances 1.3.1.8.7 Tow Impounds 1.3.1.9 Shot Spotter - ShotSpotter is an activator. All alerts of gunfire will be gps-mapped. ***Note- BSO does NOT currently use or have ShotSpotter installed, however it may in the very near future. 1.3.1.10 SAFER Watch - SaferWatch is an activator. All incoming alerts must be gps-mapped based off of BOTH the tipsters gps location and the location of the alleged incident. 1.3.1.11 BSO Warrants Database. All warrants must be gps-mapped based on the address of the persons named on the warrant and their picture must be displayed. . All warrants must be gps-mapped and shown if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the BSO Warrants Database should be available to view on a map independently as a base layer, with exact locations gps- mapped. 1.3.1.12 RING/Neighbors Video and Info Sharing app. Ring is considered an activator, as well as a standalone layer. 1.3.2 PHASE 2 INPUTS: The ability to deliver Phase 2 inputs within phase 1 should be noted in your proposal. 1.3.2.1 Jail Management System (JMS) 1.3.2.2 CAD History 1.3.2.3 FLIR/CNC Live 1.3.2.4 ESRI layers integrated — Sex Offenders, Probationees, Juvenile Probationees. 1.3.2.5 DJJ Juvenile Records :l 1.3.2.6 DAVID 1.3.2.7 Universal/Federated Query via Name or Address or Phone or LPR hit etc., that searches all BSO databases identified within this RLI and gps-maps each incident separately, hence creating a trail of where a person has had law enforcement interactions. 1.3.2.8 Link Analysis 1.3.2.9 Artificial Intelligence (AI) - the system should be able to learn patterns and alert the BSO users without the users having to ask the system for it. I.e.- a name, address or phone number appears in system 2 separate times within a specified time frame, same call for service appears at the same time at a later date, multiple LPRs pick up 2 or more vehicles driving together within a certain time (suspect and accomplice) the etc. 1.3.2.10 Dept of Corrections Offender Name Search 1.3.2.11 Odyssey Broward Clerk of Court 1.3.2.12 Dept Comm Control/Sex Offenders 1.3.2.13 RAPID pawn database 1.3.2.14 BSO Fire Rescue RMS 1.3.2.15 BSO Fire Rescue Inspections Database 1.3.2.16 Facial Recognition (post crime investigation) 1.3.2.17 BSO Jail Call system 1.3.2.18 BSO AVL/P25 1.3.2.19 BSO fixed post and Pole Cams 1_4 Vision of Application: Upon activation of the system via some mechanism or activator (CAD entry, Panic button, Shot spotter, SAFERwatch, manual, etc), it is envisioned that the software will alert RTCC and geomap the incident. An activator is something that awakens the system to begin its function; it can be alert based from a computer program or manually based via an entry by a BSO detective. Contemporaneously, the system will show ALL data points within a predefined/scalable area of the incident location (ex. Within'/4 or %2 mile); all hardware within that same area will also be mapped and provide a direct link to access data therein. Call History and Report history for location will also be auto - accessible and any BSOpics data/photos related to the call location should be as well. . It is envisioned the system will be used in the BSO RTCC, but either immediately or in the near future, the system must have the ability to be pulled up on any desktop or laptop or MDT within the county, and even accessible and used on a cell phone type device. The RTCC must also be able to send data from its central location to deputies and officers in the field direct to their MDTs and or cell phone type devices. 2. OBJECTIVES: The purpose of this RLI is to request proposals from software vendors, and developers for an integrated suite of Real Time Crime Center tools, including links to CAD, video, LPR, records/report management systems, and multiple web based applications. The system will automatically alert users to critical incidents and activate all intelligence and equipment within a definable distance from the call location. The system will also display relevant call history, reports and booking photos related to the call location. Interested parties should respond in accordance with this RLI. The Broward Sheriff's Office is seeking to enter into an initial five (5) year agreement, with two (2) additional one (1) year options, with a responsive and responsible Proposer as deemed to be in the best interest of the Broward Sheriffs Office, qualified to provide all products and services necessary. It is anticipated that BSO will award all services to one (1) Proposer; however BSO reserves the right to award to more than one vendor. The specifications set forth herein are for informational purposes and to provide a general description of requirements. Proposers will be responsible for submitting a technical Proposal based upon their program that will meet the goals, objectives and requirements set forth herein Awarded Proposer will be responsible to set up, maintain and provide all required services as set forth in this RLI. 2.1 Directly ties into CAD, alerting devices and has manual activation capability 2.2 Allows for GPS-mapping of "all" data sources 2.3 Pulls in and auto populates video surveillance feeds from multiple sources: both public and private, VMS or IP based 2.4 Pulls in and auto populates additional technological resources, including LPR, tracking, etc. 2.5 Auto populates CAD, CAD history, RMS history and BSO Pics/DAVID subject photos, in addition to other data layers such as ELMO. 2.6 Possess the ability to electronically and selectively (individuals and groups) disseminate critical information to road patrol deputies 2.7 The Dashboard/Home page should have flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. The program should also have the ability to add and remove layers at user's need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. The program should also have the ability to link interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 2.8 Program should allow the ability for user to duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) 2_9 Software should be able to be configured so as to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 2.10 Ability to conduct federated name search, address search, phone search, LPR search, etc across all databases. 2.11 Successful Proposers will be required to comply with all governing Public Safety and the BSO Information Technology network security requirements, including cloud based systems. 2.12 The Broward County Sheriff's Office (BSO) being a public entity expects successful Proposers to develop the RTCC solution at the most favorable cost to BSO. 3. SCOPE OF SERVICES: At a minimum the system must: 3.1 Have a plan of implementation that may be tiered, including priority deliverables ready in "Phase 1" 3_2 Be directly linked to CAD and activate based upon CAD entries (call type or location). Preferred additional activation by key word. 3.3 DATA ALERTS/Activation: 3.3.1 Manual Activation 3.3.2 Dispatch - Call Signal/Type 3.3.3 Dispatch - Location Driven 3.3.4 Name Driven (Person of interest/Priority) 3.3.5 Key word 3.3.6 Panic Button 3.3.7 Alert Systems (ex. SAFERWatch) 3.3.8 Ability to GeoMap all inputs 3.3.9 Ability to Push/Disseminate data, photo, video stills, video clips, etc to field (be it laptop, tablet, app... ) 3.3.10 Ability to communicate/message with other users. 3.3.11 Ability to support multiple incidence at one time. 3.3.12 Ability to provide real time data for multiple mobile elements at same time: AVL, ELMO, P25, etc. 3.3.13 Ability to access elements of software via web or app (i.e. deputy accessible) exceptions for video, ELMO, and other password/permission based. 3.3.14 CJIS compliant 3.3.15 Able to track user access/activity; limit access/permissions based tiers 3.3.16 Ability to conduct single point searches of name, location 3.3.17 Able to create record of activity/usage; stats; supervisor mode 3.3.18 Possess the ability to electronically and selectively disseminate critical information to patrol 3.3.19 The Dashboard/Home page should have flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. 3.3.20 The program should also have the ability to add and remove layers as users need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. 3.3.21 The program should also have the ability to link interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 3.3.22 Program should allow the ability for user to duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) 3.3.23 Software should be able to be configured so as to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 3.3.24 Hardware Agnostic: The system must be able to link to multiple VMS, LPR and other hardware systems. Links may be tiered based upon levels of control/access as well as cost. As BSO has comparatively few of our own cameras, the ability to absorb outside cameras and camera systems is critical, particularly to have a low cost point of entry even if that "initially" only allows viewing without control or recording. 3.3.25 Contractor's focus should be in the area of integration while minimizing customization through the Real Time Crime Center application solution implementation. 3.3.26 Proposals should provide the number of months estimated to complete each phase of the project in their Draft Project timeline 3.3.27 Proposal should include an outlined approach of each phase for the implementation, as well as step by step documentation for the implementation 3.3.28 Proposals should provide the number of your company's resources estimated to complete each phase of the implementation, including the number of months resources will work on -site. 3.3.29 Your company's resources shall participate in testing and issue resolution 3.3.30 Post implementation plan shall include all necessary on -site support such as issue resolution and assistance with any additional patches for up to 60 days after go -live. However, ongoing support and patches will be provided as long as annual maintenance and support is covered. 3.3.31 BSO expects that "Phase 1" deliverables be functioning and reliable within 6 months of execution of an agreement, with items 1.3.1.1 (CAD), 1.3.1.3 (Video), and 1.3.1.5 (LPR), complete within 10 weeks of execution. BSO expects that "Phase 2" deliverables be functioning and reliable within 13 months of execution of agreement. BSO reserves the right, based on the Proposer's pricing and time frame, to not include certain items in Phase 1 or Phase 2, all of which will be told to the selected vendor prior to finalizing a contract. 3.3.32 Training — Vendor will provide training to RTCC staff to ensure functional usage of the system. Such training shall be in person at the outset, with electronic and video learning acceptable for updates. Significant alterations to the software should also merit in person retraining. E3 3.3.33 Customer Support/maintenance — Vendor should have a well-defined program of customer support, including 24/7 support. Vendor will also maintain system security via appropriate and timely updates. Due to the critical nature of the software, significant system failures are expected to be immediately addressed and rectified in a timely manner. 3.3.34 Vendor will provide names and resumes of the team working on project and physically coming to Broward to install software in BSO RTCC. This is required to be done with initial proposal and prior to BSO selecting the winning vendor. Resumes must include overall work experience, as well as specific experience related to integration into Real Time Crime Centers and CAD. Background checks will be performed on the vendor's team. BSO has the right of last refusal for any person the vendor assigns to this project, in which case the vendor must identify alternate workers. 3.3.35 Proposals should clearly delineate what infrastructure is required of BSO RTCC to make the system function, i.e. hardware, servers, storage, network, staffing, etc. 4. REQUIREMENTS OF THE RILL Failure to meet the following requirements listed in this Section may result in removing your Proposal from consideration. Any documents/information requested anywhere in this solicitation should be included in the Proposal and labeled as indicated in this Section 4, as requested in the Submittal Form, or as indicated in the Proposal Questions. Documentation which is not included with Proposal must be received within five (5) working days of request by BSO unless otherwise extended in writing by BSO at its discretion. 4.1 Proposer should acknowledge if Proposer and/or Subcontractor(s) are presently negotiating a sale, acquisition or merger, which would alter the Proposer's structure as stated in this section. This information should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.1 4_2 Legally authorized to do Business in the State of Florida: Proposer should provide documentation that the Proposer is legally authorized to do business in the State of Florida, or, alternatively, will obtain a certificate to conduct business in the State of Florida prior to contract execution. (See http://www.sunbiz.org/). This documentation should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.2. 4_3 Laws, Ordinances, Regulations: Awarded Proposer(s) must comply with all Federal, State and Local laws, ordinances for work required for services listed in this Solicitation. 4_4 Questionnaire: Proposer should answer all questions and provide as much information as possible in a concise manner. If your responses exceed the maximum characters accepted on the Questionnaire, attach separate document to your proposal titled "Supplemental Reponses". List the question number, restate the question, and 9 provide the supplemental information and/or detailed response. Clarification to any of the questions must be submitted as a question through BidSync before the Q & A deadline. 4_5 Financial Stability: Proposers will be stable and financially solvent. Proposer should include documentation of financial stability, including Proposer's most recent three (3) years of Financial Statements or filed tax returns. Financial Statements are a Compilation, Review or Audit Report from a Certified Public Accountant and include, at a minimum, a balance sheet and statement of operations. Tax returns, if submitted, must also include this minimum data. The financial documentation submitted must include a classified balance sheet which shows the components of current assets and current liabilities and a statement of operations showing net income after interest, taxes, depreciation and amortization. This documentation should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.5. If not included in your Proposal, Proposer must submit these documents within five (5) working days upon request by Broward Sheriffs Office. 4.6 Company Background and Qualifications: Provide a complete response to this section 4.6 Company Background and Qualifications. Please note that you do not need to restate anything specifically requested to be uploaded as Exhibit's in the subsections below. 4.6.1 Proposals will be considered only from Proposers who can demonstrate to the Broward County Sheriff's Office a professional ability to perform the type of work specified within the Request for Proposal. 4.6.2 Proposer agrees to perform its duties and obligations in accordance with all applicable federal, state, and local statutes, laws, ordinances, regulations, rules, and codes during the term of contract. 4.6.3 Proposer should be actively engaged for a period of three (3) years or longer in providing similar scope of services and demonstrate experience in required services. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.3. 4.6.4 Proposers shall have a track record of providing quality, reliable services with a high level of performance while maintaining cost efficiencies. Must have satisfactorily performed similar services for similar scope of services. Must be completely knowledgeable in all aspects of work required for services listed in this Solicitation. A Client List should be included with your Proposal and labeled as Exhibit 4.6.4. Awarded Proposer will ensure all industry standards are adhered to. 4.6.5 Staff Qualifications: Describe in detail how Proposer's staff meet the Staff Requirements indicated in 4.6.4. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.5. 10 5. 4.6.5.1 All staff assigned to this contract are to be trained in accordance with industry guidelines. Indicate how your company will accomplish this. Your response should be uploaded to BidSync when submitting your proposal and labelled as Exhibit 4.6.5.1. 4.6.5.2 All staff assigned to this contract will perform all services to the utmost professional standards. 4.6.5.3 Proposers are to submit copies of resumes and certifications of staffing that will be assigned to this contract. BSO reserves the right to conduct an independent background investigation in accordance with BSO requirements and at BSO's expense. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.5.3. 4.6.5.4 Proposer is to submit a staffing plan with FTEs including Supervisor in charge of each facility. Employees of the Awarded Proposer(s) will be trained in customer service, confidentiality, and ethics. Proposer should state how Proposer intends its employees will be trained in customer service, confidentiality, and ethics. Your response should be uploaded to BidSync when submitting your proposal and labeled as Exhibit 4.6.5.4. COST PROPOSAL/PRICING: 5_1 Awarded vendor will be responsible for all insurance(s), taxes, etc. In addition to Section 1.13 of the General Terms and Conditions, the below insurance is required. 5.1.1 Technology Professional Liability Errors and Omissions Insurance appropriate to the Vendor's profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, copyright, trademark, invasion of privacy violations, information theft, release of private information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. a. The Policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information "property" of the Agency in the care, custody, or control of the Vendor. If not covered under the Vendor's liability policy, such "property" coverage of the Agency may be endorsed onto the Vendor's Cyber Liability Policy as covered property as follows: b. Cyber Liability coverage in an amount sufficient to cover the full replacement value of damage to, alteration of, loss of, or destruction of electronic data and/or information "property" of the Agency that will be in the care, custody, or control of Vendor. 11 c. The Insurance obligations under this agreement shall be the greater of 1— all the Insurance coverage and limits carried by or available to the Vendor; or 2—the minimum Insurance requirements shown in this agreement. Any insurance proceeds in excess of the specified limits and coverage required, which are applicable to a given loss, shall be available to Agency. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the indemnity or other obligations of the Vendor under this agreement. 5_2 The Broward Sheriff's Office will not be responsible for any reimbursable, i.e. travel costs, etc. and should take this into consideration when considering total pricing. 5.3 Performance & Payment Bonds: Awarded Proposer shall provide to BSO a One Hundred Percent (100%) common law performance bond and a 100% statutory payment bond, in a form substantially similar and containing all the provisions. These bond forms are subject to BSO's Risk Management Division, executed by a surety insurer registered to do business in the State of Florida, and must guarantee the faithful performance of this Project. 5_4 Proposers are requested to include in your Proposal: An Excel spreadsheet breaking down all costs by line item, including but not limited to the following: See Sections 1.3.1 and 1.3.2 for actual list of Phase 1 and 2 deliverables. Additionally, Proposers should include out -year costs of services per annum, and warranty pricing. Total cost on spreadsheet must match total pricing inserted in BidSync. Phase 1 and Phase 2 cost breakdown on "EACH" deliverable individually, including: Link to CAD (Mandatory Phase 1) Link to VMS/IP cameras — Avigilon, Ocularis, TEI VPS (Mandatory Phase 1) Link to ELMO Link to BSOPics Link to Records Management System Link to LPR Link to existing ESRI layers Link to ShotSpotter Link to SAFER Watch Link to BSO Warrants Database Link to RING Link to other IP/URL based applications License(s) 12 Storage Costs Source Code Escrow Installation/Implementation/Deployment Training Customer Support/maintenance Updates Hardware/Software Labor 5_5 Delivery/Completion: Proposers should provide estimated start date and completion date for services, including number of calendar days for completion of services (delivery to acceptance). 5_6 Milestone payment schedule is preferred. Below is an example of a suggested schedule, however could be adjusted due to Phases. Contract Sign -Off —x% (15%) Discovery, Analysis, Development — x% (20%) Testing - x% (20%) Unit Testing Pre -Production Testing User Acceptance Testing (UAT) UAT Sign -Off Implementation — x% (25%) Validate Production and Sign -Off Go -Live Final Acceptance — x% (20%) Post implementation Support Knowledge Transfer and Documentation Project Review or Lessons Learned 6. RESPONSIBILITIES OF PROPOSER: The specifications set forth are for informational purposes and to provide a general description of the requirement. Proposers shall be responsible to submit technical submittal based upon their program that will meet the goals, objectives and requirements set forth herein. 13 -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', AGREEMENT BY AND BETWEEN GREGORY TONY, AS SHERIFF OF BROWARD COUNTY AND MOTOROLA SOLUTIONS, INC. FOR THE BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR THE REAL TIME CRIME CENTER This Agreement is entered into this 13th day of March, 2020, by and between Gregory Tony, as Sheriff of Broward County, Florida and Motorola Solutions, Inc. IN CONSIDERATION of the mutual terms and conditions contained herein, SHERIFF and MOTOROLA covenant and agree as follows: GENERAL TERMS AND CONDITIONS DEFINITIONS AND IDENTIFICATIONS Agreement - means this document including the exhibits, schedules and attachments attached hereto and those documents that are set forth in this Agreement as being expressly incorporated herein by reference. Contract Administrator - The designee of the SHERIFF whose primary responsibility is to coordinate and communicate with MOTOROLA and to manage and supervise performance and completion of this Agreement in accordance with the terms and conditions set forth herein. In the administration of this Agreement, as contrasted with matters of policy, all parties may rely on the instructions or determinations made by the Contract Administrator. MOTOROLA — means Motorola Solutions, Inc. and its successors and assigns. Deliverable(s) - means all products, goods, work and services to be provided and/or performed by MOTOROLA pursuant to this Agreement. Sheriff — means the duly qualified Sheriff of Broward County, Florida. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', Support Services - means any activity intended to eliminate faults, to improve or to keep the products and goods in satisfactory working condition, including tests, measurements, replacements, adjustments, changes, modifications, enhancements or repairs. SCOPE OF SERVICES MOTOROLA is hereby retained to provide to the SHERIFF the goods and services for the Base Layer Integration Software Platform for the Real Time Crime Center, as set forth in RLI 19053JLS and MOTOROLA's response thereto, both of which are incorporated herein by reference, as well as the Statement of Work, to be prepared by the parties and incorporated herein. All work and systems shall be CJIS compliant, as applicable. MOTOROLA and SHERIFF acknowledge that the Statement of Work may not delineate every detail and minor work task required to be performed by MOTOROLA to complete the services and provide the deliverables contemplated herein. If, during the course of the performance of the services under this Agreement, MOTOROLA determines that additional work should be performed to complete the Deliverables required, which is, in MOTOROLA's opinion, outside the level of effort originally anticipated in the Statement of Work, MOTOROLA shall notify the SHERIFF's Contract Administrator in writing in a timely manner. Upon receipt of such written notice, the SHERIFF's Contract Administrator will meet with MOTOROLA to discuss the need for an amendment. No modifications will be made to this Agreement unless it is agreed to through a written amendment executed by both parties with the same formalities as set forth herein. If MOTOROLA proceeds with the additional work without a fully executed amendment, such work shall be deemed to be within the original Statement of Work. MANNER OF PERFORMANCE MOTOROLA shall perform all services to the utmost professional standards. MOTOROLA agrees to perform, at all times faithfully, industriously, and to the best of its ability, experience, and talent, all of the duties that may be required of and from it pursuant to the express and implicit terms of this Agreement. MOTOROLA represents that all persons delivering the services required by this Agreement have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform the duties, obligations, and services set forth herein, and to provide and perform such services for the agreed compensation in accordance with this Agreement. The quality of MOTOROLA's Deliverables provided to or on behalf of SHERIFF shall be comparable to the best local -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', and national standards. CONFLICT OF INTEREST MOTOROLA assures the SHERIFF that to the best of its knowledge, the signing of this Agreement does not create any conflict of interest between itself, its associates, any principal of its firm or any member or employee of the SHERIFF. RISK OF LOSS Title and risk of loss of equipment will transfer to the SHERIFF upon delivery. Title to software will not pass to the SHERIFF at any time. TERM This Agreement shall commence upon execution by the parties and remain in full force and effect for five years, unless otherwise renewed or terminated as provided herein. This Agreement may be renewed for an additional term of five years upon mutual agreement of the parties. PROJECT SCHEDULE MOTOROLA and SHERIFF shall perform their respective obligations under this Agreement pursuant to the Project Schedule, which is in the Statement of Work. ACCEPTANCE TESTING The Solution shall be configured and tested for final acceptance by SHERIFF. Once MOTOROLA completes a functional test of the provided Solution, SHERIFF shall perform tests to determine whether the requirements are met as set forth in this Agreement. During the testing period, BSO shall notify MOTOROLA in writing of any defect or malfunction and the nature thereof within a reasonable time period that shall be no greater than five (5) business days after the time that the defect or malfunction is identified by SHERIFF. MOTOROLA shall make best efforts to complete all necessary changes, modifications, adjustments. The C1oudConnect server has Virtual Machines that are used to integrate into the various systems. There are only configuration files stored on that server, no data. The C1oudConnect server is covered under a 5 year warranty. BSO owns this server and Motorola will be responsible for maintaining it including any required backups. Motorola is responsible for mitigating any hardware and/or software issues for the CloudConnect server. There will be no price increase for the responsibility of Motorola maintaining the C1oudConnect server. In the event SHERIFF rejects the Solution due to a material defect and MOTOROLA is unable to remedy the reason or reasons for SHERIFF's rejection within a total of thirty (30) -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', calendar days if such defect can be reasonable corrected in that timeframe (or a longer timeframe if such defect cannot be reasonably corrected in 30 days) after MOTOROLA receives the initial notification of such rejection from SHERIFF, MOTOROLA may offer SHERIFF the Solution as it exists and offer to refund or adjust MOTOROLA's charges for the Solution to reflect any reduction in functionality. SHERIFF may elect either to (i) accept the Solution as tested and allow MOTOROLA to have additional time to remedy any reasons for rejection, (ii) accept MOTOROLA's offer of the Solution as it exists and the refund or adjustment of MOTOROLA's charges for the Solution, or (iii) terminate this Agreement. CONSIDERATION MOTOROLA shall provide the Services contemplated herein at the rates specifically described in Exhibit A, which is attached and incorporated herein. The total consideration payable by the SHERIFF to MOTOROLA shall not exceed Two Million Five hundred Seventy Three Thousand Two Hundred Eighty Four Dollars ($2,573,284.00), unless otherwise approved in writing by the SHERIFF. SHERIFF shall pay MOTOROLA in accordance with the following payment schedule: , Price* of System -I A Project 10% Upon contract execution 10% Upon shipment of hardware/software 15% 15% Completion of first three deliverables Of Phase 1 (CAD, Avigilon Cameras, including Broward County School Board cameras, and LPRs) Completion of Phase 1 20% Completion of Phase 2 Upon System Acceptance 20% 10% Final Acceptance *Milestones based on System Price Only. Service out Years will be invoiced annually in advance MOTOROLA shall submit all invoices to the SHERIFF's Finance Department, 2601 W. Broward Boulevard, Fort Lauderdale, Florida 33312, and/or Accounts Pa able "ierifi:or 3, referencing the applicable billing milestone(s) submitted for payment. SHERIFF shall have the right to provide written objections to an invoice within seven (7) calendar days of SHERIFF's receipt of such invoice. If no objection is made within such seven (7) calendar day period, payment shall be made within fifteen (15) calendar days thereafter. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', SHERIFF affirms that a purchase order or notice to proceed is not required for contract performance or for subsequent years of service, if any, and that sufficient funds will be appropriated in accordance with applicable law. SHERIFF will pay all invoices as received from Motorola and any changes in scope will be subject to the change order process as described in this Agreement. VYPFNCF.0 MOTOROLA shall be fully and solely responsible for any and all expenses incurred by MOTOROLA in the performance of this Agreement, including, but not limited to, costs of supplies, fees, licenses, taxes and all other costs of doing business. MOTOROLA shall not, in any manner, incur indebtedness on behalf of SHERIFF. LIQUIDATED DAMAGES MOTOROLA recognizes and acknowledges that this Agreement is time sensitive. In inducing the SHERIFF to enter into this Agreement, MOTOROLA has represented that MOTOROLA will provide the following Deliverables to the SHERIFF on or before the dates shown: Phase 1, Part A — CAD Integration, All Avigilon cameras, including Broward County School board cameras, and LPR integration — within ten weeks of contract execution Phase 1, Part B - within six months of contract execution Phase 2 — within sixteen months of contract execution In the event MOTOROLA fails to provide any of the Deliverables to the SHERIFF on or before the date shown above, MOTOROLA shall pay to SHERIFF for each unmet Deliverable the sum of One Thousand dollars ($1,000.00) per day thereafter, including Saturdays, Sundays, and holidays, until such time as the Deliverable is provided to the SHERIFF. It is agreed that the sum of One Thousand dollars ($1,000.00) per day, per Deliverable, is the proper measure of liquidated damages that the SHERIFF will sustain per diem by the failure of MOTOROLA to provide the Deliverable in a timely manner. This sum is not to be construed as a penalty. MOTOROLA may not be assessed any liquidated damages for delays caused by the SHERIFF, an event of force majeure, or mutually adjusted schedule changes. Any liquidated damages assessed will be cumulatively capped at 5% of the Contract Price. For delays by SHERIFF in performing its obligations pursuant to this Agreement, including delays resulting from untimely review by SHERIFF, SHERIFF shall grant an extension to the above completion dates equal to the number of days in which MOTOROLA was delayed by the SHERIFF. The above extension is conditioned upon the MOTOROLA immediately notifying the SHERIFF of any delay in its timely performance as a result of a -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', SHERIFF delay. Such delay notification shall be in writing and shall specify the manner and nature of the delay. WARRANTIES MOTOROLA warrants that the products and goods provided pursuant to this Agreement shall be free from defects in material, manufacturing and workmanship for a period of sixty (60) months from the date of delivery and acceptance of such products and goods. MOTOROLA warrants that the products and goods shall be fit for SHERIFF'S specific performance and use described in this Agreement. All products, goods and parts thereof shall be replaced free of any charge (parts and labor) during the warranty period and any subsequent period covered by support services provided by MOTOROLA. If authorized by the third party manufacturers, MOTOROLA hereby assigns to SHERIFF all third party manufacturers' warranties with respect to any products and goods, copies of which have or shall be provided to SHERIFF. If assigned, MOTOROLA represents and warrants that the foregoing manufacturers' warranties are assignable to SHERIFF and such assignment shall not void such warranties. All products and goods provided by MOTOROLA to SHERIFF shall be new and unused, except normal manufacturer's testing for product control and verification of quality. SUPPORT SERVICES MOTOROLA shall maintain and support the products and goods as set forth and described herein. SHERIFF can report problems with the products and/or goods, discuss solutions and, when required, have MOTOROLA initiate corrective action and resolution of requests for service. The support matrix is included in MOTOROLA's Response to the RLI. Such support shall be available from 9am to 5pm, Eastern Standard Time, Monday through Friday. For hours outside the normal working hours, MOTOROLA shall designate a contact person for the SHERIFF to contact in the event of an emergency. MOTOROLA shall respond to support service requests as referenced in section 16.5, Response Time Goals table. CRIMINAL HISTORY MOTOROLA represents that its principal owners, partners, corporate officers, and employees providing the services do not have any past felony criminal convictions or any pending criminal charges. MOTOROLA has disclosed all such convictions or pending criminal charges to the SHERIFF and further agrees to disclose any future convictions or pending criminal charges. MOTOROLA's employees, agents, servants or representatives directly performing services for MOTOROLA pursuant to this Agreement may be subject to a background -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', screening conducted by the SHERIFF prior to performing such services. Such screening shall be at the expense of SHERIFF. EMPLOYMENT RESPONSIBILITY Any of MOTOROLA's employees, subcontractors and any other person(s) performing services pursuant to this Agreement (hereinafter referred to collectively as "Staff') shall be deemed as employed by MOTOROLA, not the SHERIFF. Accordingly, the SHERIFF shall not be responsible for or assume any liability for any salaries, wages, or other compensation, contributions to pension funds, insurance premiums, workers compensation funds, vacation, compensatory time, sick leave benefits or any other amenities of employment to any of MOTOROLA's Staff. MOTOROLA shall have and maintain sole responsibility and control over the rendition of services, training, standards of performance, discipline of personnel, and other matters incident to the performance of its services, duties, and responsibilities described and contemplated herein. Except for gross negligence, SHERIFF shall not be liable for and MOTOROLA agrees to indemnify SHERIFF against any liability resulting from injury or illness, of any kind whatsoever, to MOTOROLA's Staff during the performance of the services, duties, and responsibilities contemplated herein. MOTOROLA has the right to provide services to others or hold itself out to the public as available to engage in agreements with others. MOTOROLA and its Staff shall at all times be an independent contractor under this agreement, rather than an employee, agent, or representative of SHERIFF, and no act, action, or omission to act by MOTOROLA or its Staff shall in any way obligate or bind SHERIFF. MOTOROLA will be responsible for having its Staff complete and submit data forms required to obtain clearance prior to entering any of SHERIFF's facilities. Such forms shall be provided by SHERIFF. MOTOROLA agrees to abide by all of the security policies, procedures, rules, and regulations promulgated by the SHERIFF. MOTOROLA'S STAFF SHERIFF reserves the right to approve or reject, for any reason, MOTOROLA's Staff providing services pursuant to this Agreement at any time. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', MOTOROLA will maintain the continuity of the Staff assigned to provide services pursuant to this Agreement throughout the term of this Agreement. MOTOROLA agrees that the services provided under this Agreement shall be provided by Staff that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties as required by applicable law, rules and regulations. MOTOROLA agrees to furnish SHERIFF with any and all documentation, certifications, authorizations, licenses, permits, or registrations currently required by applicable laws, rules or regulations. MOTOROLA further certifies that it and its Staff will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws, rules or regulations in full force and effect during the term of this Agreement. Failure of MOTOROLA to comply with this paragraph shall constitute a material breach of this Agreement. At the request of SHERIFF, and for cause, MOTOROLA shall promptly remove Staff providing services pursuant to this Agreement. MOTOROLA agrees to defend, hold harmless and indemnify the SHERIFF and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs) made against the SHERIFF, occurring on account of, arising from or in connection with the removal and replacement of any Staff performing services hereunder at the request of the SHERIFF. Removal and replacement of any Staff shall not require the termination and or demotion of such Staff. MOTOROLA agrees that MOTOROLA will at all times employ, maintain and assign to the performance of the work required hereunder a sufficient number of competent and qualified professionals and other personnel to meet the Project Schedule set forth in the Statement of Work. MOTOROLA shall at all times cooperate with the SHERIFF and coordinate its respective work efforts to most effectively and efficiently progress the performance of the work. KEY STAFF MOTOROLA will not transfer any assigned key staff without the prior approval of SHERIFF, which will not be unreasonably be withheld. PAYMENT OF TAXES The Contract Price does not include any excise, sales, lease, use, property, or other taxes, assessments or duties, all of which will be paid by SHERIFF except as exempt by law. If Motorola is required to pay any of these taxes, Motorola will send an invoice to SHERIFF and SHERIFF will pay to Motorola the amount of the taxes (including any interest and penalties) within thirty (30) days after the date of the invoice. SHERIFF will be solely -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', responsible for reporting the Equipment for personal property tax purposes. MOTOROLA shall bear all responsibility for the payment of any federal, state or local taxes and fees, if applicable, related to the business of MOTOROLA and the payment s to MOTOROLA's Staff. It is understood by both parties that SHERIFF will not, in any manner, be responsible for the aforementioned taxes or fees. It is further understood and agreed that the SHERIFF will not withhold any payroll taxes (i.e. federal withholdings, FICA) from the payments to MOTOROLA or its Staff. CIVIL RIGHTS REQUIREMENTS MOTOROLA shall comply with all applicable sections of the Americans with Disabilities Act. MOTOROLA shall not discriminate against any client, employee or applicant for employment because of race, age, color, religion, sex, national origin, physical or mental disability, or sexual orientation. MOTOROLA shall take affirmative action to ensure that applicants, subcontractors, Independent Contractors, and employees are treated without discrimination in regard to their race, color, religion, sex, national origin, physical or mental disability, or sexual orientation. MOTOROLA shall comply with all applicable sections of the Americans with Disabilities Act. MOTOROLA agrees that compliance with this Article constitutes a material condition to this Contract, and that it is binding upon MOTOROLA, its successors, transferees, and assignees for the period during which services are provided. MOTOROLA further assures that all subcontractors and Independent Contractors are not in violation of the terms of this Section. INDEMNIFICATION MOTOROLA shall indemnify, hold harmless and defend the SHERIFF, his officers and employees against any claims, demands, causes of action, lawsuits, liabilities, costs, and expenditures of any kind, including reasonable attorneys fees, resulting, either directly or indirectly, from the acts, actions, omissions, negligence, or willful misconduct of MOTOROLA or its Staff. Both parties reserve the right to select their own defense counsel. Nothing in this Agreement is intended nor shall it be construed or interpreted to waive or modify the SHERIFF's immunities and limitations on liability provided for in Florida Statutes section 768.28 as now worded or as may hereafter be amended. The above indemnification provisions shall survive the expiration or termination of the Agreement. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', INSURANCE Throughout the term of this Agreement and for all applicable statutes of limitations periods, MOTOROLA shall maintain in full force and effect the insurance coverages set forth in this Article. All insurance policies shall be issued by companies that (a) are authorized to do business in the State of Florida, (b) have agents upon whom service of process may be made in Broward County, Florida, and (c) have a Best's rating of A -VI or better. The General and Automobile liability insurance policies shall include and endorse the following as additional insureds: The Broward County Sheriff s Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, applicable agents, employees and commission members with a CGO10 Additional Insured — Owners, Lessees or Contractors — Scheduled Person or Designated Person or Organization endorsement, or similar endorsement to the liability policies. All insurance policies shall be on an occurrence/aggregate basis and shall be primary and (b) MOTOROLA's insurance applies separately to each insured against whom claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. MOTOROLA shall carry the following types of insurance and submit Acord 25 Certificate of Insurance information after contract execution: 1. Workers' Compensation: MOTOROLA shall carry Workers' Compensation insurance with the statutory limits, which shall include Employers' Liability insurance with a limit of $1,000,000 for each disease, and $1,000,000 for aggregate disease. Polici(es) must be endorsed with waiver of subrogation against BSO and Broward County. 2. Commercial General Liability Insurance. MOTOROLA shall carry Commercial General Liability Insurance with limits of Two Million Dollars ($2,000,000) per occurrence and aggregate combined single limit for Bodily Injury and Property Damage. Version 0413 form shall be the current form used and the policy must include coverages for premises and/or operations, independent MOTOROLAs, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, personal injury and cross liability. Personal injury coverage shall include coverage that has the Employee and Contractual Exclusions removed. 3. Professional Liability (Errors and Omissions) Insurance: MOTOROLA shall carry Professional Liability coverage for it and its employees that has a per claim limit of $1,000,000, with a $2,000,000 aggregate limit. 4. Business Automobile Liabilitv Insurance: MOTOROLA shall carry Business Automobile Liability insurance with limits of One Million Dollars ($1,000,000) per -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', occurrence, combined single limit Bodily Injury Liability and Property Damage. The policy form currently used is edition 0413 of the Business Automobile Liability policy without restrictive endorsements, as filed by the Insurance Services Office, and must include owned vehicles and hired and non -owned vehicles. MOTOROLA shall provide SHERIFF's Director of Risk Management and SHERIFF's Contract/Lease Manager with a copy of the Certificate of Insurance or blanket required additional insured endorsements evidencing the types of insurance and coverages required by this Article prior to beginning the performance of work under this Agreement, and, at policy renewal. MOTOROLA will provide SHERIFF with at least sixty (60) days prior written notice of cancellation, non -renewal, restrictions, or reduction in coverages or limits for this Agreement. Notice shall be sent to: Broward Sheriff's Office Attn: Contract/Lease Manager 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 AND Broward Sheriff's Office Attn: Director of Risk Management 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 If MOTOROLA's insurance policy is a claims made policy, then MOTOROLA shall maintain such insurance coverage for a period of one (1) year after the expiration or termination of the Agreement or any extensions or renewals of the Agreement. Applicable coverages may be met by keeping the policies in force, or by obtaining an extension of coverage commonly known as a reporting endorsement or tail coverage. The provisions of this Article shall survive the expiration or termination of this Agreement. If any of the insurance policies required under this Article above lapse during the term of this Agreement or any extension or renewal of the same, MOTOROLA shall not receive payment from SHERIFF until such time that SHERIFF has received satisfactory evidence of reinstated coverage of the types and coverages specified in this Article that is effective as of the lapse date. The Sheriff, in his sole discretion, may terminate the Agreement immediately and no further payments shall be due to MOTOROLA. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', PUBLIC ENTITY CRIMES ACT In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes) a person or affiliate who has been placed on the convicted vendor list maintained by the State of Florida Department of General Services following a conviction for a public entity crime may not submit a bid on a contract with the SHERIFF, may not be awarded or perform work as a MOTOROLA, supplier, or subcontractors, under a contract with the SHERIFF, and may not conduct business with the SHERIFF for a period of thirty six (36) months from the date of being placed on the convicted vendor list. MOTOROLA's execution of this Agreement acknowledges MOTOROLA's representation that it has not been placed on the convicted vendor list. Violation of this Article by MOTOROLA shall result in termination of this Agreement and may cause MOTOROLA debarment. ASSIGNMENT This Agreement, or any interest herein, shall not be assigned, transferred or otherwise encumbered by MOTOROLA, under any circumstances, without the prior written consent of SHERIFF. DRUG -FREE WORKPLACE MOTOROLA shall provide a ft frce workplace program in accordance with the Drug Free Workplace Certification attached as Exhibit B and incorporated herein. NOTICE Any notice hereunder by one party to the other party shall be given in writing by personal delivery, facsimile, regular mail, or certified mail with proper postage, to the party at the addresses designated in the Agreement. Any notice shall be effective on the date it is received by the addressee. Either party may change its address for notice purposes by giving the other party notice of such change in accordance with this paragraph. Notices shall be addressed as follows: Sheriffs Office of Broward County 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 Office of the General Counsel Sheriff's Office of Broward County 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 Motorola Solutions, Inc. -7190436A.6:25782A/-)A'!#"'%&(A.$+'A#'+ A'('&A((,!#&(,! ', Attn: Kimberly Camps 401 E. Las Olas Blvd. 161h Floor Fort Lauderdale, FL 33301 With a copy to: Motorola Solutions, Inc. Legal, Government Affairs & Corporate Communications 500 West Monroe Street, 43rd Street Chicago, IL 60661 Attn: Judy Jean-Pierre, Sr. Counsel AGREEMENT TERMS TO BE EXCLUSIVE This written Agreement, including any Exhibits, Attachments and Schedules referred to herein, contains the sole and entire agreement between the parties. The parties acknowledge and agree that neither of them has made any representation with respect to the subject matter of this Agreement or any representations inducing its execution and delivery except such representations as are specifically set forth in this writing, and the parties acknowledge that they have relied on their own judgment in entering into the same. The parties further acknowledge that any statements or representations that may have been made by either of them to the other are void and of no effect and that neither of them has relied on such statements or representations in connection with its dealings with the other. WAIVER OR MODIFICATION OF AGREEMENT No waiver or modification of this Agreement or of any covenant, condition or limitation contained herein shall be valid unless it is reduced to written form and duly executed by the parties. No evidence of any waiver or modification of the terms herein shall be offered or received in evidence in any proceeding, arbitration, or litigation between the parties arising, in any manner, out of this Agreement, unless such waiver or modification is in writing and duly executed by the parties. AGREEMENT GOVERNED BY LAW OF STATE OF FLORIDA It is the parties expressed intent that this Agreement and its performance, as well as, all suits and special proceedings relating to it, be construed in accordance with and pursuant to the laws of the State of Florida. The laws of the State of Florida shall be applicable and shall govern to the exclusion of the law of any other forum, without regard to the jurisdiction in which any legal action or special proceeding may be instituted, commenced or initiated. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', SURVIVORSHIP OF BENEFITS The terms and conditions of this Agreement shall be binding upon MOTOROLA and its successors and assigns. THIRD PARTY BENEFICIARIES Neither MOTOROLA nor SHERIFF intends to directly or substantially benefit a third party by this Agreement. Therefore, the parties agree that there are no third party beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against either of them based upon this Agreement. RECORDS TO BE KEPT BY MOTOROLA Special Provisions for Governmental Contracts: Pursuant to Florida law (including but specifically but not limited to Section 119.0701, Florida Statutes), MOTOROLA must comply with all applicable public records laws. Specifically, MOTOROLA shall: (a) Keep and maintain public records required by the public agency to perform the service. (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Florida Chapter 119 or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term. (d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of MOTOROLA or keep and maintain public records required by the public agency to perform the service. If MOTOROLA transfers all public records to the public agency upon completion of the contract, MOTOROLA shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If MOTOROLA keeps and maintains public records upon completion of the contract, MOTOROLA. shall meet all applicable requirements for retaining public records. (e) All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', In the event MOTOROLA receives a public records request related to this agreement and the services provided hereunder, MOTOROLA shall promptly forward the same to BSO for BSO's records. IF MOTOROLA HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO MOTOROLA'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: ERIN FOLEY, RECORDS MANAGEMENT LIAISON OFFICER, ADMISTRATIVE SUPPORT BUREAU, BROWARD SHERIFF'S OFFICE, 2601 WEST BROWARD BLVD., FORT LAUDERDALE, FLORIDA 33312 (954) 831-8745 Erin Foley@sheriff.org OR THE OFFICE OF GENERAL COUNSEL, BROWARD SHERIFF'S OFFICE, (954) 831-8920. CONFLICTING TERMS In the event of a conflict between the terms and conditions set forth in this Agreement, the terms and conditions the order of precedence will be resolved in the following order: 1. This Agreement. 2. Addendums to the Agreement 3. Motorola's Proposal to the RLI. 4, RLI. FORCE MAJEURE Neither party shall be liable to the other for any failure or delay in performance hereunder due to circumstances beyond its reasonable control including, without limitation, Acts of God and governmental and judicial action not the fault of the party causing such failure or delay in performance. TERMINATION The Agreement may be terminated upon the following events: Tennination by Mutual Agreement In the event the parties mutually agree in writing, this Agreement may be terminated on the terms and dates stipulated therein. Termination Without Cause. SHERIFF shall have the right to terminate this Agreement without cause by providing MOTOROLA with thirty (30) calendar day's written notice via -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', certified mail, return receipt requested or via hand delivery with proof of delivery. SHERIFF agrees to pay MOTOROLA for all conforming equipment and products shipped, and services rendered up to the date of termination. Termination for Cause. In the event of a material breach, either party may provide the other party with written notice of the material breach. The notice should provide the other with such sufficient detail so it can readily understand the claim for material breach. The other party shall have thirty (30) calendar days from the date of its receipt of such notification to cure such material breach. If the material breach is not cured within that time period, the non -breaching party may terminate this Agreement immediately. Material breaches shall include but are not limited to, violations of Governing Standards, local, state or federal laws, the SHERIFF'S policies and procedures concerning which MOTOROLA was given prior written notice clearly labeled as important or the terms and conditions of this Agreement. Termination for Lack of Funds. In the event the funds to finance this Agreement become unavailable or are not allocated by Broward County, Board of County Commissioners, SHERIFF will provide MOTOROLA with thirty (30) calendar days' written notice of termination. Nothing in this Agreement shall be deemed or construed to prevent the parties from negotiating a new Agreement in this event. SHERIFF agrees to pay MOTOROLA for all conforming equipment and products shipped, and services rendered up to the date of termination. Immediate Termination by SHERIFF. SHERIFF, in the SHERIFF's sole discretion, may terminate this agreement immediately upon the occurrence of any of the following events: a) MOTOROLA's violation of the Public Records Act; b) The insolvency, bankruptcy or receivership of MOTOROLA; c) MOTOROLA's violation or non-compliance with Nondiscrimination Article of this Agreement; or d) MOTOROLA fails to maintain insurance in accordance with the Insurance Article of this Agreement. SUBCONTRACTORS MOTOROLA may not subcontract the performance of its obligations set forth herein without the prior written approval of SHERIFF. Prior to entering into any subcontract, MOTOROLA will provide written notice to the SHERIFF identifying the name of the proposed subcontractor, the portion of the work which the subcontractor is to do, the place of business of such subcontract, and such other information as may be reasonably required by the SHERIFF. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', MOTOROLA shall be fully responsible for all acts and omissions of its subcontractors and of persons directly or indirectly employed by its subcontractors to the same extent that MOTOROLA is responsible for the acts and omissions of persons directly employed by it. Nothing in this Agreement shall create any contractual relationship between any subcontractor and SHERIFF or any obligation on the part of SHERIFF to pay or to see the payment of any monies due any subcontractor. The provisions of this Agreement will apply to any subcontractors and their officers, agents and employees performing services pursuant to this Agreement as if it and they were employees of MOTOROLA; and MOTOROLA will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and omissions of any subcontractor, its officers, agents, and employees, as if they were employees of MOTOROLA. MOTOROLA will obligate its subcontractors to the same terms and conditions as set forth herein. The SHERIFF shall have the right to withdraw its consent of any subcontract if it appears to the SHERIFF that the subcontract will delay, prevent, or otherwise impair the performance of MOTOROLA's obligations under this Agreement. All subcontractors are required to abide by the non -disclosure provisions set forth herein. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the SHERIFF to any subcontractor hereunder. INDEPENDENT CONTRACTOR The parties acknowledge that MOTOROLA is an independent CONTRACTOR, and nothing in this Agreement is intended nor shall be construed to create an agency relationship, an employer/employee relationship, a joint venture relationship, or any other relationship allowing SHERIFF to exercise control or direction over the manner or method by which MOTOROLA or its subcontractor perform hereunder. SHERIFF shall neither have nor exercise any control or direction over the methods by which MOTOROLA shall perform its work and functions other than as provided in this Agreement. No party shall have the authority to bind the other or otherwise incur liability on behalf of the other, unless otherwise agreed to in writing between MOTOROLA and SHERIFF. NON -DISCLOSURE MOTOROLA's Confidential Information designated as Trade Secret shall not be disclosed by SHERIFF to any third party except as permitted under this Agreement, or as required by law subject to compliance with the procedure set forth in this Article. Except upon prior written approval of the SHERIFF and except as required by law, MOTOROLA and its subcontractors shall not furnish or disclose to any person or -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', organization, (a) any reports, studies, data, or other information provided by, or obtained from the SHERIFF in connection with the services performed under this Agreement, (b) any reports, studies, recommendations, data or other information relating to, or made or developed by MOTOROLA or its subcontractors in the course of the performance of such Services hereunder, or (c) the results of any such services performed. If either party is confronted with legal action or believes applicable law requires it to disclose any portion of the other party's information protected hereunder, that party shall promptly notify and assist the other (at the other party's expense) in obtaining a protective order or other similar order, and shall thereafter disclose only the minimum of the other party's Confidential Information that is required to be disclosed in order to comply with the legal action, whether or not a protective order or other order has been obtained. The parties acknowledge that a breach of the provisions of this Article will result in immediate irreparable harm to the aggrieved party, and the aggrieved party shall be entitled to immediate temporary, preliminary, and permanent injunctive or other equitable relief. Information shall not be considered to be Confidential Information if it: (i) was independently developed by a party; (ii) becomes known to either party, without restriction, from a third party; or (iii) is required by law to be disclosed, subject to compliance with the procedure set forth below. The provisions of this Article shall remain in full force and effect and enforceable even after the expiration of this Agreement. PAYMENT AND PERFORMANCE BOND MOTOROLA shall provide to SHERIFF a One Hundred Percent (100%) performance and payment bond, in a form approved by the SHERIFF's Risk Management Division, executed by a surety insurer registered to do business in the State of Florida, subject to the approval of the Secretary of the State of Florida, to guarantee the faithful performance of this Agreement. This bond shall be kept in full force and effect throughout the life of this Agreement. The surety company must be rated no less than "A-" as to management and no less than Class "VI" as to financial strength. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Without written consent of the SHERIFF, MOTOROLA shall not: a. Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the SHERIFF, or the work being performed hereunder, unless MOTOROLA first obtains the written approval of the SHERIFF; and b. MOTOROLA and its employees, agents, representatives, subcontractors and suppliers will not represent, directly or indirectly, that any of MOTOROLA's products, goods or services have been approved or endorsed by the SHERIFF. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', LIMITED RIGHT OF PUBLICITY: 1 MOTOROLA is limited in its ability to use SHERIFF'S name and/or logo as follows: SHERIFF's name and/or logo may be listed as a current customer of MOTOROLA but only to the extent that no less than 10 other governmental customers are listed as customers on the same website or advertisement medium in the same font or size lettering. 2 MOTOROLA'S limited use of SHERIFF'S name and logo shall terminate i£ 1) MOTOROLA breaches this Agreement and does not cure the breach; 2) this Agreement terminates for any reason; 3) the Agreement's first year has been completed; 4) MOTOROLA'S Services are deemed to endanger the Public Safety of the general public as determined by CUSTOMER; 5) If MOTOROLA'S use is deemed to violate any federal, state or local law or ordinance restricting the use of public agencies' ability to allow its name or local for use by commercial ventures; or 6) If MOTOROLA'S use is deemed misleading to the general public as affiliated with SHERIFF in any capacity other then as an independent contracted vendor. 3 Under no circumstance will MOTOROLA'S advertisements use any image, voice or name of any individual SHERIFF'S worker or employee or show any of SHERIFF'S vehicles, equipment or premises. 4. MOTOROLA agrees that any advertisement or communication used by MOTOROLA or its agents and references SHERIFF'S name or logo, MOTOROLA shall conspicuously state on each page or medium "This product is not endorsed by the Broward County Sheriffs Office, Broward County Government nor the Board of Broward County Commissioners nor is MOTOROLA affiliated with the forgoing entities" 5. MOTOROLA shall promptly provide SHERIFF copies of all advertisements, documents or websites or materials that MOTOROLA releases to any third party that references SHERIFF in any way. MISCELLANEOUS MOTOROLA shall comply with all statutes, laws, rules, codes, ordinances, and regulations of any and all federal, state and local political bodies having jurisdiction over the services provided herein. In the event either party brings an action against the other to enforce any conditions or covenant of this Agreement, the prevailing party in such action shall be entitled to recover the court costs and reasonable attorneys' fees in the judgment rendered in such action. The preparation of this Agreement has been a joint effort of the parties and the resulting document shall not solely as a matter of judicial construction be construed more severely against one of the parties than the other. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', The construction, validity and performance of this Agreement will be governed by the laws of the State of Florida, without regard to, or application of, choice of law rules or principles. Venue in any proceeding or action among the parties arising out of this Agreement shall be in Broward County, Florida. In entering this Agreement, the parties represent that they have had a reasonable opportunity to seek and select legal advice and have relied upon the advice of their own legal representative, who is an attorney of their own choice, or have voluntarily chosen not to seek the advice of an attorney, and that the terms of this Agreement have been completely read and that those terms are fully understood and voluntarily accepted by them. The headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of the Agreement. All personal pronouns used in this Agreement shall include the other gender, and the singular shall include the plural, and vice versa, unless the context otherwise requires. Terms such as "herein", "hereof', "hereunder", and "hereinafter" refer to this Agreement as a whole and not to any particular sentence, paragraph, or Article where they appear, unless the context otherwise requires. Whenever reference is made to an Article of this Agreement, such reference is to the Article as a whole, including all of the subsections of such Article, unless the reference is made to a particular subsection or subparagraph of such Article. Should a dispute arise between the parties under or relating to this Agreement, each party agrees that prior to initiating any formal proceeding against the other (except for the seeking of injunctive relief), the parties will each designate a representative for purposes of resolving the dispute. If the parties' representatives are unable to resolve the dispute within ten (10) calendar days, either party may, upon written notice to the other party, require that the dispute be submitted to more senior representatives of each party ("Senior Representatives"). The Senior Representatives of each party shall meet as soon as possible to negotiate in good faith to resolve the dispute. All provisions of this Agreement relating to confidentiality, non -disclosure, indemnity and insurance shall survive the expiration or termination of this Agreement. MOTOROLA shall obtain all necessary permits and licenses required to provide the services contemplated herein. If any term or provision of this Agreement is found to be illegal and unenforceable, such terms shall be deemed stricken and the remainder of the agreement shall remain in full force and effect. The preparation of this Agreement has been a joint effort of the parties and the resulting document shall not solely as a matter of judicial construction, be construed more severely against one of the parties than the other. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', This Agreement may be fully executed in multiple copies by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', SUBSCRIPTION SERVICES ADDENDUM The terms of the Agreement, including addendums, exhibits, and attachments combined with the terms of any applicable Incorporated Documents will govern the products and services offered pursuant to this Agreement. To the extent there is a conflict between the terms and conditions of the Agreement and the terms and conditions of the Addendum, the order of precedence defined in the Conflicting Terms clause of the Agreement take precedence. 1. DEFINITIONS Capitalized terms used in this Agreement have the meanings set forth below. Any reference to the purchase or sale of software or other Intellectual Property shall mean the sale or purchase of a license or sublicense to use such software or Intellectual Property in accordance with this Agreement. "Administrator" means Customer's designated system administrator who receives administrative logins for the Subscription Services and issues access rights to Customer's Users. "Anonymized" means having been stripped of any personal or correlating information revealing original source or uniquely identifying a person or entity. "Confidential Information" means any information that is disclosed in written, graphic, verbal, or machine -recognizable form, and is marked, designated, or identified at the time of disclosure as being confidential or its equivalent; or if the information is in verbal form, it is identified as confidential at the time of disclosure and is confirmed in writing within thirty (30) days of the disclosure. Confidential Information does not include any information that: is or becomes publicly known through no wrongful act of the receiving Party; is already known to the receiving Party without restriction when it is disclosed; is or becomes, rightfully and without breach of this Agreement, in the receiving Party's possession without any obligation restricting disclosure; is independently developed by the receiving Party without breach of this Agreement; or is explicitly approved for release by written authorization of the disclosing Party. "Customer Data" means Native Data provided by Customer to Motorola hereunder to be processed and used in connection with the Subscription Services. Customer Data does not include data provided by third parties and passed on to Motorola. "Deliverables" means all written information (such as reports, analytics, Solution Data, specifications, designs, plans, drawings, or other technical or business information) that Motorola prepares for Customer in the performance of the Services and is obligated to provide to Customer pursuant to the applicable Statement of Work. The Deliverables, if any, are more fully described in the Statement of Work. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', "Documentation" means the technical materials provided by Motorola to Customer in hard copy or electronic form describing the use and operation of the Solution and Software, including any technical manuals, but excluding any sales, advertising or marketing materials or proposals. "Effective Date" means the date of the last signature on this Agreement, unless access to the Subscription Service occurs later, in which case, the Effective Date will be the date when Customer first has access to the Subscription Services. "Feedback" means comments or information, in oral or written form, given to Motorola by Customer, in connection with or relating to the Solution and Subscription Services. "Force Majeure" which means an event, circumstance, or act that is beyond a Party's reasonable control, such as an act of God, an act of the public enemy, an act of a government entity, strikes, other labor disturbances, supplier performance, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war, riots, or any other similar cause. "Licensed Product" means 1) Software, whether hosted or installed at Customer's site, 2) Documentation; 3) associated user interfaces; 4) help resources; and 5) any related technology or other services made available by the Solution. "Native Data" means data that is created solely by Customer or its agents. "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, mask works, know-how, ideas and concepts, moral rights, processes, methodologies, tools, techniques, and other intellectual property rights. "Software" means the Motorola owned or licensed off the shelf software programs delivered as part of the Licensed Products used to provide the Subscription Services, including all bug fixes, updates and upgrades. "Solution" means collectively, the Software, servers and any other hardware or equipment operated by Motorola and used in conjunction with the Subscription Services. "Solution Data" means Customer Data that is transformed, altered, processed, aggregated, correlated or operated on by Motorola, its vendors or other data sources and data that has been manipulated or retrieved using Motorola know-how to produce value-added content that is made available to Customer with the Solution and Subscription Services. "Statement of Work" If included, the Statement of Work ("SOW") describes the Subscription Services, Deliverables (if any), Licensed Products and Solution that Motorola will provide to Customer under this Agreement, and the other work -related responsibilities that the parties owe to each other. The Statement of Work may contain a performance schedule. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', "Subscription Services" means those subscription services to be provided by Motorola to Customer under this Agreement, the nature and scope of which are more fully described in the Documentation, proposal, SOW, or other Solution materials provided by Motorola, as applicable. "Users" means Customer's authorized employees or other individuals authorized to utilize the Subscription Services on behalf of Customer and who will be provided access to the Subscription Services by virtue of a password or equivalent security mechanism implemented by Customer. 2. SCOPE 2.1 Subscription Services. Motorola will provide to Customer the Subscription Services and Deliverables (if any). As part of the Subscription Services, Motorola will allow Customer to use the Solution described in the Statement of Work, Documentation, proposal, or other Solution materials provided by Motorola ("Incorporated Document(s)"), as applicable. Some Subscription Services will also be subject to additional terms unique to that specific Subscription Service. Such additional terms will be set forth in an Addendum. In the event of a conflict between an Addendum and the body of the Agreement, the Addendum will govern resolution of the conflict. Motorola and Customer will perform their respective responsibilities as described in this Agreement and any applicable Incorporated Documents. 2.2 Changes. Customer may request changes to the Services. If Motorola agrees to a requested change, the change must be confirmed in writing and signed by authorized representatives of both parties. A reasonable price adjustment agreed upon by the parties will be made if any change affects the time of performance or the cost to perform the Services. 2.3 Non -solicitation. During the term of this Agreement and for twelve (12) months thereafter, Customer will not actively solicit the employment of any Motorola personnel who is involved directly with providing any of the Services. 3. TERM 3.1 Term. The term of the agreement is five years, unless terminated as provided herein. The parties may agree on additional renewal terms. 3.2 Minimum Initial Term. For certain Subscription Services, a minimum initial term greater than one year may be required ("Minimum Initial Term"). Following the Minimum Initial Term, this Agreement will automatically renew upon each anniversary of the Effective Date for a successive renewal term of the same duration as the Minimum Initial Term, unless either Party: 1) notifies the other of its intention to not renew the Agreement (in whole or part) at least thirty (30) days before the anniversary date; 2) requests an alternate term; or 3) terminates in accordance with the termination provision in the -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', Agreement, including non-payment of fees for the renewal period by the anniversary date. 3.3 Renewals. The terms and conditions of the Agreement and will govern any renewal periods. 4. CUSTOMER OBLIGATIONS. Customer will fulfill all of its obligations in this Agreement, including applicable addendums and Incorporated Documents in a timely and accurate manner. Failure to do so may prevent Motorola from performing its responsibilities. 4.1 Access. To enable Motorola to perform the Subscription Services, Customer will provide to Motorola reasonable access to relevant Customer information, personnel, systems, and office space when Motorola's employees are working on Customer's premises, and other general assistance. Further, if any equipment is installed or stored at Customer's location in order to provide the Subscription Services, Customer will provide, at no charge, a non -hazardous environment with adequate shelter, heat, light, power, security, and full and free access to the equipment. 4.2 Customer Information. If the Documentation, Statement of Work, proposal, or other related documents contain assumptions that affect the Subscription Services or Deliverables, Customer will verify that they are accurate and complete. Any information that Customer provides to Motorola concerning the Subscription Services or Deliverables will be accurate and complete in all material respects. Customer will make timely decisions and obtain any required management and third party approvals or consents that are reasonably necessary for Motorola to perform the Subscription Services and its other duties under this Agreement. Unless the Statement of Work states the contrary, Motorola may rely upon and is not required to evaluate, confirm, reject, modify, or provide advice concerning any assumptions and Customer -provided information, decisions and approvals described in this paragraph. 4.3 Risk of Loss. If any portion of the Solution resides on Customer premises or is under Customer's control in any way, Customer shall at all times exercise reasonable care in using and maintaining the Solution in accordance with Motorola's instructions for proper use and care. Risk of loss to any equipment in Customer's possession will reside with Customer until removed by Motorola or its agent or returned by Customer. Customer will be responsible for replacement costs of lost or damaged equipment, normal wear and tear excluded. 4.4 Equipment Title. Unless Customer is purchasing equipment pursuant to the terms in the Addendum entitled "Equipment Purchase" and unless stated differently in this Agreement or in the Incorporated Documents, title to any equipment provided to Customer in connection with the Subscription Services remains vested in Motorola at all times. Any sale of equipment pursuant to this Agreement will be governed by the terms and conditions set forth in the Equipment Purchase Addendum. 4.5 Enable Users. Customer will properly enable its Users to use the Subscription -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', Services, including providing instructions for use, labeling, required notices, and accommodation pursuant to applicable laws, rules, and regulations. Unless otherwise agreed in the Incorporated Documents, Customer will train its Users on proper operation of the Solution and Licensed Products. Customer agrees to require Users to acknowledge and accept the limitations and conditions of use of the Licensed Products in this Agreement prior to allowing Users to access or use Subscription Services. 4.6 Non -preclusion. If, as a result of the Subscription Services performed under this Agreement, Motorola recommends that Customer purchase products or other services, nothing in this Agreement precludes Motorola from participating in a competitive opportunity or otherwise offering or selling the recommended products or other services to Customer. Customer represents that this paragraph does not violate its procurement or other laws, regulations, or policies. 5. Subscription Fees. 5.1 Recurring Fees. Unless stated differently in an applicable addendum, Incorporated Documents or otherwise arranged in writing with Motorola, Services will be provided in exchange for annual pre -paid Subscription Fees. Motorola will submit an invoice for the first year of subscription fees on the Effective Date. On each anniversary of the Effective Date, Motorola will issue an invoice for the annual subscription fees for the following year. 5.1.1 No Purchase Order Requirement. For a Subscription Services Term exceeding one year, Customer affirms that a purchase order or notice to proceed is not required for Motorola to proceed with the entire scope of work described in the Incorporated Documents for subsequent years, including but not limited to multi -year subscription agreements. 5.2 Start Up Fees. Start up fees apply to certain Subscription Services. If the Subscription Service includes start up fees, Motorola will submit an invoice for the start up fees on the Effective Date. 5.3 Fee Change. After the initial five year term, Motorola reserves the right to change the subscription fees at the end of each Subscription Services Term which shall be capped at five percent (5%). Except for any payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Motorola reserves the right to terminate Service for non-payment of fees. 5.4 No Price Guarantee. Notwithstanding any language to the contrary, the pricing and fees associated with this Agreement will not be subject to any most favored pricing commitment or other similar low price guarantees. 5.5 Taxes. The Subscription Fees and start up fees do not include any excise, sales, lease, use, property, or other taxes, assessments or duties, all of which will be paid by Customer, except as exempt by law. If Motorola is required to pay any of those taxes, it -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', will send an invoice to Customer and Customer will pay to Motorola the amount of the taxes (including any interest and penalties) within thirty (30) days after the date of the invoice. Motorola will be solely responsible for reporting taxes on its income or net worth. 6. ACCEPTANCE; SCHEDULE; FORCE MAJEURE 6.1 Acceptance. The Licensed Products will be deemed accepted upon the delivery of usernames and passwords or other validation mechanism to Customer. If usernames and passwords have been issued to Customer prior to the Effective Date, the Licensed Products will be deemed accepted on the Effective Date. 6.2 Schedule. All Subscription Services will be performed in accordance with the performance schedule included in the Statement of Work, or if there is no performance schedule, within a commercially reasonable time period. 6.3 Force Majeure. Neither Party will be liable for its non-performance or delayed performance if caused by a Force Majeure. Each Party will notify the other in writing if it becomes aware of any Force Majeure that will significantly delay performance. The notifying Party will give the notice promptly (but in no event later than fifteen (15) days) after it discovers the Force Majeure. 7. LIMITED LICENSE 7.1 Licensed Products. Use of the Licensed Products by Customer and its Users is strictly limited to use in connection with the Solution or Subscription Services during the Term. Customer and Users will refrain from, and will require others to refrain from, doing any of the following with regard to the Software in the Solution: (i) directly or indirectly, by electronic or other means, copy, modify, or translate the Software; (ii) directly or indirectly, by electronic or other means, reproduce, reverse engineer, distribute, sell, publish, commercially exploit, rent, lease, sublicense, assign or otherwise transfer or make available the Licensed Products or any part thereof to any third party, or otherwise disseminate the Licensed Product in any manner; (iii) directly or indirectly, by electronic or other means, modify, decompile, or disassemble the Software or part thereof, or attempt to derive source code from the Software; or (iv) remove any proprietary notices, labels, or marks on the Software or any part of the Licensed Products. Motorola Solutions reserves all rights to the Software and other Licensed Products not expressly granted herein, including without limitation, all right, title and interest in any improvements or derivatives conceived of or made by Motorola that are based, either in whole or in part, on knowledge gained from Customer Data. Customer agrees to abide by the copyright laws of the United States and all other relevant jurisdictions, including without limitation, the copyright laws where Customer uses the Solution. Customer agrees to immediately cease using the Solution if it fails to comply with this paragraph or any other part of this Agreement. If Software is subject to a click wrap, end user license agreement or is otherwise packaged with or subject to a separate end user license, such license will apply to the use of Software and Licensed Product. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 7.2 Proprietary Rights. Regardless of any contrary provision in the Agreement, Motorola or its third party providers own and retain all of their respective Proprietary Rights in the Software, Solution, and Licensed Product. Nothing in this Agreement is intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by Motorola in connection with providing Services to Customer remain vested exclusively in Motorola, and this Agreement does not grant to Customer any shared development rights of intellectual property. No custom development work is to be performed under this Agreement. 8. DATA AND FEEDBACK 8.1 Solution Data. To the extent permitted by law, Motorola, its vendors and licensors are the exclusive owners of all right, title, and interest, in and to the Solution Data, including all intellectual property rights therein. Motorola grants Customer a personal, royalty -free, non-exclusive license to: (i) access, view, use, copy, and store the Solution Data for its internal business purposes and, (ii) when specifically permitted by the applicable Statement of Work, publish Solution Data on its websites for viewing by the public. 8.2 Customer Data. To the extent permitted by law, Customer retains ownership of Customer Data. Customer grants Motorola and its subcontractors a personal, royalty -free, non-exclusive license to use, host, cache, store, reproduce, copy, modify combine, analyze, create derivatives from, communicate, transmit, publish, display, and distribute such Customer Data for the purpose of providing the Subscription Services to Customer, other Motorola Customers and end users, including without limitation, the right to use Customer Data for the purpose of developing new or enhanced solutions. In addition to the rights listed above, Customer grants Motorola a license to sell an Anonymized version of Customer Data for any purpose. 8.3 Feedback. Any Feedback given by Customer is entirely voluntary and, even if designated as confidential, will create no confidentiality obligation for Motorola. Motorola is free to use, reproduce, license or otherwise distribute and exploit the Feedback without any obligation to Customer. Customer acknowledges that Motorola's receipt of the Feedback does not imply or create recognition by Motorola of either the novelty or originality of any idea. The parties further agree that all fixes, modifications and improvement to the Licensed Product or Subscription Service conceived of or made by Motorola that are based, either in whole or in part, on the Feedback are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements to the Licensed Product or Subscription Service will vest solely in Motorola. 9 WARRANTY 9.1 "AS IS". THE SOLUTION AND SUBSCRIPTION SERVICES ARE PROVIDED "AS IS". MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. Customer acknowledges that the Deliverables may contain recommendations, suggestions or advice from Motorola to Customer (collectively, "Recommendations"). -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', Motorola makes no warranties concerning those Recommendations, and Customer alone accepts responsibility for choosing whether and how to implement the Recommendations and the results to be realized from implementing them. 9.2 Availability and Accuracy. Customer acknowledges that functionality of the Solution as well as availability and accuracy of Solution Data is dependent on many elements beyond Motorola's control, including databases managed by Customer or third parties and Customer's existing equipment, software, and Customer Data. Therefore, Motorola does not guarantee availability or accuracy of data, or any minimum level of coverage or connectivity. Interruption or interference with the Subscription Services or Solution may periodically occur. Customer agrees not to represent to any third party that Motorola has provided such guarantee. 9.3 Equipment Sale. Warranty for any equipment sold pursuant to this Agreement will be set forth in Equipment Purchase Addendum. 10. DISCLAIMERS 10.1 Existing Equipment and Software. If Customer's existing equipment and software is critical to operation and use of the Subscription Services, Customer is solely responsible for supporting and maintaining Customer's existing equipment and software. Connection to or interface with Customer's existing equipment and software may be required to receive Subscription Services. Any failures or deficiencies of Customer's existing equipment and software may impact the functionality of the Solution and the Subscription Services to be delivered. Any vulnerabilities or inefficiencies in Customer's system may also impact the Solution and associated Subscription Services. 10.2 Privacy. Customer bears sole responsibility for compliance with any laws and regulations regarding tracking; location based services; gathering, storing, processing, transmitting, using or misusing; or otherwise handling personally identifiable information including information about Users of the Solution or citizens in the general public. Further, it is Customer's sole responsibility to comply with any laws or regulations prescribing the measures to be taken in the event of breach of privacy or accidental disclosure of any PII. Enacting and enforcing any internal privacy policies for the protection of PII, including individual disclosure and consent mechanisms, limitations on use of the information, and commitments with respect to the storage, use, deletion and processing of PII in a manner that complies with applicable laws and regulations will be Customer's sole responsibility. Motorola will not evaluate the sufficiency of such policies and disclaims any responsibility or liability for privacy practices implemented by Customer, or lack thereof. Customer acknowledges and agrees that Subscription Services and the Solution are not designed to ensure individual privacy. Customer will inform Users that the Solution may enable visibility to PII, as well as physical location of individuals. Further, if the Solution or Subscription Services are available to the general public pursuant to this Agreement, Customer will provide the appropriate privacy notification. Neither Motorola nor Customer can provide any assurance of individual privacy in connection with the Solution. Further, Customer is solely responsible for determining whether and how to -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', use data gathered from social media sources for the purpose of criminal investigations or prosecution. Customer will hold Motorola harmless from any and all liability, expense, judgment, suit, or cause of action, which may accrue against Motorola for causes of action for damages related to tracking, location based services, breach of privacy, and the use or misuse of PII provided that Motorola gives Customer prompt, written notice of any such claim or suit. Motorola shall cooperate with Customer in its defense or settlement of such claim or suit. 10.3 Social Media. If Customer purchases Subscription Services that utilize social media, Customer acknowledges and agrees that such Subscription Services are not designed to ensure individual privacy. In such case, Customer will inform Users that the Solution and Subscription Services may enable visibility to PII, as well as physical location of individuals. Further, if the Solution or Subscription Services are available to the general public pursuant to this Agreement, Customer will provide the appropriate privacy notification. Neither Motorola nor Customer can provide any assurance of individual privacy in connection with the Solution or Subscription Services utilizing social media. Further, Customer is solely responsible for determining whether and how to use data gathered from social media sources for the purpose of criminal investigations or prosecution. Customer will hold Motorola harmless from any and all liability, expense, judgment, suit, or cause of action, which may accrue against Motorola for causes of action for damages related to tracking, location based services, breach of privacy, and the use or misuse of PII provided that Motorola gives Customer prompt, written notice of any such claim or suit. Motorola shall cooperate with Customer in its defense or settlement of such claim or suit. 10.4 Misuse. Motorola reserves the right to discontinue service at any time without notice to Users that misuse the Service, jeopardize the Licensed Product or public safety in any way. 11. LIMITATION OF LIABILITY 11.1 Liability Limit. Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Subscription Services provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOODWILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF THE SUBSCRIPTION SERVICES BY MOTOROLA. This limitation of liability provision survives the expiration or termination of this Agreement and applies notwithstanding any contrary provision. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 11.2 Additional Disclaimers. MOTOROLA DISCLAIMS ANY AND ALL LIABILITY FOR ANY AND ALL LOSS OR COSTS OF ANY KIND ASSOCIATED WITH 1) THE INTERRUPTION, INTERFERENCE OR FAILURE OF CONNECTIVITY, VULNERABILITIES OR SECURITY EVENTS, WHETHER OR NOT THEY ARE DISCOVERED BY MOTOROLA; 2) PERFORMANCE OF CUSTOMER'S EXISTING EQUIPMENT AND SOFTWARE OR ACCURACY OF CUSTOMER DATA; 3) IF ANY PORTION OF THE SOLUTION OR LICENSED PRODUCT RESIDES ON CUSTOMER'S PREMISES, DISRUPTIONS OF AND/OR DAMAGE TO CUSTOMER'S OR A THIRD PARTY' S INFORMATION SYSTEMS, EQUIPMENT, AND THE INFORMATION AND DATA, INCLUDING, BUT NOT LIMITED TO, DENIAL OF ACCESS TO A LEGITIMATE SYSTEM USER, AUTOMATIC SHUTDOWN OF INFORMATION SYSTEMS CAUSED BY INTRUSION DETECTION SOFTWARE OR HARDWARE, OR FAILURE OF THE INFORMATION SYSTEM RESULTING FROM THE PROVISION OR DELIVERY OF THE SERVICE; 4) AVAILABILITY OR ACCURACY OF SOLUTION DATA; 5) INTERPRETATION, USE OR MISUSE IN ANY WAY OF SOLUTION DATA; 6) IMPLEMENTATION OF RECOMMENDATIONS PROVIDED IN CONNECTION WITH THE SUBSCRIPTION SERVICES; 7) TRACKING, AND LOCATION BASED SERVICES, BREACH OF PRIVACY, AND THE USE OR MISUSE OF PERSONALLY IDENTIFIABLE INFORMATION. 11.3 Essential term. The parties acknowledge that the prices have been set and the Agreement entered into in reliance upon these limitations of liability and that all such limitations form an essential basis of the bargain between the parties. 12 DEFAULT AND TERMINATION 12.1 Default By a Party. If either Party fails to perform a material obligation under this Agreement, the other Party may consider the non -performing Party to be in default (unless a Force Majeure causes the failure) and may assert a default claim by giving the non- performing Party a written, detailed notice of default. Except for a default by Customer for failing to pay any amount when due under this Agreement which must be cured immediately, the defaulting Party will have thirty (30) days after receipt of the notice of default to either cure the default or, if the default is not curable within thirty (30) days, provide a written cure plan. The defaulting Party will begin implementing the cure plan immediately after receipt of notice by the other Party that it approves the plan. If Customer is the defaulting Party, Motorola may stop work on the project until it approves the Customer's cure plan. 12.2 Failure To Cure. If a defaulting Party fails to cure the default as provided above in Section 12.1, unless otherwise agreed in writing, the non -defaulting Party may terminate any unfulfilled portion of this Agreement. In the event of a termination for default, the defaulting Party will promptly return to the non -defaulting Party any of its Confidential -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', Information. If Customer is the non -defaulting Party, terminates this Agreement as permitted by this Section, and procures the Services through a third party, Customer may as its exclusive remedy recover from Motorola reasonable costs incurred to procure the Services (but not additional or out of scope services) less the unpaid portion of the Contract Price. Customer agrees to mitigate damages and provide Motorola with detailed invoices substantiating the charges. 12.3 No Refund. If a subscription is terminated for any reason prior to the end of the Subscription Services Term or other subscription period set forth in the Incorporated Documents or otherwise agreed to in writing by the Parties, no refund or credit will be provided for the services already provided. 12.4 Return of Discount. Unearned Discount. If the Customer terminates this Agreement before the end of the Term, for any reason other than Motorola default, then the Customer will pay to Motorola an early termination fee calculated as the net discount applied to the last three (3) years of service payments prior to termination, not to exceed 10% discount annually. 12.5 Return Confidential Information. Upon termination or expiration of the Agreement, Customer will return or certify the destruction of all Confidential Information and Solution Data unless otherwise required by applicable law. 12.6 Connection Terminated. Certain Subscription Services require a connection to Customer systems to access Customer Data (e.g. predictive or analytic services). Upon termination, connection to relevant data sources will be disconnected and Motorola will no longer extract any Customer Data. 12.7 Equipment Return. Any equipment provided by Motorola for use with the Subscription Services, must be returned within thirty (30) days of the date of termination, at Customer's expense. If equipment is not returned within this time frame, Motorola reserves the right to invoice the Customer for the purchase price of the unreturned equipment. 12.8 Five Year Term. Motorola provides equipment for use in connection with certain Subscription Services. Upon expiration and non -renewal of a five (5) year subscription Term, Title to the equipment will automatically transfer to Customer upon the subscription expiration date. 13. DISPUTES 13.1. Settlement. The parties will attempt to settle any dispute arising from this Agreement (except for a claim relating to intellectual property or breach of confidentiality) through consultation and a spirit of mutual cooperation. The dispute will be escalated to -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', appropriate higher -level managers of the parties, if necessary. If cooperative efforts fail, the dispute will be mediated by a mediator chosen jointly by the parties within thirty (30) days after notice by one of the parties demanding non -binding mediation. The parties will not unreasonably withhold consent to the selection of a mediator, will share the cost of the mediation equally, may agree to postpone mediation until they have completed some specified but limited discovery about the dispute, and may replace mediation with some other form of non -binding alternative dispute resolution ("ADR"). 13.2 Litigation. A Party may submit to a court of competent jurisdiction any claim relating to intellectual property, breach of confidentiality, or any dispute that cannot be resolved between the parties through negotiation or mediation within two (2) months after the date of the initial demand for non -binding mediation. Each Party consents to jurisdiction over it by that court. The use of ADR procedures will not be considered under the doctrine of laches, waiver, or estoppel to affect adversely the rights of either Party. Either Party may resort to the judicial proceedings described in this section before the expiration of the two -month ADR period if good faith efforts to resolve the dispute under these procedures have been unsuccessful; or interim relief from the court is necessary to prevent serious and irreparable injury to the Party. 14. SECURITY. 14.1 Industry Standard. Motorola will maintain industry standard security measures to protect the Solution from intrusion, breach, or corruption. During the term of Agreement, if the Solution enables access to Criminal Justice Information ("CJI"), as defined by the Criminal Justice Information Services Security Policy ("CJIS"), Motorola will provide and comply with a CJIS Security Addendum. Any additional Security measure desired by Customer may be available for an additional fee. 14.2 Background checks. Motorola will require its personnel that access CJI to submit to a background check based on submission of FBI fingerprint cards. 14.3 Customer Security Measures. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Subscription Services provided. Customer must establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security and protective data privacy measures. Motorola disclaims any responsibility or liability whatsoever for the security or preservation of Customer Data or Solution Data once accessed or viewed by Customer or its representatives. Motorola further disclaims any responsibility or liability whatsoever that relates to or arise from Customer's failure to maintain industry standard security and data privacy measures and controls, including but not limited to lost or stolen passwords. Motorola reserves the right to terminate the Service if Customer's failure to maintain or comply with industry standard security and control measures negatively impacts the -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', Service, Solution, or Motorola's own security measures. 14.4 Breach Response Plan. Both parties will maintain and follow a breach response plan consistent with the standards of their respective industries. 15. CONFIDENTIAL INFORMATION AND PROPRIETARY RIGHTS 15. L CONFIDENTIAL INFORMATION. 15.1.1. Treatment of Confidential Information. During the term of this Agreement, the parties may provide each other with Confidential Information. Licensed Products, and all Deliverables will be deemed to be Motorola's Confidential Information. Each Party will: maintain the confidentiality of the other Party's Confidential Information and not disclose it to any third party, except as authorized by the disclosing Party in writing or as required by a court of competent jurisdiction or Florida Public Records Law; restrict disclosure of the Confidential Information to its employees who have a "need to know" and not copy or reproduce the Confidential Information; take necessary and appropriate precautions to guard the confidentiality of the Confidential Information, including informing its employees who handle the Confidential Information that it is confidential and is not to be disclosed to others, but those precautions will be at least the same degree of care that the receiving Party applies to its own confidential information and will not be less than reasonable care; and use the Confidential Information only in furtherance of the performance of this Agreement or pursuant to the license granted immediately below. 15.1.2. Ownership of Confidential Information. The disclosing Party owns and retains all of its Proprietary Rights in and to its Confidential Information, except the disclosing Party hereby grants to the receiving Party the limited right and license, on a non-exclusive, irrevocable, and royalty -free basis, to use the Confidential Information for any lawful, internal business purpose in the manner and to the extent permitted by this Agreement. 15.2. PRESERVATION OF PROPRIETARY RIGHTS. 15.2.1 Proprietary Solution. Customer acknowledges that the Licensed Products and any associated Documentation, data, and methodologies used in providing Services are proprietary to Motorola or its third party licensors and contain valuable trade secrets. In accordance with this Agreement, and subject to applicable laws, Customer and its employees shall treat the Solution and all Proprietary Rights as Confidential Information and will maintain the strictest confidence. 15.2.2. Ownership. Each Party owns and retains all of its Proprietary Rights that exist on the Effective Date. Motorola owns and retains all Proprietary Rights that are developed, -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', originated, or prepared in connection with providing the Deliverables or Services to Customer, and this Agreement does not grant to Customer any shared development rights. At Motorola's request and expense, Customer will execute all papers and provide reasonable assistance to Motorola to enable Motorola to establish the Proprietary Rights. Unless otherwise explicitly stated herein, this Agreement does not restrict a Party concerning its own Proprietary Rights and is not a grant (either directly or by implication, estoppel, or otherwise) of a Party's Proprietary Rights to the other Party. 15.3 Remedies. Because Licensed Products contain valuable trade secrets and proprietary information of Motorola, its vendors and licensors, Customer acknowledges and agrees that any actual or threatened breach of this Section will constitute immediate, irreparable harm to Motorola for which monetary damages would be an inadequate remedy, and that injunctive relief is an appropriate remedy for such breach. Notwithstanding anything in this Agreement to the contrary, Motorola reserves the right to obtain injunctive relief and any other appropriate remedies from any court of competent jurisdiction in connection with any actual, alleged, or suspected breach of Section 3, infringement, misappropriation or violation of Motorola's Property Rights, or the unauthorized use of Motorola's Confidential Information. Any such action or proceeding may be brought in any court of competent jurisdiction. Except as otherwise expressly provided in this Agreement, the parties' rights and remedies under this Agreement are cumulative. 16. COMMANDCENTRAL SERVICES 16.1. SECURITY 16.1.1. Motorola will maintain industry standard security measures to protect the Solution from intrusion, breach, corruption, or other security risk. During the term of the Agreement, if the Solution enables access to Criminal Justice Information (CJI), as defined by the Criminal Justice Information Services Security Policy (CJIS), Motorola will provide and comply with a CJIS Security Addendum. Any additional Security measure desired by Customer may be available for an additional fee. 16.1.2. Motorola will require its personnel that access CJI to submit to a background check based on submission of FBI fingerprint cards as well as the mandatory online CJIS Security Awareness training. 16.1.3. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Service provided. Customer must also establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security and protective data privacy measures. Motorola disclaims any responsibility or liability whatsoever for the security or preservation of Customer Data or Solution Data once -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', accessed or viewed by Customer or its representatives. Motorola further disclaims any responsibility or liability whatsoever for customer's failure to maintain industry standard security and data privacy measures and controls, including but not limited to lost or stolen passwords. MSI reserves the right to terminate the Service if Customer's failure to maintain or comply with industry standard security and control measures negatively impacts the Service, Solution, or Motorola's own security measures. 16.1.4 Both parties will maintain and follow a breach response plan consistent with the standards of their respective industries. 16.2. DATA STORAGE. Motorola will determine, in its sole discretion, the location of the stored content for CommandCentral Vault Services. All data, replications, and backups will be stored at a location in the United States for Customers in the United States. 16.3. DATA RETRIEVAL. CommandCentral Services will leverage different types of storage to optimize the Services, as determined in Motorola's sole discretion. For multi -media data, such as videos, pictures, audio files, Motorola will, in its sole discretion, determine the type of storage medium used to store the content. The type of storage and medium selected by Motorola will determine the data retrieval speed. Access to content in archival storage may take up to 8 hours to be viewable. 16.4. API SUPPORT. Motorola will use commercially reasonable efforts to maintain the Application Programming Interface (API) offered as part of the CommandCentral Services during the term of this Agreement. APIs will evolve and mature over time, requiring changes and updates. Previous versions of APIs will be supported for a minimum of 6 month time period after new version is introduced. If support of the API is no longer a commercially reasonable option, Motorola will provide reasonable advance notification to Customer. If an API presents a security risk to the Services or the Solution, Motorola will discontinue an API without prior warning. 16.5. COMMANDCENTRAL SERVICE LEVEL TARGETS Commercially reasonable efforts will be made to ensure monthly availability of 99.9% with the exception of maintenance windows. There are many factors beyond Motorola's control that may impact Motorola's ability to achieve the goal, including but not limited to a Force Majeure. Additionally, Motorola will meet the response time goals set forth in the table below. RESPONSE TIME GOALS SEVERIT Y LEVEL DEFINITION RESPONSE TIME 1 Total System Failure - occurs when the System is Telephone conference -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', not functioning and there is no workaround; such within 1 Hour of as a Central Server is down or when the initial voice workflow of an entire agency is not functioning. notification This level is meant to represent a major issue that results in an unusable System, Subsystem, Product, or critical features. No work around or immediate solution is available. 2 Critical Failure - Critical process failure occurs Telephone conference when a crucial element in the System that does within 3 Business not prohibit continuance of basic operations is Hours of initial voice not functioning and there is usually no suitable notification during work -around. Note that this may not be normal business applicable to intermittent problems. This level is hours meant to represent a moderate issue that limits a Customer's normal use of the System, Subsystem, Product or major non -critical features. 3 Non -Critical Failure - Non -Critical part or Telephone conference component failure occurs when a System within 6 Business component is not functioning, but the System is Hours of initial still useable for its intended purpose, or there is a notification during reasonable workaround. This level is meant to normal business represent a minor issue that does not preclude hours use of the System, Subsystem, Product, or critical features. 4 Inconvenience - An inconvenience occurs when Telephone conference System causes a minor disruption in the way within 2 Standard tasks are performed but does not stop workflow. Business Days of This level is meant to represent very minor issues, initial notification such as cosmetic issues, documentation errors, general usage questions, and product or System Update requests. 16.6. MAINTENANCE Scheduled Maintenance will be performed Tuesday from 9pm PST - 3am PST. Motorola will try to notify customers at minimum a week in advance. Unscheduled and emergency Maintenance may be required from time to time, Motorola will make reasonable attempts to notify customers a minimum of 24 hours in advance. 17. GENERAL 17.1 Future Regulatory Requirements. The Parties acknowledge and agree that this is -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', an evolving technological area and therefore, laws and regulations regarding Subscription Services and use of the Solution may change. Changes to existing Subscription Services or Solution required to achieve regulatory compliance may be available for an additional fee. Any required changes may also impact the Fees for services. 17.2 Compliance with Applicable Laws. Each Party will comply with all applicable federal, state, and local laws, regulations and rules concerning the performance of this Agreement. Further, Customer will comply with all applicable export and import control laws and regulations in its use of the Licensed Products and Subscription Services. In particular, Customer will not export or re-export the Licensed Products without Motorola's' prior written consent, and, if such consent is granted, without Customer first obtaining all required United States and foreign government licenses. Customer further agrees to comply with all applicable laws and regulations in providing the Customer Data to Motorola, and Customer warrants and represents to Motorola that Customer has all rights necessary to provide such Customer Data to Motorola for the uses as contemplated hereunder. Customer shall obtain at its expense all necessary licenses, permits and regulatory approvals required by any and all governmental authorities as may from time to time be required in connection with its activities related to this Agreement. To the extent permitted by applicable law, Customer will defend, indemnify, and hold harmless Motorola from and against any violation of such laws or regulations by Customer or any of its agents, officers, directors, or employees. 17.3. Audit. Motorola reserves the right to monitor and audit use of the Subscription Services. Customer will cooperate and will require Users to cooperate with such monitoring or audit. 17.4. Return of Equipment. Upon termination of the contract for any reason, Customer shall return to Motorola all equipment delivered to Customer, if any. 17.5. Survival Of Terms. The following provisions survives the expiration or termination of this Agreement for any reason: if any payment obligations exist, Section 5 (Subscription Fees); Section 11 (Limitation of Liability); Section 12 (Default and Termination); Section 15 (Confidential Information and Proprietary Rights); and all General provisions in Section 17. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', In witness whereof, the parties hereto have executed this Agreement as of the Effective Date. BROWARD COUNTY SHERIFF'S OFFICE B[Docu Signed by: Ckvat �tL,. Ak, 59B123BE9474420... NAME: John Hale _ Colonel, Dept of Prof. TITLE: Standards & -nv.. 3/13/2020 1 15:57 PM EDT DATE: MOTOROLA SOLUTIONS, INC. DocuSigned by: B OA86CDB3BAA44E9... NAME: Danny Sanchez TITLE: MSSSI VP & DIRECTOR, FLORIDA DATE: 3/13/2020 1 16:59 PM EDT BILL TO ADDRESS: SHIP TO ADDRESS: Name: Finance- Morales BSO Attn: Captain Riggio — . Name 2601 W Broward Blvd Address: 2 6 01 W. Broward Blvd. Address: Fort Lauderdale, FL 3331 Address: 2Address: Ft Lauderdale FL 33312 Phone#: 954-831-8370 Phone #: Email: account s_payable@sheriff.org Note: Invoices will be emailed to this address. FINAL DESTINATION: Name: BSO Attn : Captain Ri ggi o Address: 2601 W Broward Blvd Lauderdale FL 33312 Address: Ft Phone #: 95A--32J--A30& 954-321-4308 Approved as to form and legal sufficiency sub Doen3ignedby: ution by the parties °S By -....- 84C�9E594D —YE�, BI- General Counsel L Date: 3/13/2020 1 12 : 42 PM PDT -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', EQUIPMENT SALE ADDENDUM This Addendum is to the Subscription Service Agreement or other previously executed Agreement currently in force, as applicable ("Primary Agreement") and provides additional or different terms and conditions to govern the sale of equipment and related software provided by Motorola. The terms in this Addendum are integral to and incorporated into the Primary Agreement. To the extent there is a conflict between the terms and conditions of the Agreement and the terms and conditions of the Addendum, the order of precedence defined in the Conflicting Terms clause of the Agreement take precedence. 1. Exhibits The Exhibits listed below are incorporated into and made a part of this Addendum. In interpreting this Addendum and ,resolving any ambiguities, the main body of this Addendum takes precedence over the exhibits and any inconsistency between the exhibits will be resolved in their listed order. Documents included in the proposal and listed below as Exhibits are incorporated by this reference. Exhibit A Motorola "Software License Agreement" Exhibit B Motorola Proposal/Quote dated October 23, 2019, or "Payment Schedule", as applicable. Exhibit B-1 Technical and Implementation Documents, if any. Exhibit B-2 Equipment List 2. DEFINITIONS All capitalized terms not otherwise defined herein shall have the same meaning as defined in the Primary Agreement. 2.1. "Product Price" means the price for the equipment and related Software and installation or related services, excluding applicable sales or similar taxes and freight charges. 2.2. "Effective Date" means that date upon which the last Party executes the Primary Agreement or, the date on which the last Party executes the Addendum, whichever is later. 2.3. "Equipment" means the equipment listed in the Equipment List that Customer purchases from Motorola pursuant to this Addendum. 2.4 "Infringement Claim" means a third party claim alleging that the Equipment manufactured by Motorola or the Motorola Software directly infringes a United States patent or copyright. 2.5. "Motorola Software" means Software that Motorola or its affiliated company owns. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 2.6. "Non -Motorola Software" means Software that another party owns. 2.7. "Open Source Software" (also called "freeware" or "shareware") software with either freely obtainable source code, license for modification, or permission for free distribution. 2.8. "Products" mean the Equipment and Software sold by Motorola under this Addendum. 2.9. "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, mask works, know-how, ideas and concepts, moral rights, processes, methodologies, tools, techniques, and other intellectual property rights in and to the Equipment and Software, including those created or produced by Motorola under this Addendum and any corrections, bug fixes, enhancements, updates or modifications to or derivative works from the Software whether made by Motorola or another party. 2.10. "Software" means the Motorola Software and Non -Motorola Software in object code format that is furnished with the Equipment. 2.11. "Specifications" means the functionality and performance requirements that are described in the Proposal/Quote or Technical and Implementation Documents (as applicable). 2.12 "Warranty Period" means one (1) year from the date of shipment of the Products. Notwithstanding, if a third party manufacturer offers a longer warranty period, such warranty will be passed through to Customer. 3. SCOPE AND TERM 3.1. SCOPE OF WORK. Motorola will provide and install (if applicable) the Products, and perform its other contractual responsibilities, all in accordance with this Addendum. Any reference to "Subscription Services" in the Primary Agreement shall mean Product as applicable in this Addendum. 3.2. CHANGE ORDERS. Either Party may request changes within the general scope of this Addendum. Neither Party is obligated to perform requested changes unless both Parties execute a written change order. 3.3. TERM. Unless terminated in accordance with other provisions of the Primary Agreement or extended by mutual agreement of the Parties, the term of this Addendum begins on the Effective Date and continues until the expiration of the Warranty Period or three (3) years from the Effective Date, whichever occurs last. 3.4. ADDITIONAL EQUIPMENT OR SOFTWARE. During the Term of this Addendum, Customer may order additional Equipment or Software if it is then -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', available. Each order must refer to the Primary Agreement and Addendum and must specify the pricing and delivery terms. Notwithstanding any additional or contrary terms in the order, the applicable provisions of this Addendum (except for pricing, delivery, and payment terms) will govern the purchase and sale of the additional Equipment or Software. Payment is due within thirty (30) days after the invoice date, and Motorola will send Customer an invoice as the additional Equipment is shipped or Software is licensed. Alternatively, Customer may register with and place orders through Motorola Online ("MOL"), and this Addendum will be the "Underlying Agreement" for those MOL transactions rather than the MOL On -Line Terms and Conditions of Sale. MOL registration and other information may be found at IIittl)s:/bUSinesso1111nc.inotorolasoIutioils.coiii and the MOL telephone number is (800) 814-0601. 3.5. MAINTENANCE SERVICE. This Addendum does not cover maintenance or support of the Products except as provided under the warranty. If Customer wishes to purchase maintenance or support, Motorola will provide a separate maintenance and support proposal upon request. 3.6. MOTOROLA SOFTWARE. Any Motorola Software, including subsequent releases, is licensed to Customer solely in accordance with the Software License Agreement. Customer hereby accepts and agrees to abide by all of the terms and restrictions of the Software License Agreement. 3.7. NON-MOTOROLA SOFTWARE. Any Non -Motorola Software is licensed to Customer in accordance with the standard license, terms, and restrictions of the copyright owner on the Effective Date unless the copyright owner has granted to Motorola the right to sublicense the Non -Motorola Software pursuant to the Software License Agreement, in which case it applies and the copyright owner will have all of Licensor's rights and protections under the Software License Agreement. Motorola makes no representations or warranties of any kind regarding Non -Motorola Software. Non -Motorola Software may include Open Source Software. Upon request by Customer, Motorola will use commercially reasonable efforts to determine whether any Open Source Software will be provided under this Agreement; and if so, identify the Open Source Software and provide to Customer a copy of the applicable standard license (or specify where that license may be found); and provide to Customer a copy of the Open Source Software source code if it is publicly available without charge (although a distribution fee or a charge for related services may be applicable). 3.8 SUBSTITUTIONS. At no additional cost to Customer, Motorola may substitute any Equipment, Software, or services to be provided by Motorola, if the substitute meets or exceeds the Specifications and is of equivalent or better quality to the Customer. Any substitution will be reflected in a change order. Section 4 ACCEPTANCE, PERFORMANCE SCHEDULE AND DELAYS 4.1 Acceptance of the Products will occur upon delivery to Customer unless the -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', statement of work provides for acceptance verification or testing, in which case acceptance of the Products will occur upon successful completion of the acceptance verification or testing. Notwithstanding the preceding sentence, Customer's use of the Products for their operational purposes will constitute acceptance. 4.2 If this Addendum includes the performance of services relating to the Product, the proposal/quote or statement of work will describe the performance schedule, or if there is no performance schedule, within a reasonable period of time. Section 5 CONTRACT PRICE, PAYMENT, AND INVOICING 5.1. PRODUCT PRICE. The Product Price in U.S. dollars is set forth in Exhibit B and is due and payable upon Acceptance. 5.2. INVOICING AND PAYMENT. Motorola will submit invoices to Customer for Products and for installation or related services when they are performed. Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a wire transfer, check, or cashier's check from a U.S. financial institution For Customer's reference, the Federal Tax Identification Number for Motorola Solutions, Inc. is 36-1115800 5.3 FREIGHT, TITLE, AND RISK OF LOSS. Motorola will pre -pay and add all freight charges to the invoices. Title and risk of loss to the Equipment will pass to Customer upon delivery. Title to Software will not pass to Customer at any time. Motorola will pack and ship all Equipment in accordance with good commercial practices. Section 6 SITES AND SITE CONDITIONS 6.1. ACCESS TO SITES. If Motorola is providing installation or other services, Customer will provide all necessary construction and building permits, licenses, and the like; and access to the work sites or vehicles identified in the Technical and Implementation Documents as reasonably requested by Motorola so that it may perform its contractual duties. 6.2. SITE CONDITIONS. If Motorola is providing installation or other services at Customer's sites, Customer will ensure that these work sites be safe, secure, and in compliance with all applicable industry and OSHA standards. To the extent applicable and unless the Statement of Work states to the contrary, Customer will ensure that these work sites have adequate: physical space, air conditioning and other environmental conditions; adequate and appropriate electrical power outlets, distribution, equipment and connections; and adequate telephone or other communication lines (including modem access and adequate interfacing networking capabilities), all for the installation, use and maintenance of the Products. Section 7 REPRESENTATIONS AND WARRANTIES -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 7.1. EQUIPMENT WARRANTY. During the Warranty Period, Motorola warrants that the Equipment under normal use and service will be free from material defects in materials and workmanship. If Acceptance is delayed beyond six (6) months after shipment of the Products by events or causes within Customer's control, this warranty expires eighteen (18) months after the shipment of the Products. 7.2. MOTOROLA SOFTWARE WARRANTY. Unless otherwise stated in the Software License Agreement, during the Warranty Period, Motorola warrants the Motorola Software in accordance with the terms of the Software License Agreement and the provisions of this Section that are applicable to the Motorola Software. TO THE EXTENT, IF ANY, THAT THERE IS A SEPARATE LICENSE AGREEMENT PACKAGED WITH, OR PROVIDED ELECTRONICALLY WITH, A PARTICULAR PRODUCT THAT BECOMES EFFECTIVE ON AN ACT OF ACCEPTANCE BY THE END USER, THEN THAT AGREEMENT SUPERSEDES THIS SOFTWARE LICENSE AGREEMENT AS TO THE END USER OF EACH SUCH PRODUCT. If Acceptance is delayed beyond six (6) months after shipment of,the Software by events or causes within Customer's control, this warranty expires eighteen (18) months after the shipment of the Software. 7.3. EXCLUSIONS TO EQUIPMENT AND MOTOROLA SOFTWARE WARRANTIES. These warranties do not apply to: (i) defects or damage resulting from: use of the Equipment or Motorola Software in other than its normal, customary, and authorized manner; accident, liquids, neglect, or acts of God; testing, maintenance, disassembly, repair, installation, alteration, modification, or adjustment not provided or authorized in writing by Motorola; Customer's failure to comply with all applicable industry and OSHA standards; (ii) breakage of or damage to antennas unless caused directly by defects in material or workmanship; (iii) Equipment that has had the serial number removed or made illegible; (iv) batteries (because they carry their own separate limited warranty) or consumables; (v) freight costs to ship Equipment to the repair depot; (vi) scratches or other cosmetic damage to Equipment surfaces that does not affect the operation of the Equipment; and (vii) normal or customary wear and tear. 7.4. WARRANTY CLAIMS. To assert a warranty claim, Customer must notify Motorola in writing of the claim before the expiration of the Warranty Period. Upon receipt of this notice, Motorola will investigate the warranty claim. If this investigation confirms a valid warranty claim, Motorola will (at its option and at no additional charge to Customer) repair the defective Equipment or Motorola Software, replace it with the same or equivalent product, or refund the price of the defective Equipment or Motorola Software. That action will be the full extent of Motorola's liability for the warranty claim. If this investigation indicates the warranty claim is not valid, then Motorola may invoice Customer for responding to the claim on a time and materials basis using Motorola's then current labor rates. Repaired or replaced product is warranted for the balance of the original applicable Warranty Period. All replaced products or parts will become the property of Motorola. 7.5. ORIGINAL END USER IS COVERED. These express limited warranties are -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', extended by Motorola to the original user purchasing the Products for commercial, industrial, or governmental use only, and are not assignable or transferable. 7.6. DISCLAIMER OF OTHER WARRANTIES. THESE WARRANTIES ARE THE COMPLETE WARRANTIES FOR THE EQUIPMENT AND MOTOROLA SOFTWARE PROVIDED UNDER THIS ADDENDUM AND ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 8 INDEMNIFICATION 8.1. GENERAL INDEMNITY BY MOTOROLA. Motorola will indemnify and hold Customer harmless from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death, or direct damage to tangible property which may accrue against Customer to the extent it is caused by the negligence of Motorola, its subcontractors, or their employees or agents, while performing their duties under this Addendum, if Customer gives Motorola prompt, written notice of any claim or suit. Customer will cooperate with Motorola in its defense or settlement of the claim or suit. This section sets forth the full extent of Motorola's general indemnification of Customer from liabilities that are in any way related to Motorola's performance under this Addendum. 8.2. PATENT AND COPYRIGHT INFRINGEMENT INDEMNIFICATION 8.2.1. Motorola will defend at its expense any suit brought against Customer to the extent it is based on a third -party claim alleging that the Equipment manufactured by Motorola or the Motorola Software ("Motorola Product") directly infringes a United States patent or copyright ("Infringement Claim"). Motorola's duties to defend and indemnify are conditioned upon: Customer promptly notifying Motorola in writing of the Infringement Claim; Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and Customer providing to Motorola cooperation and, if requested by Motorola, reasonable assistance in the defense of the Infringement Claim. In addition to Motorola's obligation to defend, and subject to the same conditions, Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim or agreed to, in writing, by Motorola in settlement of an Infringement Claim. 8.2.2. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Customer the right to continue using the Motorola Product; (b) replace or modify the Motorola Product so that it becomes non -infringing while providing functionally equivalent performance; or (c) accept the return of the Motorola Product and grant Customer a credit for the Motorola Product, less a reasonable charge for depreciation. The depreciation amount will be calculated based upon generally accepted accounting standards. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 8.2.3. Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon: (a) the combination of the Motorola Product with any software, apparatus or device not furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to or used in connection with the Motorola Product; (c) Motorola Product designed or manufactured in accordance with Customer's designs, specifications, guidelines or instructions, if the alleged infringement would not have occurred without such designs, specifications, guidelines or instructions; (d) a modification of the Motorola Product by a party other than Motorola; (e) use of the Motorola Product in a manner for which the Motorola Product was not designed or that is inconsistent with the terms of this Addendum; or (f) the failure by Customer to install an enhancement release to the Motorola Software that is intended to correct the claimed infringement. In no event will Motorola's liability resulting from its indemnity obligation to Customer extend in any way to royalties payable on a per use basis or the Customer's revenues, or any royalty basis other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the infringing Motorola Product. 8.2.4. This Section 12 provides Customer's sole and exclusive remedies and Motorola's entire liability in the event of an Infringement Claim. Customer has no right to recover and Motorola has no obligation to provide any other or further remedies, whether under another provision of this Addendum or any other legal theory or principle, in connection with an Infringement Claim. In addition, the rights and remedies provided in this Section 10 are subject to and limited by the restrictions set forth in Section 9. Section 9 LIMITATION OF LIABILITY Except for personal injury, death or damage to tangible property, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, indemnification, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of the Equipment, Software, or services with respect to which losses or damages are claimed. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS ADDENDUM, THE SALE OR USE OF THE EQUIPMENT OR SOFTWARE, OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS ADDENDUM. This limitation of liability provision survives the expiration or termination of the Addendum and applies notwithstanding any contrary provision. No action for contract breach or otherwise relating to the transactions contemplated by this Addendum may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. Section 10 GENERAL 10.1. TAXES. The Contract Price does not include excise, sales, lease, use, property, or -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', other taxes, assessments or duties, all of which will be paid by Customer except as exempt by law. If Motorola is required to pay any of these taxes, Motorola will send an invoice to Customer and Customer will pay to Motorola the amount of the taxes (including any interest and penalties) within thirty (30) days after the date of the invoice. Customer will be solely responsible for reporting the Equipment for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income or net worth. 10.2 MISCELLANEOUS. This addendum may be executed in multiple counterparts, and shall have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing, or by electronic signature, including by email. An electronic signature, or a facsimile copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as and shall have the same effect as an original signature. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Addendum shall be treated as and shall have the same effect as an original signed copy of this document. EXHIBIT A MOTOROLA SOFTWARE LICENSE AGREEMENT This Exhibit A Motorola Software License Agreement ("Agreement") is between Motorola Solutions, Inc. ("Motorola") and Broward County Sheriff's Office ("Licensee"). For good and valuable consideration, the parties agree as follows: Section 1 DEFINITIONS 1.1 "Designated Products" means products provided by Motorola to Licensee with which or for which the Software and Documentation is licensed for use. 1.2 "Documentation" means product and software documentation that specifies technical and performance features and capabilities, and the user, operation and training manuals for the Software (including all physical or electronic media upon which such information is provided). 1.3 "Open Source Software" means software with either freely obtainable source code, license for modification, or permission for free distribution. 1.4 "Open Source Software License" means the terms or conditions under which the Open Source Software is licensed. 1.5 "Primary Agreement" means the Addendum to which this exhibit is attached. 1.6 "Security Vulnerability" means a flaw or weakness in system security procedures, design, implementation, or internal controls that could be exercised (accidentally triggered or intentionally exploited) and result in a security breach such that data is compromised, manipulated or stolen or the system damaged. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 1.7 "Software" (i) means proprietary software in object code format, and adaptations, translations, de -compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii) may contain one or more items of software owned by a third party supplier. The term "Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. Section 2 SCOPE Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain proprietary software or products containing embedded or pre -loaded proprietary software, or both. This Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and Licensee's use of the proprietary software and affiliated documentation. Section 3 GRANT OF LICENSE 3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola grants to Licensee a personal, limited, non -transferable (except as permitted in Section 7) and non-exclusive license under Motorola's copyrights and Confidential Information (as defined in the Primary Agreement) embodied in the Software to use the Software, in object code form, and the Documentation solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any rights to source code. 3.2. If the Software licensed under this Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the Open Source Software Licenses of the copyright owner and not this Agreement. If there is a conflict between the terms and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee's use of the Open Source Software, the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this Agreement. If requested by Licensee, Motorola will use commercially reasonable efforts to: (i) determine whether any Open Source Software is provided under this Agreement; and (ii) identify the Open Source Software (or specify where that license may be found). Section 4 LIMITATIONS ON USE 4.1. Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use of the Software is strictly prohibited. Without limiting the general nature of these restrictions, Licensee will not make the Software available for use by third parties on a "time sharing," "application service provider," or "service bureau" basis or for any other similar commercial rental or sharing arrangement. 4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', engineer, disassemble, peel components, decompile, reprogram or otherwise reduce the Software or any portion to a human perceptible form or otherwise attempt to recreate the source code; (ii) modify, adapt, create derivative works of, or merge the Software; (iii) copy, reproduce, distribute, lend, or lease the Software or Documentation to any third party, grant any sublicense or other rights in the Software or Documentation to any third party, or take any action that would cause the Software or Documentation to be placed in the public domain; (iv) remove, or in any way alter or obscure, any copyright notice or other notice of Motorola's proprietary rights; (v) provide, copy, transmit, disclose, divulge or make the Software or Documentation available to, or permit the use of the Software by any third party or on any machine except as expressly authorized by this Agreement; or (vi) use, or permit the use of, the Software in a manner that would result in the production of a copy of the Software solely by activating a machine containing the Software. Licensee may make one copy of Software to be used solely for archival, back-up, or disaster recovery purposes; provided that Licensee may not operate that copy of the Software at the same time as the original Software is being operated. Licensee may make as many copies of the Documentation as it may reasonably require for the internal use of the Software. 4.3. Unless otherwise authorized by Motorola in writing, Licensee will not, and will not enable or allow any third party to: (i) install a licensed copy of the Software on more than one unit of a Designated Product; or (ii) copy onto or transfer Software installed in one unit of a Designated Product onto one other device. Licensee may temporarily transfer Software installed on a Designated Product to another device if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola of the temporary transfer and identifies the device on which the Software is transferred. Temporary transfer of the Software to another device must be discontinued when the original Designated Product is returned to operation and the Software must be removed from the other device. Licensee must provide prompt written notice to Motorola at the time temporary transfer is discontinued. 4.4 Licensee will maintain, during the term of this Agreement and for a period of two years thereafter, accurate records relating to this license grant to verify compliance with this Agreement. Motorola or an independent third party ("Auditor") may inspect Licensee's premises, books and records, upon reasonable prior notice to Licensee, during Licensee's normal business hours and subject to Licensee's facility and security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor. Any information obtained by Motorola and the Auditor will be kept in strict confidence by Motorola and the Auditor and used solely for the purpose of verifying Licensee's compliance with the terms of this Agreement. Section 5 OWNERSHIP AND TITLE Motorola, its licensors, and its suppliers retain all of their proprietary rights in any form in and to the Software and Documentation, including, but not limited to, all rights in patents, patent applications, inventions, copyrights, trademarks, trade secrets, trade names, and other proprietary rights in or relating to the Software and Documentation (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de- -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', compilations, disassemblies, emulations to or derivative works from the Software or Documentation, whether made by Motorola or another party, or any improvements that result from Motorola's processes or, provision of information services). No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise, except for those rights which are expressly granted to Licensee in this Agreement. All intellectual property developed, originated, or prepared by Motorola in connection with providing the Software, Designated Products, Documentation or related services, remains vested exclusively in Motorola, and Licensee will not have any shared development or other intellectual property rights. Section 6 LIMITED WARRANTY; DISCLAIMER OF WARRANTY 6.1. Unless otherwise stated in the Primary Agreement, the commencement date and the term of the Software warranty will be a period of ninety (90) days from Motorola's shipment of the Software (the "Warranty Period"). If Licensee is not in breach of any of its obligations under this Agreement, Motorola warrants that the unmodified Software, when used properly and in accordance with the Documentation and this Agreement, will be free from a reproducible defect that eliminates the functionality or successful operation of a feature critical to the primary functionality or successful operation of the Software. Whether a defect occurs will be determined by Motorola solely with reference to the Documentation. Motorola does not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted, error -free, completely free of Security Vulnerabilities, or that the Software or the Designated Products will meet Licensee's particular requirements. Motorola makes no representations or warranties with respect to any third party software included in the Software. Notwithstanding, any warranty provided by a copyright owner in its standard license terms will flow through to Licensee for third party software provided by Motorola. 6.2 Motorola's sole obligation to Licensee and Licensee's exclusive remedy under this warranty is to use reasonable efforts to remedy any material Software defect covered by this warranty. These efforts will involve either replacing the media or attempting to correct significant, demonstrable program or documentation errors or Security Vulnerabilities. If Motorola cannot correct the defect within a reasonable time, then at Motorola's option, Motorola will replace the defective Software with functionally -equivalent Software, license to Licensee substitute Software which will accomplish the same objective, or terminate the license and refund the Licensee's paid license fee. 6.3. Warranty claims are described in the Primary Agreement. 6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola disclaims, any and all other warranties (express or implied, oral or written) with respect to the Software or Documentation, including, without limitation, any and all implied warranties of condition, title, non -infringement, merchantability, or fitness for a particular purpose or use by Licensee (whether or not Motorola knows, has reason to know, has been advised, or is otherwise aware of any such purpose or use), whether arising by law, by reason of custom or usage of trade, or by course of dealing. In addition, Motorola disclaims -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', any warranty to any person other than Licensee with respect to the Software or Documentation. Section 7 TRANSFERS Licensee will not transfer the Software or Documentation to any third party without Motorola's prior written consent. Motorola's consent may be withheld at its discretion and may be conditioned upon transferee paying all applicable license fees and agreeing to be bound by this Agreement. If the Designated Products are Motorola's radio products and Licensee transfers ownership of the Motorola radio products to a third party, Licensee may assign its right to use the Software (other than CPS and Motorola's FLASHport® software) which is embedded in or furnished for use with the radio products and the related Documentation; provided that Licensee transfers all copies of the Software and Documentation to the transferee, and Licensee and the transferee sign a transfer form to be provided by Motorola upon request, obligating the transferee to be bound by this Agreement. Section 8 TERM AND TERMINATION 8.1 Licensee's right to use the Software and Documentation will begin when the Primary Agreement is signed by both parties and will continue for the life of the Designated Products with which or for which the Software and Documentation have been provided by Motorola, unless Licensee breaches this Agreement, in which case this Agreement and Licensee's right to use the Software and Documentation may be terminated immediately upon notice by Motorola. 8.2 Within thirty (30) days after termination of this Agreement, Licensee must certify in writing to Motorola that all copies of the Software have been removed or deleted from the Designated Products and that all copies of the Software and Documentation have been returned to Motorola or destroyed by Licensee and are no longer in use by Licensee. 8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Software and Documentation and that Licensee's breach of this Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agreement, Motorola may terminate this Agreement and be entitled to all available remedies at law or in equity (including immediate injunctive relief and repossession of all non -embedded Software and associated Documentation unless Licensee is a Federal agency of the United States Government). Section 9 COMMERCIAL COMPUTER SOFTWARE 9.1 This Section 9 only applies to U.S. Government end users. The Software, Documentation and updates are commercial items as that term is defined at 48 C.F.R. Part 2.101, consisting of "commercial computer software" and "computer software documentation" as such terms are defined in 48 C.F.R. Part 252.227-7014(a)(1) and 48 C.F.R. Part 252.227-7014(a)(5), and used in 48 C.F.R. Part 12.212 and 48 C.F.R. Part -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 227.7202, as applicable. Consistent with 48 C.F.R. Part 12.212, 48 C.F.R. Part 252.227- 7015, 48 C.F.R. Part 227.7202-1 through 227.7202-4, 48 C.F.R. Part 52.227-19, and other relevant sections of the Code of Federal Regulations, as applicable, the Software, Documentation and Updates are distributed and licensed to U.S. Government end users: (i) only as commercial items, and (ii) with only those rights as are granted to all other end users pursuant to the terms and conditions contained herein. 9.2 If Licensee is licensing Software for end use by the United States Government or a United States Government agency, Licensee may transfer such Software license, but only if. (i) Licensee transfers all copies of such Software and Documentation to such United States Government entity or interim transferee, and (ii) Licensee has first obtained from the transferee (if applicable) and ultimate end user an enforceable end user license agreement containing restrictions substantially identical to the ones contained in this Agreement. Except as stated in the foregoing, Licensee and any transferee(s) authorized by this subsection 9.2 may not otherwise use or transfer or make available any Motorola software to any third party nor permit any party to do so. Section 10 CONFIDENTIALITY Licensee acknowledges that the Software and Documentation contain Motorola's valuable proprietary and Confidential Information and are Motorola's trade secrets, and that the provisions in the Primary Agreement concerning Confidential Information apply. Section 11 LIMITATION OF LIABILITY The Limitation of Liability provision is described in the Equipment Sale Addendum. Section 13 GENERAL 13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be construed as an admission or presumption of publication of the Software or public disclosure of any trade secrets associated with the Software. 13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws and regulations of the United States and Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Motorola and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action, requires an export license or other governmental approval. Violation of this provision is a material breach of this Agreement. 13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontract its obligations under this Agreement, or encumber or sell its rights in any Software, without prior notice to or consent of Licensee. -7190436A.6:25782A/-)A*!#"'%&(A.$+*A#'+ A*(*&A((,!#&(,! ', 13.4. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent that they apply and otherwise by the internal substantive laws of the State to which the Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws of the State of Illinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. In the event that the Uniform Computer Information Transaction Act, any version of this Act, or a substantially similar law (collectively "UCITA") becomes applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this Agreement or any license granted under this Agreement, or any of the parties' rights or obligations under this Agreement. The governing law will be that in effect prior to the applicability of UCITA. 13.5. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benefit of Motorola and Licensee. No third party has the right to make any claim or assert any right under this Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing, any licensor or supplier of third party software included in the Software will be a direct and intended third party beneficiary of this Agreement. 13.6. SURVIVAL. Sections 4, 5, 6.4, 7, 8, 9, 10, 11 and 13 survive the termination of this Agreement. 13.7. ORDER OF PRECEDENCE. In the event of inconsistencies between this Exhibit and the Primary Agreement, the parties agree that this Exhibit prevails, only with respect to Software, and not the Primary Agreement or any other exhibit as it applies to any other subject matter. 13.8 SECURITY. Motorola uses reasonable means in the design and writing of its own Software and the acquisition of third party Software to limit Security Vulnerabilities. While no software can be guaranteed to be free from Security Vulnerabilities, if a Security Vulnerability is discovered, Motorola will take the steps set forth in Section 6 of this Agreement. © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SECTION 2 EXHIBIT 2 TECHNICAL PROPOSAL BID NO. 19053JLS 3.3 MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Section 2 Exhibit 2 Technical Proposal........................................................................................................... 2-1 2.1 System Description....................................................................................................... 2.1-1 2.1.1 Solution Overview..................................................................................................... 2.1-1 2.1.2 Design Considerations.............................................................................................. 2.1-5 2.1.3 Hardware Environment Requirements...................................................................... 2.1-8 2.1.4 Connectivity and Design Requirements.................................................................... 2.1-8 2.1.5 ASTRO P25 Radio Requirements - (Optionally Available for Purchase) ................... 2.1-9 2.1.6 CommandCentral Aware Product Description........................................................... 2.1-9 2.1.6.1 Mapping..........................................................................................................2.1-10 2.1.6.2 Location.......................................................................................................... 2.1-10 2.1.6.3 Alerts.............................................................................................................. 2.1-10 2.1.6.4 CommandCentral Vault (Optionally Available for Purchase) ............................ 2.1-11 2.1.6.5 CommandCentral Analytics Plus (Optionally Available for Purchase) .............. 2.1-11 2.1.6.6 Computer Aided Dispatch (CAD) Integration...................................................2.1-11 2.1.6.7 Geographic Information System (GIS) Data Set Integration ............................ 2.1-12 2.1.6.8 Avigilon Control Center (ACC) & Video Analytics Integration .......................... 2.1-12 2.1.6.9 CommandCentral Vault Integration (If Optionally Available Vault is purchased).. 2.1- 12 2.1.6.10 CommandCentral Query Data Hub Integration ............................................... 2.1-13 2.2 Implementation Plan..................................................................................................... 2.2-1 2.2.1 Project Approach...................................................................................................... 2.2-1 2.2.1.1 Project Management......................................................................................... 2.2-1 2.2.1.2 Team Organization........................................................................................... 2.2-3 2.2.1.3 Project Repository and Project Control Register ............................................... 2.2-4 2.2.1.4 Schedule Management..................................................................................... 2.2-4 2.2.1.5 Implementation Complete Milestone................................................................. 2.2-5 2.2.1.6 Schedule Control.............................................................................................. 2.2-5 2.2.2 Communication Management................................................................................... 2.2-6 2.2.2.1 Communications Management Plan.................................................................. 2.2-6 2.2.2.2 Status Teleconferences.................................................................................... 2.2-6 2.2.2.3 Project Communication Tools and Documentation ............................................ 2.2-6 2.2.3 Risk Management..................................................................................................... 2.2-7 2.2.3.1 Risk Management Plan..................................................................................... 2.2-7 2.2.4 Action Items.............................................................................................................. 2.2-8 2.2.4.1 Action Items Management Plan........................................................................ 2.2-8 2.2.5 Change Control........................................................................................................ 2.2-9 2.2.5.1 Change Request Procedure.............................................................................. 2.2-9 2.2.5.2 Change Control Process................................................................................. 2.2-10 Broward Sheriffs Office October 23, 2019 Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions Table of Contents i 2.2.6 Project Contact List................................................................................................. 2.2-10 2.2.7 Statement of Work.................................................................................................. 2.2-11 2.2.7.1 Overview......................................................................................................... 2.2-11 2.2.7.2 Implementation Considerations....................................................................... 2.2-11 2.2.7.3 Contract Award and Management................................................................... 2.2-12 2.2.7.4 Hardware/Software......................................................................................... 2.2-15 2.2.7.5 Interfaces/Connectors and Integration............................................................ 2.2-16 2.2.7.6 CommandCentral Aware Provisioning............................................................. 2.2-18 2.2.7.7 CommandCentral Aware Training................................................................... 2.2-18 2.2.7.8 Functional Demonstration............................................................................... 2.2-20 2.2.7.9 Support Planning............................................................................................ 2.2-21 2.2.7.10 Transition to Support...................................................................................... 2.2-21 2.2.7.11 Post Implementation Consultative Service ..................................................... 2.2-22 2.2.7.12 Completion Milestone..................................................................................... 2.2-22 Broward Sheriffs Office October 23, 2019 Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. Motorola Solutions Table of Contents ii Broward Sheriffs Office October 23, 2019 SECTION 2 EXHIBIT 2 TECHNICAL PROPOSAL The proposed solution for the Broward Sheriff s Office follows. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2-1 Broward Sheriffs Office October 23, 2019 2.1 SYSTEM DESCRIPTION 2.1.1 Solution Overview Motorola Solutions is pleased to present the following solution for the Broward Sheriffs Office ("Customer"). The solution is based on our interpretation of the requirements presented in your Request for Letter of Intent and responses to questions you provided on 10/02/19. Motorola Solutions offering for CommandCentral Aware provides the ability to create a situational awareness front through consolidation of disparate systems and data such as camera feeds, incident information, resource locations, alerts and voice into a single interface. CommandCentral Aware provides a consolidated, map -based common operating picture enabling enhance decision -making at your operation. Use the cloud -based platform to collaborate effectively across your operation with actionable intelligence. The cloud enables agencies to take advantage of new capabilities as they are developed, without an intrusive upgrade experience. Updates and new features are installed every few weeks, and users automatically get new capabilities the next time they log in. Cloud deployments also reduce the operational impact of faults and outages. This frees your staff to focus on strategic initiatives, instead of time-consuming tactical efforts, and drives greater value for public safety. Participating Entities The designated entities participating in the CommandCentral Aware system are: • Broward Sheriffs Office (BSO). Application Software and System Components The CommandCentral Aware solution designed for Customer is comprised of the following: • C1oudConnect Server Hardware. • CommandCentral Aware Enterprise License. • PremierOne CAD Integration for Incident and/or Unit Location Automatic Vehicle Location (AVL). • Avigilon Video ACC and Video Analytics. • Vigilant License Plate Recognition Integration. • Mapping. • Accuweather Service. • Agency Esri Data Sets Integration. • License Plate Recognition. • Interface Connectors as Presented in Table 1. • Services as Described in the Statement of Work. Separately Priced Options Available for Purchase • CommandCentral Vault. • CommandCentral Analytics Plus. • Location Services Integration. • ASTRO 25 Radio Location. • Inter -Agency and Intra Agency Group Configuration. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-1 Broward Sheriffs Office October 23, 2019 CUSTOMER SUPPLIED EQUIPMENT M070ROLA SUPPLIED EQUIPMENT — ETHERNET Motorola CommandCentral Aware SaaS System Diagram DATA PATH I HP OL389 ICanonandC-t-I VM Servm} VM Hoat- VMWare MGMT xx.XX.x%.xX Vlal—Video Pmcesclnp xx.xx.x%.xx P,-M" video Cemm"l-Ity Tar Arrera wwkAfdwn I 111a2-TrusNd ero%ar X>RJU[.Ir%.1Ct dst: *w Mr>g! mo �IWn 4�q uMs 10 Omw I I awmr:.xaxx_xxxx on.rA.r: %w%x xx.Xk" most: ..xxrx.xx oereit: xxxx xx.xxXKU I - xrP: xxxx.- I ------- - - - - -- - - - - -� GammandCarNnal Sarua lcra.,dl I I I � I I I I I I I Aware workageon I XX.%%.%]f.%X I Broward Counry Network -- I V I sgnar Nama ! I xxxxxxxx Gene[ec VMS I serwrNeeie I OnS SI VM5 2 I I ! I M. rN.m.. xx.xxxxxx Prer�iicr any I V ".nAx x TEI VPS EZ _ Com VaLo nrral yawl I I Cmn I ! s.rver rwm. xx.xxxxxx I V I V Oeruree LPq I I I ® 6 V------------------===-I ! l$l471iHLSSi9rL^� Schnole I Network I I V I xxxx.xx.xx I I Aripllon VMS I ------------ ELh'o U5Ur� ; .,'f..�, I Broward Couraw_RadloNetwark I I 9grvgx Npn. �I I xx_ax.xx.xx I Pz� IMw -7- DaIeHW I ! I n 4iS DAV IL a+orar+arpSOLUTeONS Figure 2-1: CommandCentral Aware Representative System Diagram Y_ - - _ - _ _ _ _ - i II Login information I I Broward County Network I Camera list Video streamming I I CommandCentral VM Server ll I I I •® I I I I I I Aware Workstations with three monitors Figure 2-2: CommandCentral Aware Video Data Flow Diagram Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-2 Broward Sheriffs Office October 23, 2019 -------------- - - - - - - - - - - - - Login information I Broward County Network & Data ------------I i CommandCentral VM Server I I I I -- - - -- i ' Figure 2-3: CommandCentral Aware Data Flow Diagram Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS ons ors Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-3 Broward Sheriffs Office October 23, 2019 CommandCentral Interface Connectors The table below lists the specific interfaces included in our solution. An Interface Specification Document (ISD) can be included for each interface at contract signing. Each ISD details the specific features and functionality of the interface and describes the implementation process and responsibilities of the involved parties. Any requests for change to the ISD following contract is subject review and consideration through the change order provision of the contract. Table 1: Solution Interface Name PremierOne CAD Interfaces Interface Description Data interface to PremierOne CAD Avigilon VMS Video interface to Avigilon Video Management System Genetec VMS Video interface to Genetec Video Management System OnSSI VMS Video interface to OnSSI Video Management System TEI VPS Video interface to TEI VPS Video Management System BCFR stations Video interface to Video Management System Broward County Transit Video interface to Apollo Video Management System Vigilant LPR Data interface to Vigilant License Plate Recognition System Genetec LPR Data interface to Genetec License Plate Recognition System SAFERwatch Data interface to SAFERWatch Risk Management System ELMO Data interface to Electronic Monitoring System BSOPics Data interface to BSOPics Database RMS Data interface to Records Management System FUR Data interface to FUR platform DJJ Juvenile Records Data interface to DJJ Juvenile Records Database DAVID Data interface to DAVID Dept. of Corrections Offender Name Search Data interface to Dept. of Corrections Offender Name Search Odyssey Broward Clerk of Court Data interface to Odyssey Broward Clerk of Court System Dept. Comm Control/Sex Offenders Data interface to Dept. Comm Control/Sex Offenders BSO Fire Rescue RMS Data interface to BSO Fire Rescue RMS BSO Fire Rescue Inspections Data interface to BSO Fire Rescue Inspections Private Business/Residential Feed Video interface to Private Residential Feed i aoie z: uptionai Interface Name Broward County Convention Ctr soution interfaces Interface Description Video interface to Video Management System Fort Lauderdale International Airport Video interface to Video Management System Port Everglades Video interface to Video Management System Shotspotter Data interface to Shotspotter Gun Detection System RAPID Pawn Database Data interface to RAPID Pawn Database Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-4 Broward Sheriffs Office October 23, 2019 CommandCentral interfaces are dependent on the functionality made available to Motorola Solutions by Customer's 3rd party system. Customer is responsible to provide connectivity to 3rd party system via the SDK, API, or other Motorola Solutions approved access. Genetec requires a specific license to be purchased (Part number is GSC- I SDK-Motorola-RTVI) to connect CommandCentral Aware and Genetec systems. The number of licenses required is one for C1oudConnect server and one for each workstation viewing Genetec video. The Customer will need to purchase these licenses and provide to Motorola. 2.1.2 Design Considerations The following have been taken into consideration for the design of the CommandCentral solution for the Customer: 1. The CommandCentral Aware solution design includes separate data layers for radios, AVL, CAD events and other 3rd party data. Layers can be turned on and off by the Customer as desired. 2. The Customer will be responsible for connectivity between the various networks. 3. VPN remote access is required for Motorola Solutions personnel. 4. Customer is responsible for all necessary 3rd party upgrades of their existing system(s) as may be required to support the CommandCentral solution. Motorola Solutions' solution does not include any services, support or pricing to support Customer 3rd party upgrades. 5. Customer is responsible for the impact to 3rd party systems inclusive of CommandCentral interfaces as a result of customer upgrading a 3rd party system. Motorola Solutions strongly recommends working with Motorola Solutions to understand the impact of such upgrades prior to taking any upgrade action. 6. Motorola Solutions will have no responsibility for the performance and/or delays caused by other contractors or vendors engaged by the Customer for this project, even if Motorola Solutions has been involved in recommending such contractors. 7. Customer is responsible for providing backup power as necessary. 8. Customer will provide Internet access to CommandCentral Aware clients(s) and server(s). This includes software licenses and media and installation support from the Customer's IT personnel. 9. Customer will provide Antivirus software for the Aware client. 10. All electrical and or infrastructure improvement work required at Customer's facility, as needed, is the responsibility of the Customer. 11. Backhaul equipment, installation, and support costs are to be provided by the Customer. 12. Aware support MS Windows 10 Enterprise. 13. Customer must provide Motorola Solutions access with administrative rights to Active Directory for the purpose of installation/configuration and support. 14. Customer is responsible for providing floor plans and geo-located camera locations in a spreadsheet for every VMS that is required to mapped on the CommandCentral Aware client. 15. In order to prevent delay in the implementation, Customer must provide the information required in Table 2, Aware Technical Discovery Requirements, at the time of Project Kickoff for each interface/connector/integrated system. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-5 Broward Sheriffs Office October 23, 2019 Table 3: Aware Technical Discovery Requirements Interfaces/Connectors (Required for Each Interface Connector) Manufacturer and Current Software Version Customer Provided Motorola Solutions Confirmed Confirm API/SDK Availability Provide I Addresses Provide Data Format Provide Data Frequency (Peak and Average Events and Content) Provide Operational Aspects (Data Latency, Key Fields/Information, # Inputs) Data Path Factors (Bandwidth, NAT, Latency, Jitter) Additional VMS Interface/Connector Requirements: - Number of Cameras Connected to Each VMS - VMS Archive and Archiver to Aware Clients - Provide GPS Coordinates for Each Camera Integration Customer's IP Network Layout (Traffic Segmentation, NT Required?, etc.) Active Directory and Email Policies Customer's 3nd Party I Network Connection (Schools, Fire, Traffic, etc.) Remote Access Policy/Procedure Who owns/maintains each Customer network/firewalls? Additional Information Required for Integration with CAD and ALPR Systems Data Delivery Latency Rate Data Interface Type - Fileshare/Dump - Webservices - SOAP/REST - SQL Extraction Database I Address, Login Credentials, DB Version Data Volume (Calls per Service, Peak Event Rates) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-6 Broward Sheriffs Office October 23, 2019 Interfaces/Connectors (Required for Each Interface Connector) Data Fields Customer Provided Motorola Solutions Confirmed - CAD Event Geolocation Data Availability - AVUARL Data Available? - Event Types - Icons - Others(?) Additional Information Required for Integration with Streaming Servers Mobile Data Terminal Types Manufacturer OS Version Wireless Access VPN Connectivity to Core? Validate Data Integration Rate (may require system expansion) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-7 Broward Sheriffs Office October 23, 2019 2.1.3 Hardware Environment Requirements CloudConnect • Two rack units per CloudConnect server. • One 4-post rack for the CloudConnect server with at least 30" depth. • Two circuits to distribute power to the server rack (dual power supplies). • Uninterruptible Power Supply (UPS) at the site where the CloudConnect server and Aware workstations will be installed. Customer Provided Aware Workstation • Processor — Intel Xeon 6136 @3.0 GHz (12 cores). • Memory — 32 GB. • Drive — One NVMe 512G SSD. • NIC — 1 Gb port NIC. • OS — Windows 7 Professional or Windows 10 Pro. • Graphics Card — NVIDIA Quadro P2000. • Customer Provided Workstation Monitors — 27-inch Narrow Bezel IPS Display, 2560X1440. 2.1.4 Connectivity and Design Requirements Motorola Solutions will work with the Customer's IT personnel to verify that connectivity meets requirements. Customer will provide the network components. The Customer will provide Internet access to the CloudConnect server supplied as part of this project. A minimum of 1 Gigabit network ports for the server will be made available by Customer. The workstations positions will be connected through the local IP network. Network Physical Requirements: Four network ports for the CloudConnect server. One network port per Aware workstation. Network Bandwidth Requirements: Provide network ports that are 1GB capable and network routable. Bandwidth with be provided between the CloudConnect server, VMS servers, and Aware clients to support multiple video streams simultaneously. Final bandwidth requirements will be determined during Contract Design Review. Minimum bandwidth needed between the CloudConnect server and the CommandCentral Aware platform is 1.1 Mbps. Aware Design Requirements • A maximum of 3000 Icons viewed on the CommandCentral Aware client at one time, per instance. • A maximum of 100 updates per second on the CommandCentral Aware client. • A maximum 5000 radios per server. • One block of 10 contiguous IP Addresses. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-8 Broward Sheriffs Office October 23, 2019 3ro Party Requirements Low latency is critical for real-time operations. The speed with which data appears on the Aware display depends in large part to how quickly the information is presented to the Aware interface. Major contributors to the latency are network delays and the delay time from occurrence of an event to when that event information is presented to Aware from the source application (i.e., CAD, AVL, ALPR, etc.). Consequently, although the Aware strives to provide near -real-time performance, Motorola Solutions provides no guarantees as to the speed with which an event (or video stream) appears on Aware once the event is triggered. 2.1.5 ASTRO P25 Radio Requirements - (Optionally Available for Purchase) The solution can be deployed to send location data information via LMR. It requires a ASTRO 25 radio equipped with a GPS receiver with 7.18.8 or above firmware version. ASTRO P25 Infrastructure Requirements ASTRO 25 system release 7.14 or above is required if the data will be sent via the LMR system. Enhanced Data and Intelligent Middleware (IMW) in addition to a firewall to connect the system CEN and internet securely including a packet data gateway and GGSN for each zone are used to send the location updates and events can be enabled as part of that effort. Customer will be responsible to provide internet connection and will allow Motorola Solutions to add any necessary firewalls. ASTRO 25 Voice Priority ASTRO Enhanced Data subscribers give priority to voice transmissions over data. Data Capacity Analysis This offer does not cover the additional channels. 2.1.6 CommandCentral Aware Product Description Motorola Solutions offering for CommandCentral Aware provides the Customer with the ability to create a situational awareness front through consolidation of disparate systems and data such as camera feeds, incident information, resource locations, alerts and voice into a single interface. Agencies can increase the value of their software investments by connecting CommandCentral Aware to your current Computer Aided Dispatch (CAD), Automatic Vehicle Location (AVL), Call Handling, Land Mobile Radio (LMR), Video Management Systems (VMS), and other software platforms. Public safety agencies can accelerate workflows, improve ease of use, augment decision making and unify operational viewpoints. CommandCentral Aware enhances incident response by integrating multiple disparate systems into a unified public safety workflow. CommandCentral Aware provides the ability to correlate information and events across multiple systems; radio, video surveillance, sensors, alarms, automatic license plate readers, analytics, CAD, Records, and Mapping/GPS location. CommandCentral Aware enables you to monitor activity from anywhere, act with necessary context, collaborate without distraction, respond quickly to escalating incidents, enhance response with real time video, streamline video management and agency workflows. The following provide summary descriptions of the CommandCentral Aware products. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-9 Broward Sheriffs Office October 23, 2019 2.1.6.1 Mapping CommandCentral Aware provides the consolidated, map -based common operating picture needed to enhance decision -making at any part of your operation. You can view all of your location -based data together, on a single map display. • Geospatial Event Mapping — See unit/device locations, CAD incidents, field personnel status and location, open -source data alerts, sensors and more, visualized on a map that can be customized with any of your agency's other data layers. • Event Monitors — CAD incidents, personnel status and location, open source data alerts, sensors and more, visualized on a map (i.e. Esri online, Esri server, or static map layers) that can be modified with any of your agency's other data layers. • Geographical Information System (GIS) Integration — Map display utilizes Esri ArcGIS online or ArcGIS Server map services provided by the Customer. • Data Layer Panel — Each data layer source can be shown or hidden based on selecting or deselecting it in the data layer panel. • Event Information Display — Details associated with each icon on the map can be viewed in an event information display upon clicking the icon. 2.1.6.2 Location CommandCentral Aware maps GPS enabled land mobile radios (ASTRO P25 radios) and broadband devices (LTE/Wi-Fi enabled smartphones, tablets, and modems). The location solution supports the following capabilities: • User & Resource Location — All available agency sources of location information and related metadata are ingested from broadband and land mobile radio (LMR) devices to pinpoint the location for vehicles and responders. • Affiliation of Users, Devices and Units — A user can be affiliated with multiple devices (both broadband and LMR). Multiple users and their devices can be affiliated with a unit. • Customizable Frequency of Reporting — Provisioned Cadence, On -Event, and On Request. • Stale Location or Not Reporting Indication. • Best Source Determination — Receives location data by responder and/or vehicle and combines with unit/user information to intelligently determine the best source and identify it for consumption by the mapping application. 2.1.6.3 Alerts CommandCentral Aware Alerts improves situational awareness for the command center during an incident. Alerts show on the consolidated map to help improve outcomes and improve responder safety. The solution provides real-time status update of responder location and alert type and configurable visual and/or audio alerts. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-10 Broward Sheriffs Office October 23, 2019 2.1.6.4 CommandCentral Vault (Optionally Available for Purchase) CommandCentral Vault is more than just storage; it is true end -to -end digital evidence management. CommandCentral Vault is a cloud -based digital evidence management solution to securely store, review, manage, and share all forms of digital evidence. Manage evidentiary files by storing and tagging incident -related video to CommandCentral Vault directly from CommandCentral Aware providing: The ability to capture still images and/or video clips from live streaming video feeds which can be manually or automatically tagged to an incident/case for evidentiary purposes. It provides a single place to aggregate evidence from multiple sources such as fixed video, social media, body worn cameras, in -car camera, audio notes and other multimedia sources. Supporting both automatic and manual uploads combined with end -to -end streamlined evidence management, Vault enables agencies to simplify workflows and the overhead of dealing with increasing amounts of digital evidence. Vault efficiently tags, redacts and secures evidence, it minimizes the time it takes to manage digital evidence and respond to information requests to make evidence sharing easier and more efficient. This capability is available as the two applications are using the CommandCentral shared platform of information for ease of transfer. CommandCentral Vault integrates with your CAD and RMS and across all CommandCentral applications to streamline workflows. 2.1.6.5 CommandCentral Analytics Plus (Optionally Available for Purchase) Motorola Solutions is pleased to offer a next -generation crime analysis and intelligence solution that will help you uncover actionable insights to effectively allocate resources and fight crime. CommandCentral Analytics Plus, powered by LexisNexis, integrates with your existing data sources, leverages inter jurisdictional data, and includes integrated search of billions of public records from over 10,000 sources. It also provides highly configurable experiences with purpose-built tools for roles across your agency. By investing in CommandCentral Analytics Plus, detectives can use link analysis across datasets to easily track down leads and close cases. Command staff can quickly identify emerging trends and, with the help of analysts, better understand those patterns and develop proactive initiatives to effectively address them. This is a cloud -based product, subscribed to as -a -service. It is highly accessible and cost-effective with predictable pricing. Product updates are seamless with new capabilities being delivered regularly. And, the cloud also provides proven security, reliability, and availability that keeps you operationally ready. CommandCentral Analytics Plus includes a professional services engagement for implementation and deployment, and is built upon our operational expertise, tools, and best practices, perfected over our 90+ year history of working side -by -side with public safety. 2.1.6.6 Computer Aided Dispatch (CAD) Integration CommandCentral Aware integrates with PremierOne CAD to provide a CAD status and event monitor capability. The CAD status monitor will allow the user to see a listing of incidents that includes: event type, location incidents, narrative, priority, status, geographic area, location of devices or units. The application consumes event driven data from multiple CAD systems allowing for real time assessment with other relevant data published to the platform such as officer location, alarms, alerts, tips, tactical information, voice and video. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-11 Broward Sheriffs Office October 23, 2019 2.1.6.7 Geographic Information System (GIS) Data Set Integration CommandCentral Aware integrates with your hosted GIS data sets from Esri ArcGIS Server or ArcGIS online. The geospatial information contained within these data sets are core to the overall visualization of the intelligent map display. This adds to the common operating picture to enhance workflow details driven by geography and metadata contained within these data sets. Esri's powerful geospatial engine within CommandCentral Aware is used to automatically invoke spatial queries to inform the user of nearby items, refine geographic boundaries and focus attention on location to orientate those responding. Utilizing the geospatial processing induces an intelligent driven analysis and help to eliminate additional noise on the map to not distract from the concentrated area of concern. Example data sets may include (but not limited to): • The ability to refine the data displayed based on geographic area defined per user (i.e. by Area, Beat, Sector, Precinct, Zone, Quadrant). • Find nearby entities by predefined distance (i.e., closest camera while in route, closest cameras to an event (CAD, gunshot detection, alert). • Determining road blockades caused by traffic jams, flooded roadways, or barricades. 2.1.6.8 Avigilon Control Center (ACC) & Video Analytics Integration The Avigilon to CommandCentral Aware connector integrates the results of the rules engine combined with video from the Avigilon VMS. The targeted video feed is displayed in response to user interaction and pre -defined scenarios based on a customizable rule set. Specific category of events such as CAD incidents, LPR alarms, or other alert reporting system(s) integrated into CommandCentral Aware solution can be configured, in relation to the analytics, to trigger display of video feeds automatically. These real-time events and forensic capabilities detect and notify scene changes, missing objects and rules violations. In addition to the live video and analytics, the connector supplies operators video display tools that control pan, tilt, zoom (PTZ) cameras and playback of recorded video. 2.1.6.9 CommandCentral Vault Integration (If Optionally Available Vault is purchased) CommandCentral Vault is integrated with CommandCentral Aware application. A CommandCentral Aware operator can easily take a live or recorded video stream from CommandCentral Aware, define a start and end time for the video clip, tag the clip with an incident ID and save a copy of the video directly to Vault. This workflow is streamlined from the CommandCentral Aware application. Native metadata from the camera source (time, date, GPS location, etc.) are automatically copied over to the video evidence within Vault. CommandCentral Aware users can easily switch over to Vault to perform redactions, share with external judicial partners or the public, or perform other digital evidence management tasks. Since CommandCentral Aware and Vault both exist within the CommandCentral ecosystem, Single Sign -on is utilized avoiding the need for separate logon credentials. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-12 Broward Sheriffs Office October 23, 2019 2.1.6.10 CommandCentral Query Data Hub Integration Utilizing a Data Hub, CommandCentral Aware has unparalleled flexibility, versatility, and capabilities. The Data Hub provides easy, quick real-time searching of data from multiple agency databases. With more efficient and effective searching Law Enforcement users can take advantage of tremendous time and cost savings, streamline the law enforcement and judicial processes, and make more -informed decisions using real-time information. Data Hub includes, but not limited to, the following features: • User access is based on profiles determined by the type of user (i.e. User role). • Real-time access to data reduces search times from 2 -3 days to 2-3 seconds, saving time and money. • Automated parsing and displaying of Alerts. • Automated cascading searching. • Automated matching, merging and scoring of search results. • Ability to manually compare multiple search results. • Search again function that eliminates double entry of search parameters. This technology will be used as the backend engine managing data integration needed for Electronic Monitoring, BSOPics, Records Management System (RMS), BSO Warrants Database, and Phase 2 Inputs. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-13 Broward Sheriffs Office October 23, 2019 2.2 IMPLEMENTATION PLAN 2.2.1 Project Approach Motorola Solutions, Inc. (Motorola Solutions) is an experienced prime contractor and integrator of statewide, countywide, and citywide projects. Members of Motorola's project staff have played key roles in designing and implementing systems similar in size and scope as designed for the Broward Sheriff s Office (Customer). Motorola is proud of our legacy of industry leadership and our history of close working relationships with many state and local government users. Motorola provides project resources focused on deployment, and support of public safety systems. Our personnel have deployed solutions in hundreds of agencies and have developed the system integration expertise and methodologies to deploy mission critical systems for Public Safety agencies. The project management methodology to be used in this project is based on the principles of the Project Management Institute's Project Management Body of Knowledge (PMBOK) and Motorola Solutions' extensive experience in project implementation. It includes processes to guide initiating, planning, executing, controlling, and closing projects to ensure on time and on budget completion while meeting the quality expectations of the stakeholders. The project will be implemented in accordance with this Project Management Plan that will be reviewed and updated during the planning phase of the project. The Project Management Plan defines the project scope, schedule, and quality expectations of the project, and to provide a comprehensive strategy for managing the project. This document, combined with the Statement of Work and Project Schedule plan comprise the documents that are collectively referred to as the Project Plan. 2.2.1.1 Project Management Motorola Solutions' project management approach has been developed and refined based on lessons learned in the execution of hundreds of system implementations. Using experienced and dedicated people, industry -leading processes, and integrated software tools for effective project execution and control, we have developed and refined practices that ensure appropriate design, production, and testing is optimized to deliver a high quality, feature -rich system. Motorola Solutions employs intelligent project management processes and tools such as Microsoft Project for schedule development and control and managing schedule and budget, and systematic Risk Management to assist the project team in accurately forecasting and effectively controlling project activities. The assigned PM for each organization shall be the business representative and point of contact for the organization, responsible for coordination of the organization's resources and activities. The PM shall schedule all activities and resources as required to execute tasks, initiate review meetings, provide status information to their counterpart, and generally oversee the execution of the project plan. Project management is an ongoing activity for the duration of the project and should be assumed to be part of every project task. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-1 Broward Sheriffs Office October 23, 2019 2.2.1.1.1 Motorola Solutions PM We will designate a PM who will direct the efforts of our project team and the efforts of Motorola Solutions' subcontractors and third party vendors, as applicable, and serve as the primary point of contact for the Customer. The responsibilities of the Motorola Solutions PM include: 1. Maintaining the Project Management Plan. 2. Maintaining project communications with the Customer's PM. 3. Managing the efforts of Motorola Solutions staff and coordinate activities with the Customer's project team members. 4. Managing Motorola Solutions' subcontractors and third party vendors and integrating the delivery of third party content into the project. 5. Measuring, evaluating and reporting the progress against the project schedule. 6. Resolving deviations from the project schedule. 7. Monitoring the project to ensure that support resources are available as scheduled and as identified in the contract. 8. Coordinating and overseeing the installation/configuration of contracted Motorola Solutions application software. 9. Reviewing and administering change control procedures with the Customer's PM and in accordance with the change management provisions of the contract. 10. Conducting status meetings teleconferences as reasonably required to discuss project status. 11. Preparing and submitting a monthly status report that identifies the activities of the previous month, as well as activities planned for the current month, including an updated project schedule and action item log. 12. Providing timely responses to issues related to project progress raised by the Customer's PM. 2.2.1.1.2 Customer PM The Customer will designate a PM who will direct the Customer's efforts and serve as the primary point of contact for Motorola Solutions. Responsibilities of the Customer PM include: 1. Maintaining project communications with the Motorola Solutions PM. 2. Identifying the efforts required of Customer staff to meet the task requirements and milestones in the Statement of Work and project schedule. 3. Consolidate all project -related questions and queries from Customer staff to present to the Motorola Solutions PM. 4. Reviewing the project schedule with the Motorola Solutions PM and assisting in finalizing the detailed tasks, task dates and responsibilities. 5. Measuring and evaluating progress against the project schedule. 6. Monitoring the project to ensure that resources are available as scheduled. 7. Attending status teleconferences. 8. Providing timely responses to issues related to project progress raised by the Motorola Solutions PM. 9. Liaising and coordinating with other agencies, Customer vendors, contractors and common carriers. 10. Reviewing and administering change control procedures, hardware and software certification, and all related project tasks required to maintain the implementation schedule. 11. Ensuring Customer vendors' adherence to overall project schedule and plan. Identifying signatory personnel authorized to approve and release payment and approving and releasing payments in a timely manner. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-2 Broward Sheriffs Office October 23, 2019 12. Assigning one or more personnel who will work with Motorola Solutions staff as needed for the duration of the project, including at least one application administrator and one or more representative(s) from the IT department. 13. Identify the resource that has the authority to formally acknowledge and approve change orders, approval letter(s) and milestone recognition certificates and to approve and release payments in a timely manner. 14. Providing building access to Motorola Solutions personnel to all facilities where the system is to be installed during the project. Temporary identification cards should be issued to Motorola Solutions personnel if required for access to Customer facilities. Access must be available 24 hours a day during the course of this project. 15. As applicable to the CommandCentral Aware solution, assuming responsibility for all fees for licenses and inspections and for any delays associated with inspections due to required permits. 16. Providing reasonable care to prevent equipment exposure to contaminants that cause damage to the equipment or interruption of service. 17. Ensure a safe work environment for Motorola Solutions personnel. If problems are encountered with hazardous materials, Motorola Solutions will immediately halt work and the Customer will be responsible for the abatement of the problem or Motorola Solutions and the Customer will jointly come to a mutual agreement on an alternative solution. Motorola Solutions will be excused from timely performance of its obligations pending such resolution. 2.2.1.2 Team Organization The Motorola Solutions Software Enterprise organization is comprised of business groups that support the development and implementation of complex public safety communications systems. Members of several of these groups are involved from the solution conception through system completion. The Motorola Solutions project team includes the project manager (PM) and subject matter specialists for the various implementation activities. • SAs own the technical solution and have full responsibility for system design and performance, ensuring the technical integrity of the system design from contract throughout the entire project life -cycle. The SAs design the system and participate in the Contract Design Review (CDR) to confirm the system design meets the contracted requirements. • Other groups support the efforts of the core team to ensure the successful implementation of the PremierOne solution. In the event the Customer rejects assigned Motorola Staff in accordance with the terms in the Agreement, the project schedule, including Liquidated Damages timeframes, will be adjusted accordingly, based on the time required to identify and onboard the new Staff member. The Customer's core project team should consist of a PM, an application administrator, transformation lead, system administrator, subject matter experts (SMEs) who will become system "super users" and who are empowered to make provisioning decisions on behalf of the agency, and IT personnel and training representatives. Note that in some cases, one person may fill more than one role. The project team must be committed to participate in activities for a successful deployment. Team member roles are generally described below: • The PM shall be the business representative and primary point of contact and is responsible for coordination of resources and activities. The PM shall schedule all activities and resources as required to execute tasks, initiate status teleconferences, approve deliverables, provide status information to the Motorola Solutions PM, and generally oversee the execution of this plan. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-3 Broward Sheriffs Office October 23, 2019 The application and LMS administrator(s) will participate in overall implementation and training activities to gain an understanding of the software, interfaces and functionality of the system. This/these resources will participate in the provisioning process and coordinate and ensure user training is executed in order to facilitate Customers use of the CommandCentral Aware subscription service. The application administrator will maintain provisioning data updating users, groups, rules and cameras as needed by Customer. IT personnel provide required information related to LAN, WAN, wireless networks, server and client infrastructure and must also be familiar with connectivity to internal, external and third party systems to which CommandCentral Aware will interface. These resources will be responsible for assisting with the implementation of the C1oudConnect server, maintaining the system infrastructure, maintaining client devices, Windows/firmware updates, and other system administration and maintenance activities. 2.2.1.3 Project Repository and Project Control Register The official project repository is the location where all project documentation will be stored. This repository will be the primary repository of record in accordance with the records retention requirements of the performing organization's policies. The project repository will be located at a Motorola Solutions provided Google site. The repository is the primary tool the project manager will use to manage and control the project, and contains areas for the following: • Customer Meeting Minutes. • Project Schedule. • Action Item Register. • Risk Management Plan. • Approved Change Orders. • Approved Business Process Review Report. • Records Detailed Design Document. • Signed Milestone Certificates. • Technical Project Documentation. — Interface Specification Documents. • Results of Functional Demonstration. • Shipping Documents. • Standard User Documentation. • Kickoff Presentation with Customer Design Review Presentations. 2.2.1.4 Schedule Management Schedule management includes the processes required to manage timely completion of the project. The objective of the schedule management plan is to establish a structured, repeatable schedule management process to ensure the following: • Creation of a master, detailed schedule. • Creation of a baseline for the originally planned work start and finish dates. • Regular updates to the schedule. • Routine monitoring of the progress of all activities against the baseline. • Regular reporting of variance against the baseline. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-4 Broward Sheriffs Office October 23, 2019 Corrective action taken if the project deviates significantly from the plan. Any new commitments or changes to planned work follow the change control procedure. Utilization of a scheduling tool to maintain a consistent schedule structure. The schedule for this project will be maintained using a mutually agreed upon project management tool. The project schedule will be baselined before work on activities begins. The schedule will be stored in the project repository. Over the course of the project, the Motorola Solutions Project Manager will request the Customer to sign off on progress and billing different types of milestones. 2.2.1.5 Implementation Complete Milestone The Implementation Complete Milestone memorialize completion of CommandCentral Aware startup work enabling Customer to receive benefit of CommandCentral Aware cloud based features and contracted integrations. Upon Transition to Support, Motorola Solutions will submit a milestone certificate signifying project completion. The Customer will identify the resource that has the authority to formally acknowledge and approve the milestone notification. Upon receiving a milestone notification, the Customer will have 15 business days to approve or reject the notification, including reasons for the rejection, in written form or electronically via email. If the milestone notification is rejected within the 15 days, Motorola Solutions will address the reasons for rejection and resubmit it. The 15 business day cycle will then be repeated until approval is achieved. Failure to acknowledge milestone notifications within the 15-day period may adversely impact the project schedule. 2.2.1.6 Schedule Control The schedule will be monitored and controlled by the project manager(s) in the following manner: • Monitor the project schedule on a mutually agreed upon timeframe to determine if the project will be completed within the original effort, cost and duration. — Identify activities that have been completed during the previous time period and update the schedule to show they are finished and determine whether there are any other activities that should be completed but have not been. — If not, determine the critical path and look for ways to accelerate these activities to get the project back on its original schedule. • Integrate any fully executed change requests into the project schedule baseline and provide project teams with an assessment of the impact on the timeline. • Utilize performance reports to identify which dates in the schedule have or have not been met, as well as for alerting the project team to any issues that may cause schedule performance problems in the future. • Obtain progress reports from the various project teams to monitor the status of tasks by collecting information such as start and finish dates, remaining durations for unfinished activities, and any known risks or issues. • Changes to the schedule will be managed through the change control procedure. • The action item register will be used as a tool to manage and report schedule variance by all project teams. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-5 Broward Sheriffs Office October 23, 2019 2.2.2 Communication Management Communications management includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimately disposition of project information. 2.2.2.1 Communications Management Plan The communication tools and documents addressed in the project plan are used for communication between project team members and between the project team members and stakeholders. All of these documents will be stored in the project repository. All project team members will have access to this database. 2.2.2.2 Status Teleconferences Status teleconferences are one of the major communication tools used in this project and are documented in the format of minutes stored in the project repository. Minutes are taken during the meeting. The project team has the opportunity to comment or change information during the meeting. The minutes will be released within three days of the teleconference and if applicable, approved within three days of receipt. Some meetings (e.g., the Executive Steering Committee meeting) may have different timelines for approval of minutes. Please see the Meetings table below for differing timelines. Minutes for a meeting will be approved by the sponsor or designee. 2.2.2.3 Project Communication Tools and Documentation Following are the types of tools that may be used for communication during this project: Table 1: Example of Communication Tools and Documents III Communication Tool Description 'WFMeque!,cy Author(s) Recipient(s) Locatiol Summarize progress of the project and Project Project Google Status Reports upcoming activities, Monthly Manager Sponsor Drive including reporting budget and schedule variance Meeting Status Written record of a Facilitator Attendees and Google Teleconference meetin g As Needed or Other Drive Minutes Designee Interested Parties Tracks cost and Project Google Project Schedule schedule variance Monthly Manager Team Drive and budget Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-6 Broward Sheriffs Office October 23, 2019 2.2.2.3.1 Project Escalation Process The escalation process addresses those situations when an agreement cannot be reached between the project managers and one or more of its stakeholders in a timely manner. The project managers may enlist the assistance of its stakeholders in the resolution of an issue to ensure the resolution represents the best interests of the project and its stakeholders. The first level in the escalation path would be to the sponsor. If the issue cannot be resolved at that level within the defined time period, the issue is escalated to the executive level. The project team should always strive to make decisions and address items at the lowest level possible; however, when a resolution cannot be reached, the item should be escalated to ensure a decision is made before it impacts the project. Motorola Solutions Escalation Process If there are issues that cannot be resolved with the project team: 1. The first level in the Motorola Solutions escalation path would be to the Project Manager 2. If the issue cannot be resolved at that level within the defined time period, then the issue can be escalated to the Regional Resource/Program Manager. 3. If the issue cannot be resolved at that level within the defined time period, the issue can be escalated to the Director of Solutions Delivery. 4. If the issue cannot be resolved at that level within the defined time period, the issue may be escalated to the Vice President of the Software Enterprise organization. 2.2.3 Risk Management Risk management is the systematic process of identifying, analyzing, and responding to project risks. It includes maximizing the probability and consequences of positive events, and minimizing the probability and consequences of adverse events to project objectives. 2.2.3.1 Risk Management Plan A risk is considered to be an uncertain event that has the potential to affect project implementation. The practice of risk management is intended to plan and prepare for those possibilities and identify new potential risks throughout the duration of the project. The process for flagging and managing risks is as follows: 1. Risk Identification — This will be done by reviewing project documentation and by conducting brainstorming sessions with the project team. During the planning phase, an initial evaluation of risks will occur by the project team, led by the project manager. A project team member can identify new risks at any point during the project. 2. Risk Response Planning — The risk index will be used to prioritize risks. The risks will be rated using the probability and impact as estimated and the risk trigger and owner will be identified for further monitoring of the risk. 3. Risk Monitoring & Control — The risk owner will be responsible for monitoring the risk through the project execution and will report the status during every project management meeting. Any updates to the probability or impact of the risks will be communicated to the project manager of the project. When a risk occurs during the project it will be considered an "issue" and be handled according to the agreed response plan. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-7 Broward Sheriffs Office October 23, 2019 4. Risk Reporting — The risk response plan will be reviewed and updated for change in probability/impact of the existing risks, new risks identified, and any risk that occurred with the status of the response in action. The risks will be reviewed regularly at project management meetings. 5. Change Requests & Lessons Learned — Any change to the project activities to mitigate a risk or workaround for an unidentified risk may generate change requests. These change requests will follow the procedures detailed in the Change Control section of this document. Any lessons learned will be documented in the lessons learned repository for the project. 2.2.4 Action Items An action item is defined as a question, problem, or condition that requires a follow up activity for resolution. If unsettled, an action item can become an issue, or depending upon the severity of the impact, a risk. 2.2.4.1 Action Items Management Plan All action items will be documented in the project Action Item Register with the updated document being stored in the project repository. The procedures for handling an action item are as follows: Raising the Action Item: 1. All project members are responsible for identifying action items. 2. The project manager designates the team member who will act as the "action item owner." 3. The owner is primarily responsible for entering the action item. 4. The owner will be responsible for determining the person(s) who is/are assigned to resolve the action item and for notifying the responsible person of the action item. 5. The owner is the primary point of contact responsible for action item tracking, resolution and closure. Evaluate/Prioritize Action Items: 1. The project manager, with key stakeholders, objectively assesses the priority each action item will receive with respect to its impact on the project. 2. Consideration in determining priority (high, medium, or low) includes: — Assessing the consequences of a delayed response to an action item on quality, project cost, scope, technical success, and schedule. — Assessing the impact of an outstanding action item on the overall project — not just the discrete action item. — Identifying potential risks associated with the action item. — Determining possible response to resolve an outstanding action item. Monitor and Control: 1. The project team is responsible for monitoring and controlling action items weekly as follows: — Review action item log and assess existing action items that are not in a "Closed" status to determine i£ ♦ The priority has changed. ♦ The due date needs to be changed; If the due date is past due it either needs to be extended out further, or an explanation needs to be added to the notes section providing a current update on the action item and when it is expected to be completed). ♦ Ownership needs to be changed. ♦ The action item status is "Completed" and can be "Closed". — Identify and assess new action items. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-8 Broward Sheriffs Office October 23, 2019 Communication: 1. Communicate status of action items to team members and stakeholders. Escalation: 1. Once the project manager identifies that an action item due date has passed without resolution, the action item may become an issue, based on the priority and potential impact to the project. Closing the Action Item: After it has been completed and communicated, it is the responsibility of the owner to close the action item. 2. The project manager will audit to ensure action items are resolved and closed. 2.2.5 Change Control Change Control is concerned with influencing the factors that create changes to ensure that changes are agreed upon, determining that a change has occurred, and managing the actual changes when and as they occur. Changes to the project can impact a variety of areas including cost, scope, schedule, and quality. Changes to the project that impact one or more of these areas must be approved via the change control process outlined in the Contract. A change request is used to identify a change in cost, schedule, scope, and/or quality relating to the project. The change request will specify what the change is and how it will affect cost, scope, schedule, and/or quality. There are times when the change may affect one without the others. All change requests must be approved or rejected by the sponsor or designee and will be documented in the project repository. 2.2.5.1 Change Request Procedure Motorola Solutions and the Customer will utilize the following change control process to manage changes during the life of the project. 1. A change request must be submitted via email to document the potential change - the email for the proposed change must be submitted to Motorola Solutions and the Customer's project managers who will in turn provide it to relevant parties for assessment. 2. All change orders will be logged and tracked - the Customer project manager will record the request in the change management log section of the project control register and will update the log throughout the process. 3. The change will be reviewed and, if acceptable to the Customer, Motorola Solutions will submit to Customer an estimate of the impact to cost, schedule, scope, and quality. 4. Motorola Solutions will continue performing the services in accordance with the original agreement unless otherwise agreed upon by the Customer's project manager (work cannot commence on any new activities related to the change request until all parties agree in writing). 5. Motorola Solutions project manager and Customer project manager will adapt project plans to incorporate approved changes. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-9 Broward Sheriffs Office October 23, 2019 2.2.5.2 2.2.6 Change Control Process Steps for the change control process are as follows: 1. Complete a write-up for the proposed change and submit copies to Motorola Solutions and Customer project manager(s) who will in turn provide to relevant parties for assessment. 2. Record the request in the change management log section of the project control register. 3. Investigate the impact of the proposed change (cost, schedule, scope) and evaluate the impact of not performing the change. 4. Prepare a response to the proposed change. 5. Retain the original in the project repository. 6. Motorola Solutions and Customer agree whether the change should be performed and obtain authorization sign -off of the change request. 7. The appropriate document is created. If Change is not Accepted: 1. Motorola Solutions project manager will discuss and document the issue with the Customer project manager. 2. The proposed change can be modified and re -submitted, or withdrawn, if it is agreed to be non- essential (in this case, the reasons will be documented). If Change is Accepted: 1. Once the change request has been approved and signed by the authorized parties, work may begin. 2. Motorola Solutions project manager and the Customer project manager will adapt project plans to incorporate the approved change. 3. Both Motorola Solutions and the Customer must sign -off that a change has been complete. 4. The change control log will be updated. 5. The change control log will be supplied at the progress meetings and/or in status reports. Project Contact List The respective project managers will complete the table below during kick-off. Table 2. Project Team Directory WName Department Phone Number E-mail Address Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-10 Broward Sheriffs Office October 23, 2019 2.2.7 Statement of Work 2.2.7.1 Overview This Statement of Work (SOW) describes tasks to be performed in implementing the solution and the deliverables to be furnished to the Customer. The tasks described herein will be performed by Motorola Solutions, its subcontractors (as applicable), and the Customer to implement CommandCentral Aware. When assigning responsibilities, the phrase "Motorola Solutions" includes our subcontractors and third -party partners. Motorola Solutions' project manager will use the Statement of Work to guide the deployment process and coordinate the activities of Motorola Solutions resources and teams. The project manager will also work closely with the Customer's project manager to clearly communicate the required deployment activities and schedule tasks involving Customer resources. The scope of this project is limited to supplying the contracted equipment and software as described in the System Description and system integration and or subscription services as described in this SOW and contract agreements. Deviations and changes to this SOW after contract are subject to mutual agreement between Motorola Solutions and the Customer and will be addressed in accordance with the change order provision of the Contract. 2.2.7.2 Implementation Considerations Motorola Solutions has made several decisions and considerations in preparing this quote which are noted below. Motorola Solutions reserves the right to modify the solution to incorporate changes for any invalid assumptions. Changes to the equipment or scope of the project after contract may require a change order. 1. All work is to be performed during normal work hours, Monday through Friday 8:00 a.m. to 5:00 p.m. local time. 2. Customer will provide Motorola Solutions staff access to facilities and systems as required to enable Motorola Solutions to perform its tasks in accordance with the project schedule. 3. State, local or federal permits as may be required for the installation and operation of any equipment associated with this solution are the responsibility of the Customer and are not part of the Motorola Solutions scope. 4. The Customer will provide desk -space and furniture for each Aware console position included in this solution. 5. Motorola Solutions work will be completed remotely unless specifically stated that a task or task will be performed at the Customer location. 6. Motorola Solutions has no responsibility for the performance of and/or delays caused by contractors or vendors engaged by the Customer for this project. 7. The implementation phase of the project is considered complete upon the delivery of Post Implementation Services. 8. Motorola Solutions is not responsible for issues beyond our control; such as but not limited to improper frequency coordination by others and non -compliant operation of other radios. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-11 Broward Sheriffs Office October 23, 2019 2.2.7.3 Contract Award and Management 2.2.7.3.1 Contract Award Motorola Solutions and the Customer execute the contract and both parties receive copies of the executed contract. 2.2.7.3.2 Contract Administration and Project Initiation After the contract is executed, the project is set up in the Motorola Solutions information and management systems. Motorola Solutions and the Customer assign project resources. The kickoff meeting is scheduled. 2.2.7.3.3 Project Planning and Pre -Implementation Review A clear understanding of the needs and expectations of both Motorola Solutions and the Customer are critical to the successful implementation and on -going operation of CommandCentral Aware. In order to establish initial expectations for system deployment and to raise immediate visibility to ongoing operation and maintenance requirements, we will work with you to help you understand the impact of introducing a new solution and your preparedness for the implementation and support of CommandCentral Aware. Shortly after contract signing, Motorola Solutions will conduct a one-on-one teleconference with your designated resource to review the task requirements of each phase of the project and help to identify areas of potential risk due to lack of resource availability, experience or skill. The teleconference discussion will focus on the scope of implementation requirements, resource commitment requirements, cross -functional team involvement, a review of the required technical resource aptitudes and a validation of existing skills, and resource readiness in preparation for the Project Kickoff meeting. Motorola Solutions Responsibilities I. Make initial contact with the Customer Project Manager and schedule the Pre -Implementation Review teleconference. 2. Discuss the overall project deployment methodologies, inter-agency/inter-department decision considerations (as applicable), and third party engagement/considerations (as applicable). 3. Discuss Customer involvement in system provisioning and data gathering to understand scope and time commitment required. 4. Discuss the online Learning Management System (LMS) training approach. 5. Obtain mutual agreement of the Project Kickoff meeting agenda and objectives. 6. Discuss the Aware Discovery Requirements checklist and verify Customer has a copy of the checklist. 7. Discuss the potential need for additional information to be provided during CDR such as 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces. 8. Coordinate enabling designated Customer administrator with access to the LMS and CommandCentral Admin Console. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-12 Broward Sheriffs Office October 23, 2019 Customer Responsibilities 1. Provide Motorola Solutions with the names and contact information for the designated LMS and application administrators. 2. Collaborate with the Motorola Solutions PM and set the Project Kickoff meeting date. 2.2.7.3.4 Project Kickoff The purpose is to introduce project participants and review the overall scope of the project. Motorola Solutions Responsibilities 1. Conduct a project kickoff meeting. 2. Ensure key project team participants attend the teleconference. 3. Introduce all project participants. 4. Review the roles of the project participants to identify communication flows and decision -making authority between project participants. 5. Review the overall project scope and objectives. 6. Review the resource and scheduling requirements. 7. Review the initial Project Schedule with Customer to address upcoming activities. 8. Review the teams' interactions (meetings, reports, milestone acceptance) and Customer participation. 9. Identify 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with local and remote systems which Customer will provide. 10. Verify Customer Administrator(s) have access to the LMS and CommandCentral Admin Console. Customer Responsibilities 1. Ensure key project team participants attend the teleconference. 2. Introduce all project participants. 3. Review the roles of the project participants to identify communication flows and decision -making authority between project participants. 4. Provide VPN access to Motorola Solutions staff to facilitate delivery of services described in this Statement of Work. 5. Ensure any necessary non -disclosure agreements, approvals, and other related issues are complete in time so as not to introduce delay in the project schedule. Data exchange development must adhere to 3rd party licensing agreements. 6. Procure 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with local and remote systems. 7. Provide all paperwork and/or forms (i.e. fingerprints, background checks, card keys and any other security requirement) required of Motorola Solutions resources to obtain access to each of the sites identified for this project. 8. Provide the contact information for the license administrator for the project. Le. IT Manager, CAD Manager, and any other key contact information as part of this project. 9. Validate access to the LMS and CommandCentral Admin Console. 10. Provide the information required in the Aware Discovery Requirements checklist. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-13 Broward Sheriffs Office October 23, 2019 Completion Criteria Project kick-off meeting completed. Motorola Solutions Deliverable Description Kickoff Meeting Minutes 2.2.7.3.5 Contract Design Review (CDR) The objective of the CDR is to review the project scope, project schedule, technical components, training approach and functional demonstration approach with the Customer project team. Any changes to the contracted scope can be initiated via the change provision of the contract. Motorola Solutions will review the Phase 1 connectors/interfaces and do a high level review of the Phase 2 connectors at this time. A secondary detailed review of Phase 2 connectors/interfaces will be conducted prior to commencing the development and deployment of Phase 2. Motorola Solutions Responsibilities 1. Review the contract exhibits: System Description, Statement of Work, Project Schedule, and, Interface Specification Document(s) as applicable. 2. Review 3rd party partner and components as applicable. 3. Review the scope of the Post Installation Consultative Services offering. 4. Review the technical, environmental and network requirements of the solution. 3. Conduct reviews of the ISDs to explain how the contracted connectors/interface(s) function as well as any dependency on 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with local and remote systems. 4. Document variances between the Customer's expectations and the ISDs. 5. Review the initial Project Schedule and incorporate Customer feedback resulting in the implementation project schedule. The project schedule will be maintained by Motorola Solutions and updated through mutual collaboration. Schedule updates that impact milestones will be addressed via the change provision of the contract. 6. Identify the inputs required from Customer associated with the VMS connectors. 7. Review the functional demonstration process for Aware and interface connectors. 8. Request shipping address and receiver name. 9. Provide completed paperwork, provided to Motorola Solutions during project kickoff, that enables Motorola Solutions resources to obtain site access. 10. Review the information in the Aware Discovery Requirements checklist. 11. Grant Customer LMS Administrator with access to the LMS. 12. Grant Customer Administrator with access to CommandCentral Admin Console 13. Generate a CDR Summary report documenting the discussions, outcomes and any required change orders. Customer Responsibilities 1. Project Manager and key Customer assigned designees attend the meeting. 2. Provide network environment information as requested. 3. Make knowledgeable individuals available for the ISD reviews. 4. Provide input on the current use of the interface and verify that the functional specification in the ISD meets the use case or identify desired changes to the specifications. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-14 Broward Sheriffs Office October 23, 2019 5. If applicable, test existing equipment and/or any 3rd. party equipment with which Motorola Solutions equipment will interface. 6. Providing shipping address and receiver name. 7. Provide locations and access to the existing data and video equipment that will be part of the CommandCentral system per contract. 8. Discuss information on 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with all local and remote systems and facilities within 10 days of the Project Kickoff Meeting so as not to impact the project schedule. 9. Work with the owners of the new and existing data and video equipment to establish network connectivity (where applicable). 10. Gather data required to configure VMS connectors and provide information as CSV or in Excel spreadsheets. Completion Criteria The CDR is complete upon Customer receipt of the CDR Summary Report. 2.2.7.4 Hardware/Software 2.2.7.4.1 Procure and Ship Equipment Motorola Solutions Responsibilities 1. Procure contracted equipment in accordance with the equipment list. 2. Arrange for shipping to Customer location 3. Notify Customer of equipment shipping specifics and ETA for arrival Customer Responsibilities 4. Provide and install all communications lines and network equipment and configuration that are not Motorola Solutions provided in accordance with the project schedule. 5. Provide software required for the support of interfaces that have not been contracted for through Motorola Solutions. Completion Criteria Equipment order is completed and ready to be shipped to Customer. 2.2.7.4.2 General Installation and Configuration Motorola Solutions Responsibilities 1. Receive and inventory contracted equipment (reference equipment list). 2. Rack and install the C1oudConnect server on existing Customer equipment rack. 3. Connect server power to power source PDU provided by the Customer. 4. Assign Customer provided IP addresses to both the physical and virtual machine servers. 5. Configure server with contracted software and apply licenses. 6. Configure the Aware workstation(s) access to the C1oudConnect server. 7. If workstations are included in the contracted equipment, supply and configure Aware workstations with the monitors. 8. Connect and test the monitors connected to the workstation in accordance with the system design diagram and documentation. 9. Configure network connectivity and test connection to the C1oudConnect server. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-15 Broward Sheriffs Office October 23, 2019 Customer Responsibilities 1. Provide access to the sites as required for Motorola Solutions to complete installation activities. 2. Provide IP addresses for server and workstation equipment. 3. Provide AC receptacles within 10 feet of locations where equipment is to be installed. 4. Provide a one Gigabit network Ethernet port within six feet for each of the workstation's installation area. Provide user names, email addresses, phone numbers in order to create logons for system 5. Provide all required 3' party API and SDK licensing and documentation for Customer's existing systems such as CAD, Video Management Systems, etc. 6. Provide a dedicated delivery point for receiving, inventory and storage of equipment. 7. Provide antivirus software for the Aware clients as/if desired. 8. Decommission, remove and/or dispose of any existing equipment being replaced by the CommandCentral Aware solution. Completion Criteria C1oudConnect Server configuration is complete. 2.2.7.4.3 System Installation & Configuration Acceptance Motorola Solutions CommandCentral equipment and software is installed, configured and accepted by the Customer. 2.2.7.5 Interfaces/Connectors and Integration The delivery, installation and integrations of interfaces for both Phase 1 and Phase 2 will be an iterative series of activities depending upon availability of the interface and access to 3rd party systems. Interfaces will be installed and configured in accordance with the project schedule. Connectivity will be established between CommandCentral Aware and the external and/or third -party systems to which CommandCentral Aware will interface. Motorola Solutions will configure Aware to support each contracted connector. The Customer is responsible for engaging third -party vendors if and as required to facilitate connectivity and testing of the connector(s). For VMS connectors that will be configured for each school and location where NVRs are installed, the Customer must provide all camera names, coordinates and IP mapping and the network plan in CSV or Excel files and a floor plan for each location that reflects camera placement prior to Motorola Solutions commencing configuration of the VMS connectors. Such work will not begin until all required information is available. Motorola Solutions Responsibilities 1. Develop new interface connector(s) in accordance with the ISD(s). 2. Establish connectivity to external and third -party systems. 3. Configure the NVRs for each of the VMS interfaces/connectors. 4. Provide training over a five-day period on configuration of Avigilon cameras. 5. Configure interface connectors to support the functionality described in the ISD(s). 6. Perform unit testing of each interface connector. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-16 Broward Sheriffs Office October 23, 2019 Customer Responsibilities 1. Act as liaison between Motorola Solutions and third -party vendors or systems as required to establish connectivity with CommandCentral Aware. 2. Provide personnel proficient with and authorized to make changes to the network and third -party systems to support Motorola Solutions' connector installation efforts. 3. Provide network connectivity between Aware and the third -party systems. 4. Provide requested information on API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with all local and remote systems and facilities within 10 days of the Project Kickoff Meeting. 5. Provide camera names, coordinates, IP mapping and the network plan and a floor plan at each location at which VMS NVRs are installed (including schools and Public Safety buildings). 6. Assign qualified personnel to participate in the training on configuration of Avigilon cameras. 7. Complete entry of camera locations following training. 8. Adhere to the requirements presented in the ISD(s). Motorola Solutions Deliverables Description Interfaces/Connector(s) Unknown circumstances, requirements and anomalies at the time of initial design can present difficulties in interfacing CommandCentral Aware to some 3rd party applications. These difficulties could result in a poorly performing or even a non-functional interface. At such time that Motorola Solutions is provided with information and access to systems Motorola Solutions will be able to mitigate these difficulties. If Motorola Solutions mitigation requires additional third -party integration, application upgrades, API upgrades, and/or additional software licenses those costs will need to be addressed through the change provision of the contract. 2.2.7.5.1 CommandCentral Aware Geospatial Mapping Configuration Motorola Solutions Responsibilities 1. Installation and configuration of the connection to the Customer mapping system, (i.e. ESRI online, ESRI server, or static map layers). 2. Add camera locations to ESRI system map and configure hot links within Aware system. 3. Test mapping layers and links to validate Aware is accessing and utilizing Customer published GIS data. Customer Responsibilities 1. Provide access to ESRI/GIS system and/or GIS personnel. 2. Provide published GIS map layers. 3. Work with Motorola Solutions staff to publish specific maps beneficial to the Customer analysts. Completion Criteria Aware Geospatial Mapping configuration is complete. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-17 Broward Sheriffs Office October 23, 2019 2.2.7.5.2 ASTRO 25 Location Configuration and Integration Motorola Solutions will establish Location Mapping provisioning parameters based off the ASTRO Capacity Analysis report and provision Location Mapping with the agreed parameters. 2.2.7.5.3 Location Integration Motorola Solutions Responsibilities 1. If an upgrade to Customers IMW is required to support CommandCentral Aware, provide software required upgrade to Customer. 2. Provide integration services between the radio network and any external networks. 3. Configuration updates to IMW system required to support the location tracking CommandCentral Aware feature. 4. Provide CommandCentral CommandCentral Aware provisioning support Customer Responsibilities 1. Provide the backhaul connections for cloud services based on Motorola Solutions' recommended network specifications. 2. Customer will be responsible for any subscriber provisioning. 3. Mount the sensors to their holsters. 4. Provision subscribers as needed 2.2.7.6 CommandCentral Aware Provisioning Motorola Solutions Responsibilities 1. Using the CommandCentral Admin Console, provision users, groups, rules and cameras based off Customer Active Directory data. Customer Responsibilities 1. Supply the access and credentials to Customer's Active Directory for the purpose of Motorola Solutions conducting Aware provisioning. 2. Respond to Motorola Solutions inquiries regarding users/groups/agency mapping to Aware functionality. Completion Criteria Aware provisioning is complete upon Motorola Solutions completing provisioning activities. 2.2.7.7 CommandCentral Aware Training 2.2.7.7.1 On -Line Training CommandCentral Aware training is made available to you via Motorola Solutions Software Enterprise Learning Management System (LMS). This subscription service provides you with continual access to our library of on-line learning content and allows your users the benefit of learning at times convenient to them. Content is added and updated on a regular basis to keep information current. All Motorola Solutions tasks are completed remotely and enable the Customer to engage in training when convenient to them Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-18 Broward Sheriffs Office October 23, 2019 LMS Administrators are able to add/modify users, run reports, and add/modify groups within the panorama. Motorola Solutions Responsibilities 1. Initial set up of Panorama' and addition of administrators. 2. Provide instruction to Customer LMS Administrators on: A. Adding and maintaining users. B. Adding and maintaining Groups'. C. Assign courses and Learning Paths3. D. Running reports. Customer Responsibilities 1. Provide Motorola Solutions with names (first and last) and emails of Customer LMS administrators 2. Provide access to learningservices.motorolasolutions.com 3. Complete LMS Administrator training 4. Advise users of the availability of the LMS 5. Add/modify users, run reports and add/modify groups Completion Criteria Work is considered complete upon conclusion of Motorola Solutions provided LMS Administrator instruction. 2.2.7.7.2 CommandCentral Aware On -Site Functional Overview The on -site functional overview consists of a three-day on -site session to provide functional instruction and a hands on workshop. The on -site overview supplements the user learning experience provided by the Motorola Solutions Software Enterprise LMS. The three days can be split into multiple four-hour sessions or otherwise structured to your individual needs. We have included two 3-day sessions. Motorola Solutions Responsibilities 1. Conduct training discovery teleconference with Customer's PM or Training Manager to understand the Customer needs and objectives of Motorola Solutions on -site training. 2. Develop overview content and route to Customer for review and approval. 3. Schedule and conduct on -site sessions. Customer Responsibilities 1. Participate in the training discovery teleconference. 2. Review and approve the overview content prior to Motorola Solutions scheduling on -site sessions. 3. Provide one workstation with three monitors for each participant and one workstation with three monitors for the Motorola Solutions instructor. ' Panorama — A panorama is an individual instance of the Learning Management System that provides autonomy to the agency utilizing. ' Groups — A more granular segmentation of the LMS that are generally utilized to separate learners of like function (i.e. dispatchers, call takers, patrol, firefighter). These may also be referred to as clients within the LMS. 3 Learning Path — A collection of courses that follow a logical order, may or may not enforce linear progress. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-19 Broward Sheriffs Office October 23, 2019 Completion Criteria Work is considered complete upon conclusion of the on -site overview sessions. 2.2.7.7.3 Aware Query Training Training on the Aware Query functionality will be provided in both Phases 1 and 2 consisting of the following in each phase: A. 2 — 2-hour Training Sessions — On -site local train -the trainer -sessions B. 2 — 2-hour Training Sessions — On -site regional train -the trainer -sessions C. Videos Tutorials D. 5 — 1-hour Online Webinars Completion Criteria Aware Query training is complete upon conclusion of the last on -site or on-line sessions, whichever occurs later. 2.2.7.8 Functional Demonstration The objective of functional demonstration is to validate Customer access to the CommandCentral Aware cloud based features, map display and location updates, video display and system integration via configured interfaces (as applicable). Motorola Solutions Responsibilities 1. Create functional demonstration script. 2. Provide script to Customer for review and agreement. 3. Conduct functional demonstration. 4. Correct any configuration issues impacting access to cloud based features, map display, location updates, video display and or interface integration. 5. Create a summary report documenting the activities of the functional demonstration and any corrective actions taken by Customer or Motorola Solutions during the demonstration. 6. Provide Customer instruction on using the Customer Feedback Tool for feature/enhancement requests. Customer Responsibilities 1. Review and agree to the scope of the demonstration script. 2. Witness the functional demonstration and acknowledge its completion. 3. Resolve any provisioning impacting the functional demonstration. 4. Provide Motorola Solutions with any requests for feature enhancements. Completion Criteria Conclusion of the functional demonstration. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-20 Broward Sheriffs Office October 23, 2019 2.2.7.9 Support Planning Within 10 business days of completing the Functional Demonstration, Motorola Solutions and the Customer will have completed all implementation tasks and will prepare the Customer for transitioning into the on -going support period of the contract. Motorola Solutions Responsibilities 1. Schedule a call between Customer and Motorola Solutions Support organization. Customer Responsibilities 1. Coordinate a time with Motorola Solutions to conduct a call to transition Customer to support. Completion Criteria Transition support call scheduled. 2.2.7.10 Transition to Support Following the completion of the functional demonstration Customer may commence using CommandCentral Aware for all purposes including productive use. Motorola Solutions and Customer will schedule a mutually agreeable time to transitions Customers on -going support to Motorola Solutions Support organization. The transition to Motorola Solutions' Support organization completes the implementation activities. Motorola Solutions Responsibilities 1. Provide Customer with Motorola Solutions Support engagement process and contact information. 2. Gather contact information for Customer users authorized to engage Motorola Solutions Support. 3. Schedule and facilitate the handover call between Customer and Motorola Solutions Support organization. Customer Responsibilities 1. Provide Motorola Solutions with specific contact information for those users authorized to engage Motorola Solutions Support. 2. Participate in the handover call, familiarize themselves with the terms and conditions of support 3. Engage the Motorola Solutions Support organization as needed. Completion Criteria Conclusion of the handover to support. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-21 Broward Sheriffs Office October 23, 2019 2.2.7.11 Post Implementation Consultative Service CommandCentral Aware Post Implementation Consultative Service provides you with a personalized experience during the first weeks as a CommandCentral customer. On -site consultation services provide individualized assistance and provide your personnel with the knowledge to operate and customize CommandCentral Aware within your organization. This includes understanding how to identify and distribute incident -relevant intelligence from aggregated data, query and video sources to first responders in real time, and proactively identify issues before they escalate. You will receive two two 5-day on -site consultation sessions. The first session to be scheduled within 30 days of transitioning to Motorola Solutions Support. The second session to be scheduled 90 days from the conclusion of the first on -site session. Motorola Solutions Responsibilities 1. Coordinate and schedule the on -site delivery of Post Implementation Services. 2. Deliver the contracted on -site service Customer Responsibilities 1. Schedule on -site service with the Motorola Solutions PM. 2. Schedule and coordinate the resources who will work with the Motorola Solutions CommandCentral Aware Post Implementation Consultant. Completion Criteria Tasks are considered complete following the delivery of the on -site consultation. 2.2.7.12 Completion Milestone Following the conclusion of delivery of Post Implementation consultative services, the implementation project is considered complete and the completion milestone will be recognized. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-22 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SECTION 3 POINT -BY -POINT RESPONSE TO TECHNICAL SPECIFICATIONS BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Section 3 Point -by -Point Response to Technical Specifications...................................................................... 3-1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS March 31, 2020 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office March 31, 2020 SECTION 3 POINT -BY -POINT RESPONSE TO TECHNICAL SPECIFICATIONS Responses to technical specifications are provided below. RLI No. 1 RLI Specification BACKGROUND: Compliance Level Explanation The Broward Sheriff's Office (BSO), a full Understood service public safety agency with approximately 5,500 employees, is seeking a qualified candidate(s) to provide a base layer integrating software platform for our Real Time Crime Center (RTCC). The software will integrate, automate and geomap multiple data points from hardware and other software and programs. The Broward Sheriff's Office Real Time Crime Center endeavors to set the standard for comprehensive technology integration into law enforcement. The BSO RTCC anticipates leveraging technology to enhance the efficiency and effectiveness of law enforcement response to all threats to our community. The coordination of multiple sources of data Comply and information is critical to the effective law enforcement response to hazardous events. BSO requires integration of video inputs, incident reports, arrest records, photos, national crime databases, 911 call records, computer aided dispatch data and more. As critical is the need to translate these into actionable intelligence. Currently most of this information comes to law enforcement via separate silos. The expected solution brings these diverse inputs together and presents them in a single, real-time operational view, while also recognizing patterns and alerting the user— a Real Time Crime Center (RTCC). Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-1 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation The RTCC will have data and video inputs Comply coming directly from multiple sources, including dispatch, video feeds, license plate readers, electronic monitoring devices, and much more. At a minimum, the RTCC will provide fast, coordinated information sharing that maximizes law enforcement capabilities and ensures the safety of our community. This will ensure that real time information is available to first responders throughout the County, enhancing the ability to respond immediately and effectively to any crisis situation. The RTCC is staffed with BSO Detectives and Crime Analysts who will view, assess and disseminate the information to deputies responding to the scene. They will also provide critical information to detectives post -event in order to rapidly identify and apprehend perpetrators of crimes. The BSO RTCC is being planned with two critical components at its core: Strategic Command & Control and Intelligence. 1.1 Strategic Command and Control: 1.1.1 Efficiently coordinate resources, provide Comply operational intelligence and effectively respond to critical incidents in progress. 1.1.2 The Strategic Command & Control component Comply will combine all available technology and intelligence, efficiently applying these to critical incidents. Leveraging technology, RTCC detectives will Comply be able to guide first responders to the threat, providing up to the moment information about what is occurring. 1.1.3 Critical incidents can be identified via: Comply predetermined call types, key word triggers, direct notification devices, as well as staff identified calls (radio monitoring, tips etc). Upon identification of a critical incident by the system, the RTCC's vision is that the incident will alert the RTCC and auto -populate the GPS location on the RTCC screen, also identifying nearby video feeds, LPRs, other technology, RMS data, and other pertinent Intel data. RTCC staff will be able to provide critical over watch and information to arriving units, enabling them to expedite and maximize their response. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-2 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.2 Rapid Intelligence Dissemination 1.2.1 Harness technology and data to preemptively Comply identify emerging threats 1.2.2 Expeditiously investigate and solve crimes Comply 1.2.3 The Intelligence component of the RTCC can Comply be summarized by the ability to access all BSO databases and resources and apply analysis that enables preemptive action. The addition of resources is unending, always building, growing, and constantly getting bigger and smarter. An effective Intelligence component will initially provide tactical intelligence (apart from the video) to responding units and quickly expand as the immediate scene is secured and investigations start. This will include a federated search for names, addresses and phone numbers. Critical intelligence will be pushed out to responding units, allowing them to react more tactically and efficiently. This might include: call history for a location, subject and vehicle information, and officer safety warnings and concerns. Once a scene has reached a suitable layer of safety, the RTCC Intelligence component can be quickly accessed to rapidly build out emerging information and facilitate investigations. The early leads provided by technology will also dramatically enhance the early stages of investigations, including the location of subjects and vehicles. The BSO RTCC seeks to harness information provided by technology to quickly identify, locate and capture suspects and reduce possible negative impacts on our community. The RTCC detectives should have the ability to quickly access multiple databases and provide immediate information to detectives on scene. In this sense, the BSO RTCC is also emulating an information fusion center. 1.3 Anticipated Inputs: 1.3.1 PHASE 1 (Priority): The inability to deliver all Understood "Priority" inputs within Phase 1 is not an automatic disqualifier, though CAD and Video/VMS and LPR integration are mandatory Phase 1 inputs. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-3 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.3.1.1 Computer Aided Dispatch (CAD)(currently Comply Motorola Premier One). CAD is considered an activator. All calls, or certain pre -determined calls, will automatically be gps-mapped by location on the map. 1.3.1.2 VMS (Video Management Systems) and IP Comply with We connect to the VMS in a based cameras — System Agnostic (onVif Clarification majority of our deployments, but Compatible); flexible for single camera or can connect to individual opens VMS program. All system cameras will cameras if the cameras have a be gps-mapped and activated if they are within public IP on the Internet. a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the VMS and IP based cameras should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.3 Current Video Feeds: 1.3.1.3.1 BCSB (Broward County School Board) — Comply Avigilon 1.3.1.3.2 Public Safety Building Panasonic VI Monitor Comply Plus - Will be Avigilon soon 1.3.1.3.3 Broward County Jails OnSSI/Occularis Comply 1.3.1.3.4 BSO Districts — 4, 5, 11, 13, 10 (TEI VPS EZ Comply with CommandCentral Aware is VMS Cam, Avigilon, Genentech et al.) Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. For TEI VPS EZ Cam cannot find any information on product, would need vendor contact to discuss connectivity options. For Genetec, comply as long as BSO is responsible for acquiring SDK licenses. 1.3.1.4 Anticipated Feeds: 1.3.1.4.1 Broward County facilities — OnSSI/Ocularis Comply 1.3.1.4.2 Port Everglades Comply with (Optionally Available for Clarification Purchase) CommandCentral Aware is VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-4 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.3.1.4.3 Broward County Convention Center Comply with (Optionally Available for Clarification Purchase) CommandCentral Aware is VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.4 Fort Lauderdale International Airport Comply with (Optionally Available for Clarification Purchase) CommandCentral Aware is VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.5 Broward County Transit Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. (assumes one new VMS, one NVR, up to 10 cameras) 1.3.1.4.6 FDOT Comply with Most DOTS don't have VMS so Clarification we recommend adding VMS to record video. (Optionally Available for Purchase). Will map up to 10 cameras by URL if cameras are accessible through the public internet. 1.3.1.4.7 Broward DOT Comply with (Optionally Available for Clarification Purchase) CommandCentral Aware is VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Most DOTS don't record video so we recommend adding VMS to record video. 1.3.1.4.8 BCFR stations Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. (assumes one new VMS, one NVR, up to 10 cameras) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-5 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.3.1.4.9 Private Feeds via security Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras or could provide an overlay solution to provide video feeds. (assumes new VMS, price per each business or residential feed) 1.3.1.4.10 Private business feeds Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras or could provide an overlay solution to provide video feeds. (assumes new VMS, price per each business or residential feed) 1.3.1.5 License Plate Readers LPR —Agnostic — Comply with For Vigilant comply. For Genetec, Vigilant and Genetech in BSO currently. LPRs Clarification comply as long as BSO is are considered an activator if they alert. All responsible for acquiring SDK system LPRs will be gps-mapped and licenses. For all other LPRs, activated if they are within a certain distance need more information. from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the LPRs should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.6 Electronic Monitoring (ELMO Pretrial and Comply Probation — BSO currently); state and federal TBD. All persons on ELMO will be gps- mapped and shown in motion as they are moving if they are within a certain distance from an incident or an activator. ELMO can also be considered an activator if it alerts independent of any other activation. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the ELMO system should be available to view on a map independently as a base layer, with exact locations gps- mapped. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-6 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.3.1.7 BSOPics - All persons will be gps-mapped Comply based on their location of arrest and location of residence, and a picture of them will be displayed if the incident or activator occurs at that exact address, or within a certain distance of the address. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, BSO Pics should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.8 Records Management System (RMS) Comply (currently OSSI) - GPS located. All data will be gps-mapped and shown if it is within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, all RMS data should be available to view on a map independently as a base layer, with exact locations gps-mapped. RMS data includes: 1.3.1.8.1 Arrests Comply 1.3.1.8.2 Accidents Comply 1.3.1.8.3 Field Interview (FI) Cards Comply 1.3.1.8.4 Incidents Comply 1.3.1.8.5 Citations/Warnings Comply 1.3.1.8.6 Ordinances Comply 1.3.1.8.7 Tow Impounds Comply 1.3.1.9 Shotspotter - ShotSpotter is an activator. All Comply (Optionally Available for alerts of gunfire will be gps-mapped. ***Note- Purchase) BSO does NOT currently use or have ShotSpotter installed, however it may in the very near future. 1.3.1.10 SAFER Watch - SaferWatch is an activator. All Comply incoming alerts must be gps-mapped based off of BOTH the tipsters gps location and the location of the alleged incident. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-7 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.3.1.11 BSO Warrants Database. All warrants must be Comply gps-mapped based on the address of the persons named on the warrant and their picture must be displayed.. All warrants must be gps-mapped and shown if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the BSO Warrants Database should be available to view on a map independently as a base layer, with exact locations gps- mapped. 1.3.1.12 RING/Neighbors Video and Info Sharing app. Exception We are more than happy to Ring is considered an activator, as well as a collaborate with RING; additional standalone layer. negotiations with RING would need to occur. There is potential for overlaying RING camera locations on a map. 1.3.2 PHASE 2 INPUTS: The ability to deliver Phase Understood 2 inputs within phase 1 should be noted in your proposal. 1.3.2.1 Jail Management System (JMS) Comply 1.3.2.2 CAD History Comply We are able to plot past CAD locations on a map in a playback style scenario. Detailed CAD history would need to be accessed directly from the CAD system. 1.3.2.3 FLIR/CNC Live Comply CommandCentral Aware is VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.2.4 ESRI layers integrated — Sex Offenders, Comply Probationees, Juvenile Probationees. 1.3.2.5 DJJ Juvenile Records Comply 1.3.2.6 DAVID Comply 1.3.2.7 Universal/Federated Query via Name or Comply Address or Phone or LPR hit etc., that searches all BSO databases identified within this RLI and gps-maps each incident separately, hence creating a trail of where a person has had law enforcement interactions. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-8 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.3.2.8 Link Analysis Comply with Requirement met with Clarification CommandCentral Analytics Plus, for which optional pricing has been provided. 1.3.2.9 Artificial Intelligence (AI) - the system should Comply with Motorola Solutions could be able to learn patterns and alert the BSO Clarification interface to an Al solution if there users without the users having to ask the is an API available. An Al solution system for it. I.e.- a name, address or phone is not included in the current number appears in system 2 separate times Phase 2 pricing. within a specified time frame, same call for service appears at the same time at a later date, multiple LPRs pick up 2 or more vehicles driving together within a certain time (suspect and accomplice) the etc. 1.3.2.10 Dept of Corrections Offender Name Search Comply 1.3.2.11 Odyssey Broward Clerk of Court Comply 1.3.2.12 Dept Comm Control/Sex Offenders Comply 1.3.2.13 RAPID pawn database Comply with (Optionally Available for Clarification Purchase) We can connect to database resources as long as there is an avenue for interfacing available. 1.3.2.14 BSO Fire Rescue RMS Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.15 BSO Fire Rescue Inspections Database Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.16 Facial Recognition (post crime investigation) Comply with Motorola Solutions could Clarification interface to a facial recognition system if there is an API available. A facial recognition solution and the interface could be provided; however, they are not included in the current Phase 2 pricing. 1.3.2.17 BSO Jail Call system Comply with (Optionally Available for Clarification Purchase) We can connect to database resources as long as there is an avenue for interfacing available. 1.3.2.18 BSO AVL/P25 Comply (Optionally Available for Purchase) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-9 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 1.3.2.19 BSO fixed post and Pole Cams Comply with Motorola Solutions could Clarification interface to fixed post and pole cameras if there is an API available. A complete video solution including VMS, cameras, installation, and the interface could be provided; however, they are not included in the current Phase 2 pricing. 1.4 Vision of Application: Upon activation of the Understood CommandCentral Aware provides system via some mechanism or activator (CAD a complete operating picture, entry, Panic button, Shot spotter, integrating real-time intelligence SAFERwatch, manual, etc), it is envisioned in the command center to that the software will alert RTCC and geomap remotely assist officers in the the incident. An activator is something that field. Simplify your operational awakens the system to begin its function; it can view by consolidating your be alert based from a computer program or resources into one single pane of manually based via an entry by a BSO glass. Support officer safety by detective. Contemporaneously, the system will monitoring real-time alerts and show ALL data points within a accessing nearby video feeds predefined/scalable area of the incident when incidents occur. location (ex. Within % or % mile); all hardware within that same area will also be mapped and provide a direct link to access data therein. Call History and Report history for location will also be auto- accessible and any BSOpics data/photos related to the call location should be as well.. It is envisioned the system will be used in the BSO RTCC, but either immediately or in the near future, the system must have the ability to be pulled up on any desktop or laptop or MDT within the county, and even accessible and used on a cell phone type device. The RTCC must also be able to send data from its central location to deputies and officers in the field direct to their MDTs and or cell phone type devices. 2 OBJECTIVES: The purpose of this RLI is to request proposals Understood from software vendors, and developers for an integrated suite of Real Time Crime Center tools, including links to CAD, video, LPR, records/report management systems, and multiple web based applications. The system will automatically alert users to critical incidents and activate all intelligence and equipment within a definable distance from the call location. The system will also display relevant call history, reports and booking photos related to the call location. Interested parties should respond in accordance with this RLI. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-10 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation The Broward Sheriff's Office is seeking to enter Understood into an initial five (5) year agreement, with two (2) additional one (1) year options, with a responsive and responsible Proposer as deemed to be in the best interest of the Broward Sheriffs Office, qualified to provide all products and services necessary. It is anticipated that BSO will award all services to one (1) Proposer; however BSO reserves the right to award to more than one vendor. The specifications set forth herein are for Understood informational purposes and to provide a general description of requirements. Proposers will be responsible for submitting a technical Proposal based upon their program that will meet the goals, objectives and requirements set forth herein. Awarded Proposer will be responsible to set Understood up, maintain and provide all required services as set forth in this RLI. 2.1 Directly ties into CAD, alerting devices and has Comply manual activation capability 2.2 Allows for GPS-mapping of "all" data sources Comply with All data sources can be GPS Clarification mapped if the data provides GPS coordinates. 2.3 Pulls in and auto populates video surveillance Comply feeds from multiple sources: both public and private, VMS or IP based 2.4 Pulls in and auto populates additional Comply technological resources, including LPR, tracking, etc. 2.5 Auto populates CAD, CAD history, RMS Comply history and BSO Pics/DAVID subject photos, in addition to other data layers such as ELMO. 2.6 Possess the ability to electronically and Comply Currently, we can use BSO's selectively (individuals and groups) email system; we have roadmaps disseminate critical information to road patrol Aware messaging built in. deputies Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-11 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 2.7 The Dashboard/Home page should have Comply flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. The program should also have the ability to add and remove layers at user's need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. The program should also have the ability to link interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 2.8 Program should allow the ability for user to Comply duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) 2.9 Software should be able to be configured so as Comply to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 2.1 Ability to conduct federated name search, Comply address search, phone search, LPR search, etc across all databases. 2.11 Successful Proposers will be required to Comply with Motorola Solutions is not comply with all governing Public Safety and the Clarification responsible for any third -party BSO Information Technology network security activator security or connectors to requirements, including cloud based systems. non -compliant system. We will need a copy of the BSO IT network security requirements. 2.12 The Broward County Sheriffs Office (BSO) Understood being a public entity expects successful Proposers to develop the RTCC solution at the most favorable cost to BSO. 3 SCOPE OF SERVICES: At a minimum the system must: 3.1 Have a plan of implementation that may be Comply tiered, including priority deliverables ready in "Phase 1" 3.2 Be directly linked to CAD and activate based Comply Understood; as the owner of the upon CAD entries (call type or location). CAD system, Broward County Preferred additional activation by key word. Communications Technology Department will need to collaborate and provide appropriate permissions. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-12 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 3.3 DATA ALERTS/Activation: 3.3.1 Manual Activation Comply 3.3.2 Dispatch - Call Signal/Type Comply 3.3.3 Dispatch - Location Driven Comply 3.3.4 Name Driven (Person of interest/Priority) Comply 3.3.5 Key word Comply 3.3.6 Panic Button Comply (Optionally Available for Purchase) Motorola Solutions can bring in emergency alarms from properly -equipped Motorola Solutions portable and mobile radios. If third -party equipment has an API available, Motorola Solutions can bring in alarms. 3.3.7 Alert Systems (ex. SAFERWatch) Comply 3.3.8 Ability to GeoMap all inputs Comply 3.3.9 Ability to Push/Disseminate data, photo, video Comply with Currently, we can use BSO's stills, video clips, etc to field (be it laptop, Clarification email system; we have roadmaps tablet, app...) Aware messaging built in. 3.3.10 Ability to communicate/message with other Comply with Currently, we can use BSO's users. Clarification email system; we have roadmaps Aware messaging built in. 3.3.11 Ability to support multiple incidence at one Comply time. 3.3.12 Ability to provide real time data for multiple Comply mobile elements at same time: AVL, ELMO, P25, etc. 3.3.13 Ability to access elements of software via web Comply or app (i.e. deputy accessible) exceptions for video, ELMO, and other password/permission based. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-13 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 3.3.14 CJIS compliant Comply with The querying portions of the Clarification proposed application that are accessing CJIS data are CJIS compliant. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Subscription Services provided. Customer must establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security and protective data privacy measures. 3.3.15 Able to track user access/activity; limit Comply access/permissions based tiers 3.3.16 Ability to conduct single point searches of Comply name, location 3.3.17 Able to create record of activity/usage; stats; Comply supervisor mode 3.3.18 Possess the ability to electronically and Comply selectively disseminate critical information to patrol 3.3.19 The Dashboard/Home page should have Comply flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. 3.3.20 The program should also have the ability to Comply add and remove layers as users need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. 3.3.21 The program should also have the ability to link Comply interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 3.3.22 Program should allow the ability for user to Comply duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-14 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 3.3.23 Software should be able to be configured so as Comply to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 3.3.24 Hardware Agnostic: The system must be able Comply to link to multiple VMS, LPR and other hardware systems. Links may be tiered based upon levels of control/access as well as cost. As BSO has comparatively few of our own cameras, the ability to absorb outside cameras and camera systems is critical, particularly to have a low cost point of entry even if that "initially' only allows viewing without control or recording. 3.3.25 Contractor's focus should be in the area of Comply integration while minimizing customization through the Real Time Crime Center application solution implementation. 3.3.26 Proposals should provide the number of Understood Section 2.3 Project Schedule in months estimated to complete each phase of Exhibit 2 Technical Proposal the project in their Draft Project timeline reflects the estimated project duration. 3.3.27 Proposal should include an outlined approach Understood Section 2.2 Implementation Plan of each phase for the implementation, as well in Exhibit 2 Technical Proposal as step by step documentation for the describes the tasks and implementation responsibilities of parties. 3.3.28 Proposals should provide the number of your Understood Response provided in Exhibit company's resources estimated to complete 4.6.5.4 each phase of the implementation, including the number of months resources will work on - site. 3.3.29 Your company's resources shall participate in Understood testing and issue resolution Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-15 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 3.3.30 Post implementation plan shall include all Exception Motorola Solutions will perform necessary on -site support such as issue functional demonstrations and resolution and assistance with any additional testing of the installed system patches for up to 60 days after go -live. and the connectors/interfaces However, ongoing support and patches will be included in each phase in provided as long as annual maintenance and preparation for their production support is covered. use. The cut -over event (which is when use of the Aware solution with the CAD and, possibly a limited number of VMS interfaces, goes live) will be attended by the PM and SA for up to 3 days. Given the phased implementation approach of the remaining Phase 1 and Phase 2 connectors, the PM will be on -site at least monthly for the project duration and the SA will be on -site if required for critical events. Upon delivery of all interfaces in Phase 2, support will be available via the standard technical support provisions. Response to error conditions will be accordance with our terms of warranty and maintenance. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-16 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 3.3.31 BSO expects that "Phase 1" deliverables be Exception The base Aware system with the functioning and reliable within 6 months of PremierOne CAD connector execution of an agreement, with items 1.3.1.1 should be available within 10 (CAD), 1.3.1.3 (Video), and 1.3.1.5 (LPR), weeks of availability of server complete within 10 weeks of execution. BSO hardware on -site, provided the expects that "Phase 2" deliverables be BSO facilitates approval to functioning and reliable within 13 months of establish connectivity to execution of agreement. BSO reserves the PremierOne CAD with the right, based on the Proposer's pricing and time Broward County Office of frame, to not include certain items in Phase 1 Regional Communications and or Phase 2, all of which will be told to the Technology (ORCAT). selected vendor prior to finalizing a contract. The number of VMS and LPR interfaces in Phase 1 will require more than 10 weeks to fully configure and deploy; however, we are happy to have a discussion with the BSO to identify a limited number of high priority VMS interfaces to specific schools to determine whether they can also be established during those 10 weeks. While Motorola Solutions has already developed a number of interfaces in BSO's requirements, there is a development effort associated with those we have not. The Project Schedule provided in Section 2.3 reflects our estimated timeline. If, during further discovery and or clarifications, we obtain additional information about the systems to which we'll interface and determine those interfaces already exist, the Project Schedule can be updated to reflect that. 3.3.32 Training — Vendor will provide training to RTCC Comply On -site functional overviews will staff to ensure functional usage of the system. be delivered during Such training shall be in person at the outset, implementation. Video tutorials with electronic and video learning acceptable and on-line training is also for updates. Significant alterations to the available during implementation software should also merit in person retraining. and is the method for delivering training related to software updates. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-17 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation 3.3.33 Customer Support/maintenance — Vendor Comply Please see our response to should have a well-defined program of Proposal Questionnaire Question customer support, including 24/7 support. #6 in Vendor will also maintain system security via "Supplemental_Responses.docx" appropriate and timely updates. Due to the uploaded in BidSync. critical nature of the software, significant system failures are expected to be immediately addressed and rectified in a timely manner. 3.3.34 Vendor will provide names and resumes of the Comply with Resumes for key project team working on project and physically coming Clarification personnel are submitted and to Broward to install software in BSO RTCC. labeled Exhibit 4.6.5.3. Motorola This is required to be done with initial proposal Solutions has identified qualified and prior to BSO selecting the winning vendor. and experienced resources for Resumes must include overall work this project team. If BSO rejects a experience, as well as specific experience team member, Motorola Solutions related to integration into Real Time Crime will identify an alternate; however, Centers and CAD. Background checks will be if such replacement is requested performed on the vendor's team. BSO has the by BSO without cause, a change right of last refusal for any person the vendor order may be required to modify assigns to this project, in which case the the schedule and address costs vendor must identify alternate workers. associated with such replacement. 3.3.35 Proposals should clearly delineate what Comply Section 2.1 System Description in infrastructure is required of BSO RTCC to Exhibit 2 Technical Proposal and make the system function, i.e. hardware, Exhibit 4.6.5.4 Staffing Plan servers, storage, network, staffing, etc. describe the required infrastructure and staffing. Information Technology Division Desktop Guidelines The ITD Technology Division is standardized Comply with As long as it meets minimum on the Dell platform and requires the following Clarification spec of hardware required guidelines be used for all desktop environments. Power Requirements: • Dell OptiPlex 5060 Minitower Standard Power Exception Doesn't meet minimum spec of Supply hardware required Warranty Service: • 4 Year Basic Limited Warranty and 4 Year Comply NBD Onsite Service Storage Guidelines: • 50OGB 3.5inch SATA (7.200 RPM) Hard Exception Doesn't meet minimum spec of Drive hardware required - 512GB PCIe SSD • 8x DVD+/-RW 9.5mm Optical Disk Drive Comply Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-18 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation Operating System: • Windows 10 Enterprise 64 Comply Processors: • Intel@ Core i5-8500 (6 Cores/9MB/6T/up to Exception Doesn't meet minimum spec of 4.1GHz/65W) hardware required - Intel Xeon 6136 @3.0 Ghz Twelve Core Memory: • 16GB 2666MHz DDR4 UDIMM Non-ECC Exception Doesn't meet minimum spec of hardware required - 32 GB Total memory (DDR4 2667 MHz) ECC Video Cards: • AMD Radeon R5 430, 2GB, FH (DP/DP) Exception Doesn't meet minimum spec of hardware required - NVIDIA Quadro P2000 4GB Display Connectors: 4x DisplayPort 1.2 Anti -Virus: • ITD Technology Division provides Antivirus Understood Monitor & Input Devices: • To be determined based on specific needs. Comply Recommend 3 monitors per Workstation 27" 2560 X 1440 resolution The ITD Technology Division reserves the right Understood to review and approve all proposed hardware, connectivity, and system configurations. Information Technology Division Server Guidelines The Network Operations Center is Understood standardized on the HP platform and requires the following guidelines be used for all server environments. Power Requirements: • All servers and devices must use 208-volt Comply electric power at our data center. • Ship with IEC320 C-14/C-13, Power Cords Comply • Have redundant power supplies in all servers Exception Our server only has local storage and direct attached SAN devices • Preferred that all servers are HP servers Comply Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-19 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation Data Center Rack Guidelines: • All servers and components must be rack- Comply mounted version. (tower models cannot be installed) • Must support conventional 19 inch rack (HP Comply version) • All servers and components must include Comply vendor rail kits Warranty Service: • 5 year 24x7 4-hour response time warranty Comply on all hardware. Storage Guidelines: Server disk configuration: • RAID 1 for Operating System. Exception Server is virtualized, VMWare is on SD • RAID 5 for DATA. Exception Virtual machines are on Raid 1 • Transaction logs should be placed on Comply separate disks Raid 1 or 10 (if applicable). Data Disk Space: • Ample disk space should be included to allow Comply for growth over a 5 year period for data and logs • Backup space should be allocated for file Comply backups (if applicable) Operating System: • Windows 2012 (or higher) Standard or Comply *Enterprise 64 bit version or • Windows 2012 (or higher) Standard or Comply *Enterprise 32 bit version (*Cluster configurations) This only should apply to existing Applications or Databases that work with 32bit and NOT 64 bit until we can upgrade to the proper BIT version Processors: • All servers should have current model dual or Comply quad processors that meet operating system and application recommended requirements. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-20 Broward Sheriffs Office March 31, 2020 RLI No. RLI Specification Compliance Level Explanation Memory: • All servers must meet the operating system's Comply vendor recommended not minimum standards along with the specific application memory requirements. Additional memory should be included to allow for expected growth needs over a 5-year period. KVM: • All Servers should ship with appropriate KVM Exception BSO will need to provide. dongles to support an HP KVM. Network: • Dual port 100/1000 Mbps Ethernet Network Comply interface cards should be included with servers and configured for auto -negotiate Licenses: • Network Licenses for all servers must meet Comply the Network Operations standard to access the paramount Domain (BSO) • SQL licenses must meet the standards of our Comply Database Schema The Network Operations Center reserves the Comply right to review and approve any and all proposed hardware, connectivity, and system configurations. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-21 Broward Sheriffs Office March 31, 2020 �. RLI Specification Compliance Explanatic Level ■ Data Security and Data Protocols: The software or hosting services being Comply with Motorola Solutions' provided by the Contractor/Vendor to BSO Clarification CommandCentral Aware platform shall use the latest, cutting edge security and runs on Microsoft Azure. Azure privacy tools including SSL 128-bit encryption, has built in redundancy and server certificates with Global ID provided by failover mitigations. the premier national provider, the highest level The physical server that hosts of encryption dictated by Federal guidelines — CommandCentral Aware is the AES algorithm and SSAE No. 16 SOC 1 installed at the BSO's facilities. f/k/a SAS 70 Type II certification. BSO's data The BSO is responsible for will be stored in mirrored, redundant, highly providing malware and anti -virus secured facilities and shall be routinely backed software on the client up on an independent server separate and workstations. Customer must also apart from the server providing day-to-day establish and ensure compliance services to BSO. Contractor/Vendor agrees to with access control policies and institute restrictive security measures to procedures, including password prevent and detect unauthorized physical security measures. Further, and/or remote access to the systems and data Customer must maintain industry services being provided to BSO under this standard security and protective agreement. Contractor/Vendor shall consider data privacy measures. Motorola layers of security at its physical hosting site, Solutions disclaims any that consist of a number of measures such as responsibility or liability biometric access, closed circuit TV, security whatsoever for the security or system monitoring, multiple check -points, preservation of Customer Data or restricted building access, photo badges, Solution Data once accessed or proximity access cards, controlled visitor viewed by Customer or its access and alike. Contractor/Vendor shall representatives. Motorola institute routine system security audits such as Solutions further disclaims any SAS-79, SysTrust, Webtrust, ISO 27001/2, responsibility or liability virus and malware scans and other industry whatsoever for customer's failure standard system audit procedures. to maintain industry standard Contractor/Vendor shall immediately notify security and data privacy BSO in writing of any breaches of security measures and controls, including and/or unauthorized access to BSO systems but not limited to lost or stolen and/or services being provided by passwords. Contractor/Vendor. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-22 Broward Sheriffs Office March 31, 2020 !I_ RLI Snecificatinn Cmmnliance Fxnlanatic ContractorNendor shall have in place a disaster recovery plan that includes the recovery of critical systems (ie, systems that provide software services to customers) in event of a full or partial data center outage. The plan must include at a minimum the ability to recover critical systems in a working state within a short period of time with critical functions online and processing customer requests. The plan must also include a suitable back up power supply independent of commercial electrical services offered to the general public (ie. suitable generator). The ContractorNendor must be able to execute the disaster recovery plan within moments of a disaster declaration. ContractorNendor must test its disaster recovery plan annually. The data provided by BSO to ContractorNendor shall remain BSO's property. At any time during this Agreement and up to ninety (90) days after termination, BSO may export its data in an XML format, or such other compatible format suitable for BSO's needs, from Contractor'sNendor's system. Comply with Motorola Solutions' Clarification CommandCentral Aware platform runs on Microsoft Azure. Azure has built in redundancy and failover mitigations. Comply with To the extent permitted by law, Clarification BSO retains ownership of their data. Access to data after termination of the Agreement shall be in accordance with the termination terms and conditions in the final Agreement. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-23 Cost Proposal - Revised 03.30.20 or The scope and scale within this RFP is greater than what has been reflected in proposals Motorola has previoulsy provided to BSO. We are confident Motorola Solutions' unmatched experience combined with our proven mission -critical technology represents the best overall value for BSO. In the development of this proposal, we sTayea Keeniy Tocusea on Tne rcrr speciTicaTions To ensure aeuvery oT esau s aesirea soiuTion. PricingLump Sum for Base Layer Integration Software Platform Price M Revised Price Phase 1 1 $2,262,695 $1,129,533 Phase 2 $668,115 $523,135 System Subtotal $2,930,810 $1,652,668 System Discount (Serve as public reference for the solution per mutually agreeable terms) -$200,000 -$200,000 System Grand Total $2,730,810 $1,452,668 Out Years 2-5 Subtotal $2,384,978 $1,670,616 System Discount For the purchase of RTCC Base Layer Phase 7 & 2 with a 5-year contract) Out Years 2-5 Grand Total (Paid Annually") $1,834,978 $1,120,616 Annual Payment $458, 745 $280,154 Total Phases 1 and 2 with 5 Year Contract $4,565,788 $2,573,284 Phase 1 Interfaces (includes Interface Installation) Description Link to PremierOne CAD Quantity 1 Original Price $10,938 Revised Price $0 Revisio, Motorola removed cost to BSO Avigilon VMS 261 $299,688 $76,818 Scope changed; BSO only needs location address. Revised to reflect only effort for 261 NVRs plus 1-week to train customer to configure cameras rather than Motorola performing that work. Vigilant LPR 14 $45,938 $45,938 FivePoint 1 $24,688 $0 Motorola removed cost to BSO OnSSI VMS 2 $27,500 $21,981 Note: Revised Qty is 1 TEI VPS EZ Cam 5 $51,974 $35,958 Note: Revised Qty is 3 SaferWatch 1 $24,688 $24,688 Shet&pe#er 4- $22a99 $0 Moved to Optional pricing section Genetec LPR 1 $22,500 $22,500 Genetec VMS - Pompano Beach 7 $0 $25,935 New Interface ELMO - Data 1 $30,000 $0 Now included in Aware Quer subscription fee BSOPics I JMS 1 $30,000 $0 Now included in Aware Query subscription fee RMS - Arrest 1 $30,000 $0 Now included in Aware Query subscription fee RMS - Accidents 1 $30,000 $0 Now included in Aware Query subscription fee RIMS - Field Interview Cards 1 $30,000 $0 Now included in Aware Query subscription fee RIMS - Incidents 1 $30,000 $0 Now included in Aware Query subscription fee RIMS - Citation/Warnings 1 $30,000 $0 Now included in Aware Query subscription fee RIMS - Ordinances 1 $30,000 $0 Now included in Aware Query subscription fee RIMS - Tow Impounds 1 $30,000 $0 Now included in Aware Query subscription fee BSO Warrants / Odyssey 1 $30,000 $0 Now included in Aware Query subscription fee Der+ FiyeFgla Jes (assum ., done) 4- $'�7 $0 Moved to Optional pricing section $2&447 $0 Moved to Optional pricing section eaMe-ras) Fer+ Lauderdale 'Rter. AiFper+ Re., VMS to 1000 Q'� $0 Moved to Optional pricing section atiORal (ass umeS and up sa+4eFas) Broward County Transist (assumes one new VMS, up to 10 cameras' $26,137 $26,137 FDOT (assumes one new VMS, up to 10 cameras) $26,137 $0 Removed cost; not an interface -just a URL aroward DOT (assumes a VMS P +e 10 , s) $2&4-17 $0 Removed per BSO BCFR stations (First station) (assumes one new VMS, one NVR, up to 10 cameras) $26,137 $26,137 Private Business and Residence feeds (assumes new VMS, price per each business or residential feed) $26,137 $1,353 Revised price is based on one Avigilon NVR and up to 10 cameras Subtotal Phase 1 Interfaces $1,083,994 $307,448 Phase 1 Subscriptions/Licenses Aware Enterprise Subscription $384,229 $202,886 Reduced subscription basis and interfaces Aware Query (previously labeled as FocalPoint Hub' 90 $151,250 New subscription basis for Aware Query and Interfaces Phase 1 Storage (Vault Storage Optionally Priced; $0 $0 Source Code Escrow (N/A for Subscription SW) $0 $0 CommandCentral CrimeReports (Standard, not Plus) with Camera Registration (added at no charge) $p $p New product - added at no charge Phase 1 Installation/Implementation/Deployment (Includes Project Management) $514,352 $443,349 Scope change reflects decrease Phase 1 Training $11,400 $11,400 Phase 1 Training on Aware Query Phase 1 Customer Support/maintenance $218,021 $0 Maintenance no longer applies - all subscription based Hardware/Software CloudConnect Server $13,200 $13,200 Phase 1 Total $2,262,695 $1,129,533 Phase 2 Interfaces FUR $7,188 $7,188 Dept Comm Control/Sex Offenders (Query one Database) $24,688 $24,688 RAPID P,,,.,n Database (Query e )at h. see egg $0 Moved to Optional pricing section BSO Fire Rescue RIMS (Query one Database) $24,688 $24,688 BSO Fire Rescue Inspections (Query one Database) $24,688 $24,688 Sa#er�/atsl�i I$24,6M $01 Removed (duplicate in Phase 1) JMS $30,000 $0 Included as part of BSO Pies interface in the revised subscription pricing model DJJ Juvenile Records $30,000 $0 Now included in Aware Query subscription fee DAVI D $30,000 $0 Now included in Aware Query subscription fee Dept of Corrections $30,000 $0 Now included in Aware Query subscription fee Odyssey - Broward Clerk of Court $30,000 $0 Included as part of BSO Warrants interface in the revised subscription pricing model Phase 2 Interfaces Subtotal $280,625 $81,252 Phase 1 Subscriptions/Licenses Aware Enterprise Subscription $0 Aware Query (previously labeled as FocalPoint Hub' $93,333 New subscription basis for Aware Query and Interfaces Phase 2 Installation/Implementation/Deployment (Includes Project Management) $353,049 $324,676 Performance Bond $23,041 $12,474 Reduction based on new price Phase 2 Training $11,400 $11,400 Phase 2 Training on Aware Query Phase 2 Total $668,115 $523,135 Broward Sheriffs Office 19053JLS Bid Contact KIM CAMPS kim.camps@motorolasolutions.com Ph 954-290-7139 19053JLS--01-01 Lump sum Supplier pricing for Product Code: BASE LAYER Supplier INTEGRATION Notes: Base SOFTWARE Price reflects PLATFORM $550,000 System Discount if Base system Phase 1 and 2 are purchased with a 5 year contract, and $200,000 discount if BSO agrees to be a public reference for the solution per mutually agreeable terms. 19053JLS--01-02 Annual Supplier Maintenance Product Code: and Support Supplier for System Notes: The Annual Maintenance and Support for System includes 4 years of subscription services and maintenance. Year 2 subscription and maintenance fees start one year after the CommandCentral Awa re subscription services are enabled in Phase 1. Address 8000 W. Sunrise Blvd. Plantation, FL 33322 First Offer - $2,180,810.00 1 /each $2,180,810.00 Y First Offer - $2,384,978.00 1 /each $2,384,978.00 u Y 10/24/2019 BidSync p. 1285 Broward Sheriffs Office 19053JLS 19053J1-S--01-03 Additional Warranty Supplier Product Code: Supplier Notes: N/A First Offer - $0.00 1 /each $0.00 Y Supplier Total $4,565,788.00 10/24/2019 BidSync p. 1286 Broward Sheriffs Office 19053JLS Item: Lump sum pricing for BASE LAYER INTEGRATION SOFTWARE PLATFORM Attachments ■ Mo . 10/24/2019 BidSync p. 1287 Broward Sheriffs Office 19053JLS Broward Sheriff's Office Base Layer Integration Software Platform for our Real Time Crime Center RLI # 19053JLS Cost Proposal The scope and scale within this RFP is greater than what has been reflected in proposals Motorola has previoulsy provided to BSO. We are confident Motorola Solutions' unmatched experience combined with our proven mission -critical technology represents the best overall value for BSO. In the development of this proposal, we stayed keenly focused on the RFP specifications to ensure delivery of BSO's desired solution. PricingLump Sum for Base Layer Integration Software Platform Description Price Phase 1 $2,262,695 Phase 2 $668,115 System Total $2,930,810 System Discount For the purchase of RTCC Base Layer Phase 1 & 2 with a 5-year contract) $550, 000 System Discount Serve as a Public Reference for the solution per mutually agreeable term $200, 000 System Grand Total Year 1 $2,180,810 1 Interfaces (includes Interface Installation) Description Link to PremierOne CAD QuantityPhase 1 $10,938 Avi ilon VMS 261 $299,688 Vigilant LPR 14 $45,938 FivePoint 1 $24,688 OnSSI VMS 2 $27,500 TEI VPS EZ Cam 5 $51,974 SaferWatch 1 $24,688 Shots otter 1 $22,500 Genetec LPR 1 $22,500 ELMO - Data 1 $30,000 BSOPics 1 $30,000 RMS - Arrest 1 $30,000 RMS - Accidents 1 $30,000 RMS - Field Interview Cards 1 $30,000 RMS - Incidents 1 $30,000 RMS - Citation/Warnings 1 $30,000 RMS - Ordinances 1 $30,000 RMS - Tow Impounds 1 $30,000 BSO Warrants 1 $30,000 Port Everglades assumes new VMS 1 $26,137 Broward County Convention Ctr VMS (assumes new VMS and up to 10 cameras $26,137 Fort Lauderdale International Airport (assumes new VMS and up to 1000 cameras $70,625 Broward County Transist assumes one new VMS, up to 10 cameras $26,137 FDOT assumes one new VMS, up to 10 cameras $26,137 Broward DOT assumes one new VMS, up to 10 cameras $26,137 BCFR stations (First station) (assumes one new VMS, one NVR, up to 10 cameras $26,137 Motorola Solutions October 23, 2019 Page 1 10/24/2019 BidSync p. 1288 Broward Sheriffs Office 19053JLS Broward Sheriff's Office Base Layer Integration Software Platform for our Real Time Crime Center RLI # 19053JLS Private Business and Residence feeds (assumes new VMS, price per each business or residential feed $26,137 Subtotal Phase 1 Interfaces $1,083,994 Phase 1 Subscriptions/Licenses Aware Enterprise Subscription $384,229 FocalPoint Hub $37,500 Phase 1 Storage Vault Storage Optionally Priced $0 Source Code Escrow N/A for Subscription SW $0 Phase 1 Installation/Implementation/Deployment (Includes Project Management) $514,352 Phase 1 Training $11,400 Phase 1 Customer Support/maintenance $218,021 Hardware/Software CloudConnect Server $13,200 Phase 1 Total 1 $2,262,695 2 Interfaces FUR QuantityPhase QuantityDescription $7,188 Dept Comm Control/Sex Offenders (Query one Database) $24,688 RAPID Pawn Database (Query one Database) $24,688 BSO Fire Rescue RMS (Query one Database) $24,688 BSO Fire Rescue Inspections (Query one Database) $24,688 SaferWatch $24,688 JMS $30,000 DJJ Juvenile Records $30,000 DAVID $30,000 Dept of Corrections $30,000 Odyssey - Broward Clerk of Court $30,000 Phase 2 Interfaces Subtotal $280,625 Phase 2 Installation/Implementation/Deployment (Includes Project Management) $353,049 Performance Bond $23,041 Phase 2 Training $11,400 Phase 2 Total $668,115 Optionally Available for Purchase Quantity D- Quantity Analytics Plus - 5-year Subscription $1,246,785 CommandCentral Vault 5-year Subscription $237,797 10TB first year, increase 5 TB each year thereafter (1) Aware Workstation with (3) 27" monitors $11,007 Additional System Discount Available if Customer purchases RTCC + ($218,000) Analytics Plus + Vault + Yr 1 + Yrs 2 to 5 for all, as proposed Motorola Solutions 10/24/2019 October 23, 2019 BidSync Page 2 1289 Broward Sheriffs Office 19053JLS Broward Sheriff's Office Base Layer Integration Software Platform for our Real Time Crime Center RLI # 19053JLS 5.5 Delivery/Completion Motorola Solutions cannot estimate the start and finish dates until contract signature, but the preliminary project schedule provided in our response reflects an overall duration of 16 months (487 calendar days) from contract signing to completion. 5.6 Milestone Payment Schedule NY_\'1►TA1N1►11111 Except for the payment due upon the effective date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution and in accordance with the following milestones. System Purchase 25% of the System Price due upon contract execution (due upon effective date); 2. 25% of the Contract Price due upon shipment of the hardware/software; 3. 25% of the Contract Price due upon completion of Phase 1 installation; 4. 10% of the Contract Price due upon completion of Phase 2 installation; 5. 10% of the Contract Price due upon System Acceptance/Beneficial Use; and 6. 5% of the Contract Price due upon Final Acceptance; Motorola reserves the right to make partial shipments of equipment and to request payment upon shipment of such equipment. In addition, Motorola reserves the right to invoice for installations completed on a site - by -site basis, when applicable. For Lifecycle Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan. Motorola Solutions October 23, 2019 Page 3 10/24/2019 BidSync p. 1290 0 A+ OrOROLA SOLUTIONS Motorola Solutions, Inc. 8000 W. Sunrise Blvd. Plantation, FL 33322 October 22, 2019 Broward Sheriff's Office Attention: Jason L Spaide 2601 W. Broward Blvd. Fort Lauderdale, FL 33312 Subject: RLI # 19053JLS Base Layer Integration Software Platform for the Real Time Crime Center Dear Mr. Spaide: In response to Broward Sheriff's Office Request for Letter of Intent (RLI) and subsequent addenda, Motorola Solutions, Inc. (Motorola Solutions) encloses its proposal for the requested Base Layer Integration Software Platform for the Real Time Crime Center. Motorola Solutions is proud to have been a vendor partner with Broward Sheriff s Office (BSO) and the surrounding communities for many years. As your current public safety radio and CAD system provider we have enjoyed working hand -in -hand with Broward Sheriffs Office during major events, investing in your communities and helping protect BSO's first responders and Broward County's citizens. Motorola Solutions' unmatched experience combined with our proven mission -critical technology represents the best overall value for BSO. In the development of this proposal we have leveraged our P25 and CAD experience and more importantly BSO's RFP specifications to ensure delivery of BSO's desired solution. Motorola Solutions' iconic 91-year longevity and financial backing provide the leverage for development across various vendors, and the scale to integrate complex technologies to support our customers' changing needs. Our proposed CommandCentral Aware and Video Surveillance Solution leverages your existing public safety technologies, the current Broward County radio system, the new Broward County ASTRO 25 radio system, APXTM devices, PremierOneTM Computer Aided Dispatch, Avigilon security cameras and video analytics, Vigilant LPR and facial recognition, and SaferWatch. With these foundational mission -critical technologies, CommandCentral will: • Break Down Data Silos —Aggregate data (unified data mapping, video, CAD, SaferWatch) into a single platform for actionable intelligence. • Derive Intelligence in Real -Time —Incidents are averted altogether, responders are more situationally aware, and cases are closed faster. • Help Foster Public -Private Partnerships —Your community can be your most valuable partner if you have the right tools to connect. Foster more authentic relationships with the public you serve through collaborative applications that inspire and empower community partnership. • Maximize Past and Current Technology Investments —Leverage BSO's investments in mission - critical public safety technologies. • Streamline Workflows —Flexible and feature rich, our platform is adaptable to your existing policing methodology. 0 A+ OrOROLA SOLUTIONS Broward Sheriff's Office October 22, 2019 Page 2 We are looking forward to working alongside the Broward Sheriff's Office to improve neighborhood safety, promote the revitalization and growth of local businesses, and strengthen your efforts to deter, identify, and solve crime. This proposal consists of this cover letter, our proposed solution, and attached clarifications and exceptions. Motorola Solutions would be pleased to address any questions you may have regarding the proposal. Questions can be directed to your Motorola Solutions Account Executive, Kim Camps, at (954) 290-7139. Sincerely, Motorola Solutions, Inc. Da chez MSSSI Vice President Government & Public Safety North America Government Markets —Florida © MOTOROLA SOLUTIONS BROWARD SHERIFF'S OFFICE BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS Broward Sheriff's Office October 23, 2019 TABLE OF CONTENTS Cover Letter Point -by -Point Response to Technical Specifications Cost Proposal Exhibits, Submittal Documents, and Attachments Exhibit 2 Technical Proposal 2.1 System Description 2.2 Implementation Plan 2.3 Project Schedule 2.4 CommandCentral Aware Training Plan 2.5 Warranty and Maintenance Exhibit 4.1 - Acknowledgement of Sale, Acquisition, or Merger Exhibit 4.2 and Submittal Document 3.2 - State of FL License Exhibit 4.5 - Financial Stability Exhibits 4.6 thru 4.6.5.4 - Company Background and Qualifications List of Clarifications and Exceptions Motorola Solutions 2019-2020 Evidence of Insurance with PL Motorola Solutions Drug -Free Workforce and Smoke -Free Workplace Policy Supplemental Responses (to Proposal Questionnaire) Submittal Document 3.1 - Broward Occupational License Submittal Document 3.2 and Exhibit 4.2 - State of FL License Submittal Document 3.3 - Other Licenses Submittal Form 4 - Litigation Submittal Document 7.4 - Chronological History of Company Submittal Document 7.5 - Corporate Leadership, Organizational Chart, Etc. Submittal Document 7.6.A and Exhibit 4.6.5 - Experience Summaries & Resumes Submittal Document 7.6.13 - Team Organization Chart Submittal Document 7.6.0 - Addresses Submittal Document 7.6.0 and Exhibit 4.6.3 - Prior Work Experience Submittal Document 7.7 - References Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Table of Contents 1 Broward Sheriff's Office October 23, 2019 Forms Completed in BidSync Proposal Questionnaire Proposal Acknowledgement Form Submittal Section Affidavit Confidentiality Agreement Durg Free Workplace Certification W-9 Request for Taxpayer Identification Number and Certification Equal Benefits Certification Non Collusion Certificate Scrutinized Company Certificate Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Table of Contents 2 © MOTOROLA SOLUTIONS PROPOSALTO BROWARD SHERIFF'S OFFICE SECTION 3 POINT -BY -POINT RESPONSE TO TECHNICAL SPECIFICATIONS BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Section 3 Point -by -Point Response to Technical Specifications............................................................ Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS ........3-1 October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriff's Office October 23, 2019 ECTION 3 SPOINT-BY-POINT RESPONSE TO TECHNICAL SPECIFICATIONS Responses to technical specifications are provided below. RLI No. 1 RLI Specification BACKGROUND: Compliance Level Explanation The Broward Sheriff's Office (BSO), a full Understood service public safety agency with approximately 5,500 employees, is seeking a qualified candidate(s) to provide a base layer integrating software platform for our Real Time Crime Center (RTCC). The software will integrate, automate and geomap multiple data points from hardware and other software and programs. The Broward Sheriffs Office Real Time Crime Center endeavors to set the standard for comprehensive technology integration into law enforcement. The BSO RTCC anticipates leveraging technology to enhance the efficiency and effectiveness of law enforcement response to all threats to our community. The coordination of multiple sources of data Comply and information is critical to the effective law enforcement response to hazardous events. BSO requires integration of video inputs, incident reports, arrest records, photos, national crime databases, 911 call records, computer aided dispatch data and more. As critical is the need to translate these into actionable intelligence. Currently most of this information comes to law enforcement via separate silos. The expected solution brings these diverse inputs together and presents them in a single, real-time operational view, while also recognizing patterns and alerting the user— a Real Time Crime Center (RTCC). Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-1 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • The RTCC will have data and video inputs Comply coming directly from multiple sources, including dispatch, video feeds, license plate readers, electronic monitoring devices, and much more. At a minimum, the RTCC will provide fast, coordinated information sharing that maximizes law enforcement capabilities and ensures the safety of our community. This will ensure that real time information is available to first responders throughout the County, enhancing the ability to respond immediately and effectively to any crisis situation. The RTCC is staffed with BSO Detectives and Crime Analysts who will view, assess and disseminate the information to deputies responding to the scene. They will also provide critical information to detectives post -event in order to rapidly identify and apprehend perpetrators of crimes. The BSO RTCC is being planned with two critical components at its core: Strategic Command & Control and Intelligence. 1.1 Strategic Command and Control: 1.1.1 Efficiently coordinate resources, provide Comply operational intelligence and effectively respond to critical incidents in progress. 1.1.2 The Strategic Command & Control component Comply will combine all available technology and intelligence, efficiently applying these to critical incidents. Leveraging technology, RTCC detectives will Comply be able to guide first responders to the threat, providing up to the moment information about what is occurring. 1.1.3 Critical incidents can be identified via: Comply predetermined call types, key word triggers, direct notification devices, as well as staff identified calls (radio monitoring, tips etc). Upon identification of a critical incident by the system, the RTCC's vision is that the incident will alert the RTCC and auto -populate the GPS location on the RTCC screen, also identifying nearby video feeds, LPRs, other technology, RMS data, and other pertinent Intel data. RTCC staff will be able to provide critical over watch and information to arriving units, enabling them to expedite and maximize their response. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-2 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.2 Rapid Intelligence Dissemination 1.2.1 Harness technology and data to preemptively Comply identify emerging threats 1.2.2 Expeditiously investigate and solve crimes Comply 1.2.3 The Intelligence component of the RTCC can Comply be summarized by the ability to access all BSO databases and resources and apply analysis that enables preemptive action. The addition of resources is unending, always building, growing, and constantly getting bigger and smarter. An effective Intelligence component will initially provide tactical intelligence (apart from the video) to responding units and quickly expand as the immediate scene is secured and investigations start. This will include a federated search for names, addresses and phone numbers. Critical intelligence will be pushed out to responding units, allowing them to react more tactically and efficiently. This might include: call history for a location, subject and vehicle information, and officer safety warnings and concerns. Once a scene has reached a suitable layer of safety, the RTCC Intelligence component can be quickly accessed to rapidly build out emerging information and facilitate investigations. The early leads provided by technology will also dramatically enhance the early stages of investigations, including the location of subjects and vehicles. The BSO RTCC seeks to harness information provided by technology to quickly identify, locate and capture suspects and reduce possible negative impacts on our community. The RTCC detectives should have the ability to quickly access multiple databases and provide immediate information to detectives on scene. In this sense, the BSO RTCC is also emulating an information fusion center. 1.3 Anticipated Inputs: 1.3.1 PHASE 1 (Priority): The inability to deliver all Understood "Priority" inputs within Phase 1 is not an automatic disqualifier, though CAD and Video/VMS and LPR integration are mandatory Phase 1 inputs. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-3 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.1.1 Computer Aided Dispatch (CAD)(currently Comply Motorola Premier One). CAD is considered an activator. All calls, or certain pre -determined calls, will automatically be gps-mapped by location on the map. 1.3.1.2 VMS (Video Management Systems) and IP Comply with We connect to the VMS in a based cameras — System Agnostic (onVif Clarification majority of our deployments, but Compatible); flexible for single camera or can connect to individual opens VMS program. All system cameras will cameras if the cameras have a be gps-mapped and activated if they are within public IP on the Internet. a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the VMS and IP based cameras should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.3 Current Video Feeds: 1.3.1.3.1 BCSB (Broward County School Board) — Comply Avigilon 1.3.1.3.2 Public Safety Building Panasonic VI Monitor Comply Plus - Will be Avigilon soon 1.3.1.3.3 Broward County Jails OnSSI/Occularis Comply 1.3.1.3.4 BSO Districts — 4, 5, 11, 13, 10 (TEI VPS EZ Comply with CommandCentral Aware is VMS Cam, Avigilon, Genentech et al.) Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. For TEI VPS EZ Cam cannot find any information on product, would need vendor contact to discuss connectivity options. For Genetec, comply as long as BSO is responsible for acquiring SDK licenses. 1.3.1.4 Anticipated Feeds: 1.3.1.4.1 Broward County facilities — OnSSI/Ocularis Comply 1.3.1.4.2 Port Everglades Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-4 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.1.4.3 Broward County Convention Center Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.4 Fort Lauderdale International Airport Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.5 Broward County Transit Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.6 FDOT Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Most DOTS don't record video so we recommend adding VMS to record video 1.3.1.4.7 Broward DOT Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Most DOTS don't record video so we recommend adding VMS to record video. 1.3.1.4.8 BCFR stations Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-5 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.1.4.9 Private Feeds via security Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras or could provide an overlay solution to provide video feeds. Motorola Solutions will provide one interface with our proposed solution. 1.3.1.4.10 Private business feeds Comply with CommandCentral Aware is VMS Clarification agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras or could provide an overlay solution to provide video feeds. Motorola Solutions will provide one interface with our proposed solution. 1.3.1.5 License Plate Readers LPR — Agnostic — Comply with For Vigilant comply. For Genetec, Vigilant and Genetech in BSO currently. LPRs Clarification comply as long as BSO is are considered an activator if they alert. All responsible for acquiring SDK system LPRs will be gps-mapped and licenses. For all other LPRs, activated if they are within a certain distance need more information. from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the LPRs should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.6 Electronic Monitoring (ELMO Pretrial and Comply Probation — BSO currently); state and federal TBD. All persons on ELMO will be gps- mapped and shown in motion as they are moving if they are within a certain distance from an incident or an activator. ELMO can also be considered an activator if it alerts independent of any other activation. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the ELMO system should be available to view on a map independently as a base layer, with exact locations gps- mapped. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-6 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.1.7 BSOPics - All persons will be gps-mapped Comply based on their location of arrest and location of residence, and a picture of them will be displayed if the incident or activator occurs at that exact address, or within a certain distance of the address. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, BSO Pics should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.8 Records Management System (RMS) Comply (currently OSSI) - GPS located. All data will be gps-mapped and shown if it is within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, all RMS data should be available to view on a map independently as a base layer, with exact locations gps-mapped. RMS data includes: 1.3.1.8.1 Arrests Comply 1.3.1.8.2 Accidents Comply 1.3.1.8.3 Field Interview (FI) Cards Comply 1.3.1.8.4 Incidents Comply 1.3.1.8.5 Citations/Warnings Comply 1.3.1.8.6 Ordinances Comply 1.3.1.8.7 Tow Impounds Comply 1.3.1.9 Shotspotter - ShotSpotter is an activator. All Comply alerts of gunfire will be gps-mapped. ***Note- BSO does NOT currently use or have ShotSpotter installed, however it may in the very near future. 1.3.1.10 SAFER Watch - SaferWatch is an activator. All Comply incoming alerts must be gps-mapped based off of BOTH the tipsters gps location and the location of the alleged incident. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-7 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.1.11 BSO Warrants Database. All warrants must be Comply gps-mapped based on the address of the persons named on the warrant and their picture must be displayed.. All warrants must be gps-mapped and shown if they are within a certain distance from an incident or an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the BSO Warrants Database should be available to view on a map independently as a base layer, with exact locations gps- mapped. 1.3.1.12 RING/Neighbors Video and Info Sharing app. Exception We are more than happy to Ring is considered an activator, as well as a collaborate with RING; additional standalone layer. negotiations with RING would need to occur. There is potential for overlaying RING camera locations on a map. 1.3.2 PHASE 2 INPUTS: The ability to deliver Phase Understood 2 inputs within phase 1 should be noted in your proposal. 1.3.2.1 Jail Management System (JMS) Comply 1.3.2.2 CAD History Comply We are able to plot past CAD locations on a map in a playback style scenario. Detailed CAD history would need to be accessed directly from the CAD system. 1.3.2.3 FLIR/CNC Live Comply CommandCentral Aware is VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.2.4 ESRI layers integrated — Sex Offenders, Comply Probationees, Juvenile Probationees. 1.3.2.5 DJJ Juvenile Records Comply 1.3.2.6 DAVID Comply 1.3.2.7 Universal/Federated Query via Name or Comply Address or Phone or LPR hit etc., that searches all BSO databases identified within this RLI and gps-maps each incident separately, hence creating a trail of where a person has had law enforcement interactions. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-8 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.2.8 Link Analysis Comply with Requirement met with Clarification CommandCentral Analytics Plus, for which optional pricing has been provided. 1.3.2.9 Artificial Intelligence (AI) - the system should Comply with Motorola Solutions could be able to learn patterns and alert the BSO Clarification interface to an Al solution if there users without the users having to ask the is an API available. An Al solution system for it. I.e.- a name, address or phone is not included in the current number appears in system 2 separate times Phase 2 pricing. within a specified time frame, same call for service appears at the same time at a later date, multiple LPRs pick up 2 or more vehicles driving together within a certain time (suspect and accomplice) the etc. 1.3.2.10 Dept of Corrections Offender Name Search Comply 1.3.2.11 Odyssey Broward Clerk of Court Comply 1.3.2.12 Dept Comm Control/Sex Offenders Comply 1.3.2.13 RAPID pawn database Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.14 BSO Fire Rescue RMS Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.15 BSO Fire Rescue Inspections Database Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.16 Facial Recognition (post crime investigation) Comply with Motorola Solutions could Clarification interface to a facial recognition system if there is an API available. A facial recognition solution and the interface could be provided; however, they are not included in the current Phase 2 pricing. 1.3.2.17 BSO Jail Call system Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.18 BSO AVL/P25 Comply Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-9 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.2.19 BSO fixed post and Pole Cams Comply with Motorola Solutions could Clarification interface to fixed post and pole cameras if there is an API available. A complete video solution including VMS, cameras, installation, and the interface could be provided; however, they are not included in the current Phase 2 pricing. 1.4 Vision of Application: Upon activation of the Understood CommandCentral Aware provides system via some mechanism or activator (CAD a complete operating picture, entry, Panic button, Shot spotter, integrating real-time intelligence SAFERwatch, manual, etc), it is envisioned in the command center to that the software will alert RTCC and geomap remotely assist officers in the the incident. An activator is something that field. Simplify your operational awakens the system to begin its function; it can view by consolidating your be alert based from a computer program or resources into one single pane of manually based via an entry by a BSO glass. Support officer safety by detective. Contemporaneously, the system will monitoring real-time alerts and show ALL data points within a accessing nearby video feeds predefined/scalable area of the incident when incidents occur. location (ex. Within'/ or'h mile); all hardware within that same area will also be mapped and provide a direct link to access data therein. Call History and Report history for location will also be auto- accessible and any BSOpics data/photos related to the call location should be as well.. It is envisioned the system will be used in the BSO RTCC, but either immediately or in the near future, the system must have the ability to be pulled up on any desktop or laptop or MDT within the county, and even accessible and used on a cell phone type device. The RTCC must also be able to send data from its central location to deputies and officers in the field direct to their MDTs and or cell phone type devices. 2 OBJECTIVES: The purpose of this RLI is to request proposals Understood from software vendors, and developers for an integrated suite of Real Time Crime Center tools, including links to CAD, video, LPR, records/report management systems, and multiple web based applications. The system will automatically alert users to critical incidents and activate all intelligence and equipment within a definable distance from the call location. The system will also display relevant call history, reports and booking photos related to the call location. Interested parties should respond in accordance with this RLI. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-10 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • The Broward Sheriff's Office is seeking to enter Understood into an initial five (5) year agreement, with two (2) additional one (1) year options, with a responsive and responsible Proposer as deemed to be in the best interest of the Broward Sheriffs Office, qualified to provide all products and services necessary. It is anticipated that BSO will award all services to one (1) Proposer; however BSO reserves the right to award to more than one vendor. The specifications set forth herein are for Understood informational purposes and to provide a general description of requirements. Proposers will be responsible for submitting a technical Proposal based upon their program that will meet the goals, objectives and requirements set forth herein. Awarded Proposer will be responsible to set Understood up, maintain and provide all required services as set forth in this RLI. 2.1 Directly ties into CAD, alerting devices and has Comply manual activation capability 2.2 Allows for GPS-mapping of "all" data sources Comply with All data sources can be GPS Clarification mapped if the data provides GPS coordinates. 2.3 Pulls in and auto populates video surveillance Comply feeds from multiple sources: both public and private, VMS or IP based 2.4 Pulls in and auto populates additional Comply technological resources, including LPR, tracking, etc. 2.5 Auto populates CAD, CAD history, RMS Comply history and BSO Pics/DAVID subject photos, in addition to other data layers such as ELMO. 2.6 Possess the ability to electronically and Comply Currently, we can use BSO's selectively (individuals and groups) email system; we have roadmaps disseminate critical information to road patrol Aware messaging built in. deputies Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-11 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 2.7 The Dashboard/Home page should have Comply flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. The program should also have the ability to add and remove layers at user's need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. The program should also have the ability to link interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 2.8 Program should allow the ability for user to Comply duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) 2.9 Software should be able to be configured so as Comply to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 2.1 Ability to conduct federated name search, Comply address search, phone search, LPR search, etc across all databases. 2.11 Successful Proposers will be required to Comply with Motorola Solutions is not comply with all governing Public Safety and the Clarification responsible for any third -party BSO Information Technology network security activator security or connectors to requirements, including cloud based systems. non -compliant system. We will need a copy of the BSO IT network security requirements. 2.12 The Broward County Sheriffs Office (BSO) Understood being a public entity expects successful Proposers to develop the RTCC solution at the most favorable cost to BSO. 3 SCOPE OF SERVICES: At a minimum the system must: 3.1 Have a plan of implementation that may be Comply tiered, including priority deliverables ready in "Phase 1" 3.2 Be directly linked to CAD and activate based Comply Understood; as the owner of the upon CAD entries (call type or location). CAD system, Broward County Preferred additional activation by key word. Communications Technology Department will need to collaborate and provide appropriate permissions. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-12 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3 DATA ALERTS/Activation: 3.3.1 Manual Activation Comply 3.3.2 Dispatch - Call Signal/Type Comply 3.3.3 Dispatch - Location Driven Comply 3.3.4 Name Driven (Person of interest/Priority) Comply 3.3.5 Key word Comply 3.3.6 Panic Button Comply Motorola Solutions can bring in emergency alarms from properly - equipped Motorola Solutions portable and mobile radios. If third -party equipment has an API available, Motorola Solutions can bring in alarms. 3.3.7 Alert Systems (ex. SAFERWatch) Comply 3.3.8 Ability to GeoMap all inputs Comply 3.3.9 Ability to Push/Disseminate data, photo, video Comply with Currently, we can use BSO's stills, video clips, etc to field (be it laptop, Clarification email system; we have roadmaps tablet, app...) Aware messaging built in. 3.3.10 Ability to communicate/message with other Comply with Currently, we can use BSO's users. Clarification email system; we have roadmaps Aware messaging built in. 3.3.11 Ability to support multiple incidence at one Comply time. 3.3.12 Ability to provide real time data for multiple Comply mobile elements at same time: AVL, ELMO, P25, etc. 3.3.13 Ability to access elements of software via web Comply or app (i.e. deputy accessible) exceptions for video, ELMO, and other password/permission based. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-13 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.14 CJIS compliant Comply with The querying portions of the Clarification proposed application that are accessing CJIS data are CJIS compliant. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Subscription Services provided. Customer must establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security and protective data privacy measures. 3.3.15 Able to track user access/activity; limit Comply access/permissions based tiers 3.3.16 Ability to conduct single point searches of Comply name, location 3.3.17 Able to create record of activity/usage; stats; Comply supervisor mode 3.3.18 Possess the ability to electronically and Comply selectively disseminate critical information to patrol 3.3.19 The Dashboard/Home page should have Comply flexible map similar to most of the popular mapping apps and have ability to toggle between road, satellite view, etc. 3.3.20 The program should also have the ability to Comply add and remove layers as users need. High priority locations (schools, hospitals, jails, etc) will be a standard layer that will auto fill. 3.3.21 The program should also have the ability to link Comply interior schematics/maps to incident locations. (Ex. Many VMS have cameras plotted on maps both internal and external and BCSB has provided maps of each school that the cameras have been mapped to.) 3.3.22 Program should allow the ability for user to Comply duplicate or "pop out" sections of activity to move to another screen/monitor and continue use. (Most work stations have two (2) monitors not including the video wall.) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-14 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.23 Software should be able to be configured so as Comply to have the ability to integrate with other BSO databases and not require manual uploading or geocoding (wherever possible). 3.3.24 Hardware Agnostic: The system must be able Comply to link to multiple VMS, LPR and other hardware systems. Links may be tiered based upon levels of control/access as well as cost. As BSO has comparatively few of our own cameras, the ability to absorb outside cameras and camera systems is critical, particularly to have a low cost point of entry even if that "initially" only allows viewing without control or recording. 3.3.25 Contractor's focus should be in the area of Comply integration while minimizing customization through the Real Time Crime Center application solution implementation. 3.3.26 Proposals should provide the number of Understood Section 2.3 Project Schedule in months estimated to complete each phase of Exhibit 2 Technical Proposal the project in their Draft Project timeline reflects the estimated project duration. 3.3.27 Proposal should include an outlined approach Understood Section 2.2 Implementation Plan of each phase for the implementation, as well in Exhibit 2 Technical Proposal as step by step documentation for the describes the tasks and implementation responsibilities of parties. 3.3.28 Proposals should provide the number of your Understood Response provided in Exhibit company's resources estimated to complete 4.6.5.4 each phase of the implementation, including the number of months resources will work on - site. 3.3.29 Your company's resources shall participate in Understood testing and issue resolution Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-15 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.30 Post implementation plan shall include all Exception Motorola Solutions will perform necessary on -site support such as issue functional demonstrations and resolution and assistance with any additional testing of the installed system patches for up to 60 days after go -live. and the connectors/interfaces However, ongoing support and patches will be included in each phase in provided as long as annual maintenance and preparation for their production support is covered. use. The cut -over event (which is when use of the Aware solution with the CAD and, possibly a limited number of VMS interfaces, goes live) will be attended by the PM and SA for up to 3 days. Given the phased implementation approach of the remaining Phase 1 and Phase 2 connectors, the PM will be on -site at least monthly for the project duration and the SA will be on -site if required for critical events. Upon delivery of all interfaces in Phase 2, support will be available via the standard technical support provisions. Response to error conditions will be accordance with our terms of warranty and maintenance. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-16 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.31 BSO expects that "Phase 1" deliverables be Exception The base Aware system with the functioning and reliable within 6 months of PremierOne CAD connector execution of an agreement, with items 1.3.1.1 should be available within 10 (CAD), 1.3.1.3 (Video), and 1.3.1.5 (LPR), weeks of availability of server complete within 10 weeks of execution. BSO hardware on -site, provided the expects that "Phase 2" deliverables be BSO facilitates approval to functioning and reliable within 13 months of establish connectivity to execution of agreement. BSO reserves the PremierOne CAD with the right, based on the Proposer's pricing and time Broward County Office of frame, to not include certain items in Phase 1 Regional Communications and or Phase 2, all of which will be told to the Technology (ORCAT). selected vendor prior to finalizing a contract. The number of VMS and LPR interfaces in Phase 1 will require more than 10 weeks to fully configure and deploy; however, we are happy to have a discussion with the BSO to identify a limited number of high priority VMS interfaces to specific schools to determine whether they can also be established during those 10 weeks. While Motorola Solutions has already developed a number of interfaces in BSO's requirements, there is a development effort associated with those we have not. The Project Schedule provided in Section 2.3 reflects our estimated timeline. If, during further discovery and or clarifications, we obtain additional information about the systems to which we'll interface and determine those interfaces already exist, the Project Schedule can be updated to reflect that. 3.3.32 Training —Vendor will provide training to RTCC Comply On -site functional overviews will staff to ensure functional usage of the system. be delivered during Such training shall be in person at the outset, implementation. Video tutorials with electronic and video learning acceptable and on-line training is also for updates. Significant alterations to the available during implementation software should also merit in person retraining. and is the method for delivering training related to software updates. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-17 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.33 Customer Support/maintenance — Vendor Comply Please see our response to should have a well-defined program of Proposal Questionnaire Question customer support, including 24/7 support. #6 in Vendor will also maintain system security via "Supplemental_Responses.docx" appropriate and timely updates. Due to the uploaded in BidSync. critical nature of the software, significant system failures are expected to be immediately addressed and rectified in a timely manner. 3.3.34 Vendor will provide names and resumes of the Comply with Resumes for key project team working on project and physically coming Clarification personnel are submitted and to Broward to install software in BSO RTCC. labeled Exhibit 4.6.5.3. Motorola This is required to be done with initial proposal Solutions has identified qualified and prior to BSO selecting the winning vendor. and experienced resources for Resumes must include overall work this project team. If BSO rejects a experience, as well as specific experience team member, Motorola Solutions related to integration into Real Time Crime will identify an alternate; however, Centers and CAD. Background checks will be if such replacement is requested performed on the vendor's team. BSO has the by BSO without cause, a change right of last refusal for any person the vendor order may be required to modify assigns to this project, in which case the the schedule and address costs vendor must identify alternate workers. associated with such replacement. 3.3.35 Proposals should clearly delineate what Comply Section 2.1 System Description in infrastructure is required of BSO RTCC to Exhibit 2 Technical Proposal and make the system function, i.e. hardware, Exhibit 4.6.5.4 Staffing Plan servers, storage, network, staffing, etc. describe the required infrastructure and staffing. Information Technology Division Desktop Guidelines The ITD Technology Division is standardized Comply with As long as it meets minimum on the Dell platform and requires the following Clarification spec of hardware required guidelines be used for all desktop environments. Power Requirements: • Dell OptiPlex 5060 Minitower Standard Power Exception Doesn't meet minimum spec of Supply hardware required Warranty Service: • 4 Year Basic Limited Warranty and 4 Year Comply NBD Onsite Service Storage Guidelines: • 50OGB 3.5inch SATA (7.200 RPM) Hard Exception Doesn't meet minimum spec of Drive hardware required - 512GB PCIe SSD • 8x DVD+/-RW 9.5mm Optical Disk Drive Comply Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-18 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • Operating System: • Windows 10 Enterprise 64 Comply Processors: • Intel@ Core i5-8500 (6 Cores/9MB/6T/up to Exception Doesn't meet minimum spec of 4.1 GHz/65W) hardware required - Intel Xeon 6136 @3.0 Ghz Twelve Core Memory: • 16GB 2666MHz DDR4 UDIMM Non-ECC Exception Doesn't meet minimum spec of hardware required - 32 GB Total memory (DDR4 2667 MHz) ECC Video Cards: • AMD Radeon R5 430, 2GB, FH (DP/DP) Exception Doesn't meet minimum spec of hardware required - NVIDIA Quadro P2000 4GB Display Connectors: 4x DisplayPort 1.2 Anti -Virus: • ITD Technology Division provides Antivirus Understood Monitor & Input Devices: • To be determined based on specific needs. Comply Recommend 3 monitors per Workstation 27" 2560 X 1440 resolution The ITD Technology Division reserves the right Understood to review and approve all proposed hardware, connectivity, and system configurations. Information Technology Division Server Guidelines The Network Operations Center is Understood standardized on the HP platform and requires the following guidelines be used for all server environments. Power Requirements: • All servers and devices must use 208-volt Comply electric power at our data center. • Ship with IEC320 C-14/C-13, Power Cords Comply • Have redundant power supplies in all servers Exception Our server only has local storage and direct attached SAN devices • Preferred that all servers are HP servers Comply Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-19 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • Data Center Rack Guidelines: • All servers and components must be rack- Comply mounted version. (tower models cannot be installed) • Must support conventional 19 inch rack (HP Comply version) • All servers and components must include Comply vendor rail kits Warranty Service: • 5 year 24x7 4-hour response time warranty Comply on all hardware. Storage Guidelines: Server disk configuration: • RAID 1 for Operating System. Exception Server is virtualized, VMWare is on SD • RAID 5 for DATA. Exception Virtual machines are on Raid 1 • Transaction logs should be placed on Comply separate disks Raid 1 or 10 (if applicable). Data Disk Space: • Ample disk space should be included to allow Comply for growth over a 5 year period for data and logs • Backup space should be allocated for file Comply backups (if applicable) Operating System: • Windows 2012 (or higher) Standard or Comply *Enterprise 64 bit version or • Windows 2012 (or higher) Standard or Comply *Enterprise 32 bit version (*Cluster configurations) This only should apply to existing Applications or Databases that work with 32bit and NOT 64 bit until we can upgrade to the proper BIT version Processors: • All servers should have current model dual or Comply quad processors that meet operating system and application recommended requirements. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-20 Broward Sheriff's Office October 23, 2019 RLI • RLI Specification• • Level • • Memory: • All servers must meet the operating system's Comply vendor recommended not minimum standards along with the specific application memory requirements. Additional memory should be included to allow for expected growth needs over a 5-year period. KVM: • All Servers should ship with appropriate KVM Exception BSO will need to provide. dongles to support an HP KVM. Network: • Dual port 100/1000 Mbps Ethernet Network Comply interface cards should be included with servers and configured for auto -negotiate Licenses: • Network Licenses for all servers must meet Comply the Network Operations standard to access the paramount Domain (BSO) • SQL licenses must meet the standards of our Comply Database Schema The Network Operations Center reserves the Comply right to review and approve any and all proposed hardware, connectivity, and system configurations. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-21 Broward Sheriff's Office October 23, 2019 �. RLI Specification Compliance Explanatic Level .Data Security and Data Protocols: The software or hosting services being Comply with Motorola Solutions' provided by the Contractor/Vendor to BSO Clarification CommandCentral Aware platform shall use the latest, cutting edge security and runs on Microsoft Azure. Azure privacy tools including SSL 128-bit encryption, has built in redundancy and server certificates with Global ID provided by failover mitigations. the premier national provider, the highest level The physical server that hosts of encryption dictated by Federal guidelines — CommandCentral Aware is the AES algorithm and SSAE No. 16 SOC 1 installed at the BSO's facilities. f/k/a SAS 70 Type II certification. BSO's data The BSO is responsible for will be stored in mirrored, redundant, highly providing malware and anti -virus secured facilities and shall be routinely backed software on the client up on an independent server separate and workstations. Customer must also apart from the server providing day-to-day establish and ensure compliance services to BSO. Contractor/Vendor agrees to with access control policies and institute restrictive security measures to procedures, including password prevent and detect unauthorized physical security measures. Further, and/or remote access to the systems and data Customer must maintain industry services being provided to BSO under this standard security and protective agreement. Contractor/Vendor shall consider data privacy measures. Motorola layers of security at its physical hosting site, Solutions disclaims any that consist of a number of measures such as responsibility or liability biometric access, closed circuit TV, security whatsoever for the security or system monitoring, multiple check -points, preservation of Customer Data or restricted building access, photo badges, Solution Data once accessed or proximity access cards, controlled visitor viewed by Customer or its access and alike. Contractor/Vendor shall representatives. Motorola institute routine system security audits such as Solutions further disclaims any SAS-79, SysTrust, Webtrust, ISO 27001/2, responsibility or liability virus and malware scans and other industry whatsoever for customer's failure standard system audit procedures. to maintain industry standard Contractor/Vendor shall immediately notify security and data privacy BSO in writing of any breaches of security measures and controls, including and/or unauthorized access to BSO systems but not limited to lost or stolen and/or services being provided by passwords. Contractor/Vendor. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-22 Broward Sheriff's Office October 23, 2019 I_ RLI Sner-ifir-ation Comnlianr-e Exnlanatir Contractor/Vendor shall have in place a Comply with Motorola Solutions' disaster recovery plan that includes the Clarification CommandCentral Aware platform recovery of critical systems (ie, systems that runs on Microsoft Azure. Azure provide software services to customers) in has built in redundancy and event of a full or partial data center outage. failover mitigations. The plan must include at a minimum the ability to recover critical systems in a working state within a short period of time with critical functions online and processing customer requests. The plan must also include a suitable back up power supply independent of commercial electrical services offered to the general public (ie. suitable generator). The Contractor/Vendor must be able to execute the disaster recovery plan within moments of a disaster declaration. Contractor/Vendor must test its disaster recovery plan annually. The data provided by BSO to Comply with To the extent permitted by law, Contractor/Vendor shall remain BSO's Clarification BSO retains ownership of their property. At any time during this Agreement data. Access to data after and up to ninety (90) days after termination, termination of the Agreement BSO may export its data in an XML format, or shall be in accordance with the such other compatible format suitable for termination terms and conditions BSO's needs, from Contractor's/Vendor's in the final Agreement. system. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Point -by -Point Response to Technical Specifications 3-23 © MOTOROLA SOLUTIONS PROPOSALTO BROWARD SHERIFF'S OFFICE SECTION 2 EXHIBIT 2 TECHNICAL PROPOSAL BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Section 2 Exhibit 2 Technical Proposal..............................................................................................................2-1 2.1 System Description.........................................................................................................2.1-1 2.1.1 Solution Overview.......................................................................................................2.1-1 2.1.2 Design Considerations................................................................................................2.1-4 2.1.3 Hardware Environment Requirements........................................................................2.1-7 2.1.4 Connectivity and Design Requirements......................................................................2.1-7 2.1.5 ASTRO P25 Radio Requirements...............................................................................2.1-8 2.1.6 CommandCentral Aware Product Description.............................................................2.1-8 2.1.6.1 Mapping...............................................................................................................2.1-9 2.1.6.2 Location...............................................................................................................2.1-9 2.1.6.3 Alerts...................................................................................................................2.1-9 2.1.6.4 CommandCentral Vault (Optionally Available for Purchase).............................2.1-10 2.1.6.5 CommandCentral Analytics Plus (Optionally Available for Purchase)...............2.1-10 2.1.6.6 Computer Aided Dispatch (CAD) Integration.....................................................2.1-10 2.1.6.7 Geographic Information System (GIS) Data Set Integration.............................2.1-11 2.1.6.8 Avigilon Control Center (ACC) & Video Analytics Integration............................2.1-11 2.1.6.9 CommandCentral Vault Integration...................................................................2.1-11 2.1.6.10 Data Hub Integration........................................................................................2.1-12 2.2 Implementation Plan.......................................................................................................2.2-1 2.2.1 Project Approach.........................................................................................................2.2-1 2.2.1.1 Project Management...........................................................................................2.2-1 2.2.1.2 Team Organization..............................................................................................2.2-3 2.2.1.3 Project Repository and Project Control Register.................................................2.2-4 2.2.1.4 Schedule Management........................................................................................2.2-4 2.2.1.5 Implementation Complete Milestone...................................................................2.2-5 2.2.1.6 Schedule Control.................................................................................................2.2-5 2.2.2 Communication Management.....................................................................................2.2-6 2.2.2.1 Communications Management Plan....................................................................2.2-6 2.2.2.2 Status Teleconferences.......................................................................................2.2-6 2.2.2.3 Project Communication Tools and Documentation.............................................2.2-6 2.2.3 Risk Management.......................................................................................................2.2-7 2.2.3.1 Risk Management Plan.......................................................................................2.2-7 2.2.4 Action Items.................................................................................................................2.2-8 2.2.4.1 Action Items Management Plan...........................................................................2.2-8 2.2.5 Change Control...........................................................................................................2.2-9 2.2.5.1 Change Request Procedure................................................................................2.2-9 2.2.5.2 Change Control Process...................................................................................2.2-10 2.2.6 Project Contact List...................................................................................................2.2-10 Broward Sheriffs Office October 23, 2019 Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. Motorola Solutions Table of Contents i 2.2.7 Statement of Work.....................................................................................................2.2-11 2.2.7.1 Overview............................................................................................................2.2-11 2.2.7.2 Implementation Considerations.........................................................................2.2-11 2.2.7.3 Contract Award and Management.....................................................................2.2-12 2.2.7.4 Hardware/Software............................................................................................2.2-15 2.2.7.5 Interfaces/Connectors and Integration..............................................................2.2-16 2.2.7.6 CommandCentral Aware Provisioning...............................................................2.2-18 2.2.7.7 CommandCentral Aware Training.....................................................................2.2-18 2.2.7.8 Functional Demonstration..................................................................................2.2-20 2.2.7.9 Support Planning...............................................................................................2.2-20 2.2.7.10 Transition to Support........................................................................................2.2-20 2.2.7.11 Post Implementation Consultative Service.......................................................2.2-21 2.2.7.12 Completion Milestone.......................................................................................2.2-21 2.3 Project Schedule.............................................................................................................2.3-1 2.4 CommandCentral Aware Training Plan...........................................................................2.4-1 2.4.1 On -Line Training..........................................................................................................2.4-1 2.4.2 CommandCentral Aware On -Site Functional Overview..............................................2.4-2 2.5 Warranty and Maintenance.............................................................................................2.5-1 2.5.1 Aware Maintenance and Support Agreement.............................................................2.5-1 Broward Sheriffs Office October 23, 2019 Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. Motorola Solutions Table of Contents ii Broward Sheriff's Office October 23, 2019 EXHIBIT 2 TECHNICAL PROPOSAL The proposed solution for the Broward Sheriff's Office follows. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2-1 Broward Sheriff's Office October 23, 2019 2.1 SYSTEM DESCRIPTION 2.1.1 Solution Overview Motorola Solutions is pleased to present the following solution for the Broward Sheriff s Office ("Customer"). The solution is based on our interpretation of the requirements presented in your Request for Letter of Intent and responses to questions you provided on 10/02/19. Motorola Solutions offering for CommandCentral Aware provides the ability to create a situational awareness front through consolidation of disparate systems and data such as camera feeds, incident information, resource locations, alerts and voice into a single interface. CommandCentral Aware provides a consolidated, map -based common operating picture enabling enhance decision -making at your operation. Use the cloud -based platform to collaborate effectively across your operation with actionable intelligence. The cloud enables agencies to take advantage of new capabilities as they are developed, without an intrusive upgrade experience. Updates and new features are installed every few weeks, and users automatically get new capabilities the next time they log in. Cloud deployments also reduce the operational impact of faults and outages. This frees your staff to focus on strategic initiatives, instead of time-consuming tactical efforts, and drives greater value for public safety. Participating Entities The designated entities participating in the CommandCentral Aware system are: • Broward Sheriffs Office (BSO). Application Software and System Components The CommandCentral Aware solution designed for Customer is comprised of the following: • C1oudConnect Server Hardware. • CommandCentral Aware Enterprise License. • PremierOne CAD Integration for Incident and/or Unit Location Automatic Vehicle Location (AVL). • Avigilon Video ACC and Video Analytics. • Vigilant License Plate Recognition Integration. • Location Services Integration. • ASTRO 25 Radio Location. • Mapping. • Accuweather Service. • Agency Esri Data Sets Integration. • Inter -Agency and Intra Agency Group Configuration. • License Plate Recognition. • Interface Connectors as Presented in Table 1. • Services as Described in the Statement of Work. Separately Priced Options Available for Purchase • CommandCentral Aware Workstation Hardware. • CommandCentral Aware Monitors. • CommandCentral Vault. • CommandCentral Analytics Plus. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-1 Broward Sheriff's Office October 23, 2019 0 CUSTOMER SUPPLIED EQUIPMENT Eiji MOTOROLA SUPPLIED EQUIPMENT — ETHERNET Motorola CommandCentral Aware SaaS System Diagram — DATA PATH __________________________ � � I Broward County Network I Core Sm,., Namex.xx iGenetec .I xxxx.x VMS II I / saerName - HP DL388 (CommandCentral X Server} XX.XX.%XAX -- I VM Host - VMWare MGMT XX.xX.XX.Xx I OnSSI VMS 2 VM7 —Video Processing XX,XX,XX.XX I Server Name I I Provides Video Connectivity or AWare Workstation I xx.xx.xx.xx Premier One I I I GAD I VM2 —Trusted Broker XX.XX.XX.XX I saner Nama Interface for all non video data sends to cloud l xx xa xX xE CommandCentral I Vigilant LPR I Vault I I I aubrxt: XX.XX.%%.%% I Server Name I Gateway: XX.XX.XX.XX I %X.%X.X%.X% 1)Nst: XXxXXXXX Analytics SAF I Genetec LPR I oNSz: xxxxxXxx Plus Nra: xXAXAX.XX l--_--- — — — — — — — — — — — — — — — — — — — -- — I Broward County Schools Network CommandCentraler I Sery }Cloud} l I Avigilan VMS ---- -- l—_ __________________/ I ELMO BSOPics I Broward County Radio Network - I P251MW server BSO I Aware Workstation Warrants Data Hub l ------------------------- with three monitors xx.xx.xx.xx RM S OAVIO I I I RTCC s� / MOTOROLA SOLUTIONS Figure 2-1: CommandCentral Aware Representative System Diagram Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-2 Broward Sheriff's Office October 23, 2019 CommandCentral Interface Connectors The table below lists the specific interfaces included in our solution. An Interface Specification Document (ISD) can be included for each interface at contract signing. Each ISD details the specific features and functionality of the interface and describes the implementation process and responsibilities of the involved parties. Any requests for change to the ISD following contract is subject review and consideration through the change order provision of the contract. Table 2: Solution Interfaces Interface Name PremierOne CAD Interface Description Data interface to PremierOne CAD Avigilon VMS Video interface to Avigilon Video Management System Genetec VMS Video interface to Genetec Video Management System OnSSI VMS Video interface to OnSSI Video Management System TEI VPS Video interface to TEI VPS Video Management System Vigilant LPR Data interface to Vigilant License Plate Recognition System Genetec LPR Data interface to Genetec License Plate Recognition System Shotspotter Data interface to Shotspotter Gun Detection System SAFERwatch Data interface to SAFERWatch Risk Management System ELMO Data interface to Electronic Monitoring System BSOPics Data interface to BSOPics Database RMS Data interface to Records Management System BSO Warrants Data interface to BSO Warrants Database JMS Data interface to Jail Management System DJJ Juvenile Records Data interface to DJJ Juvenile Records Database DAVID Data interface to DAVID Dept of Corrections Offender Name Search Data interface to Dept of Corrections Offender Name Search Odyssey Broward Clerk of Court Data interface to Odyssey Broward Clerk of Court System ASTRO P25 IMW Radio location interface to the ASTRO P25 system Dept Comm Control/Sex Offenders Data interface to Dept Comm Control/Sex Offenders RAPID Pawn Database Data interface to RAPID Pawn Database BSO Fire Rescue RMS Data interface to BSO Fire Rescue RMS BSO Fire Rescue Inspections Data interface to BSO Fire Rescue Inspections BSO Jail Call System Data interface to BSO Jail Call System BSO Fixed Post and Pole Cameras Video interface to BSO fixed post and Pole Cameras Private Residential Feed Video interface to Private Residential Feed Private Business Feed Video interface to Private Business Feed Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-3 Broward Sheriff's Office October 23, 2019 CommandCentral interfaces are dependent on the functionality made available to Motorola Solutions by Customer's 3rd party system. Customer is responsible to provide connectivity to 3rd parry system via the SDK, API, or other Motorola Solutions approved access. Genetec requires a specific license to be purchased (Part number is GSC- I SDK-Motorola-RTVI) to connect CommandCentral Aware and Genetec systems. The number of licenses required is one for C1oudConnect server and one for each workstation viewing Genetec video. The Customer will need to purchase these licenses and provide to Motorola. 2.1.2 Design Considerations The following have been taken into consideration for the design of the CommandCentral solution for the Customer: 1. The CommandCentral Aware solution design includes separate data layers for radios, AVL, CAD events and other 3rd party data. Layers can be turned on and off by the Customer as desired. 2. The Customer will be responsible for connectivity between the various networks. 3. VPN remote access is required for Motorola Solutions personnel. 4. Customer is responsible for all necessary 3rd parry upgrades of their existing system(s) as may be required to support the CommandCentral solution. Motorola Solutions' solution does not include any services, support or pricing to support Customer 3rd party upgrades. 5. Customer is responsible for the impact to 3rd party systems inclusive of CommandCentral interfaces as a result of customer upgrading a 3rd party system. Motorola Solutions strongly recommends working with Motorola Solutions to understand the impact of such upgrades prior to taking any upgrade action. 6. Motorola Solutions will have no responsibility for the performance and/or delays caused by other contractors or vendors engaged by the Customer for this project, even if Motorola Solutions has been involved in recommending such contractors. 7. Customer is responsible for providing backup power as necessary. 8. Customer will provide Internet access to CommandCentral Aware clients(s) and server(s). This includes software licenses and media and installation support from the Customer's IT personnel. 9. Customer will provide Antivirus software for the Aware client. 10. All electrical and or infrastructure improvement work required at Customer's facility, as needed, is the responsibility of the Customer. 11. Backhaul equipment, installation, and support costs are to be provided by the Customer. 12. Aware support MS Windows 10 Enterprise. 13. Customer must provide Motorola Solutions access with administrative rights to Active Directory for the purpose of installation/configuration and support. 14. Customer is responsible for providing floor plans and geo-located camera locations in a spreadsheet for every VMS that is required to mapped on the CommandCentral Aware client. 15. In order to prevent delay in the implementation, Customer must provide the information required in Table 2, Aware Technical Discovery Requirements, at the time of Project Kickoff for each interface/connector/integrated system. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-4 Broward Sheriff's Office October 23, 2019 Table 1: Aware Technical Discovery Requirements Interfaces/Connectors (Required for Each Interface Connector) Manufacturer and Current Software Version Customer Provided Motorola Solutions Confirmed Confirm API/SDK Availability Provide IP Addresses Provide Data Format Provide Data Frequency (Peak and Average Events and Content) Provide Operational Aspects (Data Latency, Key Fields/Information, # Inputs) Data Path Factors (Bandwidth, NAT, Latency, Jitter) Additional VMS Interface/Connector Requirements: - Number of Cameras Connected to Each VMS - VMS Archive and Archiver to Aware Clients - Provide GPS Coordinates for Each Camera Integration Customer's IP Network Layout (Traffic Segmentation, NT Required?, etc.) Active Directory and Email Policies Customer's 3rd Party IP Network Connection (Schools, Fire, Traffic, etc.) Remote Access Policy/Procedure Who owns/maintains each Customer network/firewalls? Additional Information Required for Integration with CAD and ALPR Systems Data Delivery Latency Rate Data Interface Type - Fileshare/Dump - Webservices - SOAP/REST - SQL Extraction Database IP Address, Login Credentials, DB Version Data Volume (Calls per Service, Peak Event Rates) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-5 Broward Sheriff's Office October 23, 2019 (Required for Each Interface Connector) Data Fields CustomerInterfaces/Connectors Provided Motorola Solutions Confirmed - CAD Event Geolocation Data Availability - AVL/ARL Data Available? - Event Types - Icons - Others(?) Additional Information Required for Integration with Streaming Servers Mobile Data Terminal Types Manufacturer OS Version Wireless Access VPN Connectivity to Core? Validate Data Integration Rate (may require system expansion) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-6 Broward Sheriff's Office October 23, 2019 2.1.3 Hardware Environment Requirements CloudConnect • Two rack units per CloudConnect server. • One 4-post rack for the CloudConnect server with at least 30" depth. • Two circuits to distribute power to the server rack (dual power supplies). • Uninterruptible Power Supply (UPS) at the site where the CloudConnect server and Aware workstations will be installed. Customer Provided Aware Workstation • Processor — Intel Xeon 6136 @3.0 GHz (12 cores). • Memory — 32 GB. • Drive — One NVMe 512G SSD. • NIC — 1 Gb port NIC. • OS — Windows 7 Professional or Windows 10 Pro. • Graphics Card — NVIDIA Quadro P2000. • Customer Provided Workstation Monitors — 27-inch Narrow Bezel IPS Display, 2560X1440. 2.1.4 Connectivity and Design Requirements Motorola Solutions will work with the Customer's IT personnel to verify that connectivity meets requirements. Customer will provide the network components. The Customer will provide Internet access to the CloudConnect server supplied as part of this project A minimum of 1 Gigabit network ports for the server will be made available by Customer. The workstations positions will be connected through the local IP network. Network Physical Requirements: • Four network ports for the CloudConnect server. • One network port per Aware workstation. Network Bandwidth Requirements: • Provide network ports that are 1GB capable and network routable. • Bandwidth with be provided between the CloudConnect server, VMS servers, and Aware clients to support multiple video streams simultaneously. Final bandwidth requirements will be determined during Contract Design Review. • Minimum bandwidth needed between the CloudConnect server and the CommandCentral Aware platform is 1.1 Mbps. Aware Design Requirements • A maximum of 3000 Icons viewed on the CommandCentral Aware client at one time, per instance. • A maximum of 100 updates per second on the CommandCentral Aware client. • A maximum 5000 radios per server. • One block of 10 contiguous IP Addresses. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-7 Broward Sheriff's Office October 23, 2019 3rd Party Requirements Low latency is critical for real-time operations. The speed with which data appears on the Aware display depends in large part to how quickly the information is presented to the Aware interface. Major contributors to the latency are network delays and the delay time from occurrence of an event to when that event information is presented to Aware from the source application (i.e., CAD, AVL, ALPR, etc.). Consequently, although the Aware strives to provide near -real-time performance, Motorola Solutions provides no guarantees as to the speed with which an event (or video stream) appears on Aware once the event is triggered. 2.1.5 ASTRO P25 Radio Requirements The solution can be deployed to send location data information via LMR. It requires a ASTRO 25 radio equipped with a GPS receiver with 7.18.8 or above firmware version. ASTRO P25 Infrastructure Requirements ASTRO 25 system release 7.14 or above is required if the data will be sent via the LMR system. Enhanced Data and Intelligent Middleware (IMW) in addition to a firewall to connect the system CEN and internet securely including a packet data gateway and GGSN for each zone are used to send the location updates and events can be enabled as part of that effort. Customer will be responsible to provide internet connection and will allow Motorola Solutions to add any necessary firewalls. ASTRO 25 Voice Priority ASTRO Enhanced Data subscribers give priority to voice transmissions over data. Data Capacity Analysis This offer does not cover the additional channels. 2.1.6 CommandCentral Aware Product Description Motorola Solutions offering for CommandCentral Aware provides the Customer with the ability to create a situational awareness front through consolidation of disparate systems and data such as camera feeds, incident information, resource locations, alerts and voice into a single interface. Agencies can increase the value of their software investments by connecting CommandCentral Aware to your current Computer Aided Dispatch (CAD), Automatic Vehicle Location (AVL), Call Handling, Land Mobile Radio (LMR), Video Management Systems (VMS), and other software platforms. Public safety agencies can accelerate workflows, improve ease of use, augment decision making and unify operational viewpoints. CommandCentral Aware enhances incident response by integrating multiple disparate systems into a unified public safety workflow. CommandCentral Aware provides the ability to correlate information and events across multiple systems; radio, video surveillance, sensors, alarms, automatic license plate readers, analytics, CAD, Records, and Mapping/GPS location. CommandCentral Aware enables you to monitor activity from anywhere, act with necessary context, collaborate without distraction, respond quickly to escalating incidents, enhance response with real time video, streamline video management and agency workflows. The following provide summary descriptions of the CommandCentral Aware products. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-8 Broward Sheriff's Office October 23, 2019 2.1.6.1 Mapping CommandCentral Aware provides the consolidated, map -based common operating picture needed to enhance decision -making at any part of your operation. You can view all of your location -based data together, on a single map display. • Geospatial Event Mapping — See unit/device locations, CAD incidents, field personnel status and location, open -source data alerts, sensors and more, visualized on a map that can be customized with any of your agency's other data layers. • Event Monitors — CAD incidents, personnel status and location, open source data alerts, sensors and more, visualized on a map (i.e. Esri online, Esri server, or static map layers) that can be modified with any of your agency's other data layers. • Geographical Information System (GIS) Integration — Map display utilizes Esri ArcGIS online or ArcGIS Server map services provided by the Customer. • Data Layer Panel — Each data layer source can be shown or hidden based on selecting or deselecting it in the data layer panel. • Event Information Display — Details associated with each icon on the map can be viewed in an event information display upon clicking the icon. 2.1.6.2 Location CommandCentral Aware maps GPS enabled land mobile radios (ASTRO P25 radios) and broadband devices (LTE/Wi-Fi enabled smartphones, tablets, and modems). The location solution supports the following capabilities: • User & Resource Location — All available agency sources of location information and related metadata are ingested from broadband and land mobile radio (LMR) devices to pinpoint the location for vehicles and responders. • Affiliation of Users, Devices and Units — A user can be affiliated with multiple devices (both broadband and LMR). Multiple users and their devices can be affiliated with a unit. • Customizable Frequency of Reporting — Provisioned Cadence, On -Event, and On Request. • Stale Location or Not Reporting Indication. • Best Source Determination — Receives location data by responder and/or vehicle and combines with unit/user information to intelligently determine the best source and identify it for consumption by the mapping application. 2.1.6.3 Alerts CommandCentral Aware Alerts improves situational awareness for the command center during an incident. Alerts show on the consolidated map to help improve outcomes and improve responder safety. The solution provides real-time status update of responder location and alert type and configurable visual and/or audio alerts. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-9 Broward Sheriff's Office October 23, 2019 2.1.6.4 CommandCentral Vault (Optionally Available for Purchase) CommandCentral Vault is more than just storage; it is true end -to -end digital evidence management. CommandCentral Vault is a cloud -based digital evidence management solution to securely store, review, manage, and share all forms of digital evidence. Manage evidentiary files by storing and tagging incident -related video to CommandCentral Vault directly from CommandCentral Aware providing: The ability to capture still images and/or video clips from live streaming video feeds which can be manually or automatically tagged to an incident/case for evidentiary purposes. It provides a single place to aggregate evidence from multiple sources such as fixed video, social media, body worn cameras, in -car camera, audio notes and other multimedia sources. Supporting both automatic and manual uploads combined with end -to -end streamlined evidence management, Vault enables agencies to simplify workflows and the overhead of dealing with increasing amounts of digital evidence. Vault efficiently tags, redacts and secures evidence, it minimizes the time it takes to manage digital evidence and respond to information requests to make evidence sharing easier and more efficient. This capability is available as the two applications are using the CommandCentral shared platform of information for ease of transfer. CommandCentral Vault integrates with your CAD and RMS and across all CommandCentral applications to streamline workflows. 2.1.6.5 CommandCentral Analytics Plus (Optionally Available for Purchase) Motorola Solutions is pleased to offer a next -generation crime analysis and intelligence solution that will help you uncover actionable insights to effectively allocate resources and fight crime. CommandCentral Analytics Plus, powered by LexisNexis, integrates with your existing data sources, leverages inter jurisdictional data, and includes integrated search of billions of public records from over 10,000 sources. It also provides highly configurable experiences with purpose-built tools for roles across your agency. By investing in CommandCentral Analytics Plus, detectives can use link analysis across datasets to easily track down leads and close cases. Command staff can quickly identify emerging trends and, with the help of analysts, better understand those patterns and develop proactive initiatives to effectively address them. This is a cloud -based product, subscribed to as -a -service. It is highly accessible and cost-effective with predictable pricing. Product updates are seamless with new capabilities being delivered regularly. And, the cloud also provides proven security, reliability, and availability that keeps you operationally ready. CommandCentral Analytics Plus includes a professional services engagement for implementation and deployment, and is built upon our operational expertise, tools, and best practices, perfected over our 90+ year history of working side -by -side with public safety. 2.1.6.6 Computer Aided Dispatch (CAD) Integration CommandCentral Aware integrates with PremierOne CAD to provide a CAD status and event monitor capability. The CAD status monitor will allow the user to see a listing of incidents that includes: event type, location incidents, narrative, priority, status, geographic area, location of devices or units. The application consumes event driven data from multiple CAD systems allowing for real time assessment with other relevant data published to the platform such as officer location, alarms, alerts, tips, tactical information, voice and video. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-10 Broward Sheriff's Office October 23, 2019 2.1.6.7 Geographic Information System (GIS) Data Set Integration CommandCentral Aware integrates with your hosted GIS data sets from Esri ArcGIS Server or ArcGIS online. The geospatial information contained within these data sets are core to the overall visualization of the intelligent map display. This adds to the common operating picture to enhance workflow details driven by geography and metadata contained within these data sets. Esri's powerful geospatial engine within CommandCentral Aware is used to automatically invoke spatial queries to inform the user of nearby items, refine geographic boundaries and focus attention on location to orientate those responding. Utilizing the geospatial processing induces an intelligent driven analysis and help to eliminate additional noise on the map to not distract from the concentrated area of concern. Example data sets may include (but not limited to): • The ability to refine the data displayed based on geographic area defined per user (i.e. by Area, Beat, Sector, Precinct, Zone, Quadrant). • Find nearby entities by predefined distance (i.e., closest camera while in route, closest cameras to an event (CAD, gunshot detection, alert). • Determining road blockades caused by traffic jams, flooded roadways, or barricades. 2.1.6.8 Avigilon Control Center (ACC) & Video Analytics Integration The Avigilon to CommandCentral Aware connector integrates the results of the rules engine combined with video from the Avigilon VMS. The targeted video feed is displayed in response to user interaction and pre -defined scenarios based on a customizable rule set. Specific category of events such as CAD incidents, LPR alarms, or other alert reporting system(s) integrated into CommandCentral Aware solution can be configured, in relation to the analytics, to trigger display of video feeds automatically. These real-time events and forensic capabilities detect and notify scene changes, missing objects and rules violations. In addition to the live video and analytics, the connector supplies operators video display tools that control pan, tilt, zoom (PTZ) cameras and playback of recorded video. 2.1.6.9 CommandCentral Vault Integration CommandCentral Vault is integrated with CommandCentral Aware application. A CommandCentral Aware operator can easily take a live or recorded video stream from CommandCentral Aware, define a start and end time for the video clip, tag the clip with an incident ID and save a copy of the video directly to Vault. This workflow is streamlined from the CommandCentral Aware application. Native metadata from the camera source (time, date, GPS location, etc.) are automatically copied over to the video evidence within Vault. CommandCentral Aware users can easily switch over to Vault to perform redactions, share with external judicial partners or the public, or perform other digital evidence management tasks. Since CommandCentral Aware and Vault both exist within the CommandCentral ecosystem, Single Sign -on is utilized avoiding the need for separate logon credentials. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-11 Broward Sheriff's Office October 23, 2019 2.1.6.10 Data Hub Integration Utilizing a Data Hub, CommandCentral Aware has unparalleled flexibility, versatility, and capabilities. The Data Hub provides easy, quick real-time searching of data from multiple agency databases. With more efficient and effective searching Law Enforcement users can take advantage of tremendous time and cost savings, streamline the law enforcement and judicial processes, and make more -informed decisions using real-time information. Data Hub includes, but not limited to, the following features: • User access is based on profiles determined by the type of user (i.e. User role). • Real-time access to data reduces search times from 2 -3 days to 2-3 seconds, saving time and money. • Automated parsing and displaying of Alerts. • Automated cascading searching. • Automated matching, merging and scoring of search results. • Ability to manually compare multiple search results. • Search again function that eliminates double entry of search parameters. This technology will be used as the backend engine managing data integration needed for Electronic Monitoring, BSOPics, Records Management System (RMS), BSO Warrants Database, and Phase 2 Inputs. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.1-12 Broward Sheriff's Office October 23, 2019 2.2 IMPLEMENTATION PLAN 2.2.1 Project Approach Motorola Solutions, Inc. (Motorola Solutions) is an experienced prime contractor and integrator of statewide, countywide, and citywide projects. Members of Motorola's project staff have played key roles in designing and implementing systems similar in size and scope as designed for the Broward Sheriff's Office (Customer). Motorola is proud of our legacy of industry leadership and our history of close working relationships with many state and local government users. Motorola provides project resources focused on deployment, and support of public safety systems. Our personnel have deployed solutions in hundreds of agencies and have developed the system integration expertise and methodologies to deploy mission critical systems for Public Safety agencies. The project management methodology to be used in this project is based on the principles of the Project Management Institute's Project Management Body of Knowledge (PMBOK) and Motorola Solutions' extensive experience in project implementation. It includes processes to guide initiating, planning, executing, controlling, and closing projects to ensure on time and on budget completion while meeting the quality expectations of the stakeholders. The project will be implemented in accordance with this Project Management Plan that will be reviewed and updated during the planning phase of the project. The Project Management Plan defines the project scope, schedule, and quality expectations of the project, and to provide a comprehensive strategy for managing the project. This document, combined with the Statement of Work and Project Schedule plan comprise the documents that are collectively referred to as the Project Plan. 2.2.1.1 Project Management Motorola Solutions' project management approach has been developed and refined based on lessons learned in the execution of hundreds of system implementations. Using experienced and dedicated people, industry -leading processes, and integrated software tools for effective project execution and control, we have developed and refined practices that ensure appropriate design, production, and testing is optimized to deliver a high quality, feature -rich system. Motorola Solutions employs intelligent project management processes and tools such as Microsoft Project for schedule development and control and managing schedule and budget, and systematic Risk Management to assist the project team in accurately forecasting and effectively controlling project activities. The assigned PM for each organization shall be the business representative and point of contact for the organization, responsible for coordination of the organization's resources and activities. The PM shall schedule all activities and resources as required to execute tasks, initiate review meetings, provide status information to their counterpart, and generally oversee the execution of the project plan. Project management is an ongoing activity for the duration of the project and should be assumed to be part of every project task. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-1 Broward Sheriff's Office October 23, 2019 2.2.1.1.1 Motorola Solutions PM We will designate a PM who will direct the efforts of our project team and the efforts of Motorola Solutions' subcontractors and third party vendors, as applicable, and serve as the primary point of contact for the Customer. The responsibilities of the Motorola Solutions PM include: 1. Maintaining the Project Management Plan. 2. Maintaining project communications with the Customer's PM. 3. Managing the efforts of Motorola Solutions staff and coordinate activities with the Customer's project team members. 4. Managing Motorola Solutions' subcontractors and third party vendors and integrating the delivery of third party content into the project. 5. Measuring, evaluating and reporting the progress against the project schedule. 6. Resolving deviations from the project schedule. 7. Monitoring the project to ensure that support resources are available as scheduled and as identified in the contract. 8. Coordinating and overseeing the installation/configuration of contracted Motorola Solutions application software. 9. Reviewing and administering change control procedures with the Customer's PM and in accordance with the change management provisions of the contract. 10. Conducting status meetings teleconferences as reasonably required to discuss project status. 11. Preparing and submitting a monthly status report that identifies the activities of the previous month, as well as activities planned for the current month, including an updated project schedule and action item log. 12. Providing timely responses to issues related to project progress raised by the Customer's PM. 2.2.1.1.2 Customer PM The Customer will designate a PM who will direct the Customer's efforts and serve as the primary point of contact for Motorola Solutions. Responsibilities of the Customer PM include: 1. Maintaining project communications with the Motorola Solutions PM. 2. Identifying the efforts required of Customer staff to meet the task requirements and milestones in the Statement of Work and project schedule. 3. Consolidate all project -related questions and queries from Customer staff to present to the Motorola Solutions PM. 4. Reviewing the project schedule with the Motorola Solutions PM and assisting in finalizing the detailed tasks, task dates and responsibilities. 5. Measuring and evaluating progress against the project schedule. 6. Monitoring the project to ensure that resources are available as scheduled. 7. Attending status teleconferences. 8. Providing timely responses to issues related to project progress raised by the Motorola Solutions PM. 9. Liaising and coordinating with other agencies, Customer vendors, contractors and common carriers. 10. Reviewing and administering change control procedures, hardware and software certification, and all related project tasks required to maintain the implementation schedule. 11. Ensuring Customer vendors' adherence to overall project schedule and plan. Identifying signatory personnel authorized to approve and release payment and approving and releasing payments in a timely manner. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-2 Broward Sheriff's Office October 23, 2019 12. Assigning one or more personnel who will work with Motorola Solutions staff as needed for the duration of the project, including at least one application administrator and one or more representative(s) from the IT department. 13. Identify the resource that has the authority to formally acknowledge and approve change orders, approval letter(s) and milestone recognition certificates and to approve and release payments in a timely manner. 14. Providing building access to Motorola Solutions personnel to all facilities where the system is to be installed during the project. Temporary identification cards should be issued to Motorola Solutions personnel if required for access to Customer facilities. Access must be available 24 hours a day during the course of this project. 15. As applicable to the CommandCentral Aware solution, assuming responsibility for all fees for licenses and inspections and for any delays associated with inspections due to required permits. 16. Providing reasonable care to prevent equipment exposure to contaminants that cause damage to the equipment or interruption of service. 17. Ensure a safe work environment for Motorola Solutions personnel. If problems are encountered with hazardous materials, Motorola Solutions will immediately halt work and the Customer will be responsible for the abatement of the problem or Motorola Solutions and the Customer will jointly come to a mutual agreement on an alternative solution. Motorola Solutions will be excused from timely performance of its obligations pending such resolution. 2.2.1.2 Team Organization The Motorola Solutions Software Enterprise organization is comprised of business groups that support the development and implementation of complex public safety communications systems. Members of several of these groups are involved from the solution conception through system completion. The Motorola Solutions project team includes the project manager (PM) and subject matter specialists for the various implementation activities SAs own the technical solution and have full responsibility for system design and performance, ensuring the technical integrity of the system design from contract throughout the entire project life -cycle. The SAs design the system and participate in the Contract Design Review (CDR) to confirm the system design meets the contracted requirements. Other groups support the efforts of the core team to ensure the successful implementation of the PremierOne solution. The Customer's core project team should consist of a PM, an application administrator, transformation lead, system administrator, subject matter experts (SMEs) who will become system "super users" and who are empowered to make provisioning decisions on behalf of the agency, and IT personnel and training representatives. Note that in some cases, one person may fill more than one role. The project team must be committed to participate in activities for a successful deployment. Team member roles are generally described below: • The PM shall be the business representative and primary point of contact and is responsible for coordination of resources and activities. The PM shall schedule all activities and resources as required to execute tasks, initiate status teleconferences, approve deliverables, provide status information to the Motorola Solutions PM, and generally oversee the execution of this plan. • The application and LMS administrator(s) will participate in overall implementation and training activities to gain an understanding of the software, interfaces and functionality of the system. This/these resources will participate in the provisioning process and coordinate and ensure user Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-3 Broward Sheriff's Office October 23, 2019 training is executed in order to facilitate Customers use of the CommandCentral Aware subscription service. The application administrator will maintain provisioning data updating users, groups, rules and cameras as needed by Customer. IT personnel provide required information related to LAN, WAN, wireless networks, server and client infrastructure and must also be familiar with connectivity to internal, external and third parry systems to which CommandCentral Aware will interface. These resources will be responsible for assisting with the implementation of the C1oudConnect server, maintaining the system infrastructure, maintaining client devices, Windows/firmware updates, and other system administration and maintenance activities. 2.2.1.3 Project Repository and Project Control Register The official project repository is the location where all project documentation will be stored. This repository will be the primary repository of record in accordance with the records retention requirements of the performing organization's policies. The project repository will be located at a Motorola Solutions provided Google site. The repository is the primary tool the project manager will use to manage and control the project, and contains areas for the following: • Customer Meeting Minutes. • Project Schedule. • Action Item Register. • Risk Management Plan. • Approved Change Orders. • Approved Business Process Review Report. • Records Detailed Design Document. • Signed Milestone Certificates. • Technical Project Documentation. — Interface Specification Documents. • Results of Functional Demonstration. • Shipping Documents. • Standard User Documentation. • Kickoff Presentation with Customer Design Review Presentations. 2.2.1.4 Schedule Management Schedule management includes the processes required to manage timely completion of the project. The objective of the schedule management plan is to establish a structured, repeatable schedule management process to ensure the following: • Creation of a master, detailed schedule. • Creation of a baseline for the originally planned work start and finish dates. • Regular updates to the schedule. • Routine monitoring of the progress of all activities against the baseline. • Regular reporting of variance against the baseline. • Corrective action taken if the project deviates significantly from the plan. • Any new commitments or changes to planned work follow the change control procedure. • Utilization of a scheduling tool to maintain a consistent schedule structure. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-4 Broward Sheriff's Office October 23, 2019 The schedule for this project will be maintained using a mutually agreed upon project management tool. The project schedule will be baselined before work on activities begins. The schedule will be stored in the project repository. Over the course of the project, the Motorola Solutions Project Manager will request the Customer to sign off on progress and billing different types of milestones. 2.2.1.5 Implementation Complete Milestone The Implementation Complete Milestone memorialize completion of CommandCentral Aware startup work enabling Customer to receive benefit of CommandCentral Aware cloud based features and contracted integrations. Upon Transition to Support, Motorola Solutions will submit a milestone certificate signifying project completion. The Customer will identify the resource that has the authority to formally acknowledge and approve the milestone notification. Upon receiving a milestone notification, the Customer will have 15 business days to approve or reject the notification, including reasons for the rejection, in written form or electronically via email. If the milestone notification is rejected within the 15 days, Motorola Solutions will address the reasons for rejection and resubmit it. The 15 business day cycle will then be repeated until approval is achieved. Failure to acknowledge milestone notifications within the 15-day period may adversely impact the project schedule. 2.2.1.6 Schedule Control The schedule will be monitored and controlled by the project manager(s) in the following manner: • Monitor the project schedule on a mutually agreed upon timeframe to determine if the project will be completed within the original effort, cost and duration. — Identify activities that have been completed during the previous time period and update the schedule to show they are finished and determine whether there are any other activities that should be completed but have not been. — If not, determine the critical path and look for ways to accelerate these activities to get the project back on its original schedule. • Integrate any fully executed change requests into the project schedule baseline and provide project teams with an assessment of the impact on the timeline. • Utilize performance reports to identify which dates in the schedule have or have not been met, as well as for alerting the project team to any issues that may cause schedule performance problems in the future. • Obtain progress reports from the various project teams to monitor the status of tasks by collecting information such as start and finish dates, remaining durations for unfinished activities, and any known risks or issues. • Changes to the schedule will be managed through the change control procedure. • The action item register will be used as a tool to manage and report schedule variance by all project teams. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-5 Broward Sheriff's Office October 23, 2019 2.2.2 Communication Management Communications management includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimately disposition of project information. 2.2.2.1 Communications Management Plan The communication tools and documents addressed in the project plan are used for communication between project team members and between the project team members and stakeholders. All of these documents will be stored in the project repository. All project team members will have access to this database. 2.2.2.2 Status Teleconferences Status teleconferences are one of the major communication tools used in this project and are documented in the format of minutes stored in the project repository. Minutes are taken during the meeting. The project team has the opportunity to comment or change information during the meeting. The minutes will be released within three days of the teleconference and if applicable, approved within three days of receipt. Some meetings (e.g., the Executive Steering Committee meeting) may have different timelines for approval of minutes. Please see the Meetings table below for differing timelines. Minutes for a meeting will be approved by the sponsor or designee. 2.2.2.3 Project Communication Tools and Documentation Following are the types of tools that may be used for communication during this project: Table 2: Example of Communication Tools and Documents •• DescriptionCommunication ••••• Summarize progress of the project and Project Project Google Status Reports upcoming activities, Monthly Manager Sponsor Drive including reporting budget and schedule variance Meeting Status Written record of a Facilitator Attendees and Google Teleconference meeting As Needed or Other Drive Minutes Designee Interested Parties Tracks cost and Project Google Project Schedule schedule variance Monthly Manager Team Drive and budget Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-6 Broward Sheriff's Office October 23, 2019 2.2.2.3.1 Project Escalation Process The escalation process addresses those situations when an agreement cannot be reached between the project managers and one or more of its stakeholders in a timely manner. The project managers may enlist the assistance of its stakeholders in the resolution of an issue to ensure the resolution represents the best interests of the project and its stakeholders. The first level in the escalation path would be to the sponsor. If the issue cannot be resolved at that level within the defined time period, the issue is escalated to the executive level. The project team should always strive to make decisions and address items at the lowest level possible; however, when a resolution cannot be reached, the item should be escalated to ensure a decision is made before it impacts the project. Motorola Solutions Escalation Process If there are issues that cannot be resolved with the project team: 1. The first level in the Motorola Solutions escalation path would be to the Project Manager 2. If the issue cannot be resolved at that level within the defined time period, then the issue can be escalated to the Regional Resource/Program Manager. 3. If the issue cannot be resolved at that level within the defined time period, the issue can be escalated to the Director of Solutions Delivery. 4. If the issue cannot be resolved at that level within the defined time period, the issue may be escalated to the Vice President of the Software Enterprise organization. 2.2.3 Risk Management Risk management is the systematic process of identifying, analyzing, and responding to project risks. It includes maximizing the probability and consequences of positive events, and minimizing the probability and consequences of adverse events to project objectives. 2.2.3.1 Risk Management Plan A risk is considered to be an uncertain event that has the potential to affect project implementation. The practice of risk management is intended to plan and prepare for those possibilities and identify new potential risks throughout the duration of the project. The process for flagging and managing risks is as follows: 1. Risk Identification — This will be done by reviewing project documentation and by conducting brainstorming sessions with the project team. During the planning phase, an initial evaluation of risks will occur by the project team, led by the project manager. A project team member can identify new risks at any point during the project. 2. Risk Response Planning — The risk index will be used to prioritize risks. The risks will be rated using the probability and impact as estimated and the risk trigger and owner will be identified for further monitoring of the risk. 3. Risk Monitoring & Control — The risk owner will be responsible for monitoring the risk through the project execution and will report the status during every project management meeting. Any updates to the probability or impact of the risks will be communicated to the project manager of the project. When a risk occurs during the project it will be considered an "issue" and be handled according to the agreed response plan. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-7 Broward Sheriff's Office October 23, 2019 4. Risk Reporting — The risk response plan will be reviewed and updated for change in probability/impact of the existing risks, new risks identified, and any risk that occurred with the status of the response in action. The risks will be reviewed regularly at project management meetings. 5. Change Requests & Lessons Learned — Any change to the project activities to mitigate a risk or workaround for an unidentified risk may generate change requests. These change requests will follow the procedures detailed in the Change Control section of this document. Any lessons learned will be documented in the lessons learned repository for the project. 2.2.4 Action Items An action item is defined as a question, problem, or condition that requires a follow up activity for resolution. If unsettled, an action item can become an issue, or depending upon the severity of the impact, a risk. 2.2.4.1 Action Items Management Plan All action items will be documented in the project Action Item Register with the updated document being stored in the project repository. The procedures for handling an action item are as follows: Raising the Action Item: 1. All project members are responsible for identifying action items. 2. The project manager designates the team member who will act as the "action item owner." 3. The owner is primarily responsible for entering the action item. 4. The owner will be responsible for determining the person(s) who is/are assigned to resolve the action item and for notifying the responsible person of the action item. 5. The owner is the primary point of contact responsible for action item tracking, resolution and closure. Evaluate/Prioritize Action Items: 1. The project manager, with key stakeholders, objectively assesses the priority each action item will receive with respect to its impact on the project. 2. Consideration in determining priority (high, medium, or low) includes: — Assessing the consequences of a delayed response to an action item on quality, project cost, scope, technical success, and schedule. — Assessing the impact of an outstanding action item on the overall project — not just the discrete action item. — Identifying potential risks associated with the action item. — Determining possible response to resolve an outstanding action item. Monitor and Control: The project team is responsible for monitoring and controlling action items weekly as follows: — Review action item log and assess existing action items that are not in a "Closed" status to determine if: ♦ The priority has changed. ♦ The due date needs to be changed; If the due date is past due it either needs to be extended out further, or an explanation needs to be added to the notes section providing a current update on the action item and when it is expected to be completed). ♦ Ownership needs to be changed. ♦ The action item status is "Completed" and can be "Closed". — Identify and assess new action items. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-8 Broward Sheriff's Office October 23, 2019 Communication: 1. Communicate status of action items to team members and stakeholders. Escalation: 1. Once the project manager identifies that an action item due date has passed without resolution, the action item may become an issue, based on the priority and potential impact to the project. Closing the Action Item: 1. After it has been completed and communicated, it is the responsibility of the owner to close the action item. 2. The project manager will audit to ensure action items are resolved and closed. 2.2.5 Change Control Change Control is concerned with influencing the factors that create changes to ensure that changes are agreed upon, determining that a change has occurred, and managing the actual changes when and as they occur. Changes to the project can impact a variety of areas including cost, scope, schedule, and quality. Changes to the project that impact one or more of these areas must be approved via the change control process outlined in the Contract. A change request is used to identify a change in cost, schedule, scope, and/or quality relating to the project. The change request will specify what the change is and how it will affect cost, scope, schedule, and/or quality. There are times when the change may affect one without the others. All change requests must be approved or rejected by the sponsor or designee and will be documented in the project repository. 2.2.5.1 Change Request Procedure Motorola Solutions and the Customer will utilize the following change control process to manage changes during the life of the project. 1. A change request must be submitted via email to document the potential change - the email for the proposed change must be submitted to Motorola Solutions and the Customer's project managers who will in turn provide it to relevant parties for assessment. 2. All change orders will be logged and tracked - the Customer project manager will record the request in the change management log section of the project control register and will update the log throughout the process. 3. The change will be reviewed and, if acceptable to the Customer, Motorola Solutions will submit to Customer an estimate of the impact to cost, schedule, scope, and quality. 4. Motorola Solutions will continue performing the services in accordance with the original agreement unless otherwise agreed upon by the Customer's project manager (work cannot commence on any new activities related to the change request until all parties agree in writing). 5. Motorola Solutions project manager and Customer project manager will adapt project plans to incorporate approved changes. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-9 Broward Sheriff's Office October 23, 2019 2.2.5.2 Change Control Process Steps for the change control process are as follows: 1. Complete a write-up for the proposed change and submit copies to Motorola Solutions and Customer project manager(s) who will in turn provide to relevant parties for assessment. 2. Record the request in the change management log section of the project control register. 3. Investigate the impact of the proposed change (cost, schedule, scope) and evaluate the impact of not performing the change. 4. Prepare a response to the proposed change. 5. Retain the original in the project repository. 6. Motorola Solutions and Customer agree whether the change should be performed and obtain authorization sign -off of the change request. 7. The appropriate document is created. If Change is not Accepted: 1. Motorola Solutions project manager will discuss and document the issue with the Customer project manager. 2. The proposed change can be modified and re -submitted, or withdrawn, if it is agreed to be non- essential (in this case, the reasons will be documented). If Change is Accepted: 1. Once the change request has been approved and signed by the authorized parties, work may begin. 2. Motorola Solutions project manager and the Customer project manager will adapt project plans to incorporate the approved change. 3. Both Motorola Solutions and the Customer must sign -off that a change has been complete. 4. The change control log will be updated. 5. The change control log will be supplied at the progress meetings and/or in status reports. 2.2.6 Project Contact List The respective project managers will complete the table below during kick-off. Table 3. Project Team Directory Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-10 Broward Sheriff's Office October 23, 2019 2.2.7 Statement of Work 2.2.7.1 Overview This Statement of Work (SOW) describes tasks to be performed in implementing the solution and the deliverables to be furnished to the Customer. The tasks described herein will be performed by Motorola Solutions, its subcontractors (as applicable), and the Customer to implement CommandCentral Aware. When assigning responsibilities, the phrase "Motorola Solutions" includes our subcontractors and third -party partners. Motorola Solutions' project manager will use the Statement of Work to guide the deployment process and coordinate the activities of Motorola Solutions resources and teams. The project manager will also work closely with the Customer's project manager to clearly communicate the required deployment activities and schedule tasks involving Customer resources. The scope of this project is limited to supplying the contracted equipment and software as described in the System Description and system integration and or subscription services as described in this SOW and contract agreements. Deviations and changes to this SOW after contract are subject to mutual agreement between Motorola Solutions and the Customer and will be addressed in accordance with the change order provision of the Contract. 2.2.7.2 Implementation Considerations Motorola Solutions has made several decisions and considerations in preparing this quote which are noted below. Motorola Solutions reserves the right to modify the solution to incorporate changes for any invalid assumptions. Changes to the equipment or scope of the project after contract may require a change order. 1. All work is to be performed during normal work hours, Monday through Friday 8:00 a.m. to 5:00 p.m. local time. 2. Customer will provide Motorola Solutions staff access to facilities and systems as required to enable Motorola Solutions to perform its tasks in accordance with the project schedule. 3. State, local or federal permits as may be required for the installation and operation of any equipment associated with this solution are the responsibility of the Customer and are not part of the Motorola Solutions scope. 4. The Customer will provide desk -space and furniture for each Aware console position included in this solution. 5. Motorola Solutions work will be completed remotely unless specifically stated that a task or task will be performed at the Customer location. 6. Motorola Solutions has no responsibility for the performance of and/or delays caused by contractors or vendors engaged by the Customer for this project. 7. The implementation phase of the project is considered complete upon the delivery of Post Implementation Services. 8. Motorola Solutions is not responsible for issues beyond our control; such as but not limited to improper frequency coordination by others and non -compliant operation of other radios. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-11 Broward Sheriff's Office October 23, 2019 2.2.7.3 Contract Award and Management 2.2.7.3.1 Contract Award Motorola Solutions and the Customer execute the contract and both parties receive copies of the executed contract. 2.2.7.3.2 Contract Administration and Project Initiation After the contract is executed, the project is set up in the Motorola Solutions information and management systems. Motorola Solutions and the Customer assign project resources. The kickoff meeting is scheduled. 2.2.7.3.3 Project Planning and Pre -Implementation Review A clear understanding of the needs and expectations of both Motorola Solutions and the Customer are critical to the successful implementation and on -going operation of CommandCentral Aware. In order to establish initial expectations for system deployment and to raise immediate visibility to ongoing operation and maintenance requirements, we will work with you to help you understand the impact of introducing a new solution and your preparedness for the implementation and support of CommandCentral Aware. Shortly after contract signing, Motorola Solutions will conduct a one-on-one teleconference with your designated resource to review the task requirements of each phase of the project and help to identify areas of potential risk due to lack of resource availability, experience or skill. The teleconference discussion will focus on the scope of implementation requirements, resource commitment requirements, cross -functional team involvement, a review of the required technical resource aptitudes and a validation of existing skills, and resource readiness in preparation for the Project Kickoff meeting. Motorola Solutions Responsibilities 1. Make initial contact with the Customer Project Manager and schedule the Pre -Implementation Review teleconference. 2. Discuss the overall project deployment methodologies, inter-agency/inter-department decision considerations (as applicable), and third party engagement/considerations (as applicable). 3. Discuss Customer involvement in system provisioning and data gathering to understand scope and time commitment required. 4. Discuss the online Learning Management System (LMS) training approach. 5. Obtain mutual agreement of the Project Kickoff meeting agenda and objectives. 6. Discuss the Aware Discovery Requirements checklist and verify Customer has a copy of the checklist. 7. Discuss the potential need for additional information to be provided during CDR such as 3rd parry API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces. 8. Coordinate enabling designated Customer administrator with access to the LMS and CommandCentral Admin Console. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-12 Broward Sheriff's Office October 23, 2019 Customer Responsibilities 1. Provide Motorola Solutions with the names and contact information for the designated LMS and application administrators. 2. Collaborate with the Motorola Solutions PM and set the Project Kickoff meeting date. 2.2.7.3.4 Project Kickoff The purpose is to introduce project participants and review the overall scope of the project. Motorola Solutions Responsibilities 1. Conduct a project kickoff meeting. 2. Ensure key project team participants attend the teleconference. 3. Introduce all project participants. 4. Review the roles of the project participants to identify communication flows and decision -making authority between project participants. 5. Review the overall project scope and objectives. 6. Review the resource and scheduling requirements. 7. Review the initial Project Schedule with Customer to address upcoming activities. 8. Review the teams' interactions (meetings, reports, milestone acceptance) and Customer participation. 9. Identify 3rd parry API, SDKs, data schema and any internal and 3rd parry documents necessary to establish interfaces with local and remote systems which Customer will provide. 10. Verify Customer Administrator(s) have access to the LMS and CommandCentral Admin Console. Customer Responsibilities 1. Ensure key project team participants attend the teleconference. 2. Introduce all project participants. 3. Review the roles of the project participants to identify communication flows and decision -making authority between project participants. 4. Provide VPN access to Motorola Solutions staff to facilitate delivery of services described in this Statement of Work. 5. Ensure any necessary non -disclosure agreements, approvals, and other related issues are complete in time so as not to introduce delay in the project schedule. Data exchange development must adhere to 3rd party licensing agreements. 6. Procure 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with local and remote systems. 7. Provide all paperwork and/or forms (i.e. fingerprints, background checks, card keys and any other security requirement) required of Motorola Solutions resources to obtain access to each of the sites identified for this project. 8. Provide the contact information for the license administrator for the project. I.e. IT Manager, CAD Manager, and any other key contact information as part of this project. 9. Validate access to the LMS and CommandCentral Admin Console. 10. Provide the information required in the Aware Discovery Requirements checklist. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-13 Broward Sheriff's Office October 23, 2019 Completion Criteria Project kick-off meeting completed. Motorola Solutions Deliverable Description Project Kickoff Meeting Minutes 2.2.7.3.5 Contract Design Review (CDR) The objective of the CDR is to review the project scope, project schedule, technical components, training approach and functional demonstration approach with the Customer project team. Any changes to the contracted scope can be initiated via the change provision of the contract. Motorola Solutions will review the Phase 1 connectors/interfaces and do a high level review of the Phase 2 connectors at this time. A secondary detailed review of Phase 2 connectors/interfaces will be conducted prior to commencing the development and deployment of Phase 2. Motorola Solutions Responsibilities 1. Review the contract exhibits: System Description, Statement of Work, Project Schedule, and, Interface Specification Document(s) as applicable. 2. Review 3rd parry partner and components as applicable. 3. Review the scope of the Post Installation Consultative Services offering. 4. Review the technical, environmental and network requirements of the solution. 3. Conduct reviews of the ISDs to explain how the contracted connectors/interface(s) function as well as any dependency on 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with local and remote systems. 4. Document variances between the Customer's expectations and the ISDs. 5. Review the initial Project Schedule and incorporate Customer feedback resulting in the implementation project schedule. The project schedule will be maintained by Motorola Solutions and updated through mutual collaboration. Schedule updates that impact milestones will be addressed via the change provision of the contract. 6. Identify the inputs required from Customer associated with the VMS connectors. 7. Review the functional demonstration process for Aware and interface connectors. 8. Request shipping address and receiver name. 9. Provide completed paperwork, provided to Motorola Solutions during project kickoff, that enables Motorola Solutions resources to obtain site access. 10. Review the information in the Aware Discovery Requirements checklist. 11. Grant Customer LMS Administrator with access to the LMS. 12. Grant Customer Administrator with access to CommandCentral Admin Console 13. Generate a CDR Summary report documenting the discussions, outcomes and any required change orders. Customer Responsibilities 1. Project Manager and key Customer assigned designees attend the meeting. 2. Provide network environment information as requested. 3. Make knowledgeable individuals available for the ISD reviews. 4. Provide input on the current use of the interface and verify that the functional specification in the ISD meets the use case or identify desired changes to the specifications. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-14 Broward Sheriff's Office October 23, 2019 5. If applicable, test existing equipment and/or any 3rd. parry equipment with which Motorola Solutions equipment will interface. 5. Providing shipping address and receiver name. 7. Provide locations and access to the existing data and video equipment that will be part of the CommandCentral system per contract. S. Discuss information on 3rd party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with all local and remote systems and facilities within 10 days of the Project Kickoff Meeting so as not to impact the project schedule. a. Work with the owners of the new and existing data and video equipment to establish network connectivity (where applicable). 10. Gather data required to configure VMS connectors and provide information as CSV or in Excel spreadsheets. Completion Criteria The CDR is complete upon Customer receipt of the CDR Summary Report. 2.2.7.4 Hardware/Software 2.2.7.4.1 Procure and Ship Equipment Motorola Solutions Responsibilities 1. Procure contracted equipment in accordance with the equipment list. 2. Arrange for shipping to Customer location 3. Notify Customer of equipment shipping specifics and ETA for arrival Customer Responsibilities 4. Provide and install all communications lines and network equipment and configuration that are not Motorola Solutions provided in accordance with the project schedule. 5. Provide software required for the support of interfaces that have not been contracted for through Motorola Solutions. Completion Criteria Equipment order is completed and ready to be shipped to Customer. 2.2.7.4.2 General Installation and Configuration Motorola Solutions Responsibilities 1. Receive and inventory contracted equipment (reference equipment list). 2. Rack and install the C1oudConnect server on existing Customer equipment rack. 3. Connect server power to power source PDU provided by the Customer. 4. Assign Customer provided IP addresses to both the physical and virtual machine servers. 5. Configure server with contracted software and apply licenses. 6. Configure the Aware workstation(s) access to the C1oudConnect server. 7. If workstations are included in the contracted equipment, supply and configure Aware workstations with the monitors. 8. Connect and test the monitors connected to the workstation in accordance with the system design diagram and documentation. 9. Configure network connectivity and test connection to the C1oudConnect server. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-15 Broward Sheriff's Office October 23, 2019 Customer Responsibilities 1. Provide access to the sites as required for Motorola Solutions to complete installation activities. 2. Provide IP addresses for server and workstation equipment. 3. Provide AC receptacles within 10 feet of locations where equipment is to be installed. 4. Provide a one Gigabit network Ethernet port within six feet for each of the workstation's installation area. Provide user names, email addresses, phone numbers in order to create logons for system 5. Provide all required 3rd party API and SDK licensing and documentation for Customer's existing systems such as CAD, Video Management Systems, etc. 6. Provide a dedicated delivery point for receiving, inventory and storage of equipment. 7. Provide antivirus software for the Aware clients as/if desired. 8. Decommission, remove and/or dispose of any existing equipment being replaced by the CommandCentral Aware solution. Completion Criteria C1oudConnect Server configuration is complete. 2.2.7.4.3 System Installation & Configuration Acceptance Motorola Solutions CommandCentral equipment and software is installed, configured and accepted by the Customer. 2.2.7.5 Interfaces/Connectors and Integration The delivery, installation and integrations of interfaces for both Phase 1 and Phase 2 will be an iterative series of activities depending upon availability of the interface and access to 3rd party systems. Interfaces will be installed and configured in accordance with the project schedule. Connectivity will be established between CommandCentral Aware and the external and/or third -party systems to which CommandCentral Aware will interface. Motorola Solutions will configure Aware to support each contracted connector. The Customer is responsible for engaging third -party vendors if and as required to facilitate connectivity and testing of the connector(s). For VMS connectors that will be configured for each school and location where NVRs are installed, the Customer must provide all camera names, coordinates and IP mapping and the network plan in CSV or Excel files and a floor plan for each location that reflects camera placement prior to Motorola Solutions commencing configuration of the VMS connectors. Such work will not begin until all required information is available. Motorola Solutions Responsibilities 1. Develop new interface connector(s) in accordance with the ISD(s). 2. Establish connectivity to external and third -parry systems. 3. Configure interface connectors to support the functionality described in the ISD(s). 4. Perform unit testing of each interface connector. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-16 Broward Sheriff's Office October 23, 2019 Customer Responsibilities 1. Act as liaison between Motorola Solutions and third -parry vendors or systems as required to establish connectivity with CommandCentral Aware. 2. Provide personnel proficient with and authorized to make changes to the network and third -party systems to support Motorola Solutions' connector installation efforts. 3. Provide network connectivity between Aware and the third -party systems. 4. Provide requested information on API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces with all local and remote systems and facilities within 10 days of the Project Kickoff Meeting. 5. Provide camera names, coordinates, IP mapping and the network plan and a floor plan at each location at which VMS NVRs are installed (including schools and Public Safety buildings). 6. Adhere to the requirements presented in the ISD(s). Motorola Solutions Deliverables Description Contracted Interfaces/Connector(s) Unknown circumstances, requirements and anomalies at the time of initial design can present difficulties in interfacing CommandCentral Aware to some 3rd parry applications. These difficulties could result in a poorly performing or even a non-functional interface. At such time that Motorola Solutions is provided with information and access to systems Motorola Solutions will be able to mitigate these difficulties. If Motorola Solutions mitigation requires additional third -parry integration, application upgrades, API upgrades, and/or additional software licenses those costs will need to be addressed through the change provision of the contract. 2.2.7.5.1 CommandCentral Aware Geospatial Mapping Configuration Motorola Solutions Responsibilities 1. Installation and configuration of the connection to the Customer mapping system, (i.e. ESRI online, ESRI server, or static map layers). 2. Add camera locations to ESRI system map and configure hot links within Aware system. 3. Test mapping layers and links to validate Aware is accessing and utilizing Customer published GIS data. Customer Responsibilities 1. Provide access to ESRI/GIS system and/or GIS personnel. 2. Provide published GIS map layers. 3. Work with Motorola Solutions staff to publish specific maps beneficial to the Customer analysts. Completion Criteria Aware Geospatial Mapping configuration is complete. 2.2.7.5.2 ASTRID 25 Location Configuration and Integration Motorola Solutions will establish Location Mapping provisioning parameters based off the ASTRO Capacity Analysis report and provision Location Mapping with the agreed parameters. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-17 Broward Sheriff's Office October 23, 2019 2.2.7.5.3 Location Integration Motorola Solutions Responsibilities 1. If an upgrade to Customers IMW is required to support CommandCentral Aware, provide software required upgrade to Customer. 2. Provide integration services between the radio network and any external networks. 3. Configuration updates to IMW system required to support the location tracking CommandCentral Aware feature. 4. Provide CommandCentral CommandCentral Aware provisioning support Customer Responsibilities 1. Provide the backhaul connections for cloud services based on Motorola Solutions' recommended network specifications. 2. Customer will be responsible for any subscriber provisioning. 3. Mount the sensors to their holsters. 4. Provision subscribers as needed 2.2.7.6 CommandCentral Aware Provisioning Motorola Solutions Responsibilities 1. Using the CommandCentral Admin Console, provision users, groups, rules and cameras based off Customer Active Directory data. Customer Responsibilities 1. Supply the access and credentials to Customer's Active Directory for the purpose of Motorola Solutions conducting Aware provisioning. 2. Respond to Motorola Solutions inquiries regarding users/groups/agency mapping to Aware functionality. Completion Criteria Aware provisioning is complete upon Motorola Solutions completing provisioning activities. 2.2.7.7 CommandCentral Aware Training 2.2.7.7.1 On -Line Training CommandCentral Aware training is made available to you via Motorola Solutions Software Enterprise Learning Management System (LMS). This subscription service provides you with continual access to our library of on-line learning content and allows your users the benefit of learning at times convenient to them. Content is added and updated on a regular basis to keep information current. All Motorola Solutions tasks are completed remotely and enable the Customer to engage in training when convenient to them LMS Administrators are able to add/modify users, run reports, and add/modify groups within the panorama. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-18 Broward Sheriff's Office October 23, 2019 Motorola Solutions Responsibilities 1. Initial set up of Panorama' and addition of administrators. 2. Provide instruction to Customer LMS Administrators on: A. Adding and maintaining users. B. Adding and maintaining GroupS2. C. Assign courses and Learning Paths'. D. Running reports. Customer Responsibilities 1. Provide Motorola Solutions with names (first and last) and emails of Customer LMS administrators 2. Provide access to leamingservices.motorolasolutions.com 3. Complete LMS Administrator training 4. Advise users of the availability of the LMS 5. Add/modify users, run reports and add/modify groups Completion Criteria Work is considered complete upon conclusion of Motorola Solutions provided LMS Administrator instruction. 2.2.7.7.2 CommanclCentral Aware On -Site Functional Overview The on -site functional overview consists of a three-day on -site session to provide functional instruction and a hands on workshop. The on -site overview supplements the user learning experience provided by the Motorola Solutions Software Enterprise LMS. The three days can be split into multiple four-hour sessions or otherwise structured to your individual needs. We have included two 3-day sessions. Motorola Solutions Responsibilities 1. Conduct training discovery teleconference with Customer's PM or Training Manager to understand the Customer needs and objectives of Motorola Solutions on -site training. 2. Develop overview content and route to Customer for review and approval. 3. Schedule and conduct on -site sessions. Customer Responsibilities 1. Participate in the training discovery teleconference. 2. Review and approve the overview content prior to Motorola Solutions scheduling on -site sessions. 3. Provide one workstation with three monitors for each participant and one workstation with three monitors for the Motorola Solutions instructor. Completion Criteria Work is considered complete upon conclusion of the on -site overview sessions. ' Panorama — A panorama is an individual instance of the Learning Management System that provides autonomy to the agency utilizing. 2 Groups — A more granular segmentation of the LMS that are generally utilized to separate learners of like function (i.e. dispatchers, call takers, patrol, firefighter). These may also be referred to as clients within the LMS. 3 Learning Path — A collection of courses that follow a logical order, may or may not enforce linear progress. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-19 Broward Sheriff's Office October 23, 2019 2.2.7.8 Functional Demonstration The objective of functional demonstration is to validate Customer access to the CommandCentral Aware cloud based features, map display and location updates, video display and system integration via configured interfaces (as applicable). Motorola Solutions Responsibilities 1. Create functional demonstration script. 2. Provide script to Customer for review and agreement. 3. Conduct functional demonstration. 4. Correct any configuration issues impacting access to cloud based features, map display, location updates, video display and or interface integration. 5. Create a summary report documenting the activities of the functional demonstration and any corrective actions taken by Customer or Motorola Solutions during the demonstration. 6. Provide Customer instruction on using the Customer Feedback Tool for feature/enhancement requests. Customer Responsibilities 1. Review and agree to the scope of the demonstration script. 2. Witness the functional demonstration and acknowledge its completion. 3. Resolve any provisioning impacting the functional demonstration. 4. Provide Motorola Solutions with any requests for feature enhancements. Completion Criteria Conclusion of the functional demonstration. 2.2.7.9 Support Planning Within 10 business days of completing the Functional Demonstration, Motorola Solutions and the Customer will have completed all implementation tasks and will prepare the Customer for transitioning into the on -going support period of the contract. Motorola Solutions Responsibilities 1. Schedule a call between Customer and Motorola Solutions Support organization. Customer Responsibilities 1. Coordinate a time with Motorola Solutions to conduct a call to transition Customer to support. Completion Criteria Transition support call scheduled. 2.2.7.10 Transition to Support Following the completion of the functional demonstration Customer may commence using CommandCentral Aware for all purposes including productive use. Motorola Solutions and Customer will schedule a mutually agreeable time to transitions Customers on -going support to Motorola Solutions Support organization. The transition to Motorola Solutions' Support organization completes the implementation activities. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-20 Broward Sheriff's Office October 23, 2019 Motorola Solutions Responsibilities 1. Provide Customer with Motorola Solutions Support engagement process and contact information. 2. Gather contact information for Customer users authorized to engage Motorola Solutions Support. 3. Schedule and facilitate the handover call between Customer and Motorola Solutions Support organization. Customer Responsibilities 1. Provide Motorola Solutions with specific contact information for those users authorized to engage Motorola Solutions Support. 2. Participate in the handover call, familiarize themselves with the terms and conditions of support 3. Engage the Motorola Solutions Support organization as needed. Completion Criteria Conclusion of the handover to support. 2.2.7.11 Post Implementation Consultative Service CommandCentral Aware Post Implementation Consultative Service provides you with a personalized experience during the first weeks as a CommandCentral customer. On -site consultation services provide individualized assistance and provide your personnel with the knowledge to operate and customize CommandCentral Aware within your organization. This includes understanding how to identify and distribute Ident-relevant intelligence from aggregated data, query and video sources to first responders in real time, and proactively identify issues before they escalate. You will receive two two 5-day on -site consultation sessions. The first session to be scheduled within 30 days of transitioning to Motorola Solutions Support. The second session to be scheduled 90 days from the conclusion of the first on -site session. Motorola Solutions Responsibilities 1. Coordinate and schedule the on -site delivery of Post Implementation Services. 2. Deliver the contracted on -site service Customer Responsibilities 1. Schedule on -site service with the Motorola Solutions PM. 2. Schedule and coordinate the resources who will work with the Motorola Solutions CommandCentral Aware Post Implementation Consultant. Completion Criteria Tasks are considered complete following the delivery of the on -site consultation. 2.2.7.12 Completion Milestone Following the conclusion of delivery of Post Implementation consultative services, the implementation project is considered complete and the completion milestone will be recognized. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.2-21 Broward Sheriff's Office October 23, 2019 2.3 PROJECT SCHEDULE Preliminary Project Schedule ID Task Name M-1 M1 I M2 M3 M4 MS I M6 I M7 M8 M91 M10 M1 11 M12 M13 M141 M1 51 M16 I M17 1 CommandCentral Aware SaaS Deployment Contract Award and Management Contract Signing Project Administration Project Kickoff & Detailed Design Review (DDR) Project Kick -Off - Motorola / Customer (Prep & Meeting) Customer Design Review Meeting Interface Data Confirmation Update Documentation per CDR Hardware/Software Procure CloudConnect Server Enable Subscription Receive / Validate Inventory Customer Configures Local / VPN Connectivity General Installation and Configuration Phase 1a -Aware, PremierOne Interface, # of Avigilon, # of CloudConnect Server Install MSI Validates Internet Connectivity CC Aware Provisioning Geospatial Mapping Configuration Interfaces and Integration Phase la -Aware, PremierOne Interface, # of Avigilon, # of PremierOne CAD Connector Avigilon VMS Connectors (5) Vigilant LPR (14) Genetec LPR (1) Unit Test Phase la Training LMS Training OnSite Functional Overview Phase la Functional Demontration - "Go" decision Go -Live Phase 1a Phase lb - Balance of Phase 1 Interfaces 2 3 4 S 6 7 8 9 10 11 12 13 14 1s 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Project: Broward (New) CCAwar Date: Thu 10/17/19 Task Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.3-1 Broward Sheriff's Office October 23, 2019 ID Task Name M-1 M1 IM2 IM3 IM4 IM5 IM6 M7 M8 IM9 M1(1 M11 M12 M13 M14I M15 M16 M17 33 Remaining Avigilon VMS Interfaces Existing VMS Interfaces Install and Unit Test (Genetec, TEI VPS EZ Cam VMS - Interface Development TEI VPS EX CAM - Install and Unit Test Interface TEI VPX EX CAM - Install balance of TEI VPX EX CAM TBD VMS - Interface Development (up to 8 new interfaces) TBD VMS - Install and Unit Test Interfaces Data Interfaces - Install, Configure and Unit Test (ELMO, Professional Services Consultation 9 (Session 1) Phase lb Complete Phase 2 - Interfaces Location Integration B5O Databases Data Interfaces - Install, Configure and Unit BSO Databases, Interface Development (Sex Offenders, B5O Databases -Install and Unit Test Interfaces Professional Services Consultation 9 (Session 1) Phase 2 Complete Finalize (Project Wrap Up and Acceptance Phase) Project Close Out 7 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 5D 51 Project: Broward (New) CCAwar Date: Thu 10/17/19 Task Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.3-2 Broward Sheriff's Office October 23, 2019 2.4 COMMANDCENTRAL AWARE TRAINING PLAN 2.4.1 On -Line Training CommandCentral Aware training is made available to you via Motorola Solutions Software Enterprise Learning Management System (LMS). This subscription service provides you with continual access to our library of on-line learning content and allows your users the benefit of learning at times convenient to them. Content is added and updated on a regular basis to keep information current. All Motorola Solutions tasks are completed remotely and enable the Customer to engage in training when convenient to them LMS Administrators are able to add/modify users, run reports, and add/modify groups within the panorama. Motorola Solutions Responsibilities 1. Initial set up of Panorama4 and addition of administrators. 2. Provide instruction to Customer LMS Administrators on: A. Adding and maintaining users. B. Adding and maintaining Groups'. C. Assign courses and Learning Paths6. D. Running reports. Broward Sheriff Responsibilities 1. Provide Motorola Solutions with names (first and last) and emails of Customer LMS administrators. 2. Provide access to learningservices.motorolasolutions.com. 3. Complete LMS Administrator training. 4. Advise users of the availability of the LMS. 5. Add/modify users, run reports and add/modify groups. Completion Criteria Work is considered complete upon conclusion of Motorola Solutions -provided LMS Administrator instruction. Additionally, video tutorials and online webinars will be available to familiarize users with the use of the federated query functionality. 4 Panorama — A panorama is an individual instance of the Learning Management System that provides autonomy to the agency utilizing. 5 Groups — A more granular segmentation of the LMS that are generally utilized to separate learners of like function (i.e. dispatchers, call takers, patrol, firefighter). These may also be referred to as clients within the LMS. 6 Learning Path — A collection of courses that follow a logical order, may or may not enforce linear progress. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.4-1 Broward Sheriff's Office October 23, 2019 2.4.2 CommandCentral Aware On -Site Functional Overview The on -site functional overview consists of a three-day on -site session to provide functional instruction and a hands on workshop. The on -site overview supplements the user learning experience provided by the Motorola Solutions Software Enterprise LMS. The three days can be split into multiple four-hour sessions or otherwise structured to your individual needs. We have included two 3-day sessions. Motorola Responsibilities 1. Conduct training discovery teleconference with Customer's PM or Training Manager to understand the Customer needs and objectives of Motorola on -site training. 3. Develop overview content and route to Customer for review and approval. 4. Schedule and conduct on -site sessions. Customer Responsibilities 1. Participate in the training discovery teleconference. 5. Review and approve the overview content prior to Motorola scheduling on -site sessions. 6. Provide one workstation with three monitors for each participant and one workstation with three monitors for the Motorola Solutions instructor. Completion Criteria Work is considered complete upon conclusion of the on -site overview sessions. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.4-2 Broward Sheriff's Office October 23, 2019 2.5 WARRANTY AND MAINTENANCE 2.5.1 Aware Maintenance and Support Agreement COMMAND CENTRAL MAINTENANCE AND SUPPORT AGREEMENT ADDENDUM This Addendum to the Communications System Agreement or other previously executed Agreement currently in force, as applicable ("Primary Agreement") provides additional or different terms and conditions to govern the sale of Maintenance and Support services. The terms in this Addendum are integral to and incorporated into the Primary Agreement signed by the Parties. For good and valuable consideration, the parties agree as follows: Section 1 EXHIBITS The Exhibit listed below are incorporated into and made a part of this Agreement. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement will take precedence over the Exhibit. Exhibit A "CommandCentral Aware Maintenance & Support Agreement - Scope of Work" Section 2. DEFINITIONS For purposes of this Maintenance and Support Addendum the following definitions will apply. All capitalized terms not otherwise defined herein shall have the same meaning as defined in the Primary Agreement. "Equipment" means the physical hardware purchased by Customer from Motorola Solutions pursuant to a separate System Agreement, Products Agreement, or other form of Agreement. "Motorola Solutions Software" means Software, including subscription Software that Motorola Solutions, or its affiliated company, developed and sold. The term includes Product Releases, Standard Releases, Supplemental Releases, and Hot Fixes. "Non -Motorola Solutions Software" means Software that a Third Party other than Motorola Solutions owns. 2. SCOPE Motorola Solutions will provide Maintenance and Support Services as further described in the applicable Statement of Work or attachment to Motorola Solutions' proposal for additional services. 3. TERMS AND CONDITIONS The terms of the Primary Agreement combined with the terms of this Addendum will govern the products and services offered pursuant to this Addendum. To the extent there is a conflict between the terms and conditions of the Primary Agreement and the terms and conditions of this Addendum, this Addendum takes precedence solely for the Products and Services anticipated under this Addendum. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.5-1 Broward Sheriff's Office October 23, 2019 3.1 MAINTENANCE AND SUPPORT SERVICES 3.1.1 ADDITIONAL HARDWARE. If Customer purchases additional hardware from Motorola Solutions that becomes part of the System, the additional hardware may be added to this Addendum and previous hardware support guidelines. Such hardware will be included in the definition of Equipment. 3.1.2 EQUIPMENT FAILURE. Customer must promptly notify Motorola Solutions of any Equipment failure. Motorola Solutions will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Addendum and applicable SOW. 3.1.3 EXCLUDED SERVICES. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 3.1.4 TIME AND PLACE. Service will be provided at the location specified in this Addendum and/or the SOW. When Motorola Solutions performs maintenance, support, or installation at Customer's location, Customer will provide Motorola Solutions, at no charge, a non -hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola Solutions or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola Solutions may perform its Services. Unless otherwise stated in this Addendum or applicable SOW, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola Solutions in rendering the Services, Customer agrees to reimburse Motorola Solutions for those charges and expenses. 3.1.5 CUSTOMER CONTACT. Customer will provide Motorola Solutions with designated points of contact (list of names, email address and phone numbers) that will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to maintain contact, as needed, with Motorola Solutions. 4. ENTIRE AGREEMENT. This Addendum, any related attachments, and the Primary Agreement, constitutes the entire agreement of the Parties regarding the subject matter of this Addendum and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Addendum may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase or purchase order, acknowledgment or other form will not be considered an amendment or modification of this Addendum, even if a representative of each Party signs that document. END Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.5-2 Broward Sheriff's Office October 23, 2019 EXHIBIT A COMMANDCENTRAL MAINTENANCE AND SUPPORT AGREEMENT — SCOPE OF WORK This Statement of Work (SOW), including all of its subsections and attachments is an integral part of the Services Agreement or other signed agreement between Motorola Solutions, Inc. (Motorola Solutions) and Customer ("Agreement") and is subject to the terms and conditions set forth in the Agreement. Services included are Technical Support, Hardware Repair (see time limits and exclusions below) and Self -Installed Software Releases. Each of these services are summarized below. SUPPORT SERVICES Motorola Solutions' Support Services are designed for customers who would benefit from Motorola Solutions' basic support experience. Services are delivered through a combination of centralized resources within Motorola Solutions' Solutions Support Center (SSC) collaborating with the Technical Support Organization experienced in managing software solutions and technologies. The services described in this SOW will be performed in accordance with the Customer Support Plan (CSP) agreed upon by the parties. The CSP will define the system elements covered this Agreement. The division of responsibilities between Motorola Solutions and Customer shall be defined and documented below and in Exhibit B of this Agreement. CENTRALIZED SERVICE DELIVERY Technical Support service provides telephone consultation for technical issues that require a high level of public safety software experience and troubleshooting capabilities. Technical Support is delivered through the Westminster CO Technical Support Center by a staff of technical support specialists skilled in diagnosis and swift resolution of software solution performance and operational issues. Motorola Solutions applies leading industry standards in recording, monitoring, escalating and reporting for Technical Support calls from its contracted customers, reflecting the importance of maintaining mission critical systems. HARDWARE REPAIR Motorola Solutions provides a hardware repair service for all of the select third -party infrastructure equipment supplied by Motorola Solutions for up to three (3) years. The Technical Support Center will assess the issue, attempt remote triage and resolution before transferring the issue to the hardware vendor. At the close of the 3 year term, customer may choose to purchase a hardware replacement/refresh plan. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.5-3 Broward Sheriff's Office October 23, 2019 Severity Level Definitions and Response Times LEVEL DEFINITIONSEVERITY •• 1 Total System Failure Telephone conference Critical production issue that severely impacts use of within 1 Hour of initial the application. The situation halts business operations voice notification. and no procedural workaround exists. This level is meant to represent a major issue which results in an unusable system. - Service is down or unavailable. - Major corruption or loss of data requiring restoration from backup. - A critical documented feature or function is not available. 2 Critical System Failure Telephone conference Major functionality is impacted or significant within 3 Business Hours of performance degradation is experienced. The situation initial voice notification is causing a high impact to portions of customer during normal business operations and no reasonable workaround exists. This hours. level is meant to represent a major issue which limits a customer's normal use of the system. However, basic functionality remains intact. - Service is operational but highly degraded performance to the point of major impact on usage. - Important features of the application are unavailable with no acceptable workaround; however, operations can continue in a restricted fashion. 3 Non -Critical System Failure Telephone conference or There is a non -critical or partial loss of use of the email response within 8 service secondary to a failure of a service of the Business Hours of initial application or component of the system with a medium- notification during normal to -low impact on the customer. Primary operations business hours. continue to function. This level is meant to represent a minor issue which does not preclude the use of the system. 4 Cosmetic/Inconvenience Telephone conference or Inquiry regarding a routine technical issue; information email response within 2 requested on application capabilities, navigation, Standard Business Days installation or configuration; functionality enhancement of initial notification. request; bug affecting small number of users. Acceptable workaround is available. - General Use Questions. - Cosmetic Issues. - System Updates. - Feature Requests. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.5-4 Broward Sheriff's Office October 23, 2019 DESCRIPTION OF TECHNICAL SUPPORT SERVICES 1.0 Motorola Solutions' Technical Support Operations' (TSO) primary goal is Customer Issue Resolution (CIR), providing Incident Restoration and Service Request Fulfillment on Motorola Solutions' currently supported infrastructure. This team of highly skilled, knowledgeable, and experienced specialists is available to the customer as an integrated part of the support and technical issue resolution process. Technical Support is available Monday - Friday 7:00am - 7:00pm Central Time, with 24 hours a day, 7 days a week for Severity 1 Incidents. Technical Support availability for severity 2, 3 and 4 incidents is outlined in the Severity Level Response Goals. Calls requiring incidents or service requests will be logged in Motorola Solutions' Customer Relationship Management (CRM) system. This helps ensure that technical issues are prioritized, updated, tracked and escalated as necessary, until resolution. Technical Support Operations assigns the impact level in accordance with the agreed Severity Level Definitions stated in this document. 2.0 Motorola Solutions will track the progress of each case from initial capture to resolution. Motorola Solutions will advise and inform the customer of the case progress and tasks that require further investigation and assistance from the customer's technical resources. 3.0 This service requires the customer to provide a suitably trained technical resource that delivers maintenance and support to the customer's system, and who is familiar with the operation of that system. Motorola Solutions provides technical consultants to support the local resource in the timely closure of infrastructure, performance and operational issues. 4.0 TECHNICAL SUPPORT SCOPE 4.1 Technical Support service is available Monday - Friday 8:00am - 8:00pm Mountain Time, with 24- hours a day, 7 days a week for Severity 1 Incidents. 4.2 Inclusions 4.2.1 Technical Support service will be delivered on Motorola Solutions sold software including integrated third -party connectors. 4.2.2 Technical Support service will be delivered on Motorola Solutions sold third party hardware for 3-years from date of agreement. Hardware refresh can be quoted at the end of the 3-year period. 4.3 Limitations and Exclusions 4.3.1 The following activities are outside the scope of the Technical Support service, but may be optional services available to remote Technical Support customers at an additional cost: 4.3.2 Emergency on -site visits required to resolve technical issues that cannot be resolved with the TSO working remotely with the local customer technical resource. 4.3.3 Third -party support for equipment not sold by Motorola Solutions. 4.3.4 System installations, upgrades, and expansions. 4.3.5 Customer training. 4.4 Motorola Solutions services not included in this statement of work. 4.4.1 Any technical support required as a result of a virus or unwanted intrusion is excluded. 5.0 EXCLUSIONS AND LIMITATIONS 5.1 The parties agree that Systems that have non-standard configurations that have not been certified by Motorola Solutions Systems Integration Testing are specifically excluded from the CommandCentral Aware Support Agreement unless otherwise agreed in writing by Motorola Solutions and included in this SOW. 5.2 The parties acknowledge and agree that the CommandCentral Aware Support Agreement covers only those products and solutions included in the purchase contract. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.5-5 Broward Sheriff's Office October 23, 2019 5.3 The parties agree that hardware upgrades and/or replacements, as well as pre -planning, design and implementation services required to deploy Operating System release upgrade are not included within the coverage of the CommandCentral Software Maintenance Agreement. The parties further agree that on site implementation services and any hardware upgrades and/or replacements required to support the system release upgrade will be quoted separately for the specific system release upgrade requested by the customer. 5.4 The parties agree that the CommandCentral Aware Support Agreement does not cover software support for virus attacks or other applications that are not part of the CommandCentral Aware system, or unauthorized modifications or other misuse of the covered software. Motorola Solutions is not responsible for management of anti -virus or other security applications (such as Norton). Anti -virus and/or security application support may be covered under a separate agreement. 5.5 The parties agree that upgrades for equipment add ons or expansions during the term of the contract are not included in the coverage of this SOW unless otherwise agreed to by Motorola Solutions. 6.0 SPECIAL PROVISIONS 6.1 Customer acknowledges that if its System has a Special Product Feature, additional engineering may be required to prevent an installed system release from overwriting the Special Product Feature. Upon request, Motorola Solutions will determine whether a Special Product Feature can be incorporated into a system release and whether additional engineering effort is required. If additional engineering is required Motorola Solutions will issue a change order for the change in scope and associated increase in the price for the CommandCentral Aware Software Maintenance Agreement. 6.2 Customer may use the software only in accordance with the applicable Subscription Services Agreement and/or Software License Agreement. The Support Agreement Statement of Work is not intended to modify or terminate an existing Software License Agreement. The Support Agreement or services rendered by Motorola Solutions does not alter Motorola Solutions' software intellectual property rights. 6.3 Customer acknowledges this Agreement does not include repair or replacement of hardware or software necessary due to defects that are not corrected by the system release, nor does it include repair or replacement of defects resulting from any nonstandard or improper use or conditions or from unauthorized installation of software. 6.4 The parties agree that this Agreement coverage and the parties' responsibilities described in this Statement of Work will automatically terminate if Motorola Solutions no longer supports the CommandCentral Aware software version in the Customer's system or discontinues the Support Agreement program; in either case, Motorola Solutions will refund to Customer any prepaid fees for Software Maintenance services applicable to the terminated period. 6.5 Motorola Solutions may suspend or terminate the CommandCentral Aware Software Maintenance Agreement if the following conditions apply: • Customer fails to pay subscription renewal fees when due. • Customer breaches the Subscription Services Agreement and/or Software License Agreement or other applicable agreement. • Customer's rights to use the software under the Subscription Services Agreement and/or Software License Agreement expire or are terminated. • Customer replaces its Motorola Solutions System with a system from another manufacturer. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibit 2 Technical Proposal 2.5-6 © MOTOROLA SOLUTIONS PROPOSALTO BROWARD SHERIFF'S OFFICE EXHIBIT4.1 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Exhibit4.1.............................................................................................................................................1 Broward Sheriffs Office October 23, 2019 Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. Motorola Solutions Table of Contents i Broward Sheriff's Office October 23, 2019 1*1:11on] IiNl Motorola Solutions is a leading global provider of mission -critical communications. Our technology platforms in communications, software, video, and services make cities safer and help communities and businesses thrive. We serve more than 100,000 customers in more than 100 countries and have a rich heritage of innovation spanning more than 90 years. Over time, Motorola Solutions has acquired several companies to broaden the portfolio of services and system offerings to our customers. The most recent of these acquisitions include WatchGuard, Inc. (2019), VaaS International Holdings (2019), Avigilon Corporation (2018), and Plant Holdings, Inc. (2018). Note, the details of recent acquisitions are included in the 1 Ok and available at investors.motorolasolutions.com. At the time of this submission, Motorola Solutions has not announced a sale, acquisition or merger that would alter Motorola Solutions structure and impact our ability to fulfill the deliverables as outlined in this RFP. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. © Motorola Solutions Exhibit 4.1 1 State of Florida Department of State I certify from the records of this office that MOTOROLA SOLUTIONS, INC. is a Delaware corporation authorized to transact business in the State of Florida, qualified on May 4, 1973. The document number of this corporation is 830046. I further certify that said corporation has paid all fees due this office through December 31, 2019, that its most recent annual report/uniform business report was filed on May 31, 2019, and that its status is active. I further certify that said corporation has not filed a Certificate of Withdrawal. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Nineteenth day of September, 2019 * k W-- — S"eeretary o Stat Tracking Number: 7708258550CU To authenticate this certificate,visit the following site,enter this number, and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication © MOTOROLA SOLUTIONS PROPOSALTO BROWARD SHERIFF'S OFFICE EXHIBITS 4.6 THRU 4.6.5.4 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Broward Sheriffs Office October 23, 2019 Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. Motorola Solutions Table of Contents i Broward Sheriff's Office October 23, 2019 EXHIBITS 4.6 THRU 4.6.5.4 COMPANY BACKGROUND AND QUALIFICATIONS Exhibit 4.6.3 & 7.6.1) 38+ MILLION CRIMES ANALYZED & PROCESSED 0 TOP 50 CITIES MdPROTECTED IN THE U.S A 215+ MILLION AkCITIZENS SERVED 0 1 END -TO -END SOFTWARE SUITE For over 90 years, Motorola Solutions has been providing communication and information solutions that meet mission -critical requirements of public safety and government customers worldwide. Our resources, experience, and focus on Public Safety should be a primary factor in evaluating competitive offerings. We created the Software Enterprise business unit to focus on offering a portfolio of solutions that meet public safety and security needs including the CommandCentral Aware suite of products. We continue to develop and provide a wide portfolio of voice, data, and video solutions for public safety command centers and users. Our Project Manager and Lead Solutions Architect for the proposed BSO project have delivered similar solutions as demonstrated with their experience with the following projects: • Memphis TN-1/2018-12/2018— CommandCentral Aware, BriefCam, IMW, Inform, Drakontas, Analytics/Predictive • Montgomery Co, TX-8/2017-3/2018- CommandCentral Aware, IMW, Inform, Analytics/Predictive, ALPR • Jacksonville, FL- 8/2018-Present- Multiple Phases, CommandCentral Aware, Inform, Custom Camera Installation, IMW, Drakontas, ALPR, ShotSpotter, Analytics/Predictive • New Orleans, LA — 2/2017-11/2017 — CommandCentral Aware and Inform including integrations with the following systems: Motorola PICAD, IMW, PIPS ALPR, Milestone Video Management System and Genetec Video Management Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibits 4.6 thru 4.6.5.4 1 Broward Sheriff's Office October 23, 2019 Exhibit 4.6.4 Motorola Solutions has extensive experience providing public safety services and designing command center software solutions as well as communications systems and dispatch operations software. Our project teams have proven records of delivering current and next generation technology for our customers. This expertise has been utilized by agencies that set local and public safety information management policies for the nation. The experience of Motorola Solutions' personnel is second to none in the industry ensuring the Broward Sheriff's Office is provided not just the best -in -class CommandCentral Aware system but, also in the quality and experience of personnel that are used to design and build these systems. The following table reflects clients for whom we have implemented or are implementing our CommandCentral Aware solution. Motorola • Austin, TX • Jacksonville, FL Baton Rouge, LA Las Vegas Metro Police, NV Birmingham, AL Memphis, TN Boca Raton, FL Montgomery, County, TX Chandler, AZ New Orleans, LA Cleveland, OH Niagara, Canada Detroit, MI Rutherford County, TN Elgin, IL Springfield, MA Glendale, AZ Stark County, OH Halton Regional, Canada Tuscaloosa, AL Indianapolis, IN Washington Metro Airport, DC Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibits 4.6 thru 4.6.5.4 2 Broward Sheriff's Office October 23, 2019 Exhibit 4.6.5 & 7.6.A Motorola Solutions is an experienced prime contractor and integrator of statewide, countywide, and citywide projects. Many members of Motorola Solutions' project staff have played key roles in designing and implementing systems similar in size and scope as designed for the Broward Sheriff's Office. Motorola Solutions is proud of our legacy of industry leadership and our history of close working relationships with many state and local government users. Motorola Solutions provides project resources focused on deployment, and support of public safety systems. Our personnel have deployed solutions in hundreds of agencies and have developed the system integration expertise and methodologies to deploy mission -critical systems for Public Safety agencies. The project management methodology to be used in this project is based on the principles of the Project Management Institute's Project Management Body of Knowledge (PMBOK) and Motorola Solutions' extensive experience in project implementation. It includes processes to guide initiating, planning, executing, controlling, and closing projects to ensure on time and on budget completion while meeting the quality expectations of the stakeholders. The key project resources include the project manager (PM) and the solutions architect (SA). The PM will direct the efforts of our project team and the efforts of Motorola Solutions' subcontractors and third parry vendors, as applicable, and serve as the primary point of contact for the Customer. The SA owns the technical solution and has full responsibility for system design and performance, ensuring the technical integrity of the system design from contract throughout the entire project life -cycle. Other groups support the efforts of the core team to ensure the successful implementation of CommandCentral solutions. Exhibit 4.6.5.1 All assigned project team members are CJIS certified. Technical resources receive internal training on the technical design and deployment of our solution but Motorola Solutions is not aware of any industry guidelines that specifically pertain to real-time crime center software. Exhibit 4.6.5.2 Motorola Solutions' System Integration teams are highly skilled at deploying systems of the size and complexity of this CommandCentral solution. Our employees are held to the highest professional standards in all phases of implementation, from planning and designing the system in the proposal stage, to deploying and integrating the solution as quickly, efficiently, and cost—effectively as possible. Exhibit4.6.5.3 and 7.6.a Understood. Resumes for the Project Manager, Kevin Lipe, and the Lead Solutions Architect, Stephen Harris, are provided below. These resources are considered the key project personnel and they will be supported by additional project management support and supporting Solutions Architects. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibits 4.6 thru 4.6.5.4 3 Broward Sheriff's Office October 23, 2019 Date of Hire: July 2017 Motorola Solutions 2017 — Present Professional Protect Manager: Experience: - Manage and execute project scope, schedule, dependencies, budget, resources, risk and communications management for CommandCentral Aware project implementations in Southeast Region. - Develop Project and Total Life Cycle deliverables and plans. - Proactively identify project risk and mitigation plans. - Identify, report, and track project status, issues, and interface with stakeholders to implement solutions. - Customer Advocate responsible managing the triple constraint, scope, time, cost, quality, and identify win -win solutions. - Identify and assign tasks and responsibilities to deployment resources. Related Project Experience: - Memphis TN-1/2018-12/2018— CommandCentral Aware, BriefCam, IMW, Inform, Drakontas, Analytics/Predictive - Montgomery Co, TX-8/2017-3/2018- CommandCentral Aware, IMW, Inform, Analytics/Predictive, ALPR - Jacksonville, FL- 8/2018-Present- Multiple Phases, CommandCentral Aware, Inform, Custom Camera Installation, IMW, Drakontas, ALPR, ShotSpotter, Analytics/Predictive Related Technology Manager, Old Dominion Freight Line, Inc., 2015 — 2017 Professional - Provided leadership to the technology department with a large web development project. Experience: Program Manager/Sr. Program Manager, SunGard/OSSI Public Safety Solutions, 2006 — 2015 - Provided project and departmental leadership in software implementations with public safety agencies in US. Actively managing internal and external projects and portfolios with a total dollar figure up to 25 million. Provide leadership and direction in the PMO and Professional Consulting Services. Education: MA, Education, Appalachian State University, Boone NC BA, Education, Mars Hill University, Mars Hill, NC Training, - Project Management Professional (PMP) (renewing certification) Certifications, & - Extensive research in Program/Project Management Memberships: - Oracle Education Graduate - Extensive use of Agile Development processes - Conducted research development in e-learning and CBT programs - Extensive research in Human Performance Improvement - Attended workshops in Knowledge Management - Published and presented research at Oracle National Users Conference Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibits 4.6 thru 4.6.5.4 4 Broward Sheriff's Office October 23, 2019 Date of Hire: November 2008 Motorola Solutions 2014 — Present Professional Solutions Architect/Deployment Engineer: Experience: - Network planning and design with customer and system technology group. - Prepare and execute network component health checks as well as on site final system acceptance test plans. - Design and document interfaces to integrate the Motorola products with other systems. - Review requirement documents with the customer including work flow and system expectations. - Deploy interfaces to 3rd party systems - Provide primary support for the system Go -Live which covered interfaces, data feeds and query responses. Related Protect Experience: - Augusta, GA — 5/2019-8/2019 — Interview Room Recording and Digital Evidence Management System consisting of multiple Avigilon Video Management Systems interfaced with CommandCentral Vault Platform - Memphis TN — 1/2018-12/2018— CommandCentral Aware including integrations with Motorola PremierOne CAD, Intergraph CAD, Genetec ALPR, Hikvision and Avigilon VMS and and BriefCam - Jacksonville, FL — 8/2018-Present — Multiple Phases, CommandCentral Aware including camera installation and integration with Motorola PremierOne CAD, IMW, Drakontas, Vigilant ALPR, ShotSpotter, CommandCentral Analytics/Predictive - Detroit, MI — 9/2017-7/2018 — CommandCentral Aware and Inform including integrations with the following systems: SunGard CAD, Genetec ALPR, 3M Tether, Genetec Video Management System, and Cameleon Video Management System - New Orleans, LA — 2/2017-11/2017 — CommandCentral Aware and Inform including integrations with the following systems: Motorola P1CAD, IMW, PIPS ALPR, Milestone Video Management System and Genetec Video Management - Los Angeles, CA—10/2015-11/2016 — CommandCentral Aware and CommandCentral Inform including integrations with the following systems: Motorola PCAD, ONSSI Video Management System 2008 — 2014 Sr. Test Engineer: - Created, maintained, and executed test plans across platforms - Setup and maintained test environments - Reproduced field issues in test lab for appropriate escalation - Automated test cases where possible - Executed tests and improve iteratively as new features become part of regression. Education: MS, Information System Management, Keller Graduate School, Alpharetta, GA BS, Philosophy, Mississippi State University, Starkville, MS Training, - Certified Cisco Network Administration Certifications, & - Certified Wireless Network Administration Memberships: - Certified Wireless Security Professional Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibits 4.6 thru 4.6.5.4 5 Broward Sheriff's Office October 23, 2019 Exhibit4.6.5.4 & 7.6.b The staffing plan provides for the Project Manager and Lead Solutions Architect to be on -site for the following critical activities: project kickoff, contract design review, hardware and software installation, functional demonstration of CommandCentral Aware, and cut -over to the system. The Lead Solutions Architect, with additional support from one or more additional Solutions Architects, will perform the majority of the installation and configuration of connectors/interfaces remotely. While the Solutions Architect will be working full-time on the project during several of these activates, neither the Solutions Architect nor the Project Manager will be on -site on a full-time basis nor are they assigned full-time to the project. The below organization chart represents the Southeast Software Delivery and Integration organization. Our Employee Learning organization develops training courses for employees that are "Core Compliance" courses including Ethics in Business, Government Relations, and Data Protection and Privacy (as well as many other topics). The Office of Ethics is responsible for employee compliance with these mandatory training requirements. New employees are required to take all the "Core Compliance" courses within their first few months of employment. Thereafter, all employees are required to renew each course on regular intervals. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Exhibits 4.6 thru 4.6.5.4 6 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/10/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk services Central, Inc. Chicago IL Office CONTACT NAME: (A/C..NN . Ext): C866) 283-7122 FAX No.): (800) 363-0105 E-MAIL ADDRESS: 200 East Randolph Chicago IL 60601 USA INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURERA: Lloyd's syndicate No. 4711 AA1120090 Motorola solutions, Inc. INSURER B: Liberty Mutual Fire Ins Co 23035 Attn: Karen Napier 500 West Monroe INSURERC: Liberty Insurance Corporation 42404 Chicago IL 60661 USA INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570076655022 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR LTR TYPE OF INSURANCE AUU INSD WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EAP MM/DD/YYYY LIMITS B X COMMERCIAL GENERAL LIABILITY TB _67777757777T7777EACH OCCURRENCE $1,000,000 CLAIMS -MADE X❑OCCUR PREMISES Ea occurrence)$250,000 MED EXP (Any one person) $10 , 000 PERSONAL& ADV INJURY $1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER. GENERAL AGGREGATE $2 , 000, 000 X POLICY ❑ PRO ❑ LOC JECT PRODUCTS - COMP/OPAGG $1,000,000 OTHER: B AUTOMOBILE LIABILITY As2-641-005169-019 07/01/2019 07/01/2020 COMBINED SINGLE LIMIT Ea accident $1,000,000 BODILY INJURY ( Per person) X ANYAUTO BODILY INJURY (Per accident) OWNED SCHEDULED AUTOS ONLY AUTOS HIREDAUTOS NON -OWNED ONLY AUTOS ONLY PROPERTY DAMAGE Peraccident UMBRELLALIAB OCCUR EACH OCCURRENCE AGGREGATE EXCESS LAB CLAIMS -MADE DED RETENTION C C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANY PRO PRI ETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? F9 (Mandatory in NH) N/A WA764DO05169089 All Other States WC7641005169099 WI 07/01/2019 07/01/2019 07/01/2020 07/01/2020 X PER OTH- STATUTE IER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below I I E.L. DISEASE -POLICY LIMIT $1,000,000 A E&O-MPL-Primary FSCE01900661 07/01/2019 07/01/2020 Each Claim $1,000,000 Policy Aggregate $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Insurance. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Motorola solutions, Inc. AUTHORIZED REPRESENTATIVE 500 W. Monroe Chicago IL 60661 USA a N O N In O O I— ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE LIST OF CLARIFICATIONS AND EXCEPTIONS BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS List of Clarifications and Exceptions................................................................................................... 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 LIST OF CLARIFICATIONS AND EXCEPTIONS The following represents clarifications and exceptions to the Technical Specifications, General Terms and Provisions/Special Conditions, and Sample Agreement/Contractor's Requested Additional Terms and Conditions. Technical Specifications RLI No. RLI Specification Compliance Level Explanation 1 BACKGROUND: 1.3 Anticipated Inputs: 1.3.1.2 VMS (Video Management Systems) and IP based Comply with We connect to the VMS in a cameras — System Agnostic (onVif Compatible); Clarification majority of our deployments, flexible for single camera or opens VMS program. All but can connect to individual system cameras will be gps-mapped and activated if cameras if the cameras have they are within a certain distance from an incident or a public IP on the Internet. an activator. The system should be built so that distance can be changed as necessary by RTCC personnel. Additionally, the VMS and IP based cameras should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.3 Current Video Feeds: 1.3.1.3.4 BSO Districts — 4, 5, 11, 13, 10 (TEI VPS EZ Cam, Comply with CommandCentral Aware is Avigilon, Genentech et al.) Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. For TEI VPS EZ Cam cannot find any information on product, would need vendor contact to discuss connectivity options. For Genetec, comply as long as BSO is responsible for acquiring SDK licenses. 1.3.1.4 Anticipated Feeds: 1.3.1.4.2 Port Everglades Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 1 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.1.4.3 Broward County Convention Center Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.4 Fort Lauderdale International Airport Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.5 Broward County Transit Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. 1.3.1.4.6 FDOT Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Most DOTS don't record video so we recommend adding VMS to record video 1.3.1.4.7 Broward DOT Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Most DOTS don't record video so we recommend adding VMS to record video. 1.3.1.4.8 BCFR stations Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 2 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.1.4.9 Private Feeds via security Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras or could provide an overlay solution to provide video feeds. Motorola Solutions will provide one interface with our proposed solution. 1.3.1.4.10 Private business feeds Comply with CommandCentral Aware is Clarification VMS agnostic and can connect to multiple VMSs, provided the target VMS provides an API. Need more information on product, version and number of cameras or could provide an overlay solution to provide video feeds. Motorola Solutions will provide one interface with our proposed solution. 1.3.1.5 License Plate Readers LPR —Agnostic— Vigilant and Comply with For Vigilant comply. For Genetech in BSO currently. LPRs are considered an Clarification Genetec, comply as long as activator if they alert. All system LPRs will be gps- BSO is responsible for mapped and activated if they are within a certain acquiring SDK licenses. For distance from an incident or an activator. The system all other LPRs, need more should be built so that distance can be changed as information. necessary by RTCC personnel. Additionally, the LPRs should be available to view on a map independently as a base layer, with exact locations gps-mapped. 1.3.1.12 RING/Neighbors Video and Info Sharing app. Ring is Exception We are more than happy to considered an activator, as well as a standalone layer. collaborate with RING; additional negotiations with RING would need to occur. There is potential for overlaying RING camera locations on a map. 1.3.2.8 Link Analysis Comply with Requirement met with Clarification CommandCentral Analytics Plus, for which optional pricing has been provided. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 3 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • 1.3.2.9 Artificial Intelligence (AI) - the system should be able Comply with Motorola Solutions could to learn patterns and alert the BSO users without the Clarification interface to an Al solution if users having to ask the system for it. I.e.- a name, there is an API available. An address or phone number appears in system 2 Al solution is not included in separate times within a specified time frame, same the current Phase 2 pricing. call for service appears at the same time at a later date, multiple LPRs pick up 2 or more vehicles driving together within a certain time (suspect and accomplice) the etc. 1.3.2.13 RAPID pawn database Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.14 BSO Fire Rescue RMS Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.15 BSO Fire Rescue Inspections Database Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.16 Facial Recognition (post crime investigation) Comply with Motorola Solutions could Clarification interface to a facial recognition system if there is an API available. A facial recognition solution and the interface could be provided; however, they are not included in the current Phase 2 pricing. 1.3.2.17 BSO Jail Call system Comply with We can connect to database Clarification resources as long as there is an avenue for interfacing available. 1.3.2.19 BSO fixed post and Pole Cams Comply with Motorola Solutions could Clarification interface to fixed post and pole cameras if there is an API available. A complete video solution including VMS, cameras, installation, and the interface could be provided; however, they are not included in the current Phase 2 pricing. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 4 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • 2 OBJECTIVES: 2.2 Allows for GPS-mapping of "all" data sources Comply with All data sources can be GPS Clarification mapped if the data provides GPS coordinates. 2.11 Successful Proposers will be required to comply with Comply with Motorola Solutions is not all governing Public Safety and the BSO Information Clarification responsible for any third -party Technology network security requirements, including activator security or cloud based systems. connectors to non -compliant system. We will need a copy of the BSO IT network security requirements. 3 SCOPE OF SERVICES: 3.3 DATA ALERTS/Activation: 3.3.9 Ability to Push/Disseminate data, photo, video stills, Comply with Currently, we can use BSO's video clips, etc to field (be it laptop, tablet, app...) Clarification email system; we have roadmaps Aware messaging built in. 3.3.10 Ability to communicate/message with other users. Comply with Currently, we can use BSO's Clarification email system; we have roadmaps Aware messaging built in. 3.3.14 CJIS compliant Comply with The querying portions of the Clarification proposed application that are accessing CJIS data are CJIS compliant. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Subscription Services provided. Customer must establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security and protective data privacy measures. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 5 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.30 Post implementation plan shall include all necessary Exception Motorola Solutions will on -site support such as issue resolution and perform functional assistance with any additional patches for up to 60 demonstrations and testing of days after go -live. However, ongoing support and the installed system and the patches will be provided as long as annual connectors/interfaces included maintenance and support is covered. in each phase in preparation for their production use. The cut -over event (which is when use of the Aware solution with the CAD and, possibly a limited number of VMS interfaces, goes live) will be attended by the PM and SA for up to 3 days. Given the phased implementation approach of the remaining Phase 1 and Phase 2 connectors, the PM will be on - site at least monthly for the project duration and the SA will be on -site if required for critical events. Upon delivery of all interfaces in Phase 2, support will be available via the standard technical support provisions. Response to error conditions will be accordance with our terms of warranty and maintenance. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 6 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.31 BSO expects that "Phase 1" deliverables be Exception The base Aware system with functioning and reliable within 6 months of execution the PremierOne CAD of an agreement, with items 1.3.1.1 (CAD), 1.3.1.3 connector should be available (Video), and 1.3.1.5 (LPR), complete within 10 weeks within 10 weeks of availability of execution. BSO expects that "Phase 2" deliverables of server hardware on -site, be functioning and reliable within 13 months of provided the BSO facilitates execution of agreement. BSO reserves the right, approval to establish based on the Proposer's pricing and time frame, to connectivity to PremierOne not include certain items in Phase 1 or Phase 2, all of CAD with the Broward County which will be told to the selected vendor prior to Office of Regional finalizing a contract. Communications and Technology (ORCAT). The number of VMS and LPR interfaces in Phase 1 will require more than 10 weeks to fully configure and deploy; however, we are happy to have a discussion with the BSO to identify a limited number of high priority VMS interfaces to specific schools to determine whether they can also be established during those 10 weeks. While Motorola Solutions has already developed a number of interfaces in BSO's requirements, there is a development effort associated with those we have not. The Project Schedule provided in Section 2.3 reflects our estimated timeline. If, during further discovery and or clarifications, we obtain additional information about the systems to which we'll interface and determine those interfaces already exist, the Project Schedule can be updated to reflect that. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 7 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • 3.3.34 Vendor will provide names and resumes of the team Comply with Resumes for key project working on project and physically coming to Broward Clarification personnel are submitted and to install software in BSO RTCC. This is required to labeled Exhibit 4.6.5.3. be done with initial proposal and prior to BSO Motorola Solutions has selecting the winning vendor. Resumes must include identified qualified and overall work experience, as well as specific experienced resources for this experience related to integration into Real Time Crime project team. If BSO rejects a Centers and CAD. Background checks will be team member, Motorola performed on the vendor's team. BSO has the right of Solutions will identify an last refusal for any person the vendor assigns to this alternate; however, if such project, in which case the vendor must identify replacement is requested by alternate workers. BSO without cause, a change order may be required to modify the schedule and address costs associated with such replacement. 3.3.35 Proposals should clearly delineate what infrastructure Section 2.1 System is required of BSO RTCC to make the system Description in Exhibit 2 function, i.e. hardware, servers, storage, network, Technical Proposal and staffing, etc. Exhibit 4.6.5.4 Staffing Plan describe the required infrastructure and staffing. Information Technology Division Desktop Guidelines The ITD Technology Division is standardized on the Comply with As long as it meets minimum Dell platform and requires the following guidelines be Clarification spec of hardware required used for all desktop environments. Power Requirements: • Dell OptiPlex 5060 Minitower Standard Power Exception Doesn't meet minimum spec Supply of hardware required Storage Guidelines: • 50OGB 3.5inch SATA (7.200 RPM) Hard Drive Exception Doesn't meet minimum spec of hardware required - 512GB PCIe SSD Processors: • Intel@ Core i5-8500 (6 Cores/9MB/6T/up to Exception Doesn't meet minimum spec 4.1 GHz/65W) of hardware required - Intel Xeon 6136 @3.0 Ghz Twelve Core Memory: • 16GB 2666MHz DDR4 UDIMM Non-ECC Exception Doesn't meet minimum spec of hardware required - 32 GB Total memory (DDR4 2667 MHz) ECC Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 8 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • Video Cards: • AMD Radeon R5 430, 2GB, FH (DP/DP) Exception Doesn't meet minimum spec of hardware required - NVIDIA Quadro P2000 4GB Display Connectors: 4x DisplayPort 1.2 Information Technology Division Server Guidelines Power Requirements: • Have redundant power supplies in all servers and Exception Our server only has local direct attached SAN devices storage Storage Guidelines: Server disk configuration: • RAID 1 for Operating System. Exception Server is virtualized, VMWare is on SD • RAID 5 for DATA. Exception Virtual machines are on Raid 1 KVM: • All Servers should ship with appropriate KVM Exception BSO will need to provide. dongles to support an HP KVM. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 9 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• Data Security and Data Protocols: • Level • • The software or hosting services being provided by Comply with Motorola Solutions' the Contractor/Vendor to BSO shall use the latest, Clarification CommandCentral Aware cutting edge security and privacy tools including SSL platform runs on Microsoft 128-bit encryption, server certificates with Global ID Azure. Azure has built in provided by the premier national provider, the highest redundancy and failover level of encryption dictated by Federal guidelines — mitigations. the AES algorithm and SSAE No. 16 SOC 1 f/k/a SAS The physical server that hosts 70 Type II certification. BSO's data will be stored in CommandCentral Aware is mirrored, redundant, highly secured facilities and shall installed at the BSO's be routinely backed up on an independent server facilities. The BSO is separate and apart from the server providing day -to- responsible for providing day services to BSO. Contractor/Vendor agrees to malware and anti -virus institute restrictive security measures to prevent and software on the client detect unauthorized physical and/or remote access to workstations. Customer must the systems and data services being provided to BSO also establish and ensure under this agreement. Contractor/Vendor shall compliance with access consider layers of security at its physical hosting site, control policies and that consist of a number of measures such as procedures, including biometric access, closed circuit TV, security system password security measures. monitoring, multiple check -points, restricted building Further, Customer must access, photo badges, proximity access cards, maintain industry standard controlled visitor access and alike. Contractor/Vendor security and protective data shall institute routine system security audits such as privacy measures. Motorola SAS-79, SysTrust, Webtrust, ISO 27001/2, virus and Solutions disclaims any malware scans and other industry standard system responsibility or liability audit procedures. Contractor/Vendor shall whatsoever for the security or immediately notify BSO in writing of any breaches of preservation of Customer Data security and/or unauthorized access to BSO systems or Solution Data once and/or services being provided by Contractor/Vendor. accessed or viewed by Customer or its representatives. Motorola Solutions further disclaims any responsibility or liability whatsoever for customer's failure to maintain industry standard security and data privacy measures and controls, including but not limited to lost or stolen passwords. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 10 Broward Sheriffs Office October 23, 2019 RLI • RLI Specification• • Level • • Contractor/Vendor shall have in place a disaster Comply with Motorola Solutions' recovery plan that includes the recovery of critical Clarification CommandCentral Aware systems (ie, systems that provide software services to platform runs on Microsoft customers) in event of a full or partial data center Azure. Azure has built in outage. The plan must include at a minimum the redundancy and failover ability to recover critical systems in a working state mitigations. within a short period of time with critical functions online and processing customer requests. The plan must also include a suitable back up power supply independent of commercial electrical services offered to the general public (ie. suitable generator). The Contractor/Vendor must be able to execute the disaster recovery plan within moments of a disaster declaration. Contractor/Vendor must test its disaster recovery plan annually. The data provided by BSO to Contractor/Vendor shall Comply with To the extent permitted by remain BSO's property. At any time during this Clarification law, BSO retains ownership of Agreement and up to ninety (90) days after their data. Access to data after termination, BSO may export its data in an XML termination of the Agreement format, or such other compatible format suitable for shall be in accordance with BSO's needs, from Contractor's/Vendor's system. the termination terms and conditions in the final Agreement. Requirements of the RLI, Section 4.3 Laws, Ordinances, Regulations and Requirements of the RLI, Section 4.6.2. Motorola Solutions clarifies that each Party will comply with all applicable federal, state, and local laws, regulations and rules concerning the performance of the final Agreement. Please refer to Section 17.2 of the Requested Additional Terms and Conditions in "List of Clarifications and Exceptions.docx" uploaded in BidSync. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 11 Broward Sheriffs Office October 23, 2019 Motorola Clarifications and Exceptions Broward County Sheriff's Office, RLI #19053JLS Base Layer Integration Software Platform for Real Time Crime Center General Terms and Conditions, Section 1.14, Indemnification. "Agents, servants, designees, attorneys and legal representatives" may not be indemnitees unless they are authorized users of the products. General Terms and Conditions, Section 1.16, Liquidated Damages. Motorola will negotiate reasonable liquidated damages that may not be assessed for BSO-caused delays or events of force majeure. All liquidated damages shall be cumulatively capped at 2% of the total Contract Price. General Terms and Conditions, Section 1.17, Audit. Motorola clarifies in no circumstance will Motorola be required to create or maintain documents not kept in the ordinary course of Motorola's business operations, nor will Motorola be required to disclose any information, including but not limited to product cost data, which it considers confidential or proprietary to Motorola. Sample Agreement, Section 5.1, and General Terms and Conditions, Section 1.13, INSURANCE. Comply with the following clarifications to the insurance requirements: Throughout the term of this Agreement and for all applicable statutes of limitations periods, CONTRACTOR shall maintain in full force and effectthe insurance coverages set forth in thisArticle. All insurance policies shall be issued by companies that (a) are authorized to do business in the State of Florida, (b) have agents upon whom service of process may be made in Broward County, Florida, and (c) have a Best's rating of A -VI or better. TheGeneral and Automobile liability insurance policies shall include the following as additional insureds: The Broward County Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, applicable agents, employees and commission members with a CGO10 Additional Insured —OWNERS, LESSEES OR CONTRACTORS — SCHEDULED PERSON OR Designated Person or Organization endorsement, or similar endorsement to the liability policies. All insurance policies shall be on an occurrence/aggregate basis and shall primary and (b) CONTRACTOR's insurance applies separately to each insured against whom claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. CONTRACTOR shall carry the following types of insurance and submit Acord 25 Certificate of Insurance after contract execution: Workers' Compensation: CONTRACTOR shall carry Workers' Compensation insurance with the statutory limits, which shall include Employers' Liability insurance with a limit of $1,000,000 for each disease, and $1,000,000 for aggregate disease. Polici(es) must be endorsed with waiver of subrogation against BSO and Broward County. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 12 Broward Sheriffs Office October 23, 2019 Commercial General Liability Insurance. CONTRACTOR shall carry Commercial General Liability Insurance with limits of Two Million Dollars ($2,000,000) per occurrence and aggregate combined single limit for Bodily Injury and Property Damage. Version 0413 form shall be current form used, and the policy must include coverages for premises and/or operations, independent contractors, products and/or completed operations forcontracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, personal injury and cross liability. Personal injury coverage shall include coverage thathasthe Employee and Contractual Exclusions removed. Professional Liability (Errors and Omissions) Insurance: CONTRACTOR shall carry Professional Liability coverage for it and its employees that has a per claim limit of one Million Dollars ($1,000,000) per claim with a $2,000,000 aggregate. Business Automobile Liability Insurance: CONTRACTOR shall carry Business Automobile Liability insurancewith limits of One Million Dollars ($1,000,000) peroccurrence, combined single limit Bodily Injury Liability and Property Damage. The policy from currently used is edition 04 13of the Business Automobile Liability policy, and must include owned vehicles and hired and non -owned vehicles. Umbrella or Excess Liability Insurance. CONTRACTOR may satisfy the minimum liability limits required above under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest "Each Occurrence" limit for any of the policies noted above. CONTRACTOR agrees to name and endorse the Broward County Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members as additional insureds. Builders Risk Insurance. CONTRACTOR shall carry sufficient Builder's Risk or equivalent coverage (such as Property Insurance or Installation Floater) as a condition precedentto the issuance of any notice to proceed or commencement of any construction. CONTRACTOR shall provide "All Risk" completed value from coveragewith a deductible notto exceed Ten Thousand Dollars ($10,000.00) each claim. CONTRACTOR shall provide SHERIFF's Director of Risk Management and SHERIFF's Contract/Lease Manager with a copy of the Certificate of Insurance and blanket required atkr-d hiied endorsements evidencing thetypes of insurance and coverages required by this Article prior to beginning the performance of work under this Agreement, and, at policy renewal during term of contract. Evidence of Insurance is attached hereto as Exhibit . Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 13 Broward Sheriffs Office October 23, 2019 CONTRACTOR's shall provide SHERIFF with thirty (30) days prior written notice of cancellation. Notice shall be sent to: Broward Sheriff's Office Attn: Contract/Lease Manager 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 AND Broward Sheriff's Office Attn: Directorof RiskManagement 2601 West Broward Boulevard Fort Lauderdale, Florida33312 If CONTRACTOR's insurance policy is a claims made policy, then CONTRACTOR shall maintain such insurance coverage for a period of one (1) year after the expiration or termination of the Agreement or any extensions or renewals of the Agreement. Applicable coverage's may be met by keeping the policies in force, or by obtaining an extension of coverage commonly known as a reporting endorsement or tail coverage. The provisions of this Article shall survive the expiration or termination of this Agreement. If anyof the insurance policies required underthis Article above lapse during theterm of thisAgreementor any extension or renewal of the same, CONTRACTOR shall not receive payment from SHERIFF until such time that SHERIFF has received satisfactory evidence of reinstated coverage of the types and coverages specified in this Article that is effective as of the lapse date. The Sheriff, in his sole discretion, may terminate the Agreement immediately and no further payments shall be due to CONTRACTOR. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 14 Broward Sheriffs Office October 23, 2019 Sample Agreement and Contractor's Requested Additional Terms and Conditions SAMPLE AGREEMENT * * DO NOT COMPLETE SAMPLE ONLY* GENERAL TERMS AND CONDITIONS DEFINITIONS AND IDENTIFICATIONS Agreement - means this document including the exhibits, schedules and attachments attached hereto and those documents that are set forth inthis Agreement as being expressly incorporated herein by reference. Contract Administrator - The designee of the SHERIFF whose primary responsibility is to coordinate and communicate with CONTRACTOR and to manage and supervise performance and completion of this Agreement in accordance with the terms and conditions set forth herein. In the administration of this Agreement, as contrasted with matters ofpolicy, all parties may rely on the instructions or determinations made by the Contract Administrator. Contractor— means and its successors and assigns. Deliverable(s) - means all products, goods, work and services to be provided and/or performed by CONTRACTOR pursuant to this Agreement. Sheriff— means the duly elected and qualified Sheriff of Broward County, Florida. Support Services - means any activity intended to eliminate faults, to improve or to keep the products and goods in satisfactory working condition, including tests, measurements, replacements, adjustments, changes, modifications, enhancements orrepairs. SCOPE OF SERVICES CONTRACTOR is hereby retained to provide to the SHERIFF the goods and services set forth in Motorola's Proposal, including the Statement of Work and Addenda, which are attached hereto as Exhibit X and incorporated herein. CONTRACTOR and SHERIFF acknowledge that the Statement of Work may not delineate every detail and minor work task required to be performed by CONTRACTOR to complete the services and provide the deliverables contemplated herein. If, during the course ofthe performance ofthe services underthis Agreement, CONTRACTOR determines that additional work should be performed to complete the Deliverables required, which is, in CONTRACTOR's opinion, outside the level of effort originally anticipated in the Statement of Work, CONTRACTOR shall notify the SHERIFF's Contract Administrator inwritinginatimelymanner. Upon receipt ofsuch written notice, the SHERIFF's Contract Administrator will meet with CONTRACTOR to discuss the need for an amendment. No modifications will be made to this Agreement unless it is agreed to through a written amendment executed by both partie s with the same formalities as set forthherem. If CONTRACTOR proceeds with the additional work without a fully executed amendment, such work shall be deemed to be within the original Statement of Work. MANNER OF PERFORMANCE CONTRACTOR shall perform all services to the utmost professional standards. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 15 Broward Sheriffs Office October 23, 2019 CONTRACTOR agrees to perform, at all times faithfully, industriously, and to the best of its ability, experience, and talent, all of the duties that may be required of and from it pursuant to the express and implicit terms of thisAgreement. CONTRACTOR represents that all persons delivering the services required by this Agreement have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform the duties, obligations, and services set forth herein, and to provide and perform such services to SHERIFF's satisfaction for the agreed compensation. The quality of CONTRACTOR's Deliverables provided to or on behalf of SHERIFF shall be comparable to the best local and national standards. CONFLICT OF INTEREST CONTRACTOR assures the SHERIFF that to the best of its knowledge, the signing of this Agreement does not create any conflict of interest between itself, its associates, any principal of its firm or any member or employee of the SHERIFF. TITLE/RISK OF LOSS CONTRACTOR shall bear the risk of loss from any casualty to any products and goods, regardless of the cause, during the transportation and delivery ofthe goods to the SHERIFF. Title to the Equipment will pass to SHERIFF upon delivery of the conforming shipment. Title to Software will not pass to SHERIFF at any time. This Agreement shall commence on_and remain in full force and effectthrough _, unless otherwise renewed or terminated as provided herein. This Agreementmaybe renewedforan additional term of years upon mutual agreement of the parties. PROJECT SCHEDULE CONTRACTOR and SHERIFF shall perform their respective obligations under this Agreement pursuant to the Project Schedule, which is in the Statement of Work. CONSIDERATION CONTRACTOR shall provide the Services contemplated herein at the hourly rates specifically described in Exhibit which is attached and incorporated herein. The total consideration payable by the SHERIFF to CONTRACTOR(excluding reimbursables) shallnot exceed ($_), unless otherwise approved in writing by the SHERIFF. SHERIFF shall pay CONTRACTOR in accordance with the payment schedule set forth in Exhibit_, which is attached and incorporated herein. CONTRACTOR shall submit all invoices to the SHERIFF's Finance Department, 2601 W. Broward Boulevard, Fort Lauderdale, Florida 33312, identifying the nature of the work performed, the total hoursof workperformed, and the employee performing same. Invoices shall itemize and summarizereimbursable sby category and identify same asto the personnel incurring the expense and the nature ofthe work with which such expense was associated. Where prior written approval by the SHERIFF's Contract Administrator is required for reimbursables, a copy of said approval shall accompany the billing for such reimbursable. The statement shall show a summary of fees and reimbursables with accrual of the total and credits for portions paid previously. External reimbursables must be documented by copies of invoices or receipts which describe the nature of the expenses and Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 16 Broward Sheriffs Office October 23, 2019 contain a reference which clearly indicates that the expense was incurred under this Agreement. When requested, CONTRACTOR shall provide backup for past and current invoices. SHERIFF shall have the right to provide written objections to an invoice within seven (7) calendar days of SHERIFF's receipt of such invoice. If no objection is made within such seven (7) calendar day period, payment shall be made within fifteen (15) calendar days thereafter. REIMBURSABLES Subject to the limitations set forth below, SHERIFF authorizes CONTRACTOR to incur reimbursable expenses, reasonable in amount and nature, which are directly attributable to the services to the performed by CONTRACTOR pursuant to this Agreement, subject to the limitations set forth in Section 112.061, Florida Statutes. At CONTRACTOR's option, all reimbursable expenses authorized herein shall be charged at no more than actual cost and subject to Section 112.061, Florida Statutes or at the per diem rate set forth in Section 112.061, Florida Statutes. The maximum sum which may be charged for reimbursable expenses under this Agreement is_. Reimbursable expenses are further limited as follows: Identifiable transportation/travel and lodging expenses in connection with the services to be performed by CONTRACTOR are subjectto the limitations of Section 112.061, Florida Statutes. If CONTRACTOR does not elect to seek reimbursement on a per diem basis for personnel performing said services, SHERIFF authorizes the following lodging accommodations: Local areahotels with single occupancy room rates comparable to alloliday or Ramada Inn, or its equivalent, or Local area apartments, condominiums or houses with a minimum of two CONTRACTOR personnel occupying each premises, so long as the total rental fees for such accommodations are less than what the total cost of hotel accommodations as noted above would be for the number of CONTRACTOR personnel occupying said premises over the period of occupancy. CONTRACTOR may submit invoices for reimbursable expenses in accordance with Article , Consideration, no more often than on a monthly basis, but only after such reimbursable expenses have been incurred by CONTRACTOR. EXPENSES CONTRACTOR shall be fully and solely responsible for any and all expenses incurred by CONTRACTOR in the performance of this Agreement, including, but not limited to, costs of supplies, fees, licenses, bonds, taxes and all other costs of doing business. CONTRACTOR shall not, in any manner, incur indebtedness on behalf of SHERIFF. LIQUIDATED DAMAGES CONTRACTOR recognizes and acknowledges that this Agreement is time sensitive. In inducing the SHERIFF to enter into this Agreement, CONTRACTOR has represented that CONTRACTOR will provide the following Deliverables to the SHERIFF on or before the dates shown: (NEED DELIVERABLES AND DATES) Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 17 Broward Sheriffs Office October 23, 2019 In the event CONTRACTOR fails to provide any of the Deliverables to the SHERIFF on or before the date shown above, CONTRACTOR shall pay to SHERIFF for each unmet Deliverable the sum of dollars ($ ) per day thereafter, including Saturdays, Sundays, and holidays, until such time as the Deliverable is provided to the SHERIFF. It is agreed that the sum of dollars ($ ) per day, per Deliverable, is the proper measure of liquidated damages that the SHERIFF will sustain per diem by the failure of CONTRACTOR to provide the Deliverable in a timely manner. This sum is not to be construed as apenalty. Liquidated damages are cumulatively capped at 2% of the Contract Price. For delays by SHERIFF in performing its obligations pursuant to this Agreement, including delays resulting from untimely review by SHERIFF, SHERIFF shall grant an extension to the above completion dates equal to the number of days in which CONTRACTOR was delayed by the SHERIFF or an event of force majeure. The above extension is conditioned upon the CONTRACTOR immediately notifying the SHERIFF of any delay in its timely performance as a result of a SHERIFF delay or an event of force majeure. Such delay notification shall be in writing and shall specify the manner and nature of the delay. WARRANTIES CONTRACTOR warrants that the products and goods provided pursuant to this Agreement shall be free from defects inmaterial, manufacturing and workmanship for aperiodof ( ) months from the date of delivery and acceptance of such products and goods. Contractor warrants that the products and goods shall be fit for SHERIFF'S specific performance and use described in this Agreement. All products, goods and parts thereof shall be replaced free of any charge (parts and labor) during the warranty period and any subsequent period covered by support services provided by CONTRACTOR. If authorized by the third parry manufacturers, CONTRACTOR hereby assigns to SHERIFF all third parry manufacturers' warranties with respect to any products and goods, copies of which have or shall be provided to SHERIFF. CONTRACTOR represents and warrants that the foregoing manufacturers' warranties are assignable to SHERIFF and such assignment shall not void such warranties. All products and goods provided by CONTRACTOR to SHERIFF shall be new and unused, except normal manufacturer's testing for product control and verification of quality. Any disclaimer of express warranties by Contractor and/or its suppliers are null and void and shall have not any further force or effect. SUPPORT SERVICES If SHERIFF elects to acquire support services after the warranty period for any products and/or goods supplied by CONTRACTOR to SHERIFF, CONTRACTOR shall maintain and support the products and goods as set forth and described herein. SHERIFF shall notify CONTRACTOR in writing of SHERIFF's election to have CONTRACTOR provide support services withinthirty(30)dayspriortothe expirationof the applicable term of the warranty or support services. CONTRACTOR will provide and maintain support services, at which CONTRACTOR shall accept communications so that SHERIFF can report problems with the products and/or goods, discuss solutions and, when required, have CONTRACTOR initiate corrective action and resolution of requests for service. Such support shall be available rom_to_, Eastern Standard Time, Monday through Friday. For hours outside the normal working hours, CONTRACTOR shall designate a contact person for the SHERIFF to contact in the event of an emergency. CONTRACTOR shall respond to support service requests within hours after the initial notification. The initial twelve (12) months of support services shall be provided by CONTRACTOR to SHERIFF at a cost of dollars ($ ). The initial twelve (12) months of support services shall commence on . For each year Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 18 Broward Sheriffs Office October 23, 2019 thereafter, SHERIFF shall have the right to renew support services on an annual basis with the annual increase in such cost not to exceed the lesser of the Consumer Price Index, All Consumer Products or three percent (3%) with payment due on RECORDS SHERIFF shall have the right to audit the books, records, and accounts of CONTRACTOR that are related to this Agreement. CONTRACTOR shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Agreement. All books, records, and accounts of SHERIFF shall be kept in written form, or in a form capable of conversion into written form within a reasonable time and, upon request to do so, CONTRACTOR shallmake same available at no cost to SHERIFF in written form. CONTRACTOR shall preserve and make available, at reasonable times for examination and audit by SHERIFF, all financial records, supporting documents, statistical records, and any other documents pertinent to this Contract for the required retention period ofthe Florida Public Records Act (Chapter 119, Fla. Stat.), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination ofthis Contract. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by SHERIFF to be applicable to CONTRACTOR's records, CONTRACTOR shall comply with all requirements thereof, however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in such books, records, and accounts shall be abasi s for SHERIFF's disallowance and recovery ofany payment upon such entry. In no event shall CONTRACTOR be required to disclose its confidential or proprietary cost and pricing data. CRIMINAL HISTORY CONTRACTOR represents that its principal owners, partners, corporate officers, and employees do not have any past felony criminal convictions or any pending criminal charges. CONTRACTOR has disclosed all such convictions or pending criminal charges to the SHERIFF and further agrees to disclose any future convictions or pending criminal charges. CONTRACTOR's employees, agents, servants or representatives directly performing services for CONTRACTOR pursuant to this Agreement may be subject to a background screening conducted by the SHERIFF prior to performing such services. Such screening shall beat the expense of SHERIFF. EMPLOYMENT RESPONSIBILITY Any of CONTRACTOR's employees, subcontractors and any other person(s) performing services pursuant to this Agreement (hereinafter referred to collectively as "Staff') shall be deemed as employed by CONTRACTOR, not the SHERIFF. Accordingly, the SHERIFF shall not be responsible for or assume any liability for any salaries, wages, or other compensation, contributions to pension funds, insurance premiums, workers compensation funds, vacation, compensatory time, sick leave benefits or any other amenities of employment to any of CONTRACTOR's Staff. CONTRACTOR shall have and maintain sole responsibility and control over the rendition of services, training, standards of performance, discipline of personnel, and other matters incident to the performance of its services, duties, and responsibilities described and contemplated herein. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 19 Broward Sheriffs Office October 23, 2019 SHERIFF shall notbe liablefor and CONTRACTOR agrees to indemnify SHERIFF against any liability resulting from injury or illness caused by CONTRACTOR's Staff during the performance of the services, duties, and responsibilities contemplated herein CONTRACTOR has the right to provide services to others or hold itself out to the public as available to engage in agreements with others. CONTRACTOR and its Staff shall at all times be an independent contractor under this agreement, rather than an employee, agent, or representative of SHERIFF, and no act, action, or omission to act by CONTRACTOR or its Staff shall in any way obligate or bind SHERIFF. CONTRACTOR will be responsible for having its Staff complete and submit data forms required to obtain clearance pnorto entering any of SHERIFF's facilities. Such forms shall be provided by SHERIFF. CONTRACTOR agrees to abide by all of the security policies, procedures, rules, and regulations promulgated by the SHERIFF. CONTRACTOR'S STAFF SHERIFF reserves the right to approve or reject, for any reason, CONTRACTOR's Staff providing services pursuant to this Agreement at any time. CONTRACTOR will maintain the continuity of the Staff assigned to provide services pursuant to this Agreement throughout the term of this Agreement. CONTRACTOR agrees that the services provided under this Agreement shall be provided by Staff that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties as required by applicable law, rules and regulations. CONTRACTOR agrees to furnish SHERIFF with any and all documentation, certifications, authorizations, licenses, permits, or registrations currently required by applicable laws, rules or regulations. CONTRACTOR further certifies that it and its Staff will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws, rules or regulations in full force and effect during the term of this Agreement. Failure of CONTRACTOR to comply with this paragraph shall constitute a material breach of this Agreement. At the request of SHERIFF, CONTRACTOR shall promptly remove Staff providing services pursuant to this Agreement. CONTRACTOR agrees to defend, hold harmless and indemnify the SHERIFF and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs)made against the SHERIFF, occurring on account of, arising from or in connection with the removal and replacement of any Staff performing services hereunder atthe requestofthe SHERIFF. Removal and replacement of any Staff shall not require the termination and or demotion of such Staff. CONTRACTOR agrees that CONTRACTOR will at all times employ, maintain and assign to the performance of the work required hereunder a sufficient number of competent and qualified professionals and other personnel to meet the Project Schedule set forth in the Statement of Work. CONTRACTOR shall at all times cooperate with the SHERIFF and coordinate its respective work efforts to most effectively and efficiently progress the performance of the work. KEY STAFF Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 20 Broward Sheriffs Office October 23, 2019 CONTRACTOR will not transfer any assigned key staff without the prior approval of SHERIFF, which will not be unreasonably be withheld. The key staffinclude: PAYMENT OF TAXES CONTRACTOR shall bear all responsibility for the payment of any federal, state or local taxes and fees, if applicable, related to the business of CONTRACTOR and the payment s to CONTRACTOR's Staff. It is understood by both parties that SHERIFF will not, in any manner, be responsible for the aforementioned taxes or fees. It is further understood and agreedthatthe SHERIFF will not withhold any payroll taxes (i.e. federal withholdings, FICA) from the payments to CONTRACTOR or its Staff. SHERIFF agrees to provide CONTRACTOR with its certificate of tax exemption upon request. CIVIL RIGHTS REQUIREMENTS CONTRACTOR shall comply with all applicable sections of the Americans with Disabilities Act. CONTRACTOR shall not discriminate against any client, employee or applicant for employment because of race, age, color, religion, sex, national origin, physical or mental disability, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants, subcontractors, Independent Contractors, and employees are treated without discrimination in regard to their race, color, religion, sex, national origin, physical or mental disability, or sexual on* entation. CONTRACTORshall complywith all applicable sections ofthe Americans with Disabilities Act. The CONTRACTOR agrees that compliance with this Article constitutes a material condition to this Contract, and that it is binding upon the CONTRACTOR, its successors, transferees, and assignees for the period during which services are provided. The CONTRACTOR further assures that all subcontractors and Independent Contractors are not in violation of the terms of this Section. INDEMNIFICATION CONTRACTOR shall indemnify, hold harmless and defend the SHERIFF, his officers, employees, against any claims, demands, causes of action, lawsuits, liabilities, costs, and expenditures of any kind, including reasonable attorneys fees, resulting, either directly or indirectly, from the acts, actions, omissions, negligence, or willful misconduct of CONTRACTORor its Staff. The SHERIFF reserves the right to select defense counsel. Nothing in this Agreement is intended nor shall it be construed or interpreted to waive or modify the SHERIFF's immunities and limitations on liability provided for in Florida Statutes section 768.28 as now worded or as may hereafter be amended. The above indemnification provisions shall survive the expiration or termination of the Agreement. INSURANCE Throughout the term of this Agreement and for all applicable statutes of limitations periods, CONTRACTOR shall maintain in full force and effectthe insurance coverages set forth in this Article. All insurance policies shall be issued by companies that (a) are authorized to do business in the State of Florida, (b) have agents upon whom service of process may be made in Broward County, Florida, and (c) have a Best's rating of A -VI or better. The General and Automotive liability insurance policies shall i rixbthe following as additional insureds: The Broward County Sheriff s Office, B SO, the Sheriff, Broward County, the Board of Commissioners ofBroward County and their officers, applicable agents, employees and commission members with a CGO10 Additional Insured — OWNERS, Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 21 Broward Sheriffs Office October 23, 2019 LESSEES or CONTRACTORS — SCHEDULED PERSON OR Designated Person or Organization endorsement, or similar endorsement to the liability policies. All insurance policies shall be on an occurrence/aggregate basis and shall and (b) CONTRACTOR's insurance applies separatelyto each insured against whom claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. CONTRACTOR shall carry the following types of insurance and submit insurance information including aggregate limits: Workers' Compensation: CONTRACTOR shall carry Workers' Compensation insurance with the statutory limits, which shall include Employers' Liability insurance with a limit of $1,000,000 for each disease, and $1,000,000 for aggregate disease. Polici(es)mustbeendorsed withwaiverofsubrogation against BSO and Broward County. Commercial General Liability Insurance. CONTRACTOR shall carry Commercial General Liability Insurance with limits of Two Million Dollars ($2,000,000) per occurrence combined single limit for Bodily Injury and Property Damage.Version 0413 form shall be the current form used, and the policy must include coverages for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, personal injury and cross liability. Personal injury coverage shall include coverage that has the Employee and Contractual Exclusions removed. Professional Liability (Errors and Omissions) Insurance: CONTRACTOR shall carry Professional Liability coverage for it and its employees that has a per claim limit of One Million Dollars ($1,000,000) per claim with a $2,000,000 aggregate. Business Automobile Liability Insurance: CONTRACTOR shall carry Business Automobile Liability insurance with limits of One Million Dollars ($1,000,000) per occurrence, combined single limit Bodily Injury Liability and Property Damage. The policyrestrictive than the latest edition ofthe Business Automobile Liability policy, and must include owned vehicles and hired and non -owned vehicles. Umbrella or Excess Liability Insurance. CONTRACTOR may satisfy the minimum liability limits required above under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall notbe less than the highest "Each Occurrence" limit for any of the policies noted above. CONTRACTOR agrees to name and endorse the Broward County Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members as additional insureds. Builders Risk Insurance. CONTRACTOR shall carry sufficient Builder's Risk or equivalent coverage (such as Property Insurance or Installation Floater) as a condition precedent to the issuance of any notice to proceed or commencement of any construction. CONTRACTOR shall provide "All Risk" completed value from coverage with a deductible not to exceed Ten Thousand Dollars ($10,000.00) each claim. CONTRACTOR shall provide SHERIFF'S Director of Risk Management and SHERIFF's Contract/Lease Manager with a copy ofthe Certificate ofInsurance or endorsements evidencing the types ofinsurance and coverages required by this Article prior to beginning the performance of work under this Agreement, and, at policy renewal during the term of the Agreement. Evidence of Insurance is attached hereto as Exhibit Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 22 Broward Sheriffs Office October 23, 2019 CONTRACTOR shall provide SHERIFF with at least sixty (60) days priorwritten notice ofcancellation. Notice shall be sent to: Broward Sheriff s Office Attn: Contract/Lease Manager 2601 West Broward Boulevard Fort Lauderdale, Florida33312 AND Broward Sheriff s Office Attn: Director ofRi sk Management 2601 West Broward Boulevard Fort Lauderdale, Florida33312 If CONTRACTOR's insurance policy is a claims made policy, then CONTRACTOR shall maintain such insurance coverage for aperiod ofone (1) ye arafterthe expiration ortermination ofthe Agreementor any extensions or renewals of the Agreement. Applicable coverage's may be met by keeping the policies in force, or by obtaining an extension of coverage commonly known as a reporting endorsement or tail coverage. The provisions of this Article shall survive the expiration or termination of this Agreement. Ifany ofthe insurance policie srequired underthi s Article above lapse duringthe term o fthisAgreement or any extension or renewal of the same, CONTRACTOR shall not receive payment from SHERIFF until such time that SHERIFF has received satisfactory evidence of reinstated coverage of the types and coverages specified in this Article that is effective as of the lapse date. The Sheriff, in his sole discretion, may terminate the Agreement immediately and no further payments shall be due to CONTRACTOR. PUBLIC ENTITY CRIMES ACT In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes) a person or affiliate who hasbeen placed on the convicted vendor list maintained by the State of Florida Department of General Services following a conviction for a public entity crime may not submit a bid on a contract with the SHERIFF, may not be awarded or perform work as a CONTRACTOR, supplier, or subcontractors, under a contract with the SHERIFF, and may not conduct business with the SHERIFF for aperiodofthirty six (36) months from the date ofbeing placed on the convicted vendor list. CONTRACTOR's execution of this Agreement acknowledges CONTRACTOR's representation that it has not been placed on the convicted vendor list. Violation of this Article by CONTRACTOR shall result in termination of this Agreement and may cause CONTRACTOR debarment. ASSIGNMENT This Agreement, or any interest herein, shall not be assigned, transferred or otherwise encumbered by CONTRACTOR, under any circumstances, without the prior written consent of SHERIFF. DRUG -FREE WORKPLACE CONTRACTOR shall provide a drug -free workplace program in accordance with the Drug Free Workplace Certification attached as Exhibit and incorporated herein. NOTICE Any notice hereunderby one party to the otherparty shall be given in writing by personal delivery, facsimile, regular mail, or certified mail with proper postage, to the parry at the addresses designated in the Agreement. Any notice shall be effective on the date it is received by the addressee. Either party may change its address for notice purposes by giving the otherparty notice of such change in accordance with this paragraph. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 23 Broward Sheriffs Office October 23, 2019 Notices shall be addressed as follows: Sheriffs Office of Broward County 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 Office of the General Counsel Sheriff's Office of Broward County 2601 W.BrowardBoulevard Fort Lauderdale, FL 33312 AGREEMENT TERMS TO BE EXCLUSIVE This written Agreement, including any Exhibits, Attachments and Schedules referred to herein, contains the sole and entire agreement between the parties. The parties acknowledge and agree that neither of them has made any representation with respect to the subject matter of this Agreement or any representations inducing its execution and delivery except such representations as are specifically set forth in this writing, and the parties acknowledge that they have relied on their own judgment in entering into the same. The parties further acknowledge that any statements or representations that may have been made by either ofthem to the other are void and ofno effect and that neither ofthem has relied on such statements orrepresentations in connection with its dealings with the other. WAIVER OR MODIFICATION OF AGREEMENT No waiver ormodi fication ofthis Agreement or of any covenant, condition or limitation contained herein shall be valid unless it is reduced to written form and duly executed by the parties. No evidence of any waiver or modification of the terms herein shall be offered or received in evidence in any proceeding, arbitration, or litigation between the parties arising, in any manner, out of this Agreement, unless such waiver or modification is in writing and duly executed by the parties. AGREEMENT GOVERNED BY LAW OF STATE OF FLORIDA It is the parties expressed intent that this Agreement and its performance, as well as, all suits and special proceedings relating to it, be construed in accordance with and pursuant to the laws of the State of Florida. The laws of the State of Florida shall be applicable and shall govern to the exclusion of the law of any other forum, without regard to the j un sdiction in which any legal action or special proceeding maybe instituted, commenced or initiated. SURVIVORSHIP OF BENEFITS The term sand conditions ofthi sAgreement shall be binding upon CONTRACTOR and its successors and assigns. THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor SHERIFF intends to directly or substantially benefit a third party by this Agreement. Therefore, the parties agree that there are no third party beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against eitherofthem based upon this Agreement. RECORDS TO BE KEPT BY CONTRACTOR Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 24 Broward Sheriffs Office October 23, 2019 If the Florida Public Records Act is determined by SHERIFF to be applicable to CONTRACTOR's records, CONTRACTOR shall comply with all requirements thereof, however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in CONTRACTOR's books, records, and accounts which led to SHERIFF overpaying for time and materials services shall be a basis for SHERIFF's disallowance and recovery of any overpayment upon such entry. CONFLICTING TERMS In the event of a conflict between the terms and conditions set forth in this Agreement, the terms and conditions that are most favorable to the SHERIFF shall prevail. FORCE MAJEURE Neither party shall be liable to the other for any failure or delay in performance hereunder due to circumstances beyond its reasonable control including, without limitation, Acts of God and governmental and judicial action not the fault of the party causing such failure or delay in performance. TERMINATION The Agreement may be terminated upon the following events: Termination by Mutual Agreement In the event the parties mutually agree in writing, this Agreement may be terminated on the terms and dates stipulated therein. Termination Without Cause. SHERIFF shall have the right to terminate this Agreement without cause by providing CONTRACTOR with thirty (30) calendar day' s written notice via certified mail, return receipt requested or via hand delivery with proof of delivery. Termination for Cause. In the event of a material breach, either party may provide the other party with written notice of the material breach. The notice should provide the other with such sufficient detail so it can readily understand the claim for material breach. The other party shall have thirty (30) calendar days from the date of its receipt of such notification to cure such material breach. If the material breach is not cured within that time period, the non - breaching party may terminate this Agreement immediately. Material breaches shall include but are not limited to, violations ofGoverningStandards, local, state orfederallaws, the SHERIFF'S policies and procedures concerning which CONTRACTOR was given prior written notice clearly labeled as important or the terms and conditions of this Agreement. Termination forLackofFunds. In the eventthefundstofinance thisAgreementbecomeunavailable orare not allocated by Broward County, Board of County Commissioners, SHERIFF may provide CONTRACTOR with thirty (30) calendar days written notice oftermination. Nothing in this Agreement shall be deemed or construed to prevent the parties from negotiating anew Agreement in this event. Immediate Termination by SHERIFF. SHERIFF, in the SHERIFF's sole discretion, mayterminate this agreement immediatelyuponthe occurrence of any of the following events: The insolvency, bankruptcy or receivership of CONTRACTOR; CONTRACTOR's violation or non-compliance with Nondiscrimination Article of this Agreement; or CONTRACTOR fails to maintain insurance in accordance with the Insurance Article of this Agreement. In the event SHERIFF elects to terminate this Agreement for any reason other than default, SHERIFF shall pay Motorola for the conforming Equipment and/or Software delivered and all services performed. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 25 Broward Sheriffs Office October 23, 2019 SUBCONTRACTORS CONTRACTOR may not subcontract the performance of its obligations set forth herein without the prior written approval of SHERIFF. Prior to entering into any subcontract, CONTRACTOR will provide written notice to the SHERIFF identifying the name ofthe proposed subcontractor, the portion of the work which the subcontractor is to do, the place of business of such subcontractor, and such other information as may be required by the SHERIFF. CONTRACTOR shall be fully responsible for all acts and omissions of its subcontractors and of persons directly or indirectly employed by its subcontractors to the same extent that CONTRACTOR is responsible for the acts and omissions of persons directly employed by it. Nothing in this Agreement shall create any contractual relationship between any subcontractor and SHERIFF or any obligation on the part of SHERIFF to pay or to see the payment of any monies due any subcontractor. The provisions of this Agreement will apply to any subcontractors and their officers, agents and employees performing services pursuant to this Agreement as if it and they were employees of CONTRACTOR; and CONTRACTOR will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and omissions of any subcontractor, its officers, agents, and employees, as if they were employees of CONTRACTOR. CONTRACTOR will obligate its subcontractors to the same terms and conditions as set forth herein. The SHERIFF shall have the right to withdraw its consent of any subcontract if it appears to the SHERIFF that the subcontract will delay, prevent, or otherwise impair the performance of CONTRACTOR's obligations under this Agreement. All subcontractors are required to abide by the non -disclosure provisions set forth herein. Notwithstanding, the foregoing shall neither convey nor imply any obligation orliability on the part ofthe SHERIFF to any subcontractor hereunder. INDEPENDENT CONTRACTOR The parties acknowledge that CONTRACTOR is an independent contractor, and nothing in this Agreement is intended nor shallbe construedto create an agency relationship, an employer/employee relationship, a joint venture relationship, or any other relationship allowing SHERIFF to exercise control or direction over the manner or method by which CONTRACTOR or its subcontractor perform hereunder. SHERIFF shall neither have nor exercise any control or direction over the methods by which the CONTRACTOR shall perform its work and functions otherthan as provided in this Agreement. No parry shall have the authority to bind the other or otherwise incur liability on behalf of the other, unless otherwise agreed to in writing between CONTRACTOR and SHERIFF. NON -DISCLOSURE CONTRACTOR's Confidential Information shall not be disclosed by SHERIFF to any third parry except as permitted underthisAgreement, or asrequired bylaw subj ectto compliance withthe procedure set forth in this Article. Except upon prior written approval of the SHERIFF and except as required by law, CONTRACTOR and its subcontractors shall not furnish or disclose to any person or organization, (a) any reports, studies, data, or other information provided by, or obtained from the SHERIFF in connection with the services performed under this Agreement, (b) any reports, studies, recommendations, data or other information relating to, or made or developed by CONTRACTOR or its subcontractors in the course of the performance of such Services hereunder, or (c) the results of any such services performed. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 26 Broward Sheriffs Office October 23, 2019 If either party is confronted with legal action or believes applicable law requires it to disclose any portion of the other parry's information protected hereunder, that party shall promptly notify and assist the other (at the other party's expense) in obtaining a protective order or other similar order, and shall thereafter disclose only the minimum of the other party's Confidential Information that is required to be disclosed in order to comply with the legal action, whether or not a protective order or other order has been obtained. The parties acknowledge that a breach of the provisions of this Article -will result in immediate irreparable harm to the aggrieved party, and the aggrieved parry shall be entitled to immediate temporary, preliminary, and permanent injunctive or other equitable relief. Information shall not be considered to be Confidential Information if it: (i) was independently developed by aparty; (11) becomes known to either parry, without restriction, from athird party; or(111)isrequired bylaw to be disclosed, subject to compliance with the procedure set forth below. The provisions of this Article shall remain in full force and effect and enforceable even after the expiration of this Agreement. WORK PRODUCT All work product and all deliverables provided by CONTRACTOR specifically and only to SHERIFF shall be owned by SHERIFF. ThisAgreement shallbe consideredto be awork for hire agreement. This Agreement is deemed to not be a work for hire agreement. CONTRACTOR shall acquire no rights in any property or information of SHERIFF or licensors of SHERIFF, except as otherwise expressly provided in this Agreement. PRESERVATION OF MOTOROLA'S PROPRIETARY RIGHTS. Motorola, the third party manufacturer of any Equipment, and the copyright owner of any Non -Motorola Software own and retain all of their respective Proprietary Rights in the Equipment and Software, and nothing in this Agreement is intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by Motorola in connection with providing to SHERIFF the Equipment, Software, or related services remain vested exclusively in Motorola, and this Agreement does not grant to SHERIFF any shared development rights of intellectual property. Except as explicitly provided in the Software License Agreement, Motorola does not grant to SHERIFF, either directly or by implication, estoppel, or otherwise, any right, title or interest in Motorola's Proprietary Rights. SHERIFF will not modify, disassemble, peel components, decompile, otherwise reverse engineer or attempt to reverse engineer, derive source code or create derivative works from, adapt, translate, merge with other software, reproduce, distribute, sublicense, sell or export the Software, or permit or encourage any third party to do so. The preceding sentence does not apply to Open Source Software which is governed by the standard license of the copyright owner. PAYMENT AND PERFORMANCE BOND CONTRACTOR shall provide to SHERIFF a One Hundred Percent (100%) performance and payment bond, in a form approved by the SHERIFF's Risk Management Division, executed by a surety insurer registered to do business in the State of Florida, subject to the approval of the Secretary of the State of Florida, to guarantee the faithful performance of this Agreement. These bonds shall be kept in full force and effect throughout the life of this Agreement. The surety company must be rated no less than "A -" as to management and no less than Class "VI" as to financial strength. The amountofthe requiredbond shallnot exceed five percent (5%) of the reported policy holder's Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 27 Broward Sheriffs Office October 23, 2019 surplus as reported in the latest (1989 or later) edition of Best's Day rating Guide, published by Alfred M. Best Company, Inc. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Without written consent of the SHERIFF, CONTRACTOR shall not: Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the SHERIFF, or the work being performed hereunder, unless CONTRACTOR first obtains the written approval of the SHERIFF; and CONTRACTOR and its employees, agents, representatives, subcontractors and suppliers will not represent, directly or indirectly, that any of CONTRACTOR's products, goods or services have been approved or endorsed by the SHERIFF. INDIVIDUALLYIDENTIFIABLEHEALTHINFORMATIONand/orPROTECTEDHEALTH INFORMATION CONTRACTOR shall comply with the Health Insurance Portability and Accountability Act ("HIPAA") and its implementing regulations, as applicable. MISCELLANEOUS CONTRACTOR shall comply with all statutes, laws, rules, codes, ordinances, and regulations of any and all federal, state and local political bodies having jurisdiction over the services provided herein. In the event either parry brings an action against the other to enforce any conditions or covenant of this Agreement, the prevailing parry in such action shall be entitled to recover the court costs and reasonable attorneys' fees in the judgment rendered in such action. The preparation ofthis Agreement has been ajoint effort of the parties and the resulting document shall not solely as a matter of judicial construction be construed more severely against one of the parties than the other. The construction, validity and performance of this Agreement will be governed by the laws of the State of Florida, without regard to, or application of, choice of law rules or principles. Venue in any proceeding or action among the parties arising out ofthis Agreement shall be in Broward County, Florida. In entering this Agreement, the parties represent that they have had a reasonable opportunity to seek and select legal advice and have relied upon the advice oftheir own legal representative, who is an attorney of theirown choice, orhave voluntarily chosen not to seek the advice of an attorney, and that the terms ofthis Agreement have been completely read and that those terms are fully understood and voluntarily accepted by them. The headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of the Agreement. All personal pronouns used in this Agreement shall include the other gender, and the singular shall include the plural, and vice versa, unless the context otherwise requires. Terms such as "herein", "hereof', "hereunder", and "hereinafter" refer to this Agreement as a whole and not to any particular sentence, paragraph, orArticle where they appear, unless the context otherwise requires. Whenever reference is made to an Article of this Agreement, such reference is to the Article as a whole, including all of the subsections of such Article, unless the reference is made to a particular subsection or subparagraph of such Article. Should a dispute arise between the parties under or relating to this Agreement, each parry agrees that prior to initiating any formal proceeding against the other (except for the seeking of injunctive relief), the parties will each designate a representative for purposes of resolving the dispute. If the parties' representatives are unable to resolve the dispute within ten (10) calendar days, either party may, upon written notice to the other parry, require that the dispute be Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 28 Broward Sheriffs Office October 23, 2019 submitted to more senior representatives of each parry ("Senior Representatives"). The Senior Representatives of eachparty shall meet as soonaspossible to negotiate in good faith to resolve the dispute. All provisions of this Agreement relating to confidentiality, non -disclosure, indemnity and insurance shall survive the expiration or termination of this Agreement. CONTRACTOR shall obtain all necessary permits and licenses required to provide the services contemplated herein. If any term or provision of this Agreement is found to be illegal and unenforceable, such terms shall be deemed stricken and the remainder of the agreement shall remain in full force and effect. The preparation ofthis Agreement has been a j oint effort of the parties and the resulting document shall not solely as a matter of judicial construction, be construed more severely against one of the parties than the other. This Agreement maybe fully executed in (_) copies by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. SHERIFF Key Personnel: To the extent that this agreement or related state of work for services to be performed by CONTRACTOR'S key personnel, those services must be performed by the personnel identified in the CONTRACTOR'S proposal to perform them unless substitutes have been approved in writing by BSO. Use of junior personnel, even under key personnel supervision (for example, associates or student workers), is not authorized unless they are identified in the CONTRACTOR'S proposal by name or position, with a description of their duties. This agreement may be terminated if the key personnel named in the CONTRACTOR'S proposal become unavailable for any reason. If the unavailability of key personnel is not the fault of the CONTRACTOR, BSO may terminate by giving notice of termination. The CONTRACTOR will be paid for service performed up to the date of termination. If BSO finds that the CONTRACTOR is at fault for the unavailability of key personnel, the agreement may be terminated for default. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 29 Broward Sheriffs Office October 23, 2019 CONTRACTOR'S Requested Additional Terms and Conditions, or a negotiated version thereof, to be inserted into the Final Agreement: 4.1.1 SUBSCRIPTION SERVICES ADDENDUM The terms of the Agreement, including addendums, exhibits, and attachments combined with the terms of any applicable Incorporated Documents will govern the products and services offered pursuant to this Agreement. To the extent there is a conflict between the terms and conditions of the Agreement and the terms and conditions of the applicable Incorporated Documents, the Incorporated Documents take precedence. 1. DEFINITIONS Capitalized terms used in this Agreement have the meanings set forth below. Any reference to the purchase or sale of software or other Intellectual Property shall mean the sale or purchase of a license or sublicense to use such software or Intellectual Property in accordance with this Agreement. "Administrator" means Customer's designated system administrator who receives administrative logins for the Subscription Services and issues access rights to Customer's Users. "Anonymized" means having been stripped of any personal or correlating information revealing original source or uniquely identifying a person or entity. "Confidential Information" means any information that is disclosed in written, graphic, verbal, or machine -recognizable form, and is marked, designated, or identified at the time of disclosure as being confidential or its equivalent; or if the information is in verbal form, it is identified as confidential at the time of disclosure and is confirmed in writing within thirty (30) days of the disclosure. Confidential Information does not include any information that: is or becomes publicly known through no wrongful act of the receiving Party; is already known to the receiving Party without restriction when it is disclosed; is or becomes, rightfully and without breach of this Agreement, in the receiving Party's possession without any obligation restricting disclosure; is independently developed by the receiving Party without breach of this Agreement; or is explicitly approved for release by written authorization of the disclosing Party. "Customer Data" means Native Data provided by Customer to Motorola hereunder to be processed and used in connection with the Subscription Services. Customer Data does not include data provided by third parties and passed on to Motorola. "Deliverables" means all written information (such as reports, analytics, Solution Data, specifications, designs, plans, drawings, or other technical or business information) that Motorola prepares for Customer in the performance of the Services and is obligated to provide to Customer pursuant to the applicable Statement of Work. The Deliverables, if any, are more fully described in the Statement of Work. "Documentation" means the technical materials provided by Motorola to Customer in hard copy or Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 30 Broward Sheriffs Office October 23, 2019 electronic form describing the use and operation of the Solution and Software, including any technical manuals, but excluding any sales, advertising or marketing materials or proposals. "Effective Date" means the date of the last signature on this Agreement, unless access to the Subscription Service occurs later, in which case, the Effective Date will be the date when Customer first has access to the Subscription Services. "Feedback" means comments or information, in oral or written form, given to Motorola by Customer, in connection with or relating to the Solution and Subscription Services. "Force Majeure" which means an event, circumstance, or act that is beyond a Party's reasonable control, such as an act of God, an act of the public enemy, an act of a government entity, strikes, other labor disturbances, supplier performance, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war, riots, or any other similar cause. "Licensed Product" means 1) Software, whether hosted or installed at Customer's site, 2) Documentation; 3) associated user interfaces; 4) help resources; and 5) any related technology or other services made available by the Solution. "Native Data" means data that is created solely by Customer or its agents. "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, mask works, know-how, ideas and concepts, moral rights, processes, methodologies, tools, techniques, and other intellectual property rights. "Software" means the Motorola owned or licensed off the shelf software programs delivered as part of the Licensed Products used to provide the Subscription Services, including all bug fixes, updates and upgrades. "Solution" means collectively, the Software, servers and any other hardware or equipment operated by Motorola and used in conjunction with the Subscription Services. "Solution Data" means Customer Data that is transformed, altered, processed, aggregated, correlated or operated on by Motorola, its vendors or other data sources and data that has been manipulated or retrieved using Motorola know-how to produce value-added content that is made available to Customer with the Solution and Subscription Services. "Statement of Work" If included, the Statement of Work ("SOW") describes the Subscription Services, Deliverables (if any), Licensed Products and Solution that Motorola will provide to Customer under this Agreement, and the other work -related responsibilities that the parties owe to each other. The Statement of Work may contain a performance schedule. "Subscription Services" means those subscription services to be provided by Motorola to Customer under this Agreement, the nature and scope of which are more fully described in the Documentation, proposal, SOW, or other Solution materials provided by Motorola, as applicable. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 31 Broward Sheriffs Office October 23, 2019 "Users" means Customer's authorized employees or other individuals authorized to utilize the Subscription Services on behalf of Customer and who will be provided access to the Subscription Services by virtue of a password or equivalent security mechanism implemented by Customer. 2. SCOPE 2.1 Subscription Services. Motorola will provide to Customer the Subscription Services and Deliverables (if any). As part of the Subscription Services, Motorola will allow Customer to use the Solution described in the Statement of Work, Documentation, proposal , or other Solution materials provided by Motorola ("Incorporated Document(s)"), as applicable. Some Subscription Services will also be subject to additional terms unique to that specific Subscription Service. Such additional terms will be set forth in an Addendum. In the event of a conflict between an Addendum and the body of the Agreement, the Addendum will govern resolution of the conflict. Motorola and Customer will perform their respective responsibilities as described in this Agreement and any applicable Incorporated Documents. 2.2 Changes. Customer may request changes to the Services. If Motorola agrees to a requested change, the change must be confirmed in writing and signed by authorized representatives of both parties. A reasonable price adjustment will be made if any change affects the time of performance or the cost to perform the Services. 2.3 Non -solicitation. During the term of this Agreement and for twelve (12) months thereafter, Customer will not actively solicit the employment of any Motorola personnel who is involved directly with providing any of the Services. 3. TERM 3.1 Term. Unless a different Term is set forth in an applicable Addendum or the Incorporated Documents, the Term of this Agreement begins on the Effective Date and continues for twelve (12) months. The Agreement automatically renews annually on the anniversary of the Effective Date, unless either Party notifies the other of its intention to not renew the Agreement (in whole or part) at least thirty (30) days before the anniversary date or until termination by either Party in accordance with the Termination section of this Agreement. 3.2 Minimum Initial Term. For certain Subscription Services, a minimum initial term greater than one year may be required ("Minimum Initial Term"). Following the Minimum Initial Term, this Agreement will automatically renew upon each anniversary of the Effective Date for a successive renewal term of the same duration as the Minimum Initial Term, unless either Party: 1) notifies the other of its intention to not renew the Agreement (in whole or part) at least thirty (30) days before the anniversary date; 2) requests an alternate term; or 3) terminates in accordance with the termination provision in the Agreement, including non-payment of fees for the renewal period by the anniversary date. 3.3 Renewals. The terms and conditions of the Agreement and will govern any renewal periods. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 32 Broward Sheriffs Office October 23, 2019 4. CUSTOMER OBLIGATIONS. Customer will fulfill all of its obligations in this Agreement, including applicable addendums and Incorporated Documents in a timely and accurate manner. Failure to do so may prevent Motorola from performing its responsibilities. 4.1 Access. To enable Motorola to perform the Subscription Services, Customer will provide to Motorola reasonable access to relevant Customer information, personnel, systems, and office space when Motorola's employees are working on Customer's premises, and other general assistance. Further, if any equipment is installed or stored at Customer's location in order to provide the Subscription Services, Customer will provide, at no charge, a non -hazardous environment with adequate shelter, heat, light, power, security, and full and free access to the equipment. 4.2 Customer Information. If the Documentation, Statement of Work, proposal, or other related documents contain assumptions that affect the Subscription Services or Deliverables, Customer will verify that they are accurate and complete. Any information that Customer provides to Motorola concerning the Subscription Services or Deliverables will be accurate and complete in all material respects. Customer will make timely decisions and obtain any required management and third party approvals or consents that are reasonably necessary for Motorola to perform the Subscription Services and its other duties under this Agreement. Unless the Statement of Work states the contrary, Motorola may rely upon and is not required to evaluate, confirm, reject, modify, or provide advice concerning any assumptions and Customer -provided information, decisions and approvals described in this paragraph. 4.3 Risk of Loss. If any portion of the Solution resides on Customer premises or is under Customer's control in any way, Customer shall at all times exercise reasonable care in using and maintaining the Solution in accordance with Motorola's instructions for proper use and care. Risk of loss to any equipment in Customer's possession will reside with Customer until removed by Motorola or its agent or returned by Customer. Customer will be responsible for replacement costs of lost or damaged equipment, normal wear and tear excluded. 4.4 Equipment Title. Unless Customer is purchasing equipment pursuant to the terms in the Addendum entitled "Equipment Sale Addendum" and unless stated differently in this Agreement or in the Incorporated Documents, title to any equipment provided to Customer in connection with the Subscription Services remains vested in Motorola at all times. Any sale of equipment pursuant to this Agreement will be governed by the terms and conditions set forth in the Equipment Sale Addendum. 4.5 Enable Users. Customer will properly enable its Users to use the Subscription Services, including providing instructions for use, labeling, required notices, and accommodation pursuant to applicable laws, rules, and regulations. Unless otherwise agreed in the Incorporated Documents, Customer will train its Users on proper operation of the Solution and Licensed Products. Customer agrees to require Users to acknowledge and accept the limitations and conditions of use of the Licensed Products in this Agreement prior to allowing Users to access or use Subscription Services. 4.6 Non -preclusion. If, as a result of the Subscription Services performed under this Agreement, Motorola recommends that Customer purchase products or other services, nothing in this Agreement precludes Motorola from participating in a competitive opportunity or otherwise offering or selling the recommended products or other services to Customer. Customer represents that this paragraph does not Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 33 Broward Sheriffs Office October 23, 2019 violate its procurement or other laws, regulations, or policies. 5. Subscription Fees. 5.1 Recurring Fees. Unless stated differently in an applicable addendum, Incorporated Documents or otherwise arranged in writing with Motorola, Services will be provided in exchange for annual pre- paid Subscription Fees. Motorola will submit an invoice for the first year of subscription fees on the Effective Date. On each anniversary of the Effective Date, Motorola will issue an invoice for the annual subscription fees for the following year. 5.1.1 No Purchase Order Requirement. For a Subscription Services Term exceeding one year, Customer affirms that a purchase order or notice to proceed is not required for Motorola to proceed with the entire scope of work described in the Incorporated Documents for subsequent years, including but not limited to multi -year subscription agreements. 5.2 Start Up Fees. Start up fees apply to certain Subscription Services. If the Subscription Service includes start up fees, Motorola will submit an invoice for the start up fees on the Effective Date. 5.3 Fee Change. Motorola reserves the right to change the subscription fees at the end of each Subscription Services Term. Except for any payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Motorola reserves the right to terminate Service for non-payment of fees. 5.4 No Price Guarantee. Notwithstanding any language to the contrary, the pricing and fees associated with this Agreement will not be subject to any most favored pricing commitment or other similar low price guarantees. 5.5 Taxes. The Subscription Fees and start up fees do not include any excise, sales, lease, use, property, or other taxes, assessments or duties, all of which will be paid by Customer, except as exempt by law. If Motorola is required to pay any of those taxes, it will send an invoice to Customer and Customer will pay to Motorola the amount of the taxes (including any interest and penalties) within thirty (30) days after the date of the invoice. Motorola will be solely responsible for reporting taxes on its income or net worth. 6. ACCEPTANCE; SCHEDULE; FORCE MAJEURE 6.1 Acceptance. The Licensed Products will be deemed accepted upon the delivery of usernames and passwords or other validation mechanism to Customer. If usernames and passwords have been issued to Customer prior to the Effective Date, the Licensed Products will be deemed accepted on the Effective Date. 6.2 Schedule. All Subscription Services will be performed in accordance with the performance schedule included in the Statement of Work, or if there is no performance schedule, within a commercially reasonable time period. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 34 Broward Sheriffs Office October 23, 2019 6.3 Force Majeure. Neither Party will be liable for its non-performance or delayed performance if caused by a Force Majeure. Each Party will notify the other in writing if it becomes aware of any Force Majeure that will significantly delay performance. The notifying Party will give the notice promptly (but in no event later than fifteen (15) days) after it discovers the Force Majeure. 7. LIMITED LICENSE 7.1 Licensed Products. Use of the Licensed Products by Customer and its Users is strictly limited to use in connection with the Solution or Subscription Services during the Term. Customer and Users will refrain from, and will require others to refrain from, doing any of the following with regard to the Software in the Solution: (i) directly or indirectly, by electronic or other means, copy, modify, or translate the Software; (ii) directly or indirectly, by electronic or other means, reproduce, reverse engineer, distribute, sell, publish, commercially exploit, rent, lease, sublicense, assign or otherwise transfer or make available the Licensed Products or any part thereof to any third party, or otherwise disseminate the Licensed Product in any manner; (iii) directly or indirectly, by electronic or other means, modify, decompile, or disassemble the Software or part thereof, or attempt to derive source code from the Software; or (iv) remove any proprietary notices, labels, or marks on the Software or any part of the Licensed Products. Motorola Solutions reserves all rights to the Software and other Licensed Products not expressly granted herein, including without limitation, all right, title and interest in any improvements or derivatives conceived of or made by Motorola that are based, either in whole or in part, on knowledge gained from Customer Data. Customer agrees to abide by the copyright laws of the United States and all other relevant jurisdictions, including without limitation, the copyright laws where Customer uses the Solution. Customer agrees to immediately cease using the Solution if it fails to comply with this paragraph or any other part of this Agreement. If Software is subject to a click wrap, end user license agreement or is otherwise packaged with or subject to a separate end user license, such license will apply to the use of Software and Licensed Product. 7.2 Proprietary Rights. Regardless of any contrary provision in the Agreement, Motorola or its third party providers own and retain all of their respective Proprietary Rights in the Software, Solution, and Licensed Product. Nothing in this Agreement is intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by Motorola in connection with providing Services to Customer remain vested exclusively in Motorola, and this Agreement does not grant to Customer any shared development rights of intellectual property. No custom development work is to be performed under this Agreement. 8. DATA AND FEEDBACK 8.1 Solution Data. To the extent permitted by law, Motorola, its vendors and licensors are the exclusive owners of all right, title, and interest, in and to the Solution Data, including all intellectual property rights therein. Motorola grants Customer a personal, royalty -free, non-exclusive license to: (i) access, view, use, copy, and store the Solution Data for its internal business purposes and, (ii) when specifically permitted by the applicable Statement of Work, publish Solution Data on its websites for viewing by the public. 8.2 Customer Data. To the extent permitted by law, Customer retains ownership of Customer Data. Customer grants Motorola and its subcontractors a personal, royalty -free, non-exclusive license to use, Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 35 Broward Sheriffs Office October 23, 2019 host, cache, store, reproduce, copy, modify combine, analyze, create derivatives from, communicate, transmit, publish, display, and distribute such Customer Data for the purpose of providing the Subscription Services to Customer, other Motorola Customers and end users, including without limitation, the right to use Customer Data for the purpose of developing new or enhanced solutions. In addition to the rights listed above, Customer grants Motorola a license to sell an Anonymized version of Customer Data for any purpose. 8.3 Feedback. Any Feedback given by Customer is entirely voluntary and, even if designated as confidential, will create no confidentiality obligation for Motorola. Motorola is free to use, reproduce, license or otherwise distribute and exploit the Feedback without any obligation to Customer. Customer acknowledges that Motorola's receipt of the Feedback does not imply or create recognition by Motorola of either the novelty or originality of any idea. The parties further agree that all fixes, modifications and improvement to the Licensed Product or Subscription Service conceived of or made by Motorola that are based, either in whole or in part, on the Feedback are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements to the Licensed Product or Subscription Service will vest solely in Motorola. 9 WARRANTY 9.1 "AS IS". THE SOLUTION AND SUBSCRIPTION SERVICES ARE PROVIDED "AS IS". MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. Customer acknowledges that the Deliverables may contain recommendations, suggestions or advice from Motorola to Customer (collectively, "Recommendations"). Motorola makes no warranties concerning those Recommendations, and Customer alone accepts responsibility for choosing whether and how to implement the Recommendations and the results to be realized from implementing them. 9.2 Availability and Accuracy. Customer acknowledges that functionality of the Solution as well as availability and accuracy of Solution Data is dependent on many elements beyond Motorola's control, including databases managed by Customer or third parties and Customer's existing equipment, software, and Customer Data. Therefore, Motorola does not guarantee availability or accuracy of data, or any minimum level of coverage or connectivity. Interruption or interference with the Subscription Services or Solution may periodically occur. Customer agrees not to represent to any third party that Motorola has provided such guarantee. 9.3 Equipment Sale. Warranty for any equipment sold pursuant to this Agreement will be set forth in Equipment Sale Addendum. 10. DISCLAIMERS 10.1 Existing Equipment and Software. If Customer's existing equipment and software is critical to operation and use of the Subscription Services, Customer is solely responsible for supporting and maintaining Customer's existing equipment and software. Connection to or interface with Customer's existing equipment and software may be required to receive Subscription Services. Any failures or deficiencies of Customer's existing equipment and software may impact the functionality of the Solution and the Subscription Services to be delivered. Any vulnerabilities or inefficiencies in Customer's system may also impact the Solution and associated Subscription Services. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 36 Broward Sheriffs Office October 23, 2019 10.2 Privacy. Customer bears sole responsibility for compliance with any laws and regulations regarding tracking; location based services; gathering, storing, processing, transmitting, using or misusing; or otherwise handling personally identifiable information ("Pll"), including information about Users of the Solution or citizens in the general public. Further, it is Customer's sole responsibility to comply with any laws or regulations prescribing the measures to be taken in the event of breach of privacy or accidental disclosure of any PIL Enacting and enforcing any internal privacy policies for the protection of Pll, including individual disclosure and consent mechanisms, limitations on use of the information, and commitments with respect to the storage, use, deletion and processing of PH in a manner that complies with applicable laws and regulations will be Customer's sole responsibility. Motorola will not evaluate the sufficiency of such policies and disclaims any responsibility or liability for privacy practices implemented by Customer, or lack thereof. Customer acknowledges and agrees that Subscription Services and the Solution are not designed to ensure individual privacy. Customer will inform Users that the Solution may enable visibility to Pll, as well as physical location of individuals. Further, if the Solution or Subscription Services are available to the general public pursuant to this Agreement, Customer will provide the appropriate privacy notification. Neither Motorola nor Customer can provide any assurance of individual privacy in connection with the Solution. Further, Customer is solely responsible for determining whether and how to use data gathered from social media sources for the purpose of criminal investigations or prosecution. Customer will hold Motorola harmless from any and all liability, expense, judgment, suit, or cause of action, which may accrue against Motorola for causes of action for damages related to tracking, location based services, breach of privacy, and the use or misuse of PII provided that Motorola gives Customer prompt, written notice of any such claim or suit. Motorola shall cooperate with Customer in its defense or settlement of such claim or suit. 10.3 Social Media. If Customer purchases Subscription Services that utilize social media, Customer acknowledges and agrees that such Subscription Services are not designed to ensure individual privacy. In such case, Customer will inform Users that the Solution and Subscription Services may enable visibility to PII, as well as physical location of individuals. Further, if the Solution or Subscription Services are available to the general public pursuant to this Agreement, Customer will provide the appropriate privacy notification. Neither Motorola nor Customer can provide any assurance of individual privacy in connection with the Solution or Subscription Services utilizing social media. Further, Customer is solely responsible for determining whether and how to use data gathered from social media sources for the purpose of criminal investigations or prosecution. Customer will hold Motorola harmless from any and all liability, expense, judgment, suit, or cause of action, which may accrue against Motorola for causes of action for damages related to tracking, location based services, breach of privacy, and the use or misuse of PII provided that Motorola gives Customer prompt, written notice of any such claim or suit. Motorola shall cooperate with Customer in its defense or settlement of such claim or suit. 10.4 Misuse. Motorola reserves the right to discontinue service at any time without notice to Users that misuse the Service, jeopardize the Licensed Product or public safety in any way. 11. LIMITATION OF LIABILITY 11.1 Liability Limit. Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 37 Broward Sheriffs Office October 23, 2019 damages recoverable under law, but not to exceed the price of twelve (12) months of Subscription Services provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOODWILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF THE SUBSCRIPTION SERVICES BY MOTOROLA. This limitation of liability provision survives the expiration or termination of this Agreement and applies notwithstanding any contrary provision. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. 11.2 Additional Disclaimers. MOTOROLA DISCLAIMS ANY AND ALL LIABILITY FOR ANY AND ALL LOSS OR COSTS OF ANY KIND ASSOCIATED WITH 1) THE INTERRUPTION, INTERFERENCE OR FAILURE OF CONNECTIVITY, VULNERABILITIES OR SECURITY EVENTS, WHETHER OR NOT THEY ARE DISCOVERED BY MOTOROLA; 2) PERFORMANCE OF CUSTOMER'S EXISTING EQUIPMENT AND SOFTWARE OR ACCURACY OF CUSTOMER DATA; 3) IF ANY PORTION OF THE SOLUTION OR LICENSED PRODUCT RESIDES ON CUSTOMER'S PREMISES, DISRUPTIONS OF AND/OR DAMAGE TO CUSTOMER'S OR A THIRD PARTY'S INFORMATION SYSTEMS, EQUIPMENT, AND THE INFORMATION AND DATA, INCLUDING, BUT NOT LIMITED TO, DENIAL OF ACCESS TO A LEGITIMATE SYSTEM USER, AUTOMATIC SHUTDOWN OF INFORMATION SYSTEMS CAUSED BY INTRUSION DETECTION SOFTWARE OR HARDWARE, OR FAILURE OF THE INFORMATION SYSTEM RESULTING FROM THE PROVISION OR DELIVERY OF THE SERVICE; 4) AVAILABILITY OR ACCURACY OF SOLUTION DATA; 5) INTERPRETATION, USE OR MISUSE IN ANY WAY OF SOLUTION DATA; 6) IMPLEMENTATION OF RECOMMENDATIONS PROVIDED IN CONNECTION WITH THE SUBSCRIPTION SERVICES; 7) TRACKING, AND LOCATION BASED SERVICES, BREACH OF PRIVACY, AND THE USE OR MISUSE OF PERSONALLY IDENTIFIABLE INFORMATION. 11.3 Essential term. The parties acknowledge that the prices have been set and the Agreement entered into in reliance upon these limitations of liability and that all such limitations form an essential basis of the bargain between the parties. 12 DEFAULT AND TERMINATION 12.1 Default By a Party. If either Party fails to perform a material obligation under this Agreement, the other Party may consider the non -performing Party to be in default (unless a Force Majeure causes the failure) and may assert a default claim by giving the non -performing Party a written, detailed notice of default. Except for a default by Customer for failing to pay any amount when due under this Agreement which must be cured immediately, the defaulting Party will have thirty (30) days after receipt of the notice of default to either cure the default or, if the default is not curable within thirty (30) days, provide a written cure plan. The defaulting Party will begin implementing the cure plan immediately after receipt of notice by the other Party that it approves the plan. If Customer is the defaulting Party, Motorola may stop work on the project until it approves the Customer's cure plan. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 38 Broward Sheriffs Office October 23, 2019 12.2 Failure To Cure. If a defaulting Party fails to cure the default as provided above in Section 12.1, unless otherwise agreed in writing, the non -defaulting Party may terminate any unfulfilled portion of this Agreement. In the event of a termination for default, the defaulting Party will promptly return to the non -defaulting Party any of its Confidential Information. If Customer is the non -defaulting Party, terminates this Agreement as permitted by this Section, and procures the Services through a third party, Customer may as its exclusive remedy recover from Motorola reasonable costs incurred to procure the Services (but not additional or out of scope services) less the unpaid portion of the Contract Price. Customer agrees to mitigate damages and provide Motorola with detailed invoices substantiating the charges. 12.3 No Refund. If a subscription is terminated for any reason prior to the end of the Subscription Services Term or other subscription period set forth in the Incorporated Documents or otherwise agreed to in writing by the Parties, no refund or credit will be provided. 12.4 Cancellation Fee. If an Initial Minimum Term applies and Customer terminates prior to the end of the Initial Minimum Term, Customer will be required to pay a cancellation fee of up to fifty percent (50%) of the remaining balance of subscription fees for the Initial Minimum Term. 12.5 Return of Discount. If Customer is afforded a discount in exchange for a term commitment longer than one year, early termination will result in an early termination fee, representing a return of the discount off of list price. 12.6 Return Confidential Information. Upon termination or expiration of the Agreement, Customer will return or certify the destruction of all Confidential Information and Solution Data. 12.7 Connection Terminated. Certain Subscription Services require a connection to Customer systems to access Customer Data (e.g. predictive or analytic services). Upon termination, connection to relevant data sources will be disconnected and Motorola will no longer extract any Customer Data. 12.8 Equipment Return. Any equipment provided by Motorola for use with the Subscription Services, must be returned within thirty (30) days of the date of termination, at Customer's expense. If equipment is not returned within this time frame, Motorola reserves the right to invoice the Customer for the purchase price of the unreturned equipment. 12.9 Five Year Term. Motorola provides equipment for use in connection with certain Subscription Services. Upon expiration and non -renewal of a five (5) year subscription Term, Title to the equipment will automatically transfer to Customer upon the subscription expiration date. 13. DISPUTES 13.1. Settlement. The parties will attempt to settle any dispute arising from this Agreement (except for a claim relating to intellectual property or breach of confidentiality) through consultation and a spirit Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 39 Broward Sheriffs Office October 23, 2019 of mutual cooperation. The dispute will be escalated to appropriate higher -level managers of the parties, if necessary. If cooperative efforts fail, the dispute will be mediated by a mediator chosen jointly by the parties within thirty (30) days after notice by one of the parties demanding non -binding mediation. The parties will not unreasonably withhold consent to the selection of a mediator, will share the cost of the mediation equally, may agree to postpone mediation until they have completed some specified but limited discovery about the dispute, and may replace mediation with some other form of non -binding alternative dispute resolution ("ADR"). 13.2 Litigation. A Party may submit to a court of competent jurisdiction any claim relating to intellectual property, breach of confidentiality, or any dispute that cannot be resolved between the parties through negotiation or mediation within two (2) months after the date of the initial demand for non -binding mediation. Each Party consents to jurisdiction over it by that court. The use of ADR procedures will not be considered under the doctrine of laches, waiver, or estoppel to affect adversely the rights of either Party. Either Party may resort to the judicial proceedings described in this section before the expiration of the two -month ADR period if good faith efforts to resolve the dispute under these procedures have been unsuccessful; or interim relief from the court is necessary to prevent serious and irreparable injury to the Party. 14. SECURITY. 14.1 Industry Standard. Motorola will maintain industry standard security measures to protect the Solution from intrusion, breach, or corruption. During the term of Agreement, if the Solution enables access to Criminal Justice Information ("CH"), as defined by the Criminal Justice Information Services Security Policy ("CJIS"), Motorola will provide and comply with a CJIS Security Addendum. Any additional Security measure desired by Customer may be available for an additional fee. 14.2 Background checks. Motorola will require its personnel that access CJI to submit to a background check based on submission of FBI fingerprint cards. 14.3 Customer Security Measures. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Subscription Services provided. Customer must establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security and protective data privacy measures. Motorola disclaims any responsibility or liability whatsoever for the security or preservation of Customer Data or Solution Data once accessed or viewed by Customer or its representatives. Motorola further disclaims any responsibility or liability whatsoever that relates to or arise from Customer's failure to maintain industry standard security and data privacy measures and controls, including but not limited to lost or stolen passwords. Motorola reserves the right to terminate the Service if Customer's failure to maintain or comply with industry standard security and control measures negatively impacts the Service, Solution, or Motorola's own security measures. 14.4 Breach Response Plan. Both parties will maintain and follow a breach response plan consistent with the standards of their respective industries. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 40 Broward Sheriffs Office October 23, 2019 15. CONFIDENTIAL INFORMATION AND PROPRIETARY RIGHTS 15.1. CONFIDENTIAL INFORMATION. 15.1.1. Treatment of Confidential Information. During the term of this Agreement, the parties may provide each other with Confidential Information. Licensed Products, and all Deliverables will be deemed to be Motorola's Confidential Information. Each Party will: maintain the confidentiality of the other Party's Confidential Information and not disclose it to any third party, except as authorized by the disclosing Party in writing or as required by a court of competent jurisdiction; restrict disclosure of the Confidential Information to its employees who have a "need to know" and not copy or reproduce the Confidential Information; take necessary and appropriate precautions to guard the confidentiality of the Confidential Information, including informing its employees who handle the Confidential Information that it is confidential and is not to be disclosed to others, but those precautions will be at least the same degree of care that the receiving Party applies to its own confidential information and will not be less than reasonable care; and use the Confidential Information only in furtherance of the performance of this Agreement or pursuant to the license granted immediately below. 15.1.2. Ownership of Confidential Information. The disclosing Party owns and retains all of its Proprietary Rights in and to its Confidential Information, except the disclosing Party hereby grants to the receiving Party the limited right and license, on a non-exclusive, irrevocable, and royalty -free basis, to use the Confidential Information for any lawful, internal business purpose in the manner and to the extent permitted by this Agreement. 15.2. PRESERVATION OF PROPRIETARY RIGHTS. 15.2.1 Proprietary Solution. Customer acknowledges that the Licensed Products and any associated Documentation, data, and methodologies used in providing Services are proprietary to Motorola or its third party licensors and contain valuable trade secrets. In accordance with this Agreement, Customer and its employees shall treat the Solution and all Proprietary Rights as Confidential Information and will maintain the strictest confidence. 15.2.2. Ownership. Each Party owns and retains all of its Proprietary Rights that exist on the Effective Date. Motorola owns and retains all Proprietary Rights that are developed, originated, or prepared in connection with providing the Deliverables or Services to Customer, and this Agreement does not grant to Customer any shared development rights. At Motorola's request and expense, Customer will execute all papers and provide reasonable assistance to Motorola to enable Motorola to establish the Proprietary Rights. Unless otherwise explicitly stated herein, this Agreement does not restrict a Party concerning its own Proprietary Rights and is not a grant (either directly or by implication, estoppel, or otherwise) of a Party's Proprietary Rights to the other Party. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 41 Broward Sheriffs Office October 23, 2019 15.3 Remedies. Because Licensed Products contain valuable trade secrets and proprietary information of Motorola, its vendors and licensors, Customer acknowledges and agrees that any actual or threatened breach of this Section will constitute immediate, irreparable harm to Motorola for which monetary damages would be an inadequate remedy, and that injunctive relief is an appropriate remedy for such breach. Notwithstanding anything in this Agreement to the contrary, Motorola reserves the right to obtain injunctive relief and any other appropriate remedies from any court of competent jurisdiction in connection with any actual, alleged, or suspected breach of Section 3, infringement, misappropriation or violation of Motorola's Property Rights, or the unauthorized use of Motorola's Confidential Information. Any such action or proceeding may be brought in any court of competent jurisdiction. Except as otherwise expressly provided in this Agreement, the parties' rights and remedies under this Agreement are cumulative. 16. COMMANDCENTRAL SERVICES 16.1. SECURITY 16.1.1. Motorola will maintain industry standard security measures to protect the Solution from intrusion, breach, corruption, or other security risk. During the term of the Agreement, if the Solution enables access to Criminal Justice Information (CJI), as defined by the Criminal Justice Information Services Security Policy (CJIS), Motorola will provide and comply with a CJIS Security Addendum. Any additional Security measure desired by Customer may be available for an additional fee. 16.1.2. Motorola will require its personnel that access CJI to submit to a background check based on submission of FBI fingerprint cards. 16.1.3. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Service provided. Customer must also establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security and protective data privacy measures. Motorola disclaims any responsibility or liability whatsoever for the security or preservation of Customer Data or Solution Data once accessed or viewed by Customer or its representatives. Motorola further disclaims any responsibility or liability whatsoever for customer's failure to maintain industry standard security and data privacy measures and controls, including but not limited to lost or stolen passwords. MSI reserves the right to terminate the Service if Customer's failure to maintain or comply with industry standard security and control measures negatively impacts the Service, Solution, or Motorola's own security measures. 16.1.4 Both parties will maintain and follow a breach response plan consistent with the standards of their respective industries. 16.2. DATA STORAGE. Motorola will determine, in its sole discretion, the location of the stored content for CommandCentral Vault Services. All data, replications, and backups will be stored at a location in the United States for Customers in the United States. 16.3. DATA RETRIEVAL. CommandCentral Services will leverage different types of storage Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 42 Broward Sheriffs Office October 23, 2019 to optimize the Services, as determined in Motorola's sole discretion. For multi -media data, such as videos, pictures, audio files, Motorola will, in its sole discretion, determine the type of storage medium used to store the content. The type of storage and medium selected by Motorola will determine the data retrieval speed. Access to content in archival storage may take up to 8 hours to be viewable. 16.4. API SUPPORT. Motorola will use commercially reasonable efforts to maintain the Application Programming Interface (API) offered as part of the CommandCentral Services during the term of this Agreement. APIs will evolve and mature over time, requiring changes and updates. Previous versions of APIs will be supported for a minimum of 6 month time period after new version is introduced. If support of the API is no longer a commercially reasonable option, Motorola will provide reasonable advance notification to Customer. If an API presents a security risk to the Services or the Solution, Motorola will discontinue an API without prior warning. 16.5. COMMANDCENTRAL SERVICE LEVEL TARGETS Commercially reasonable efforts will be made to ensure monthly availability of 99.9% with the exception of maintenance windows. There are many factors beyond Motorola's control that may impact Motorola's ability to achieve the goal, including but not limited to a Force Majeure. Additionally, Motorola will strive to meet the response time goals set forth in the table below. RESPONSE TIME GOALS SEVERIT Y LEVEL DEFINITION RESPONSE TIME 1 Total System Failure - occurs when the System Telephone conference is not functioning and there is no workaround; within 1 Hour of such as a Central Server is down or when the initial voice workflow of an entire agency is not functioning. notification This level is meant to represent a major issue that results in an unusable System, Subsystem, Product, or critical features. No work around or immediate solution is available. 2 Critical Failure - Critical process failure occurs Telephone conference when a crucial element in the System that does within 3 Business not prohibit continuance of basic operations is Hours of initial voice not functioning and there is usually no suitable notification during work -around. Note that this may not be normal business applicable to intermittent problems. This level is hours meant to represent a moderate issue that limits a Customer's normal use of the System, Subsystem, Product or major non -critical features. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 43 Broward Sheriffs Office October 23, 2019 3 Non -Critical Failure - Non -Critical part or component failure occurs when a System component is not functioning, but the System is still useable for its intended purpose, or there is a reasonable workaround. This level is meant to represent a minor issue that does not preclude use of the System, Subsystem, Product, or critical features. Telephone conference within 6 Business Hours of initial notificationduring normal business hours 4 Inconvenience - An inconvenience occurs when Telephone conference System causes a minor disruption in the way within 2 Standard tasks are performed but does not stop workflow. Business Days of This level is meant to represent very minor initial notification issues, such as cosmetic issues, documentation errors, general usage questions, and product or System Update requests. 16.6. MAINTENANCE Scheduled Maintenance will be performed Tuesday from 9pm PST - 3am PST. Motorola will try to notify customers at minimum a week in advance. Unscheduled and emergency Maintenance may be required from time to time, Motorola will make reasonable attempts to notify customers a minimum of 24 hours in advance. 17. GENERAL 17.1 Future Regulatory Requirements. The Parties acknowledge and agree that this is an evolving technological area and therefore, laws and regulations regarding Subscription Services and use of the Solution may change. Changes to existing Subscription Services or Solution required to achieve regulatory compliance may be available for an additional fee. Any required changes may also impact the Fees for services. 17.2 Compliance with Applicable Laws. Each Party will comply with all applicable federal, state, and local laws, regulations and rules concerning the performance of this Agreement. Further, Customer will comply with all applicable export and import control laws and regulations in its use of the Licensed Products and Subscription Services. In particular, Customer will not export or re-export the Licensed Products without Motorola's' prior written consent, and, if such consent is granted, without Customer first obtaining all required United States and foreign government licenses. Customer further agrees to comply with all applicable laws and regulations in providing the Customer Data to Motorola, and Customer warrants and represents to Motorola that Customer has all rights necessary to provide such Customer Data to Motorola for the uses as contemplated hereunder. Customer shall obtain at its expense all necessary licenses, permits and regulatory approvals required by any and all governmental authorities as may from time to time be required in connection with its activities related to this Agreement. To the extent permitted by applicable law, Customer will defend, indemnify, and hold harmless Motorola from and against any violation of such laws or regulations by Customer or any of its agents, officers, directors, or employees. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 44 Broward Sheriffs Office October 23, 2019 17.3. Audit. Motorola reserves the right to monitor and audit use of the Subscription Services. Customer will cooperate and will require Users to cooperate with such monitoring or audit. 17.4. Return of Equipment. Upon termination of the contract for any reason, Customer shall return to Motorola all equipment delivered to Customer, if any. 17.5. Survival Of Terms. The following provisions survives the expiration or termination of this Agreement for any reason: if any payment obligations exist, Section 5 (Subscription Fees); Section 11 (Limitation of Liability); Section 12 (Default and Termination); Section 15 (Confidential Information and Proprietary Rights); and all General provisions in Section 17. In witness whereof, the parties hereto have executed this Agreement as of the Effective Date. BROWARD COUNTY SHERIFF'S OFFICE NAME: TITLE: DATE: BILL TO ADDRESS: Name: Address: Address: Phone #• Email: Note: Invoices will be emailed to this address. FINAL DESTINATION: Name: Address: Address: Phone #• Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS MOTOROLA SOLUTIONS, INC. BY: NAME: TITLE: DATE: SHIP TO ADDRESS: Name: Address: Address: Phone #• Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 45 Broward Sheriffs Office October 23, 2019 EQUIPMENT SALE ADDENDUM This Equipment Sale Addendum is to the Subscription Service Agreement or other previously executed Agreement currently in force, as applicable ("Primary Agreement") and provides additional or different terms and conditions to govern the sale of equipment and related software provided by Motorola. The terms in this Addendum are integral to and incorporated into the Primary Agreement. To the extent there is a conflict between the terms and conditions of the Primary Agreement and the terms and conditions of this Addendum, this Addendum takes precedence, as to the inconsistency only. 1. Exhibits The Exhibits listed below are incorporated into and made a part of this Addendum. In interpreting this Addendum and resolving any ambiguities, the main body of this Addendum takes precedence over the exhibits and any inconsistency between the exhibits will be resolved in their listed order. Documents included in the proposal and listed below as Exhibits are incorporated by this reference. Exhibit A Motorola "Software License Agreement" Exhibit B Motorola Proposal/Quote dated October 23, 2019, or "Payment Schedule", as applicable. Exhibit 13-1 Technical and Implementation Documents, if any. Exhibit B-2 Equipment List 2. DEFINITIONS All capitalized terms not otherwise defined herein shall have the same meaning as defined in the Primary Agreement. 2.1. "Product Price" means the price for the equipment and related Software and installation or related services, excluding applicable sales or similar taxes and freight charges. 2.2. "Effective Date" means that date upon which the last Party executes the Primary Agreement or, the date on which the last Party executes the Addendum, whichever is later. 2.3. "Equipment" means the equipment listed in the Equipment List that Customer purchases from Motorola pursuant to this Addendum. 2.4 "Infringement Claim" means a third party claim alleging that the Equipment manufactured by Motorola or the Motorola Software directly infringes a United States patent or copyright. 2.5. "Motorola Software" means Software that Motorola or its affiliated company owns. 2.6. "Non -Motorola Software" means Software that another party owns. 2.7. "Open Source Software" (also called "freeware" or "shareware") software with either freely obtainable source code, license for modification, or permission for free distribution. 2.8. "Products" mean the Equipment and Software sold by Motorola under this Addendum. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 46 Broward Sheriffs Office October 23, 2019 2.9. "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, mask works, know-how, ideas and concepts, moral rights, processes, methodologies, tools, techniques, and other intellectual property rights in and to the Equipment and Software, including those created or produced by Motorola under this Addendum and any corrections, bug fixes, enhancements, updates or modifications to or derivative works from the Software whether made by Motorola or another party. 2.10. "Software" means the Motorola Software and Non -Motorola Software in object code format that is furnished with the Equipment. 2.11. "Specifications" means the functionality and performance requirements that are described in the Proposal/Quote or Technical and Implementation Documents (as applicable). 2.12 "Warranty Period" means one (1) year from the date of shipment of the Products. Notwithstanding, if a third party manufacturer offers a longer warranty period, such warranty will be passed through to Customer. 3. SCOPE AND TERM 3.1. SCOPE OF WORK. Motorola will provide and install (if applicable) the Products, and perform its other contractual responsibilities, all in accordance with this Addendum. Any reference to "Subscription Services" in the Primary Agreement shall mean Product as applicable in this Addendum. 3.2. CHANGE ORDERS. Either Party may request changes within the general scope of this Addendum. Neither Party is obligated to perform requested changes unless both Parties execute a written change order. 3.3. TERM. Unless terminated in accordance with other provisions of the Primary Agreement or extended by mutual agreement of the Parties, the term of this Addendum begins on the Effective Date and continues until the expiration of the Warranty Period or three (3) years from the Effective Date, whichever occurs last. 3.4. ADDITIONAL EQUIPMENT OR SOFTWARE. During the Term of this Addendum, Customer may order additional Equipment or Software if it is then available. Each order must refer to the Primary Agreement and Addendum and must specify the pricing and delivery terms. Notwithstanding any additional or contrary terms in the order, the applicable provisions of this Addendum (except for pricing, delivery, and payment terms) will govern the purchase and sale of the additional Equipment or Software. Payment is due within thirty (30) days after the invoice date, and Motorola will send Customer an invoice as the additional Equipment is shipped or Software is licensed. Alternatively, Customer may register with and place orders through Motorola Online ("MOL"), and this Addendum will be the "Underlying Agreement" for those MOL transactions rather than the MOL On -Line Terms and Conditions of Sale. MOL registration and other information may be found at https://businessonline.motorolasolutions.com and the MOL telephone number is (800) 814-0601. 3.5. MAINTENANCE SERVICE. This Addendum does not cover maintenance or support of the Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 47 Broward Sheriffs Office October 23, 2019 Products except as provided under the warranty. If Customer wishes to purchase maintenance or support, Motorola will provide a separate maintenance and support proposal upon request. 3.6. MOTOROLA SOFTWARE. Any Motorola Software, including subsequent releases, is licensed to Customer solely in accordance with the Software License Agreement. Customer hereby accepts and agrees to abide by all of the terms and restrictions of the Software License Agreement. 3.7. NON-MOTOROLA SOFTWARE. Any Non -Motorola Software is licensed to Customer in accordance with the standard license, terms, and restrictions of the copyright owner on the Effective Date unless the copyright owner has granted to Motorola the right to sublicense the Non -Motorola Software pursuant to the Software License Agreement, in which case it applies and the copyright owner will have all of Licensor's rights and protections under the Software License Agreement. Motorola makes no representations or warranties of any kind regarding Non -Motorola Software. Non -Motorola Software may include Open Source Software. Upon request by Customer, Motorola will use commercially reasonable efforts to determine whether any Open Source Software will be provided under this Agreement; and if so, identify the Open Source Software and provide to Customer a copy of the applicable standard license (or specify where that license may be found); and provide to Customer a copy of the Open Source Software source code if it is publicly available without charge (although a distribution fee or a charge for related services may be applicable). 3.8 SUBSTITUTIONS. At no additional cost to Customer, Motorola may substitute any Equipment, Software, or services to be provided by Motorola, if the substitute meets or exceeds the Specifications and is of equivalent or better quality to the Customer. Any substitution will be reflected in a change order. Section 4 ACCEPTANCE, PERFORMANCE SCHEDULE AND DELAYS 4.1 Acceptance of the Products will occur upon delivery to Customer unless the statement of work provides for acceptance verification or testing, in which case acceptance of the Products will occur upon successful completion of the acceptance verification or testing. Notwithstanding the preceding sentence, Customer's use of the Products for their operational purposes will constitute acceptance. 4.2 If this Addendum includes the performance of services relating to the Product, the proposal/quote or statement of work will describe the performance schedule, or if there is no performance schedule, within a reasonable period of time. Section 5 CONTRACT PRICE, PAYMENT, AND INVOICING 5.1. PRODUCT PRICE. The Product Price in U.S. dollars is set forth in Exhibit B and is due and payable upon Acceptance. 5.2. INVOICING AND PAYMENT. Motorola will submit invoices to Customer for Products and for installation or related services when they are performed. Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a wire transfer, check, or cashier's check from a U.S. financial institution. Overdue invoices will bear simple interest at the maximum allowable rate. For Customer's reference, the Federal Tax Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 48 Broward Sheriffs Office October 23, 2019 Identification Number for Motorola Solutions, Inc. is 36-1115800 5.3 FREIGHT, TITLE, AND RISK OF LOSS. Motorola will pre -pay and add all freight charges to the invoices. Title and risk of loss to the Equipment will pass to Customer upon shipment. Title to Software will not pass to Customer at any time. Motorola will pack and ship all Equipment in accordance with good commercial practices. Section 6 SITES AND SITE CONDITIONS 6.1. ACCESS TO SITES. If Motorola is providing installation or other services, Customer will provide all necessary construction and building permits, licenses, and the like; and access to the work sites or vehicles identified in the Technical and Implementation Documents as reasonably requested by Motorola so that it may perform its contractual duties. 6.2. SITE CONDITIONS. If Motorola is providing installation or other services at Customer's sites, Customer will ensure that these work sites be safe, secure, and in compliance with all applicable industry and OSHA standards. To the extent applicable and unless the Statement of Work states to the contrary, Customer will ensure that these work sites have adequate: physical space, air conditioning and other environmental conditions; adequate and appropriate electrical power outlets, distribution, equipment and connections; and adequate telephone or other communication lines (including modem access and adequate interfacing networking capabilities), all for the installation, use and maintenance of the Products. Section 7 REPRESENTATIONS AND WARRANTIES 7.1. EQUIPMENT WARRANTY. During the Warranty Period, Motorola warrants that the Equipment under normal use and service will be free from material defects in materials and workmanship. If Acceptance is delayed beyond six (6) months after shipment of the Products by events or causes within Customer's control, this warranty expires eighteen (18) months after the shipment of the Products. 7.2. MOTOROLA SOFTWARE WARRANTY. Unless otherwise stated in the Software License Agreement, during the Warranty Period, Motorola warrants the Motorola Software in accordance with the terms of the Software License Agreement and the provisions of this Section that are applicable to the Motorola Software. TO THE EXTENT, IF ANY, THAT THERE IS A SEPARATE LICENSE AGREEMENT PACKAGED WITH, OR PROVIDED ELECTRONICALLY WITH, A PARTICULAR PRODUCT THAT BECOMES EFFECTIVE ON AN ACT OF ACCEPTANCE BY THE END USER, THEN THAT AGREEMENT SUPERSEDES THIS SOFTWARE LICENSE AGREEMENT AS TO THE END USER OF EACH SUCH PRODUCT. If Acceptance is delayed beyond six (6) months after shipment of the Software by events or causes within Customer's control, this warranty expires eighteen (18) months after the shipment of the Software. 7.3. EXCLUSIONS TO EQUIPMENT AND MOTOROLA SOFTWARE WARRANTIES. These warranties do not apply to: (i) defects or damage resulting from: use of the Equipment or Motorola Software in other than its normal, customary, and authorized manner; accident, liquids, neglect, or acts of God; testing, maintenance, disassembly, repair, installation, alteration, modification, or adjustment Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 49 Broward Sheriffs Office October 23, 2019 not provided or authorized in writing by Motorola; Customer's failure to comply with all applicable industry and OSHA standards; (ii) breakage of or damage to antennas unless caused directly by defects in material or workmanship; (iii) Equipment that has had the serial number removed or made illegible; (iv) batteries (because they carry their own separate limited warranty) or consumables; (v) freight costs to ship Equipment to the repair depot; (vi) scratches or other cosmetic damage to Equipment surfaces that does not affect the operation of the Equipment; and (vii) normal or customary wear and tear. 7.4. WARRANTY CLAIMS. To assert a warranty claim, Customer must notify Motorola in writing of the claim before the expiration of the Warranty Period. Upon receipt of this notice, Motorola will investigate the warranty claim. If this investigation confirms a valid warranty claim, Motorola will (at its option and at no additional charge to Customer) repair the defective Equipment or Motorola Software, replace it with the same or equivalent product, or refund the price of the defective Equipment or Motorola Software. That action will be the full extent of Motorola's liability for the warranty claim. If this investigation indicates the warranty claim is not valid, then Motorola may invoice Customer for responding to the claim on a time and materials basis using Motorola's then current labor rates. Repaired or replaced product is warranted for the balance of the original applicable Warranty Period. All replaced products or parts will become the property of Motorola. 7.5. ORIGINAL END USER IS COVERED. These express limited warranties are extended by Motorola to the original user purchasing the Products for commercial, industrial, or governmental use only, and are not assignable or transferable. 7.6. DISCLAIMER OF OTHER WARRANTIES. THESE WARRANTIES ARE THE COMPLETE WARRANTIES FOR THE EQUIPMENT AND MOTOROLA SOFTWARE PROVIDED UNDER THIS ADDENDUM AND ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 8 INDEMNIFICATION 8.1. GENERAL INDEMNITY BY MOTOROLA. Motorola will indemnify and hold Customer harmless from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death, or direct damage to tangible property which may accrue against Customer to the extent it is caused by the negligence of Motorola, its subcontractors, or their employees or agents, while performing their duties under this Addendum, if Customer gives Motorola prompt, written notice of any claim or suit. Customer will cooperate with Motorola in its defense or settlement of the claim or suit. This section sets forth the full extent of Motorola's general indemnification of Customer from liabilities that are in any way related to Motorola's performance under this Addendum. 8.2. PATENT AND COPYRIGHT INFRINGEMENT INDEMNIFICATION 8.2.1. Motorola will defend at its expense any suit brought against Customer to the extent it is based on a third -parry claim alleging that the Equipment manufactured by Motorola or the Motorola Software ("Motorola Product") directly infringes a United States patent or copyright ("Infringement Claim"). Motorola's duties to defend and indemnify are conditioned upon: Customer promptly notifying Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 50 Broward Sheriffs Office October 23, 2019 Motorola in writing of the Infringement Claim; Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and Customer providing to Motorola cooperation and, if requested by Motorola, reasonable assistance in the defense of the Infringement Claim. In addition to Motorola's obligation to defend, and subject to the same conditions, Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim or agreed to, in writing, by Motorola in settlement of an Infringement Claim. 8.2.2. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Customer the right to continue using the Motorola Product; (b) replace or modify the Motorola Product so that it becomes non -infringing while providing functionally equivalent performance; or (c) accept the return of the Motorola Product and grant Customer a credit for the Motorola Product, less a reasonable charge for depreciation. The depreciation amount will be calculated based upon generally accepted accounting standards. 8.2.3. Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon: (a) the combination of the Motorola Product with any software, apparatus or device not furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to or used in connection with the Motorola Product; (c) Motorola Product designed or manufactured in accordance with Customer's designs, specifications, guidelines or instructions, if the alleged infringement would not have occurred without such designs, specifications, guidelines or instructions; (d) a modification of the Motorola Product by a party other than Motorola; (e) use of the Motorola Product in a manner for which the Motorola Product was not designed or that is inconsistent with the terms of this Addendum; or (f) the failure by Customer to install an enhancement release to the Motorola Software that is intended to correct the claimed infringement. In no event will Motorola's liability resulting from its indemnity obligation to Customer extend in any way to royalties payable on a per use basis or the Customer's revenues, or any royalty basis other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the infringing Motorola Product. 8.2.4. This Section 12 provides Customer's sole and exclusive remedies and Motorola's entire liability in the event of an Infringement Claim. Customer has no right to recover and Motorola has no obligation to provide any other or further remedies, whether under another provision of this Addendum or any other legal theory or principle, in connection with an Infringement Claim. In addition, the rights and remedies provided in this Section 10 are subject to and limited by the restrictions set forth in Section 9. Section 9 LIMITATION OF LIABILITY Except for personal injury, death or damage to tangible property, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, indemnification, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of the Equipment, Software, or services with respect to which losses or damages are claimed. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS ADDENDUM, THE SALE OR USE OF THE Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 51 Broward Sheriffs Office October 23, 2019 EQUIPMENT OR SOFTWARE, OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS ADDENDUM. This limitation of liability provision survives the expiration or termination of the Addendum and applies notwithstanding any contrary provision. No action for contract breach or otherwise relating to the transactions contemplated by this Addendum may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. Section 10 GENERAL 10.1. TAXES. The Contract Price does not include excise, sales, lease, use, property, or other taxes, assessments or duties, all of which will be paid by Customer except as exempt by law. If Motorola is required to pay any of these taxes, Motorola will send an invoice to Customer and Customer will pay to Motorola the amount of the taxes (including any interest and penalties) within thirty (30) days after the date of the invoice. Customer will be solely responsible for reporting the Equipment for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income or net worth. 10.2 MISCELLANEOUS. This addendum may be executed in multiple counterparts, and shall have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing, or by electronic signature, including by email. An electronic signature, or a facsimile copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as and shall have the same effect as an original signature. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Addendum shall be treated as and shall have the same effect as an original signed copy of this document. EXHIBIT A MOTOROLA SOFTWARE LICENSE AGREEMENT This Exhibit A Motorola Software License Agreement ("Agreement") is between Motorola Solutions, Inc. ("Motorola") and Broward County Sheriff's Office ("Licensee"). For good and valuable consideration, the parties agree as follows: Section 1 DEFINITIONS 1.1 "Designated Products" means products provided by Motorola to Licensee with which or for which the Software and Documentation is licensed for use. 1.2 "Documentation" means product and software documentation that specifies technical and performance features and capabilities, and the user, operation and training manuals for the Software (including all physical or electronic media upon which such information is provided). 1.3 "Open Source Software" means software with either freely obtainable source code, license for modification, or permission for free distribution. 1.4 "Open Source Software License" means the terms or conditions under which the Open Source Software is licensed. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 52 Broward Sheriffs Office October 23, 2019 1.5 "Primary Agreement" means the Addendum to which this exhibit is attached. 1.6 "Security Vulnerability" means a flaw or weakness in system security procedures, design, implementation, or internal controls that could be exercised (accidentally triggered or intentionally exploited) and result in a security breach such that data is compromised, manipulated or stolen or the system damaged. 1.7 "Software" (i) means proprietary software in object code format, and adaptations, translations, de -compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii) may contain one or more items of software owned by a third party supplier. The term "Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. Section 2 SCOPE Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain proprietary software or products containing embedded or pre -loaded proprietary software, or both. This Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and Licensee's use of the proprietary software and affiliated documentation. Section 3 GRANT OF LICENSE 3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola grants to Licensee a personal, limited, non -transferable (except as permitted in Section 7) and non- exclusive license under Motorola's copyrights and Confidential Information (as defined in the Primary Agreement) embodied in the Software to use the Software, in object code form, and the Documentation solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any rights to source code. 3.2. If the Software licensed under this Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the Open Source Software Licenses of the copyright owner and not this Agreement. If there is a conflict between the terms and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee's use of the Open Source Software, the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this Agreement. If requested by Licensee, Motorola will use commercially reasonable efforts to: (i) determine whether any Open Source Software is provided under this Agreement; and (ii) identify the Open Source Software (or specify where that license may be found). Section 4 LIMITATIONS ON USE 4.1. Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use of the Software is strictly prohibited. Without limiting the general nature of these restrictions, Licensee will not make the Software available for use by Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 53 Broward Sheriffs Office October 23, 2019 third parties on a "time sharing," "application service provider," or "service bureau" basis or for any other similar commercial rental or sharing arrangement. 4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse engineer, disassemble, peel components, decompile, reprogram or otherwise reduce the Software or any portion to a human perceptible form or otherwise attempt to recreate the source code; (ii) modify, adapt, create derivative works of, or merge the Software; (iii) copy, reproduce, distribute, lend, or lease the Software or Documentation to any third party, grant any sublicense or other rights in the Software or Documentation to any third party, or take any action that would cause the Software or Documentation to be placed in the public domain; (iv) remove, or in any way alter or obscure, any copyright notice or other notice of Motorola's proprietary rights; (v) provide, copy, transmit, disclose, divulge or make the Software or Documentation available to, or permit the use of the Software by any third parry or on any machine except as expressly authorized by this Agreement; or (vi) use, or permit the use of, the Software in a manner that would result in the production of a copy of the Software solely by activating a machine containing the Software. Licensee may make one copy of Software to be used solely for archival, back-up, or disaster recovery purposes; provided that Licensee may not operate that copy of the Software at the same time as the original Software is being operated. Licensee may make as many copies of the Documentation as it may reasonably require for the internal use of the Software. 4.3. Unless otherwise authorized by Motorola in writing, Licensee will not, and will not enable or allow any third party to: (i) install a licensed copy of the Software on more than one unit of a Designated Product; or (ii) copy onto or transfer Software installed in one unit of a Designated Product onto one other device. Licensee may temporarily transfer Software installed on a Designated Product to another device if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola of the temporary transfer and identifies the device on which the Software is transferred. Temporary transfer of the Software to another device must be discontinued when the original Designated Product is returned to operation and the Software must be removed from the other device. Licensee must provide prompt written notice to Motorola at the time temporary transfer is discontinued. 4.4 Licensee will maintain, during the term of this Agreement and for a period of two years thereafter, accurate records relating to this license grant to verify compliance with this Agreement. Motorola or an independent third party ("Auditor") may inspect Licensee's premises, books and records, upon reasonable prior notice to Licensee, during Licensee's normal business hours and subject to Licensee's facility and security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor. Any information obtained by Motorola and the Auditor will be kept in strict confidence by Motorola and the Auditor and used solely for the purpose of verifying Licensee's compliance with the terms of this Agreement. Section 5 OWNERSHIP AND TITLE Motorola, its licensors, and its suppliers retain all of their proprietary rights in any form in and to the Software and Documentation, including, but not limited to, all rights in patents, patent applications, inventions, copyrights, trademarks, trade secrets, trade names, and other proprietary rights in or relating to the Software and Documentation (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de -compilations, disassemblies, emulations to or derivative works from the Software or Documentation, whether made by Motorola or another party, or any Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 54 Broward Sheriffs Office October 23, 2019 improvements that result from Motorola's processes or, provision of information services). No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise, except for those rights which are expressly granted to Licensee in this Agreement. All intellectual property developed, originated, or prepared by Motorola in connection with providing the Software, Designated Products, Documentation or related services, remains vested exclusively in Motorola, and Licensee will not have any shared development or other intellectual property rights. Section 6 LINUTED WARRANTY; DISCLAIMER OF WARRANTY 6.1. Unless otherwise stated in the Primary Agreement, the commencement date and the term of the Software warranty will be a period of ninety (90) days from Motorola's shipment of the Software (the "Warranty Period"). If Licensee is not in breach of any of its obligations under this Agreement, Motorola warrants that the unmodified Software, when used properly and in accordance with the Documentation and this Agreement, will be free from a reproducible defect that eliminates the functionality or successful operation of a feature critical to the primary functionality or successful operation of the Software. Whether a defect occurs will be determined by Motorola solely with reference to the Documentation. Motorola does not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted, error -free, completely free of Security Vulnerabilities, or that the Software or the Designated Products will meet Licensee's particular requirements. Motorola makes no representations or warranties with respect to any third party software included in the Software. Notwithstanding, any warranty provided by a copyright owner in its standard license terms will flow through to Licensee for third party software provided by Motorola. 6.2 Motorola's sole obligation to Licensee and Licensee's exclusive remedy under this warranty is to use reasonable efforts to remedy any material Software defect covered by this warranty. These efforts will involve either replacing the media or attempting to correct significant, demonstrable program or documentation errors or Security Vulnerabilities. If Motorola cannot correct the defect within a reasonable time, then at Motorola's option, Motorola will replace the defective Software with functionally -equivalent Software, license to Licensee substitute Software which will accomplish the same objective, or terminate the license and refund the Licensee's paid license fee. 6.3. Warranty claims are described in the Primary Agreement. 6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola disclaims, any and all other warranties (express or implied, oral or written) with respect to the Software or Documentation, including, without limitation, any and all implied warranties of condition, title, non -infringement, merchantability, or fitness for a particular purpose or use by Licensee (whether or not Motorola knows, has reason to know, has been advised, or is otherwise aware of any such purpose or use), whether arising by law, by reason of custom or usage of trade, or by course of dealing. In addition, Motorola disclaims any warranty to any person other than Licensee with respect to the Software or Documentation. Section 7 TRANSFERS Licensee will not transfer the Software or Documentation to any third party without Motorola's prior written consent. Motorola's consent may be withheld at its discretion and may be conditioned upon transferee paying all applicable license fees and agreeing to be bound by this Agreement. If the Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 55 Broward Sheriffs Office October 23, 2019 Designated Products are Motorola's radio products and Licensee transfers ownership of the Motorola radio products to a third party, Licensee may assign its right to use the Software (other than CPS and Motorola's FLASHport® software) which is embedded in or furnished for use with the radio products and the related Documentation; provided that Licensee transfers all copies of the Software and Documentation to the transferee, and Licensee and the transferee sign a transfer form to be provided by Motorola upon request, obligating the transferee to be bound by this Agreement. Section 8 TERM AND TERMINATION 8.1 Licensee's right to use the Software and Documentation will begin when the Primary Agreement is signed by both parties and will continue for the life of the Designated Products with which or for which the Software and Documentation have been provided by Motorola, unless Licensee breaches this Agreement, in which case this Agreement and Licensee's right to use the Software and Documentation may be terminated immediately upon notice by Motorola. 8.2 Within thirty (30) days after termination of this Agreement, Licensee must certify in writing to Motorola that all copies of the Software have been removed or deleted from the Designated Products and that all copies of the Software and Documentation have been returned to Motorola or destroyed by Licensee and are no longer in use by Licensee. 8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Software and Documentation and that Licensee's breach of this Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agreement, Motorola may terminate this Agreement and be entitled to all available remedies at law or in equity (including immediate injunctive relief and repossession of all non -embedded Software and associated Documentation unless Licensee is a Federal agency of the United States Government). Section 9 COMMERCIAL COMPUTER SOFTWARE 9.1 This Section 9 only applies to U.S. Government end users. The Software, Documentation and updates are commercial items as that term is defined at 48 C.F.R. Part 2.101, consisting of "commercial computer software" and "computer software documentation" as such terms are defined in 48 C.F.R. Part 252.227-7014(a)(1) and 48 C.F.R. Part 252.227-7014(a)(5), and used in 48 C.F.R. Part 12.212 and 48 C.F.R. Part 227.7202, as applicable. Consistent with 48 C.F.R. Part 12.212, 48 C.F.R. Part 252.227- 7015, 48 C.F.R. Part 227.7202-1 through 227.7202-4, 48 C.F.R. Part 52.227-19, and other relevant sections of the Code of Federal Regulations, as applicable, the Software, Documentation and Updates are distributed and licensed to U.S. Government end users: (i) only as commercial items, and (ii) with only those rights as are granted to all other end users pursuant to the terms and conditions contained herein. 9.2 If Licensee is licensing Software for end use by the United States Government or a United States Government agency, Licensee may transfer such Software license, but only if: (i) Licensee transfers all copies of such Software and Documentation to such United States Government entity or interim transferee, and (ii) Licensee has first obtained from the transferee (if applicable) and ultimate end user an enforceable end user license agreement containing restrictions substantially identical to the ones contained in this Agreement. Except as stated in the foregoing, Licensee and any transferee(s) Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 56 Broward Sheriffs Office October 23, 2019 authorized by this subsection 9.2 may not otherwise use or transfer or make available any Motorola software to any third party nor permit any party to do so. 4.1.2 Section 10 CONFIDENTIALITY Licensee acknowledges that the Software and Documentation contain Motorola's valuable proprietary and Confidential Information and are Motorola's trade secrets, and that the provisions in the Primary Agreement concerning Confidential Information apply. Section 11 LINHTATION OF LIABILITY The Limitation of Liability provision is described in the Equipment Sale Addendum. Section 13 GENERAL 13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be construed as an admission or presumption of publication of the Software or public disclosure of any trade secrets associated with the Software. 13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws and regulations of the United States and Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Motorola and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action, requires an export license or other governmental approval. Violation of this provision is a material breach of this Agreement. 13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontract its obligations under this Agreement, or encumber or sell its rights in any Software, without prior notice to or consent of Licensee. 13.4. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent that they apply and otherwise by the internal substantive laws of the State to which the Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws of the State of Illinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. In the event that the Uniform Computer Information Transaction Act, any version of this Act, or a substantially similar law (collectively "UCITA") becomes applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this Agreement or any license granted under this Agreement, or any of the parties' rights or obligations under this Agreement. The governing law will be that in effect prior to the applicability of UCITA. 13.5. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benefit of Motorola and Licensee. No third party has the right to make any claim or assert any right under this Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 57 Broward Sheriffs Office October 23, 2019 Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing, any licensor or supplier of third party software included in the Software will be a direct and intended third party beneficiary of this Agreement. 13.6. SURVIVAL. Sections 4, 5, 6.4, 7, 8, 9, 10, 11 and 13 survive the termination of this Agreement. 13.7. ORDER OF PRECEDENCE. In the event of inconsistencies between this Exhibit and the Primary Agreement, the parties agree that this Exhibit prevails, only with respect to Software, and not the Primary Agreement or any other exhibit as it applies to any other subject matter. 13.8 SECURITY. Motorola uses reasonable means in the design and writing of its own Software and the acquisition of third party Software to limit Security Vulnerabilities. While no software can be guaranteed to be free from Security Vulnerabilities, if a Security Vulnerability is discovered, Motorola will take the steps set forth in Section 6 of this Agreement. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions List of Clarifications and Exceptions 58 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/10/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk services Central, Inc. Chicago IL Office CONTACT NAME: (A/C..NN . Ext): C866) 283-7122 FAX No.): (800) 363-0105 E-MAIL ADDRESS: 200 East Randolph Chicago IL 60601 USA INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURERA: Lloyd's syndicate No. 4711 AA1120090 Motorola solutions, Inc. INSURER B: Liberty Mutual Fire Ins Co 23035 Attn: Karen Napier 500 West Monroe INSURERC: Liberty Insurance Corporation 42404 Chicago IL 60661 USA INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570076655022 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR LTR TYPE OF INSURANCE AUU INSD WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EAP MM/DD/YYYY LIMITS B X COMMERCIAL GENERAL LIABILITY TB _67777757777T7777EACH OCCURRENCE $1,000,000 CLAIMS -MADE X❑OCCUR PREMISES Ea occurrence)$250,000 MED EXP (Any one person) $10 , 000 PERSONAL& ADV INJURY $1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER. GENERAL AGGREGATE $2 , 000, 000 X POLICY ❑ PRO ❑ LOC JECT PRODUCTS - COMP/OPAGG $1,000,000 OTHER: B AUTOMOBILE LIABILITY As2-641-005169-019 07/01/2019 07/01/2020 COMBINED SINGLE LIMIT Ea accident $1,000,000 BODILY INJURY ( Per person) X ANYAUTO BODILY INJURY (Per accident) OWNED SCHEDULED AUTOS ONLY AUTOS HIREDAUTOS NON -OWNED ONLY AUTOS ONLY PROPERTY DAMAGE Peraccident UMBRELLALIAB OCCUR EACH OCCURRENCE AGGREGATE EXCESS LAB CLAIMS -MADE DED RETENTION C C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANY PRO PRI ETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? F9 (Mandatory in NH) N/A WA764DO05169089 All Other States WC7641005169099 WI 07/01/2019 07/01/2019 07/01/2020 07/01/2020 X PER OTH- STATUTE IER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below I I E.L. DISEASE -POLICY LIMIT $1,000,000 A E&O-MPL-Primary FSCE01900661 07/01/2019 07/01/2020 Each Claim $1,000,000 Policy Aggregate $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Insurance. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Motorola solutions, Inc. AUTHORIZED REPRESENTATIVE 500 W. Monroe Chicago IL 60661 USA a N O N In O O I— ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD MOTOROLA SOLUTIONS Drug -Free Workforce and Smoke -Free Workplace Statement of Policy Motorola Solutions policy explicitly prohibits the unlawful possession, use, purchase, sale, dispensation, distribution, transfer, or manufacture of drugs or other controlled substances, or the abuse of alcohol, while on Motorola Solutions premises or while conducting Motorola Solutions business off Motorola Solutions premises. Employees should report to work fit for duty and free of any adverse effects of illegal drugs or alcohol. In addition, employees may smoke in designated smoking areas only. Violations of this Policy may result in disciplinary action, up to and including termination of employment, and may have legal consequences. Scope All Motorola Solutions employees based at locations within the United States. Any Motorola Solutions employees performing safety -sensitive functions as defined in 49 CFR Part 655, Section 655.4 for any entity subject to this part, must also comply with the attached FTA Drug and Alcohol Policy. Application Motorola Solutions complies with the Drug -Free Workplace Act, applicable regulations of government agencies (including regulations promulgated by the Department of Transportation), and other federal, state and local laws and regulations. All employees and applicants for employment are advised, in writing, of our Drug -Free Workforce and Smoke -Free Workplace Policy. Drug and/or alcohol testing is conducted in accordance with applicable law(s) Circumstances that Require Drug and/or Alcohol Testing 1. Pre -Employment Drug Testing. All applicants for employment must take and pass a drug test before they receive an unconditional offer of employment and/or begin working for Motorola Solutions. Applicants who refuse to cooperate in a drug test, or who do not pass a drug test, will be ineligible for hire and employment with Motorola Solutions at that time and cannot re -apply for a position with Motorola Solutions for a period of six months following the date of their drug test. For -Cause Drug and Alcohol Testing. Motorola Solutions may require that an employee take a drug and/or alcohol test when Motorola Solutions has reasonable suspicion, based on specific observable facts or behaviors, that an employee may be under the influence of drugs or alcohol, or has been using drugs or alcohol while he/she is working, on Motorola Solutions premises, operating a Motorola Solutions vehicle, machinery, or equipment or present in any other location performing services for Motorola Solutions. The observer(s) will document the specific observed facts or behaviors that support the reasonable suspicion. Failure to cooperate or otherwise take a requested for -cause test will result in termination of employment. a. Post Accident Testing. Motorola Solutions may require an employee to take a drug and/or alcohol test when Motorola Solutions reasonably believes the employee may have contributed to or caused a work -related accident that results in serious bodily injury to a person and/or significant damage to Motorola Solutions property. The drug and/or alcohol test shall be administered as soon as practicable following the accident. 3. Customer -Mandated Drug and Alcohol Testing. Motorola Solutions may require an employee to take a drug and/or alcohol test when such a test is mandated by a Motorola Solutions customer as part of a contract. Failure to cooperate or otherwise take a customer -mandated test will result in the immediate removal of the employee from the customer project he/she is supporting and may result in further action being taken against the employee. 4. Random Drug Testing and Alcohol Testing. For employees in safety -sensitive positions, Motorola Solutions may randomly test for drugs and/or alcohol in accordance with procedures developed by Motorola Solutions for those specific categories of employees. Conseauences of Positive Drua and/or Alcohol Test Result or Other Violation of this Polic Except for Pre -Employment Drug Testing, the first time an employee does not pass a drug test and/or tests positive for alcohol, he/she will be referred to the Employee Assistance Program (EAP) and must comply with any conditions set by the EAP Consultant ("counseling program"). Failure to comply with any conditions set forth in the counseling program will result in termination of employment. As determined by the EAP Consultant and Motorola Solutions, an employee in a counseling program must pass a return -to -duty test for drugs or alcohol (or both) before returning to work. Additionally, an employee who successfully completes a counseling program must submit to follow-up testing for drugs or alcohol (or both) at times and frequencies determined by Motorola Solutions for a period of up to two (2) years following successful completion of the counseling program. An employee who does not pass a second requested drug and/or alcohol test, or does not pass a return -to -duty or any subsequent follow-up test, may be terminated. Discipline for actions of an employee while under the influence of drugs and/or alcohol, for possession, use, purchase, sale, dispensation, distribution, transfer or manufacture of drugs or other controlled substances, and/or for violations of smoking restrictions will be handled under Motorola Solutions's Progressive Discipline Policy. Testina Procedures Alcohol Collection and Testing Procedures Except where precluded by applicable law, Motorola Solutions will follow the procedures set forth below: 1. Employees subject to alcohol testing will be required to sign a written consent form in which they consent to and authorize testing. 2. Employees will be sent to a Motorola Solutions designated collection site where they will be required to verify their identity and cooperate in the site's normal specimen collection procedures. 3. The collection and testing will be conducted, in private, by a trained technician who will use approved testing devices and testing forms. Chain of custody procedures will be maintained from collection to the time specimen(s) may be discarded so as to ensure proper identification, labeling, record keeping, handling, and testing of specimen(s). 4. A screening test will be conducted first. If an employee's screen test result is less than .02, the employee will have passed the test. 5. If the employee's measured alcohol concentration is .02 or more, the employee will be required to take a confirmation test. The results of the confirmation test, not the screen test, are determinative. If the employee's confirmation test result is less than .04, the employee will have passed the test. If the employee's confirmation test results is .04 or more, the employee will have tested positive for alcohol. 6. The technician will notify Motorola Solutions of the employee's test result in a confidential manner. Drug Collection and Testing Procedures Except where precluded by applicable law, Motorola Solutions will follow the procedures set forth below: 1. Applicants and employees subject to drug testing will be required to sign a written consent form in which they consent to and authorize testing. 2. Applicants and employees will be sent to a Motorola Solutions designated collection site where they will be required to verify their identity and otherwise cooperate in the site's normal specimen collection procedures. Applicants and employees will have the opportunity to disclose any over-the-counter or prescribed medications that they are using or have recently used, or any other information, medical or otherwise, that they think may be relevant to the testing. 3. Specimens will be collected, in private, by a trained collection site person who will use approved collection containers and custody and control forms. Chain of custody procedures will be maintained from collection to the time specimen(s) may be discarded so as to ensure proper identification, labeling, record keeping, handling, and testing of specimen(s). 4. Collected specimens will be tested by a certified laboratory. The laboratory will test specimens for marijuana, cocaine, opiates, amphetamines, and phencyclidine (PCP) (and such other controlled substances as may be dictated by the circumstances in accordance with the requirements of applicable law). The laboratory will first conduct a screen on the specimen. If the screen test is negative, the laboratory will report to Motorola Solutions that the applicant or employee has passed the drug test. If the screen test is positive, the laboratory will analyze the applicant's or employee's specimen using gas chromatography/mass spectrometry. The laboratory will send the test results to the MRO. The MRO is responsible for ensuring the accuracy and integrity of the drug testing process. If an applicant or employee has a confirmed positive, adulterated, substituted, or invalid drug test result, the MRO will contact the applicant or employee by telephone via the information provided by the applicant or employee on the custody and control form. Applicants and employees must promptly cooperate with the MRO. The MRO will advise Motorola Solutions if an applicant or employee has passed or failed the test, refused to cooperate, if a specimen is dilute, or if a test should be canceled. If the MRO determines that there is a legitimate medical explanation for a positive, adulterated, or substituted test result, the MRO will report a verified negative test result to Motorola Solutions. If the applicant or employee does not provide a legitimate medical explanation for a positive test result, the MRO will verify the test result as positive. If the applicant or employee does not provide a legitimate medical explanation for an adulterated or substituted test result, the MRO will report to Motorola Solutions that the applicant or employee has refused to take a drug test. Invalid test results will be canceled and, depending on the circumstances, may subject an applicant or employee to additional testing. Motorola Solutions will advise applicants and employees of their rights, if any, to have their same specimens retested or their split specimens tested by a certified laboratory. Appeal Procedures Employees or applicants may appeal a MRO verified positive, adulterated, or substituted test result by submitting a sealed, written appeal letter to the Motorola Solutions Drug and Alcohol Program Manager within ten (10) business days of notice of their results. This letter should explain the basis of the appeal and the material facts supporting the appeal. Upon receipt of the appeal letter by the Motorola Solutions Drug and Alcohol Program Manager, the appeal will be thoroughly investigated and considered. The employee/applicant will be notified of the final decision in writing within ten (10) business days of the Motorola Solutions Drug and Alcohol Program Manager's receipt of the appeal. Confidentiality of Records Records relating to drug and/or alcohol testing are maintained and protected in accordance with legal requirements and our standards for privacy and confidentiality of personal health information. Copies of all records relating to test results and other information relating to the testing process may be requested by the employee or applicant. Inspections Motorola Solutions reserves the right to inspect all parts and aspects of its premises for illegal drugs, alcohol, or other contraband. All employees and visitors may be asked to cooperate in inspections of their persons, work areas, and property (such as purses, lunch boxes, water coolers, thermos bottles, flasks, briefcases, desks, cabinets, or lockers) that may conceal illegal drugs, alcohol, or other contraband. Crimes Involvina Druas Employees who are convicted of, plead guilty to (including a plea of nolo contendere or no contest), or are sentenced for a crime involving illegal drugs must report the conviction, plea or sentence to their supervisors/managers and the Human Resources Department within five (5) days after such conviction, plea, or sentence. If an employee who is convicted of, pleads guilty to, or is sentenced for a crime involving illegal drugs performs work directly relating to Motorola Solutions's contracts or grants with a state or the federal government, Motorola Solutions will report such conviction, plea, or sentence to the appropriate agency within ten (10) days after it receives notice. Motorola Solutions may take disciplinary and/or other appropriate action (e.g. referral to the Employee Assistance Program) when an employee engages in any conduct or is involved in any crime that harms Motorola Solutions' operations or reputation. Smoke -Free Workplace Employees may smoke in designated smoking areas only. Where required by local law or by the terms of a lease agreement, smoking will be prohibited inside Motorola Solutions facilities and within a certain distance of facility entrances (distances may vary in accordance with local requirements). "No smoking" signs will be clearly and conspicuously posted in areas where smoking is prohibited. For purposes of this policy, "smoking" includes electronic cigarettes or any other devices that look like and act as traditional/ordinary tobacco products. Cross Reference Progressive Discipline Open Door Process Definitions Drugs: Controlled substances that are not being used and possessed under the supervision of a licensed health care professional or as otherwise allowed by federal law. Motorola Solutions currently tests for the following drugs: Amphetamines (Dexedrine, Speed, Ice, Crack, Uppers), Cannabinoids (THC, Marijuana), Cocaine (Crack), Opiates (Heroin, Morphine, Codeine), and Phencyclidine (PCP, Angel Dust). Employee Assistance Program (EAP): A program to assist employees and their dependents with personal, family, financial, relationship, substance abuse, and other problems. Motorola Solutions EAP Consultants also provide consultation to managers on performance management and productivity concerns, as well as on business change impacting the workplace. Medical Review Officer (MRO): The trained, knowledgeable, independent physician(s) retained by or under contract to Motorola Solutions. The MRO reviews drug test results from the laboratory and evaluates any medical explanations for such results. Pass a Drug Test: Not to test positive for drugs or not to have an adulterated or substituted specimen Version Date: 02/01/2010 Original Effective Date: 01/01/2002 This policy does not constitute an employment contract or implied promise of any kind. The terms of this policy may be modified or eliminated by the Company at any time with or without notice. For more detailed information, see Notice to Employees Regarding Motorola Solutions' U.S. Human Resource Policies. © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUPPLEMENTAL RESPONSES BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Supplemental Responses.................................................................................................................. 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUPPLEMENTAL RESPONSES Question 1. List the Hardware, Software, and Network IT infrastructure requirements not included with your proposed system, that would be needed for BSO to ensure this system is fully functional. BSO is responsible for all network connectivity including hardware and internet access. All such requirements are included in 2.1 System Description in Section 2 Technical Proposal. Motorola Solutions will provide CommandCentral C1oudConnect server and, if customer -provided desktops do not meet the minimum specifications, Motorola Solutions can provide the CommandCentral Aware workstations. CommandCentral Aware Client Minimum Specifications: ModelManufacturer / Form Factor Minitower (Convertible) Dimensions (HxWxD) 17.5 x 6.75 x 18.3 in (44.45 x 17.15 x 46.48 cm) Processor Intel Xeon 6136 @3.0 Ghz Twelve Core Memory 32 GB Total memory (DDR4 2400 MHz) Hard Drive Turbo Drive G2 512GB PCIe SSD Optical Drive 16X SuperMulti DVDRW SATA Graphics NVIDIA Quadro P2000 4GB Display Connectors: 4x DisplayPort 1.2 Max Simultaneous Displays: 4 direct, Max Resolution 4096 x 2160 @ 60Hz Network Integrated GbE Controller Audio Front: 1 microphone input, 1 headphone output Power Supply 925 W 90% efficient, active PFC Question 2. Understanding the need to integrate with multiple data sources, Please share your experience successfully integrating multiple data sources in other successful RTCC (or similar) implementations). We have several RTCC integrations with multiple VMS, Data, and CAD sources, including the references and client list provided in Exhibit 4.6.4. Question 3. What is the largest Real Time Crime Center your company has implemented Public and/or Private? The City of New Orleans is our largest implemented RTCC. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Supplemental Responses 1 Broward Sheriffs Office October 23, 2019 Question 4. For any of the requirements listed in the scope of services that you are not able meet or provide as stated, indicate each such requirement not met and how your system will meet BSO's need. Please see "List of Clarifications and Exceptions.pdf', attached to the Proposal Acknowledgement Form, and uploaded to BidSync. Question 5. What kind of warranty plan is provided with your system? CommandCentral Aware software is a subscription services solution provided "as is". The term of the subscription begins when access to the subscription services is provided to the Customer. Technical support is available from that point. Equipment provided with the solution is warranted for one year from the date of shipment. Notwithstanding, if a third party manufacturer offers a longer warranty period, such warranty will be passed through to Customer. During the Warranty Period, Motorola Solutions warrants that the Equipment under normal use and service will be free from material defects in materials and workmanship. Our warranty is explained in detail in 2.5 Warranty and Maintenance in Section 2 Technical Proposal. Question 6. Please provide a Maintenance Hardware and Software Support plan? Please provide what is covered initially for how long and what the reoccurring costs would be for future years. During the subscription term, Technical Support service is available Monday thru Friday, 7:00 a.m. to 7:00 p.m. (Central) except for Severity 1 incidents for which support service is available 24 hours a day, 7 days a week. See Severity Level Definitions below (Table 1). The goal of our Technical Support Operations (TSO) is customer issue resolution, providing incident restoration and service request fulfillment. The TSO employs highly skilled, knowledgeable and experienced specialists available to the customer as an integrated part of the support and technical issue resolution process. Calls requiring incidents or service requests will be logged in Motorola Solutions' Customer Relationship Management (CRM) system. This helps ensure that technical issues are prioritized, updated, tracked and escalated as necessary. Motorola Solutions will track the progress of each case from initial capture to resolution. Motorola Solutions will advise and inform the customer of the case progress and tasks that require further investigation and assistance from the customer's technical resources. This service requires the customer to provide a suitably trained technical resource that delivers maintenance and support to the customer's system, and who is familiar with the operation of that system. Motorola Solutions provides technical consultants to support the local resource in the timely closure of infrastructure, performance and operational issues. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Supplemental Responses 2 Broward Sheriffs Office October 23, 2019 Table 1: Severity Level Definitions and Response Times Level Definition ResponseSeverity 1 Total System Failure Telephone conference Critical production issue that severely impacts use within 1 Hour of initial voice of the application. The situation halts business notification. operations and no procedural workaround exists. This level is meant to represent a major issue which results in an unusable system. - Service is down and unavailable. - Major corruption or loss of data requiring restoration from backup. - A critical documented feature or function is not available. 2 Critical System Failure Telephone conference Major functionality is impacted or significant within 3 Business Hours of performance degradation is experienced. The initial voice notification situation is causing a high impact to portions of during normal business customer operations and no reasonable hours. workaround exists. This level is meant to represent a major issue which limits a customer's normal use of the system. However, basic functionality remains intact. - Service is operational but highly degraded performance to the point of major impact on usage. - Important features of the application are unavailable with no acceptable workaround; however, operations can continue in a restricted fashion. 3 Non -Critical System Failure Telephone conference or There is a non -critical or partial loss of use of the email response within 8 service secondary to a failure of a service of the Business Hours of initial application or component of the system with a notification during normal medium -to -low impact on the customer. Primary business hours. operations continue to function. This level is meant to represent a minor issue which does not preclude the use of the system. 4 Cosmetic/Inconvenience Telephone conference or Inquiry regarding a routine technical issue; email response within 2 information requested on application capabilities, Standard Business Days of navigation, installation or configuration; functionality initial notification. enhancement request; bug affecting small number of users. Acceptable workaround is available: - General use questions - Cosmetic issues - System updates - Feature requests Costs are included in Section 5 Cost Proposal. Our warranty and maintenance is explained in detail in 2.5 Warranty and Maintenance in Section 2 Technical Proposal. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Supplemental Responses 3 Broward Sheriffs Office October 23, 2019 Question 7. Please provide any License(s) information regarding your system. Including what is covered initially and what the reoccurring costs would be for future years. Also what additional license(s) would cost CommandCentral Aware is a subscription service. The initial price includes a one-year subscription of CommandCentral Aware plus the associated equipment and implementation costs. Additionally, our solution includes licenses for the "hub" that will be used to manage data connectors, and the data connectors. There are no recurring license costs for the hub and data connectors but there are annual maintenance fees. Costs are included in Section 5 Cost Proposal. Question 8. Does your company offer the ability to defer payments or finance? Yes, Motorola Solutions has the ability to offer a finance package tailored to meet Broward County's needs. Question 9. Please provide estimated timeframes of completing integrations for Phase 1 and Phase 2, if possible. Please refer to 2.3 Project Schedule in Section 2 Technical Proposal for estimated timeframes for Phases 1 and 2. Question 10. Please provide information of your experience successfully integrating CAD in other successful RTCC (or similar) implementations. Motorola Solutions is a true end -to -end public safety software suite provider. Our software team continues to make progress on creating a command center software suite, which includes solutions for emergency call handling, command and control, unified communications and records and evidence. CommandCentral Aware, Motorola Solutions RTCC solution, provides an aggregated user — configurable set of views that integrate events and video from multiple disparate public safety systems, including CAD. Our capability to provide an integrated technology platform to the Broward County Sheriffs Office will allow the department to leverage its investments in the Motorola P1 CAD to drive increased efficiency and enhance officer and public safety. CommandCentral Aware runs several premier RTCCs throughout the United States as noted in our client list in Exhibit 4.6.4. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Supplemental Responses 4 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 3.1 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS SubmittalDocument 3.1..................................................................................................................... 1 Broward Occupational License....................................................................................................... 2 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 3.1 Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 3.1 1 Broward Sheriffs Office October 23, 2019 BROWARD OCCUPATIONAL LICENSE BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100, Ft, Lauderdale, FL 33301-1895 — 954-831-4000 VALID OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020 DBA: Business Name: MOTOROLA Owner Name: MOTOROLA FACILITY MGR Business Location: 8000 W SUNRISE BLVD PLANTATION Business Phone: 954-723-5471 Receipt #:279-6434 ALL TEERS (MFG RADIOS) Business Type: Business Opened:0i/oI/i971 State/Cou ntylCe rt/Reg: Exemption Code: Rooms Seats Employees Machines Professionals 135C For Vending Business Only Number of Machines: Vending Type: Tax Amount Transfer Fee NSF Fee Penalty Prior Years Collection Cost Total Paid 150.00 0.00 0.00 15.00 0.00 0.00 165.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT This tax is levied for the privilege of doing business within Broward County and is non -regulatory in nature. You must meet all County and/or Municipality planning WHEN VALIDATED and zoning requirements. This Business Tax Receipt must be transferred when the business is sold, business name has changed or you have moved the business location This receipt does not indicate that the business is legal or that it is in compliance with State or local laws and regulations. Mailing Address: MOTOROLA FACILITY MGR Receipt #WWW-19-00002124 8000 W SUNRISE BLVD Paid 10/22/2019 165.00 PLANTATION, FL 33322 2019 - 2020 BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100, Ft. Lauderdale, FL 33301-1895 — 954-831-4000 VALID OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020 DBA: Business Name: MOTOROLA Owner Name: MOTOROLA FACILITY MGR Business Location: 8000 W SUNRISE BLVD PLANTATION Business Phone: 954-723-5471 Rooms Seats Receipt #: 279-6434 Business Type: ALL OTEERS (MFG RADIOS) Business Opened: 01 / 01 / 19 71 StatelCou ntylCe rt/Reg: Exemption Code: Employees Machines Professionals 1350 Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Receipt #WNW-19-00002124 Paid 10/22/2019 165.00 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 3.1 2 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 3.2 AND EXHIBIT 4.2 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Submittal Document 3.2 and Exhibit 4.2............................................................................................ 1 Stateof FL License........................................................................................................................ 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 3.2 AND EXHIBIT 4.2 STATE OF FL LICENSE State of Florida Department of State I certify from the records of this office that MOTOROLA SOLUTIONS, INC. is a Delaware corporation authorized to transact business in the State of Florida, qualified on May 4, 1973, The document number of this corporation is 830046. I further certify that said corporation has paid all fees due this office through December 31, 2019, that its most recent annual report/uniform business report was filed on May 31, 2019, and that its status is active, I further certify that said corporation has not filed a Certificate of Withdrawal. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Nineteenth day ofSeptenxber, 2019 Secretary of State Tracking Number: 7708258550CU To authenticate this certificate.risit the following site,enter this number, and then follow the instructions displayed. https:]/ser%ices.sunhiz.orgIFiling!i/CertiticateOtStatu%/Certd-icnteAu thentication Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. m Motorola Solutions Submittal Document 3.2 and Exhibit 4.2 1 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 3.3 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS SubmittalDocument 3.3..................................................................................................................... 1 OtherLicenses............................................................................................................................... 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 3.3 OTHER LICENSES Not applicable. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 3.3 1 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL FORM 4 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS SubmittalForm 4............................................................................................................................... 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL FORM 4 Litigation History Motorola Solutions, Inc. is a publicly traded company (NYSE - MSI) with billions of dollars in annual sales globally, employing thousands of workers worldwide, and having more than one hundred thousand (100,000) shareholders. As is normal for such companies, Motorola Solutions and its subsidiaries have been a parry to numerous law suits and subject to inquiries from government regulators, both in the U.S. and abroad. Those lawsuits and inquiries involve many different legal and factual claims and have put forward many alleged legal theories seeking damages, other legal relief, or information from Motorola Solutions. Motorola Solutions does not maintain a detailed history of such cases or their outcomes, nor does it maintain a listing of all allegations made therein, and therefore cannot provide the same. Additionally, such inquiries may be subject to confidentiality rules, whereby disclosure is prohibited. As a publicly traded company, however, Motorola Solutions files an annual report Form 10-K with the SEC and describes therein certain litigation that is material for disclosure under SEC rules. Since the 10-K contains only such litigation as is material for public disclosure under SEC rules, it may not list all litigation or legal activity with which Motorola or its subsidiaries are presently involved. Per the BSO's RLI, a copy of the last three years of 10-K reports, which include the relevant "Legal Proceedings", are provided/uploaded to BidSync. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Form 4 1 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 7.4 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS SubmittalDocument 7.4..................................................................................................................... 1 Chronological History of Company................................................................................................. 1 General...................................................................................................................................... 1 RecentAcquisitions.................................................................................................................... 1 A Legacy of Innovation: Timeline of Motorola History Since 1928.............................................. 2 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 7.4 CHRONOLOGICAL HISTORY OF COMPANY General Motorola Solutions is a leading global provider of mission -critical communications. Our technology platforms in communications, software, video, and services make cities safer and help communities and businesses thrive. At Motorola Solutions, we are ushering in a new era in public safety and security. Public safety and commercial customers globally depend on our solutions to keep them connected, from everyday to extreme moments. We serve more than 100,000 customers in more than 100 countries and have a rich heritage of innovation spanning more than 90 years. We are incorporated under the laws of the State of Delaware as the successor to an Illinois corporation, Motorola, Inc., organized in 1928. We changed our name from Motorola, Inc. to Motorola Solutions, Inc. on January 4, 2011. Our principal executive offices are located at 500 W. Monroe Street, Chicago, Illinois 60661. Recent Acquisitions On July 11, 2019, we announced the acquisition of WatchGuard, Inc., a U.S. leader in mobile video solutions. WatchGuard designs and manufactures in -car video systems, body -worn cameras, evidence management systems and software. Its solutions enable law enforcement users to capture, manage, store and share high -quality video evidence. The company manufactures its products at its Texas headquarters. The acquisition expands Motorola Solutions' mission -critical ecosystem, adding to its video security solutions platform that includes fixed cameras and advanced analytics from Avigilon and license plate recognition (LPR) cameras and software from Vigilant Solutions. On January 7, 2019, we announced the acquisition of VaaS International Holdings, Inc. ("VaaS"), a "video analysis as a service" company that is a leading global provider of data and image analytics for vehicle location for a purchase price of $445 million. VaaS' image capture and analysis platform provides vehicle location data for public safety and commercial customers and includes fixed and mobile license plate reader (LPR) cameras driven by machine learning and artificial intelligence. Its subsidiaries include Vigilant Solutions for law enforcement users and Digital Recognition Network (DRN) for commercial customers. This acquisition expands our Command Center software portfolio. On March 28, 2018, we completed the acquisition of Avigilon Corporation ("Avigilon"), a provider of advanced security and video solutions including video analytics, network video management hardware and software, video cameras and access control solutions for a purchase price of $974 million. On March 7, 2018, we completed the acquisition of Plant Holdings, Inc. ("Plant"), the parent company of Airbus DS Communications for a purchase price of $237 million. This acquisition expands our software portfolio in the command center with additional solutions for Next Generation 9-1-1. On August 28, 2017, we completed the acquisition of Kodiak Networks, a provider of broadband push -to -talk for commercial customers, for a purchase price of $225 million. On March 13, 2017, we completed the acquisition of Interexport, a managed service provider of communications systems to public safety and commercial customers in Chile, for a purchase price of $98 billion Chilean pesos, or approximately $147 million. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.4 1 Broward Sheriffs Office October 23, 2019 On November 10, 2016, we completed the acquisition of Spillman Technologies ("Spillman"), a provider of comprehensive law enforcement and public safety software solutions, for a purchase price of $221 million. The acquisition expands our command center services and software portfolio and enables us to offer a full suite of solutions to a broader customer base. On February 19, 2016, we completed the acquisition of Guardian Digital Communications Limited ("GDCL"), a holding company of Airwave Solutions Limited ("Airwave"), the largest private operator of a public safety network in the world. All of the outstanding equity of GDCL was acquired for the sum of £1, after which we invested into GDCL £698 million, net of cash acquired, or approximately $1.0 billion, to settle all third party debt. A Legacy of Innovation: Timeline of Motorola History Since 1928 We are proud of our company heritage and the place we have earned in the history of the communication and electronics industries. Explore the evolution of the Motorola brand below and read about the innovation that brought new technological breakthroughs to our company — and the world. Since 1928, Motorola has been committed to innovation in communications and electronics. Our company has achieved many milestones in its 85-plus year history. We pioneered mobile communications in the 1930s with car radios and public safety networks. We made the equipment that carried the first words from the moon in 1969. In 1983 we led the communications revolution with the first commercial handheld cellular phone and system. Today, as a global industry leader, excellence in innovation continues to shape our future. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. Motorola Solutions Submittal Document 7.4 2 Broward Sheriffs Office October 23, 2019 1928: Founding of Company On September 25, 1928, Paul V. Galvin and his brother, Joseph, incorporated Motorola's founding company —the Galvin Manufacturing Corporation —in Chicago, Illinois, USA. 1928: Battery Eliminator Galvin Manufacturing Corporation's first product was a 1928 battery eliminator. This power converter allowed battery -powered radios to run on household electricity. The company's first customer was Sears, Roebuck and Co., which sold battery eliminators to consumers. 1930: First Motorola Brand Car Radio hi 1930 Galvin Manufacturing Corporation introduced the Motorola radio, one of the first commercially successful car radios. Company founder Paul V. Galvin created the brand name Motorola for the car radio -- linking "motor" (for motorcar) with "ola" (which implied sound). Thus the Motorola brand meant sound in motion. 1930: First Motorola Public Safety Radio Sales Galvin Manufacturing Corporation began selling Motorola car radios to police departments and municipalities in November 1930. Among the first customers (all in the U.S. state of Illinois) were the Village of River Forest; Village of Bellwood Police Department; City of Evanston Police; Illinois State Highway Police; and Cook County (Chicago area) Police. 1936: Motorola Police Cruiser Radio Receiver In 1936 Galvin Manufacturing Corporation introduced the Motorola Police Cruiser radio receiver, a rugged one- way car radio designed to receive police broadcasts. The radio was tuned to a single frequency specified by the customer. The company had been providing Motorola radios for public safety use since 1930. 1937: Motorola Home Entertainment Radios Galvin Manufacturing Corporation entered the home entertainment business in 1937 with a line of Motorola phonographs and home radios. 1939: Motorola AM Two -Way Radio Equipment hi 1939 Galvin Manufacturing Corporation introduced a complete line of low-cost, dependable Motorola AM two-way radio equipment, including the model T6920 mobile transmitter. The company aimed to make radio equipment affordable for more public safety agencies to help them improve service to their communities. 1940: Handie-Talkie SCR536 Radio In 1940 Galvin Manufacturing Corporation engineers developed the Handle -Talkie SCR536 AM portable two- way radio. This handheld radio became a World War II icon. The Handle -Talkie and other radios Galvin Manufacturing developed for the U.S. military at this time did not carry the Motorola brand. 1940: Motorola Research and Development Program In 1940 Galvin Manufacturing Corporation increased its research and development program when Daniel E. Noble, an engineering professor and FM two-way radio pioneer, joined the company as director of research. 1941: Motorola FM Two -Way Radio Equipment Galvin Manufacturing Corporation introduced a commercial line of Motorola FM mobile (car) two-way radio equipment in 1941. Police cars in the City of Philadelphia, Pennsylvania, USA, were equipped with the first production of Motorola FM equipment. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.4 3 Broward Sheriffs Office October 23, 2019 1943: World's First FM Portable Two -Way Radio In 1943 Galvin Manufacturing Corporation designed the world's first FM portable two-way radio, the SCR300 backpack model, for the U.S. Army Signal Corps. Weighing 35 pounds (15.9 kg), the "walkie-talkie" radio had a range of 10 to 20 miles (16-32 km). 1944: Motorola Two -Way Radios for Taxis In October 1944 Galvin Manufacturing Corporation installed Motorola radios in Yellow Cab Co. taxis in Cleveland, Ohio, the first commercial FM two-way taxi communications system in the United States. 1946: Motorola Car Radiotelephone On October 2, 1946, Motorola communications equipment carried the first calls on Illinois Bell Telephone Company's new car radiotelephone service in Chicago. Due to the small number of radio frequencies available, the service quickly reached capacity. 1947: Company Name Change In 1947 Galvin Manufacturing Corporation became Motorola, Inc. 1947: Portable Two -Way Radios for Business Motorola introduced portable two-way radios designed especially for the industrial market in 1947. 1947: Motorola Dispatcher Two -Way Radios The 1947 Motorola Dispatcher line of vehicular two-way radios used new radio channels for industrial customers in the United States. 1947: Motorola Golden View Televisions Motorola introduced a line of Golden View televisions in 1947, beginning with the VK101 Consolette model. The Golden View VT71 table model television was designed to be affordable and more than 100,000 units sold in one year. 1953: Motorola Foundation In 1953 Motorola established the Motorola Foundation to support leading universities in the United States. The foundation later expanded to support science, technology, engineering and math (STEM) education, and critical community needs globally where the company operated. Motorola Solutions Foundation continued this mission beginning in 2011. 1955: Stylized "M" Motorola Logo In June 1955 Motorola introduced a new brand logo, the stylized "M" insignia, or "emsignia." Two aspiring triangle peaks arching into an abstracted "M" formed the basis of the new mark. It was chosen to typify the progressive leadership -minded outlook of the electronics company. The logo was designed by Morton Goldsholl, a Chicago designer. 1955: World's First Commercial High -Power Transistor A 1955 Motorola germanium transistor for car radios was the world's first commercial high -power transistor. It was also Motorola's first mass-produced semiconductor. 1955: Motorola Handie-Talkie Paging System Motorola's 1955 Handle -Talkie radio paging system provided individual paging inside hospitals, factories and office buildings, reducing noise from public address systems. The system included a selector console, an FM transmitter, and individual Handle -Talkie radio paging pocket receivers. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.4 4 Broward Sheriffs Office October 23, 2019 1956: Robert W. Galvin, President, Motorola, Inc. Robert W. Galvin, son of company founder Paul V. Galvin, became president of Motorola, Inc. in 1956. After his father's death in 1959, Bob assumed full leadership of the company. 1958: Motorola Motrac Vehicular Two -Way Radio In 1958 Motorola introduced the Motrac radio, the world's first vehicular two-way radio with a fully transistorized power supply and receiver. Its low power use enabled users to transmit without running their vehicles' engines. 1960: Motorola Astronaut TV The 1960 Motorola Astronaut television, a 19-inch model, was the world's first large -screen, transistorized, cordless portable television. 1962: Motorola HT200 Portable Two -Way Radio Motorola introduced the transistorized Handle -Talkie HT200 portable two-way radio in 1962. Small and lightweight at the time, it weighed 33 ounces (935 grams) and was nicknamed the "brick" because of its shape and durability. 1966: World's Smallest Prototype Pocket Television In 1966, Motorola developed the world's smallest portable television receiver at the time. Four penlight batteries powered the 1.125 inch (2.86 cm) black and white experimental miniature set, referred to as the "Tiny Tim TV." 1969: First Words From the Moon Motorola radio equipment relayed the first words from the moon to Earth on July 20, 1969. S-band transponders aboard the Apollo 11 lunar module and command module transmitted telemetry, voice communications, biomedical data and television signals between Earth and the moon. Motorola supplied the specially developed backpack antenna worn by astronaut Neil Armstrong, as well as equipment to process TV signals on Earth, and equipment responsible for range safety functions on all three stages of the Saturn V rocket and precision tracking during the launch phase. 1972: Motorola MODAT Vehicular Data Radio System Motorola's 1972 MODAT mobile data radio system allowed users in vehicles to transmit and receive data from dispatch computers. Public safety officers could enter license plate information during traffic stops. 1973: World's First Portable Cellular Demonstration On April 3, 1973, Motorola publicly demonstrated the world's first portable cellular telephone and system. The first public calls using Motorola DynaTAC (DYNamic Adaptive Total Area Coverage) technology occurred in New York City. Motorola engineers had been experimenting with radio communications in the 800 and 900 MHz bands since the 1960s. 1974: Motorola MC6800 Microprocessor In 1974 Motorola introduced the 8-bit MC6800 microprocessor. The MC6800 microprocessor was used for automotive, computing and video game applications. 1975: Motorola MX300 Portable Radios Motorola's 1975 MX300 series of portable two-way radios operated in the 900 MHz band. They included status, identification and emergency alert features that were compatible with computer -aided radio dispatch systems. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.4 5 Broward Sheriffs Office October 23, 2019 1977: First Digital Encryption Technology for Two -Way Radio Networks Motorola's DVP Digital Voice Protection system, introduced in 1977, was the first digital encryption technology to provide two-way radio users with a very high degree of voice communications privacy. The first system was installed in Gabon, Africa, for an OPEC meeting. The FCC granted Salt Lake City, Utah, a developmental license, making it the first U.S. city to install the system for public safety use on standard channels. 1978: Motorola RDX1000 Portable Data Radio Motorola introduced the RDX1000 handheld two-way data radio in 1978. The RDX portable data terminal system combined scanning and communications technology. Data could be captured by scanning, voice or keyboard input, and then transmitted wirelessly to a central computer. Potential applications included inventory control, freight traffic management, and industrial uses. 1983: World's First Commercial Portable Cellular Phone The world's first commercial handheld cellular phone, the Motorola DynaTAC phone, received approval from the U.S. Federal Communications Commission on September 21, 1983. The 28-ounce (794-gram) phone became available to consumers in 1984. 1983: Motorola KDT800 Portable Two -Way Data System In 1983 Motorola developed a radio network, later named ARDIS, that allowed IBM service technicians to use Motorola KDT800 portable two-way data radios to communicate with host computers. The radios functioned as wireless computer terminals. 1986: Six Sigma Quality Process Motorola invented the Six Sigma quality improvement process in 1986. Six Sigma provided a common worldwide language for measuring quality and became a global standard. 1991: National Medal of Technology to Robert W. Galvin Robert W. Galvin, a long-time Motorola leader and son of the company's founder, received the 1991 National Medal of Technology from U.S. President George Bush "for advancement of the American electronics industry through continuous technological innovation, establishing Motorola as a world -class electronics manufacturer." 1991: World's First Narrowband Digital Public Safety Radio System Motorola's ASTRO two-way radio system, introduced in the U.S. in 1991, was the world's first narrowband digital public safety radio system. The New Hampshire, USA, State Police began extended field tests of ASTRO portables, mobiles, base stations, consoles, and a wide area system in December 1992. 1995: World's First Two -Way Pager In 1995 Motorola introduced the world's first two-way pager, the Tango two-way personal messaging pager. It allowed users to receive text messages and e-mail, and reply with a standard response. It also could be connected to a computer to download long messages. 1996: Motorola TETRA Development Motorola began alpha testing a TETRA radio system on the island of Jersey in March 1996. The company also was awarded a contract in 1996 to provide a TETRA system for the new Oslo Airport at Gardermoen, Norway. 2000: World's First 700 MHz Public Safety Wideband High -Speed Data Field Trial In 2000 Motorola tested the world's first 700 MHz wideband high-speed data system for public safety users, enabling advanced mission -critical solutions. Pinellas County, Florida, USA, police, fire and EMS services deployed the trial system in 2001. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.4 6 Broward Sheriffs Office October 23, 2019 2004: Motorola National Medal of Technology Motorola was awarded the 2004 National Medal of Technology "for over 75 years of technological achievement and leadership in the development of innovative electronic solutions, which have enabled portable and mobile communications to become the standard across society." Motorola received the award, the United States' highest honor for technological innovation, in a White House ceremony in February 2006. 2005: Motorola MOTOMESH Broadband Radio Network In 2005 Motorola's MOTOMESH wireless mobile network was one of the first multiradio mesh networks to combine 4.9 GHz licensed mobile broadband radios and unlicensed Wi-Fi radios into a single access point. Mesh networking allowed public safety users to rapidly create a network of wireless devices linked in a relay system. 2006: Motorola MOTOTRBO Professional Digital Radios Motorola introduced MOTOTRBO professional digital radio systems in 2006. The system offered businesses integrated voice and data applications and increased system capacity. 2008: APX Multi -Band Two -Way Radios Motorola introduced the APX family of Project 25 multi -band two-way radios in 2008. Designed with suggestions from first responders, APX radios worked in the 700/800 MHz and VHF bands, and had custom - designed microphones, integrated GPS, and text messaging. 2008: World's First LTE 700 MHz Data Demonstration On November 3, 2008, Motorola announced it had completed the world's first over -the -air Long -Term Evolution (LTE) data session in the 700 MHz band. The test was achieved in Motorola labs and outdoors in Illinois, USA, using prototype equipment. On November 10 Motorola demonstrated the first public safety wireless broadband applications over a live 700 MHz LTE connection. A vehicle equipped with 700 MHz OFDM and being driven in San Diego, California, transmitted video and dispatch data to an IACP trade show at the city's convention center. 2008: Industry First Project 25 Interoperability Gateways In 2008 Motorola announced the first deployment of Inter RF Subsystem Interface (ISSI) gateways between live Project 25 public safety networks. The prototype installation in Arizona, USA, demonstrated the ability to provide interoperability among existing communications systems. It was the culmination of months of multi -agency collaboration. 2010: ES400 Global Enterprise Digital Assistant Motorola introduced the ES400 Enterprise Digital Assistant (EDA) in 2010. Designed for mobile workers, the EDA combined voice, data, scanning and GPS in a durable, light -weight device. 2010: WiNG 5 WLAN Network Motorola announced its 802.1 In WiNG 5 WLAN wireless network architecture in 2010. The new architecture featured intelligent access points, reducing the number of controllers needed. Direct routing of packet data expanded the number of users on the network without losing quality of service during peak usage times. 2011: Motorola, Inc. Separation On January 4, 2011, Motorola, Inc. separated into two independent, publicly -traded companies: Motorola Solutions, Inc. and Motorola Mobility, Inc. Motorola Solutions (NYSE:MSI) provided mission -critical communication products and services for enterprise and government customers. Motorola Mobility (NYSE:MMI) made mobile cellular devices and cable video management equipment. Base Layer Integration Software Platform For Our Real Time Crime Center Use or disclosure of this proposal is subject Bid No. 19053JLS to the restrictions on the cover page. Motorola Solutions Submittal Document 7.4 7 Broward Sheriffs Office October 23, 2019 2011: Greg Brown, CEO and Chairman, Motorola Solutions, Inc. On January 4, 2011, Greg Brown became chief executive officer of Motorola Solutions, Inc. He was elected chairman effective May 3, 2011. He previously was co -chief executive officer of Motorola, Inc. 2011: First U.S. Statewide Broadband LTE Public Safety Network In 2011 the State of Mississippi awarded a contract to Motorola Solutions to create the United States' first statewide broadband LTE public safety network. 2012: World's First Handheld Public Safety LTE Device In 2012 Motorola Solutions introduced the LEX700 mission critical handheld, the world's first handheld public safety LTE device. The device combined rugged hardware and powerful software with the ability to connect with public safety LTE, cellular, IP and P25 networks. 2016: Airwave Acquisition On February 19, 2016, Motorola Solutions announced it had completed acquisition of Airwave in the United Kingdom. Airwave, the largest private operator of a public safety network in the world, delivered mission -critical voice and data communications to more than 300 emergency and public service agencies in Great Britain, including police, fire, rescue and ambulance services. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.4 8 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 7.5 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS SubmittalDocument 7.5..................................................................................................................... 1 Corporate Leadership, Organizational Chart, Etc........................................................................... 1 CorporateLeadership................................................................................................................. 1 CorporateSnapshot................................................................................................................... 2 Recognitionand Awards............................................................................................................ 3 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 7.5 CORPORATE LEADERSHIP, ORGANIZATIONAL CHART, ETC. Corporate Leadership GINO A. BONANOTTE Executive Vice President & Chief Financial Officer JACK MOLLOY Executive Vice President, Products & Sales GREG BROWN Chairman and Chief Executive Officer MARK S. HACKER Executive Vice President, General Counsel & Chief Administrative Officer RAJAN NAIK Senior Vice President, Chief Strategy & Innovation Officer Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS KELLY S. MARK Executive Vice President, Services & Software CYNTHIA YAZDI Senior Vice President, Chief of Staff, Marketing & Communications and Motorola Solutions Foundation Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.5 1 Broward Sheriffs Office October 23, 2019 Corporate Snapshot MOTOROLA SOLUTIONS Motorola Solutions is a global leader in mission -critical communications. Our technology piatforms in communications, command center software, video security & analytics, and managed & support services make cities safer and help communities and businesses thrive. We have a rich history of firsts, including pioneering mobile communications in the 1930s, making equipment that carried the firs] wards from the rrmon in 1969 and developing the lirst commercial handheld cellular phone in 1983. Today, our global employees are committed to designing and delivering the solutions our customers refer to as their liteline. At Motorola Solutions, we are ushering in a new era in pi safety and security. TECHNOLOGY PLATFORMS MISSION -CRITICAL COMMAND CENTER VIDEO SECURITY& MANAGED& COMMUNICATIONS SOFTWARE ANALYTICS SUPPORT SERVICES AWARDS Fortune World's Most Admired Companies, No. 3 in Networks and Other Communications Equipment, January 2019 The Wall Street Journal Management Top 250, No.107, November 2018 Forbes World's Best Employers, October 2018 Dow Jones Sustainability North American Index, September 2018 WayUp Top 100 U.S. Intership Programs, August2018 0 MOTOROLA SOLUTIONS CHAIRMAN & CEO Greg Brown HEADQUARTERS 500 W. Monroe Chicago IL USA MEDIA CONTACT Michael Shore 1847-867-4721 michael.sboreCn-)moturolasolutions.com BY THE NUMBERS $7.3 BILLION in annual sales (2018) $637 MILLION in I1&D spending (2018) $3.3 BILLION in arquisiliuns spending since 2016 17,000+ EMPLOYEES in 60 countries 100,000+ CUSTOMERS in over 100 countries 6,900+ PATENTS granted and pending 13,000 NETWORKS across the globe Motorola Solutions, Inc.900VVest Monroe Street, Chi cago,1160661 U.S.A. motorolase Iutions.com MOTOBOLA, MOTO, MOtOAOLA SOLUTIONS and the Stylized M Logo are trademarks or rag is teredtrademarks of Motorola Trademark Holdings, LLC and are used under I cense, All other Inadenrarksara the piopertyol 9beir respective owners. 02019 Motorola Solutions, Inc. All rights reserved.09-2919 Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.5 2 Broward Sheriffs Office October 23, 2019 Recognition and Awards Company Around the world, Motorola Solutions has been consistently recognized for our technology leadership and business strength. • Fortune World's Most Admired Companies, No. 3 in category for second consecutive year, 2019 • The Wall Street Journal Management Top 250, No. 107, 2018 • Thomson Reuters Top 100 Global Tech Leaders, 2018 • Government Technology GovTech 100, 2018 Employer We've been consistently recognized for our commitment to inclusion and diversity, as well as providing fair working conditions for our employees. • Bloomberg Gender -Equality Index, 2019 • Disability Equality Index Best Places to Work, 2019 • ComputerWorld Best Places to Work in IT, 2019 • Human Rights Campaign Corporate Equality Index, 2019 • Forbes World's Best Employers, 2018 • WayUp Top 100 U.S. Internship Programs, 2018 • Built In Chicago Top 100 Digital Tech Companies in Chicago, No. 1, 2017 Corporate Responsibility We've been recognized for our leadership in corporate responsibility, including programs focused on the environment, governance, supply chain and community commitment. • Barron's 100 Most Sustainable Companies, No. 9, 2019 • Dow Jones Sustainability North American Index, 2018 • FTSE4Good Index Series, 2018 • Points of Light "Civic 50" Most Community -Minded U.S. Companies, 2018 • Forbes "JUST 100" America's Best Corporate Citizens, No. 67, 2017 • Newsweek Top U.S. Green Companies, No. 161, 2017 Innovation Our products and solutions are consistently recognized for excellence in design. • Red Dot Product Design Award, 19 awards since 2008 • iF Design Award, 20 awards since 2009 • International Design Excellence Award, 14 awards since 1996 • Good Design Award / Australia, 15 awards since 2009 • Good Design Award / Japan, 3 awards since 2014 • Chicago Athenaeum Good Design Award, 5 awards since 2014 Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.5 3 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 7.6.13 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS SubmittalDocument 7.6.13 ................................................................................................................. 1 TeamOrganization Chart............................................................................................................... 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 7.6.13 TEAM ORGANIZATION CHART The below organization chart represents the Southeast Software Delivery and Integration organization. CHUCK PHILLIPS Southeast Region Software Services Director Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.6.8 1 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 7.6.0 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS SubmittalDocument 7.6.0................................................................................................................. 1 Addresses...................................................................................................................................... 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 7.6.0 ADDRESSES Motorola Solutions' local office is located in Broward County at 8000 West Sunrise Blvd., Plantation, FL 33322. Kevin Lipe, Project Manager, and Stephen Harris, Lead Solutions Architect, are based out of home offices. Kevin is based in North Carolina and Stephen is based in Atlanta. Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Submittal Document 7.6.0 1 © MOTOROLA SOLUTIONS PROPOSAL TO BROWARD SHERIFF'S OFFICE SUBMITTAL DOCUMENT 7.6.0 AND EXHIBIT 4.6.3 BID NO. 19053JLS MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. Bid No. 19053JLS TABLE OF CONTENTS Submittal Document 7.6.0 and Exhibit 4.6.3...................................................................................... 1 PriorWork Experience................................................................................................................... 1 Broward Sheriffs Office Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS October 23, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. mMotorola Solutions Table of Contents i Broward Sheriffs Office October 23, 2019 SUBMITTAL DOCUMENT 7.6.0 AND EXHIBIT 4.6.3 PRIOR WORK EXPERIENCE For over 90 years, Motorola Solutions has been providing communication and MILLION information solutions that meet mission -critical requirements of public safety and aa*38+ CRIMES ANALYZED & PROCESSED government customers worldwide. Our resources, experience, and focus on Public Safety should be a primary factor in evaluating competitive offerings. sD TOP 50 CITIES PROTECTED IN THE U.S. We created the Software Enterprise business unit to focus on offering a portfolio of solutions that meet public safety and security needs including the &#1 215+ MILLION CommandCentral Aware suite of products. We continue to develop and provide a CITIZENS SERVED wide portfolio of voice, data, and video solutions for public safety command centers and users. 0 1 END -TO -END Our Project Manager and Lead Solutions Architect for the proposed BSO project SOFTWARE SUITE have delivered similar solutions as demonstrated with their experience with the following projects: • Memphis TN-1/2018-12/2018— CommandCentral Aware, BriefCam, IMW, Inform, Drakontas, Analytics/Predictive • Montgomery Co, TX-8/2017-3/2018- CommandCentral Aware, IMW, Inform, Analytics/Predictive, ALPR • Jacksonville, FL- 8/2018-Present- Multiple Phases, CommandCentral Aware, Inform, Custom Camera Installation, IMW, Drakontas, ALPR, ShotSpotter, Analytics/Predictive • New Orleans, LA — 2/2017-11/2017 — CommandCentral Aware and Inform including integrations with the following systems: Motorola PICAD, IMW, PIPS ALPR, Milestone Video Management System and Genetec Video Management Base Layer Integration Software Platform For Our Real Time Crime Center Bid No. 19053JLS Use or disclosure of this proposal is subject to the restrictions on the cover page. m Motorola Solutions Submittal Document 7.6.0 and Exhibit 4.6.3 1 SUBMITTAL SECTION 7.7 REFERENCE FORM REFERENCE FORM - To be completed by Proposer's Client, not the Proposer PROPOSER'S COMPANY NAME: Motorola Name of Reference Agency: City of Springfield MA Police Dept. Address of Reference: 130 Pearl St. Springfield MA. 01105 Contact Information of Reference: 413-886-5282 wscliwarz@springfieldpolice.net Phone # E-Mail Address 1. Reference Company a. Type of Business Police Dept. b. Estimated # of employees 500+ 2. Contract term - begin/end dates that Proposer has provided Services to you. (If there were any breaks in services, please state reason and duration of the break): Nov 2015 to present 3. Is Proposer still providing services to your agency? If not, please elaborate: Yes 4. Is your agency satisfied with the level of service and staffing provided by Proposer? Please elaborate. Yes, Motorola has been a dedicated and responsive partner in launching our Real Time Analysis Center. The program has been a great success. 5. When a problem is encountered is the Proposer responsive to your Agency's concerns? Yes, any identified issues have been addressed in a timely manner, What is response time for addressing concerns? Critical issues are addressed immediately, identified problems that are deemed non critical are addressed within 1 business day typically. 6. Would you recommend Proposer for Services for BSO? Yes 7. Please share any information that may be helpful through your experience with your agency's experience regarding the services provided by the Proposer. The Motorola team has been extremely dedicated to our project. They have helped us design a program that does exactly what we want it to. It is not often that a project as large as this one exceeds your expectations. William J Schwarz ��% Director, Crime Analysis 1 RTAC Name & Signature of Age Representati Title September 19, 2019 Date HABIDSYNCTurchasing FormslRLRSTANDARD REFERENCE FORM 9.17.19.Docx SUBMITTAL SECTION 7.7 REFERENCE FORM REFERENCE FORM - To be completed by Proposer's Client, not the Proposer Motorola Solutions Name of Reference Agency: City of New Orleans Real Time Crime Center Address of Reference: 517 N Rampart st, New Orleans, LA 70112 Contact Information of Reference: Phone # 0brown(cr�,nola.gov E-Mail Address 1. Reference Company a. Type of Business government b. Estimated # of employees 30 2. Contract term - begin/end dates that Proposer has provided Services to you. (If there were any breaks in services, please state reason and duration of the break): October 2016 3. Is Proposer still providing services to your agency? If not, please elaborate: yes 4. Is your agency satisfied with the level of service and staffing provided by Proposer? Please elaborate. Yes - Beyond expectation. 5. When a problem is encountered is the Proposer responsive to your Agency's concerns? Yes — Usually with an on -site team of su ort. What is response time for addressing concerns? 6. Would you recommend Proposer for Services for BSO? yes 7. Please share any information that may be helpful through your experience with your agency's experience regarding the services provided by the Proposer. George Brown Name & Signature of Agency Representative 09/25/2019 Date IT Manager Title HABIDSYNC\Purchasing Forms\RLI\STANDARD REFERENCE FORM 9.17.19.Docx SUBMITTAL SECTION 7.7 REFERENCE FORM REFERENCE FORM - To be completed by Proposer's Client, not the Proposer Name of Reference Agency: Boca Raton Police Dept. Address of Reference: 100 NW 2 Ave Boca Raton F1.33432 Contact Information of Reference: 561-338-1318 Phone # iburke _,myboca.us E-Mail Address 1. Reference Company a. Type of Business Police Department b. Estimated # of employees 216 2. Contract term - begin/end dates that Proposer has provided Services to you. (If there were any breaks in services, please state reason and duration of the break): The contract was signed May 30, 2019 3. Is Proposer still providing services to your agency? If not, please elaborate: Yes, Motorola is currently installing an additional Aware Command Central workstation along with the briefcase cam analytics. 4. Is your agency satisfied with the level of service and staffing provided by Proposer? Please elaborate. Yes, Motorola has been extremely responsive with any additional staffing needs. 5. When a problem is encountered is the Proposer responsive to your Agency's concerns? Yes t� What is response time for addressing concerns? Immediately Would you recommend Proposer for Services for BSO? Yes 7. Please share any information that may be helpful through your experience with your agency's experience regarding the services provided by the Proposer. I have been working with Motorola for over 30 years and I find them very responsive to any of our public safety needs. James Burke Boca Raton Police Department Director Name & Signature of Agency Representative Title October 17, 2019 Date HABIDSYNC\Purchasing Forms\RLI\STANDARD REFERENCE FORM 9.17.19.Docx Broward Sheriffs Office 19053JLS m Supplier: Motorola Solutions Broward Sheriffs Office 2601 W. Broward Blvd. Ft. Lauderdale, FL 33312 RLI # 19053J LS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Jason L Spaide m 10/24/2019 BidSync p. 1291 Broward Sheriffs Office 19053JLS Supplier: Motorola Solutions PROPOSAL QUESTIONNAIRE RLI # 19053JLS - Base Laver Integrating Software for Real Time Crime Center See RLI Section 4.4 Please note that BidSync limits the amount of characters in your response. We recommend Proposers respond in as concise a manner as possible. If your response exceeds the maximum number of characters accepted, attach a separate document titled Supplemental Responses. List the question number, restate the question, and provide the supplemental information and/or detailed response. Additional items uploaded should refer to the corresponding number within the Questionnaire. QUESTION RESPONSE List the Hardware, Software, and Network IT infrastructure Please see requirements not included with your proposed system, that "Supplemental_Responses.docx" would be needed for BSO to ensure this system is fully functional. document uploaded to BidSync. Understanding the need to 2. integrate with multiple data Please see sources, Please share your experience successfully "Supplemental_Responses.docx" integrating multiple data sources in other successful RTCC (or similar) document uploaded to BidSync. implementations). What is the largest Real Time 3. Crime Center your company Please see has implemented Public and/or Private? "Supplemental_Responses.docx" document uploaded to BidSync. For any of the requirements 4. listed in the scope of services Please see that you are not able meet or provide as stated, indicate each "Supplemental_Responses.docx" such requirement not met and how your system will meet BSO's need. document uploaded to BidSync. 10/24/2019 BidSync p. 1292 Broward Sheriffs Office 19053JLS What kind of warranty plan is 5. provided with your system? Please see "Supplemental_Responses.docx" document uploaded to BidSync. Please provide a Maintenance 6. Hardware and Software Please see Support plan? Please provide what is covered initially for how "Supplemental_Responses.docx" long and what the re -occurring costs would be for future years. document uploaded to BidSync. Please provide any License(s) 7. information regarding your Please see system. Including what is covered initially and what the "Supplemental_Responses.docx" re -occurring costs would be for future years. Also what additional license(s) would cost document uploaded to BidSync. Does your company offer the 8. ability to defer payments or Please see finance? "Supplemental_Responses.docx" document uploaded to BidSync. Please provide estimated 9. timeframes of completing Please see integrations for Phase 1 and Phase 2, if possible. "Supplemental_Responses.docx" document uploaded to BidSync. Please provide information of 10. your experience successfully Please see integrating CAD in other successful RTCC (or similar) "Supplemental_Responses.docx" implementations. document uploaded to BidSync. 10/24/2019 BidSync p. 1293 Broward Sheriffs Office 19053JLS PROPOSAL ACKNOWLEDGEMENT FORM RLI # 19053J LS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Proposer does declare that no persons other than the Proposer herein named has any interest in this proposal or in the contract to be taken, and that it is made without any connection with any other person or persons making proposal for the same article, and is in all respects fair and without collusion or fraud. Proposer further declares that the specifications have been carefully examined and the Proposer is thoroughly familiar with its provisions and with the quality, type and grade of required materials. Proposer certifies that any exceptions to the solicitation specifications are noted in the exceptions section below. Proposer also understands that any exceptions presented after the award, may be cause for cancellation of award. Proposer acknowledges that Proposer has given the Purchasing Agent written notice of all conflicts, errors, or discrepancies that it has discovered in the Sample Agreement, and/or Proposal documents and the written resolution thereof by the Purchasing Agent is acceptable to Proposer. Subject to deviations stated below, Proposer accepts the terms, conditions, mandates, and other provisions of BSO General Terms and Conditions (See sample agreement attachment), and Specifications/Scope of Work, and any and all Addenda issued. Said documents being the strict basis upon which the said Proposer makes this proposal. EXCEPTIONS TO PROPOSAL: ANY REPRESENTATION (BELOW) OR EXCEPTION(S) MAY CAUSE THIS PROPOSAL TO BE REJECTED BY BSO. The following represents every deviation (itemized by number) to the foregoing General Terms and Provisions, the Special Conditions and the Technical Specifications upon which this Proposal is based, to wit: Please see "List_of_Clarifications_and_Exceptions.docs" uploaded in BidSync. Price(s) is to include the provision of all services, labor, materials, equipment, Insurance, licenses, and applicable taxes necessary for completion of the work. The methodology used in determining these prices should be included in the proposal. However, if methodology is not included with the proposal, it must be received within three (3) calendar days of request by Purchasing Bureau. The undersigned further declares and proposes to furnish the services called for within the specified time in this proposal, except as noted in the exception section for the submitted price, to wit: The below identified and signed authorized officer of the company, proposes the pricing information submitted in Bidsync for required Services. IT IS HEREBY CERTIFIED AND AFFIRMED THAT THE BIDDER SHALL ACCEPT ANY AWARDS MADE AS A RESULT OF THIS SOLICITATION. BIDDER FURTHER AGREES THAT PRICES QUOTED WILL REMAIN FIXED FOR A PERIOD OF ONE HUNDRED AND TWENTY (120) DAYS FROM DATE SOLICITATION IS DUE. IF AWARDED A PURCHASE ORDER OR CONTRACT AS A RESULT OF THIS SOLICITATION, BIDDER FURTHER AGREES THAT PRICES QUOTED SHALL REMAIN FIXED AND FIRM FOR THE TERM OF THE CONTRACT. 10/24/2019 BidSync p. 1294 Broward Sheriffs Office 19053JLS Legal Company Name: Motorola Solutions, Inc. Electronic Signature Bidder's Authorized Representative's Name: Danny Sanchez Representative's Title: MSSSI Vice President THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON -RESPONSIVE. THE BROWARD SHERIFF'S OFFICE MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. 10/24/2019 BidSync p. 1295 Broward Sheriffs Office 19053JLS GENERAL TERMS AND CONDITIONS RLI # 19053J LS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Pursuant to the Broward Sheriff's Office Procurement Standard Operating Procedures, the Broward Sheriff's Office invites qualified Proposers to submit Letters of Interest and Statements of Qualifications and Experience for consideration to provide services on the following project: BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER SECTION ONE - GENERAL 1.1. Proposals must be submitted electronically at www.BidSync.com on or before the specified time and date on the bid document. 1.2. The vendor must provide their pricing, if applicable, through the designated line items listed on the BidSync website and complete and/or upload all the required documents included in the solicitation. 1.3. BidSync will not allow vendors to respond after the closing of the bid as specified. Late bids will not be accepted. 1.4. COST OF PREPARING/SUBMITTING RLI/ORAL PRESENTATION, ETC.: All cost(s) related to the preparation and submission of the RLI and oral presentations shall be borne by the Proposer. 1.5. CONFIDENTIAL & PROPRIETARY: Broward Sheriffs Office is subject to Chapter 119, Florida Statutes, the "Public Records Law." No claim of confidentiality or proprietary information in all or any portion of a response to the RLI will be honored unless a specific exemption from the Public Records Law exists and the specific statutory exemption cited in your Proposal. An incorrectly claimed exemption does not disqualify the Proposer, only the exemption claimed. Proposers should be aware that submitting confidential material may impact discussion of your submittal by the Selection Committee (S-C) and/or Technical Committee (T-C) as the Committee(s) will be unable to discuss details of the confidential material at public S-C meeting(s). Please note that the financial statement exemption provided for in Section 119.071(1) c, Florida 10/24/2019 BidSync p. 1296 Broward Sheriffs Office 19053JLS Statutes only applies to submittals in response to a solicitation for a "public works" project. Any documents considered by Proposer to be confidential or proprietary under Florida Statute must be marked accordingly and submitted separately. BSO will not be responsible for delineating documents considered by Proposer to be confidential or proprietary. Any claim of confidentiality on materials that Proposer asserts to be exempt and placed elsewhere in the Proposal will be considered waived by the vendor upon submission. 1.6 PUBLIC RECORD: Pursuant to Florida law (including specifically but not limited to Section 119.0701, Florida Statutes), the CONTRACTOR must comply with all applicable public records law. Specifically, the CONTRACTOR shall: (a) Keep and maintain public records required by SHERIFF to perform the services contracted for in this Agreement. (b) Upon request from SHERIFF, SHERIFF's designee or SHERIFF'S custodian of public records, provide SHERIFF or designee with a copy of the requested records or allow the records to be inspected or copied, at SHERIFF or designee's sole option, within a reasonable time at no cost to SHERIFF. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to SHERIFF. (d) Upon completion of the contract, transfer, at no cost, to SHERIFF all public records in possession of CONTRACTOR or keep and maintain public records required by SHERIFF to perform the services contracted for in this Agreement, at SHERIFF's sole option. If the CONTRACTOR transfers all public records to SHERIFF upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. (e) All public records stored electronically by the CONTRACTOR pertaining to the services contracted for in this Agreement must be provided to SHERIFF, upon request from the SHERIFF, or SHERIFF's designee or SHERIFF'S custodian of records, designee, in a format that is compatible with the information technology systems of SHERIFF. In the event CONTRACTOR receives a public records request related to this Agreement and the services provided hereunder, CONTRACTOR shall promptly forward the same to SHERIFF for SHERIFF'S records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE 10/24/2019 BidSync p. 1297 Broward Sheriffs Office 19053JLS CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: ERIN FOLEY, RECORDS MANAGEMENT LIAISON OFFICER, ADMINISTRATIVE SUPPORT BUREAU, BROWARD SHERIFF'S OFFICE, 2601 WEST BROWARD BLVD., FORT LAUDERDALE, FLORIDA 33312 (954) 831 -8745 Erin Foley(&_sheriff.orq OR THE OFFICE OF GENERAL COUNSEL, BROWARD SHERIFF'S OFFICE AT (954) 831-8920. 1.7 AGREEMENT PROVISIONS: Proposer agrees that any and all agreements resulting from this process will be governed by the laws of the State of Florida, and the venue for any legal action will be Broward County, Florida. Proposers shall meet all State and Federal certification requirements, and any other applicable laws, codes, rules, regulations and standards throughout the life of the contract. 1.8 ASSIGNMENT: Proposer may not assign its rights and/or obligations without the prior written approval of the SHERIFF which may not be unreasonably withheld. 1.9 SUBCONTRACTORS/INDEPENDENT CONTRACTORS: Proposer may utilize sub- contractors or independent contractors to fulfill the terms of any resulting agreement provided: 1.9.1 Written approval by BSO, and 1.9.2. Proposer remains liable for the acts of any subcontractors or independent contractors, and 1.9.3. Proposer indemnifies and defends the Broward Sheriff's Office from the acts or omissions of any subcontractor or independent contractor. 1.9.4. Insurance limits and requirements will be the same for any and all subcontractors as is defined in this RLI for Proposers unless otherwise agreed in writing by BSO. 1.10 COMMUNITY BETTERMENT: The Broward Sheriff's Office is committed to increasing participation of small businesses in Broward County projects as both prime contractors and subcontractors and to spurring economic development and stimulate small business growth through its partnership with Broward County. Proposers are encouraged to partner with the Broward Sheriff's Office in reinvestment efforts in the local community by obtaining certification as a County Business Enterprise (CBE) and/or a Small Business Enterprise (SBE) from Broward County. 1.11. NON-DISCRIMINATION: Proposer shall not discriminate against any client, employee or applicant for employment because of race, age, color, religion, sex, sexual orientation, sexual preference, national origin, physical or mental disability, marital status or medical status. Proposer shall comply with all applicable sections of the Americans with Disabilities Act. The Proposer agrees that compliance with this Article constitutes a material condition to this Contract, and that it is binding upon the Proposer, its successors, transferees, and assignees for the period during which services are provided. The Proposer further agrees to ensure that its independent contractors/subcontractors are not in violation of the terms of this Section. 10/24/2019 BidSync p. 1298 Broward Sheriffs Office 19053JLS 1.12. AGENT/BROKERS: The Broward Sheriff's Office expects to deal directly with representatives of the Proposer submitting and signing the RLI proposal, and having authority to bind the Proposer. 1.13 INSURANCE: Throughout the term of this agreement and for all applicable statutes of limitation periods, Contractor shall maintain in full force and affect the insurance coverage set forth in this article. All Insurance Policies shall be issued by companies that (A) are authorized to transact business in the State of Florida, (B) have agents upon whom service of process may be made in Broward County, Florida, and (C) have a Best's rating of A -VI or better. All Insurance Policies shall name and endorse the following as additional insureds: The Broward County Sheriff's Office, BSO; the Sheriff; Broward County; and the Board of Commissioners of Broward County, and their officers, agents, employees and commission members with a CG026 Additional Insured — Designated Person or Organization endorsement, or similar endorsement to the liability policies. Additional insured is defended and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Contractor, its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the additional insured's own acts, actions, omissions, negligence. All Insurance Policies shall be endorsed to provide that (a) Contractor's Insurance is primary to any other Insurance available to the additional insureds with respect to claims covered under the policy and (b) Contractor's insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. Self- insurance shall not be acceptable. If the Contractor fails to submit the required insurance certificate in the manner prescribed with the executed agreement to BSO and if not submitted with the executed agreement, in no event exceed three (3) calendar days after request to submit certificate of insurance, the Contractor shall be in default, and the Agreement shall be rescinded. Under such circumstances, the Contractor may be prohibited from submitting future solicitations to BSO. Contractor shall carry the following minimum types of Insurance when services are being provided, installation/labor are being provided and any instance where your firm will be on BSO premises (Commercial General Liability is to be carried by all Contractors): 1.13.1 Commercial General Liability: Contractor shall carry Commercial General Liability Insurance for all operations including but not limited to Contractual, Products and Completed Operations, Professional Liability and Personal Injury with limits of not less than two million ($2,000,000) dollars per occurrence combined single limit for bodily injury and property damage. The insurance policy must include coverage that is no more restrictive than the latest edition of the commercial general liability policy, without restrictive endorsements as filed by the Insurance Service Office, and the policy must include coverage for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, and personal 10/24/2019 BidSync p. 1299 Broward Sheriffs Office 19053JLS injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed. 1 .13.2 Workers' Compensation: CONTRACTOR shall carry Workers' Compensation insurance with the statutory limits, which shall include Employers' Liability insurance with a limit of not less than $500,000 for each disease, and $500,000 for aggregate disease. Polici(es) must be endorsed with waiver of subrogation against BSO and Broward County. 1.13.3 Business Automobile Liability Insurance: CONTRACTOR shall carry Business Automobile Liability insurance with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit Bodily Injury Liability and Property Damage. The policy must be no more restrictive than the latest edition of the Business Automobile Liability policy without restrictive endorsements, as filed by the Insurance Services Office, and must include owned vehicles and hired and non -owned vehicles. 13.4 Umbrella or Excess Liability Insurance: CONTRACTOR may satisfy the minimum liability limits required above under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest "Each Occurrence" limit for any of the policies noted above. CONTRACTOR agrees to name and endorse the Broward County Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members as additional insureds. 13.5 In addition to insurance requirements listed above, this project may require Builder's Risk as a condition precedent to the issuance of any Notice to Proceed, or commencement of any construction. Awarded party shall provide "All Risk" Completed Value from coverage with a deductible not to exceed Ten Thousand Dollars ($10,000.00) each claim for all perils, except wind and flood. 1.14 INDEMNIFICATION: Contractor shall indemnify, hold harmless and defend the SHERIFF, his officers, employees, agents, servants, designees, attorneys, and legal representatives against any claims, demands, causes of action, lawsuits, liabilities, costs, and expenditures of any kind, including attorney's fees, resulting, either directly or indirectly, from the acts, actions, omissions, negligence, or willful misconduct of CONTRACTOR or its Staff. The SHERIFF reserves the right to select defense counsel. Nothing in the resulting Agreement is intended nor shall it be construed or interpreted to waive or modify the SHERIFF's immunities and limitations on liability provided for in Florida Statutes section 768.28 as now worded or as may hereafter be amended from time to time. The above indemnification provisions shall survive the expiration or termination of the Agreement. PLEASE NOTE: Additional Insurance Requirements may be required by BSO's Risk Management and if so will be incorporated into the terms and conditions of the 10/24/2019 BidSync p. 1300 Broward Sheriffs Office Agreement. 19053JLS 1.15 RIGHT TO SEEK SUBSTITUTE PERFORMANCE: If the Vendor/Contractor, or its sub -contractors (if any), defaults or neglects to carry out the work in accordance with the solicitation and/or Contract Documents and fails within a ten (10) day period after receipt of written notice from the Broward Sheriff's Office to commence and continue correction of such default or neglect with diligence and promptness, the Broward Sheriff's Office may, without prejudice to other remedies the Broward Sheriff's Office may have, correct such deficiencies. In such case an appropriate Change Order shall be issued deducting from payments then or thereafter due Vendor/Contractor the reasonable cost of correcting such deficiencies, including the Broward Sheriff's Office's expenses and compensation for any additional services, made necessary by such default, neglect or failure. Notwithstanding the foregoing or any other provision within the solicitation and/or Contract Document to the contrary, the Broward Sheriff's Office has a right to claim an anticipatory breach of the contract by Vendor/Contractor and can demand assurance of performance at any time and if said assurance of performance from Vendor/Contractor is inadequate, the Broward Sheriff's Office at its sole discretion may immediately impose the remedy of substitute performance described herein without tendering any further notices to Vendor/Contractor. Any and all subcontractors utilized are subject to the same background checks and other requirements as the employees of the Awarded Proposer. 1.16 Deficiencies in performance based on Awarded Proposer's failure to maintain required services will result in liquidated damages. 1.17 AUDIT SHERIFF shall have the right to audit the books, records, and accounts of Awarded Proposer that are related to resulting Agreement. Awarded Proposer shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Agreement. All books, records, and accounts of SHERIFF shall be kept in written form, or in a form capable of conversion into written form within a reasonable time and, upon request to do so, Awarded Proposer shall make same available at no cost to SHERIFF in written form. SHERIFF'S reasonable expenses and professional fees incurred by SHERIFF related to such an audit shall be reimbursed by Awarded Proposer if said audit reflects a variance in payments due SHERIFF that is deficient greater than 5% of the sums due SHERIFF under this Agreement. Awarded Proposer shall preserve and make available, at reasonable times for examination and audit by SHERIFF, all financial records, supporting documents, statistical records, and any other documents pertinent to resulting Agreement for the required retention period of the Florida Public Records Act (Chapter 119, Fla. Stat.), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of Agreement. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until 10/24/2019 BidSync p. 1301 Broward Sheriffs Office 19053JLS resolution of the audit findings. If the Florida Public Records Act is determined by SHERIFF to be applicable to Awarded Proposer's records, Awarded Proposer shall comply with all requirements thereof; however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by Awarded Proposer. Any material entry that is incomplete or incorrect in such books, records, and accounts shall be a basis for SHERIFF's disallowance and recovery of any payment upon such entry. 1.18. Scrutinized Company Policies and Procedures: A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of One Million Dollars ($1,000,000.00) or more if at the time of bidding or submitting a proposal for a new contract or renewal of an existing contract, the company: 18.1 is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; 18.2 is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473-7 or 18.3 is engaged in business operations in Cuba or Syria At the time a company submits a bid or proposal for a contract or before the company enters into or renews a contract with an agency or governmental entity for goods or services of One Million Dollars ($170007000.00) or more, the company must certify that the company is not participating in a boycott of Israel, on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or that it does not have business operations in Cuba or Syria. 1.19. Federal System for Award Management (SAM) database: For formal solicitations where funding, in whole or in part, is through a federal grant: 1.19.1 By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. 1.19.2 The offeror should provide in its response the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used to verify that the offeror is registered in the SAM database. 1.19.3 No award will be made to an offeror listed on the SAM Excluded list. 1.20 Test Period: The following Test Period provisions apply to all RLIs. In the event the RLI is for the procurement of both service(s) and product(s), the service(s) and product(s) offered by Vendor must both be accepted by the Broward Sheriff's Office (BSO.) Test Period - Services BSO reserves the right to require a test period to determine if the Vendor can perform services in accordance with the requirements of the RLI, and to BSO's satisfaction, in 10/24/2019 BidSync p. 1302 Broward Sheriffs Office 19053JLS its sole and absolute discretion. Such test period can be from thirty to ninety days and will be conducted under all specifications, terms and conditions contained in the RLI. If accepted by BSO, this trial period will then become part of the initial term as specified in the RLI. A performance evaluation, the form of which will be at BSO's sole and absolute discretion and not the subject of a protest, will be conducted prior to the end of the test period and that evaluation will be the basis for BSO's decision to continue with the Vendor or to select another Vendor (if applicable). Test Period - Product If the Vendor is offering an equivalent product, BSO reserves the right to require a test period to determine if the product meets the requirements of the RLI specifications and to BSO's satisfaction, in its sole and absolute discretion. Such test period can be from thirty to ninety days and will be conducted under all specifications, terms and conditions contained in the RLI. If accepted by BSO, this trial period will then become part of the initial term as specified in the RLI. A performance evaluation, the form of which will be at BSO's sole and absolute discretion and not the subject of a protest, will be conducted prior to the end of the test period and that evaluation will be the basis for BSO to continue with the Vendor or to select another Vendor (if applicable). SECTION TWO RLI PROCEDURES 2.1 SELECTION/NEGOTIATION PROCESS: It is anticipated, but not required, that the RLI process will proceed in the following manner: A Selection Committee (SC) will be responsible for recommending the most qualified Proposer(s) with whom to begin negotiation of an agreement(s) for this project or to recommend rejection of all proposals or portions of proposal(s). Technical staff participation serves purely in an information gathering capacity unless additional authority is delegated by the SC. 2.2 CONE OF SILENCE: This project is under a "Cone of Silence" starting with the issue date of this RLI through contract signing. Any violation of this provision may result in the associated Proposer being removed from consideration at BSO's sole discretion. A complete definition of the Cone of Silence is found on the website at- http://www.sheriff.orq (Use search box in Upper Right of Screen and type in Lobbyist) - click on Lobbyist Policy. 2.3. ACKNOWLEDGEMENT/REQUEST FOR INFORMATION AND/OR CLARIFICATION 2.3.1. If the Proposer is in doubt as to the meaning of any of the Proposal Documents, is of the opinion that the Conditions and Specifications contain errors or contradictions or reflect omissions, or has any question concerning the conditions and specifications, the Proposer shall submit a question for interpretation or clarification. BSO requires all questions relating to the solicitation be entered through the "Ask a Question" option tab available on 10/24/2019 BidSync p. 1303 Broward Sheriffs Office 19053JLS the BidSync website. Responses to the questions will be provided online at www.BidSync.com. Such request must be received by the Question Deadline stated on BidSync.com. Questions received after the Question Deadline may not be answered. Interpretations or clarifications in response to such questions will be issued via BidSync. No change(s) or interpretation(s) shall be considered binding unless provided in writing in the form of an Addendum or in the "Ask a Question" section. 2.3.2. At its sole discretion, BSO may answer such inquiries by means of the "Ask a Question" tab or an addendum. In the event that an inquiry is made in which the explanation or clarification requires a substantial change to the specifications, a formal Addendum will be posted on BidSync. If any addendum is issued it shall be the responsibility of each Proposer, prior to submitting their response, to visit BidSync.com to determine if addenda were issued and to make such addenda a part of their proposal. 2.3.3. Addenda Acknowledgement: The Proposer shall be required to acknowledge receipt of any formal addenda by electronic acceptance thru BidSync. Failure to accept a formal addendum in its Proposal shall deem it non- responsive; provided, however, that BSO may waive this requirement in its best interest. 2.4. ADDENDA: In the event that an inquiry is made by potential Proposer(s) in which the explanation requires substantial change to the solicitation, a formal Addendum will be issued which will require acknowledgment by Proposer through BidSync. 2.5 MANDATORY/NON-MANDATORY PRE -PROPOSAL MEETING AND SITE VISIT REQUIREMENTS: See Pre -Bid section in BidSync and Comments section in BidSync for Mandatory/Non-Mandatory Pre -Proposal meeting and Site Visit requirements. 2.6. REVIEW OF PROPOSALS: Each Proposer should submit documents that provide evidence of capability to provide the services required for this project. The Selection Committee, at its sole discretion will determine the responsiveness of a Proposal. Any non -responsive Proposal will be eliminated from further consideration. BSO reserves the right to accept or reject any or all Proposals, and/or waive irregularities and technicalities. BSO further reserves the right to take any other action that may be necessary or in the best interest of BSO; in proposals received; to request additional information, to exercise its discretion and to apply its judgment in all matters pertaining to the RLI. BSO further reserves the right to reject any or all proposals, with or without cause, to waive technical errors and informalities or to accept the proposals, which in its judgment, best serves BSO. BSO further reserves the right to cancel this RLI and re - solicit if determined to be in its' best interest. BSO's decision(s) in dispute resolution (s) will be final. 2.6.1 BSO, in its sole discretion, may shortlist and request oral presentations from each of the shortlisted Proposers. If presentations/interviews are deemed necessary by the SC, each short listed Proposer will be contacted to advise of the date and time for presentations/interviews. Proposers are cautioned that their submittal should be as complete as possible in the event that oral interviews are deemed not necessary. 2.6.2 Proposers are encouraged to offer concepts that are cost effective and will provide superior service while affording maximum benefit to BSO. The Broward 10/24/2019 BidSync p. 1304 Broward Sheriffs Office 19053JLS Sheriff's Office will not consider oral/written communications after the due date of the RLI, except as otherwise set forth within this solicitation. 2.6.3 PRESENTATIONS/INTERVIEWS: The SC may provide a list of subject matters that must be discussed in the Proposer's presentation. Each short listed Proposer will be given equal time to make presentations, but the question -and - answer time may vary. In accordance with Florida Statute 286.0113, vendors' oral Presentations are exempt from public meetings requirements. Protecting such meetings ensures that the process of responding to a competitive solicitation remains fair and equitable for vendors. The recommendation to begin negotiations with the selected Proposer will be made by the SC and submitted for approval to the appropriate BSO authorities. Selection of Proposer(s) is contingent upon the parties negotiating and executing a mutually acceptable agreement. 2.7. AWARD: 2.7.1 At BSO's sole discretion, BSO will award this RLI to the Proposer(s) that BSO determines is most qualified to perform the work. 2.7.2 Special conditions and scope of subsequent agreement(s) may vary as best serves BSO. 2.7.3 BSO reserves the right at BSO's sole discretion to waive irregularities and technicalities, postpone, accept or reject any and all proposals in whole or in part, and to cancel this RLI and re -solicit as is in BSO's best interest. 2.7.4 Withdrawal of Proposal: Any proposal may be withdrawn up until the solicitation closing date and time. Any proposals not withdrawn prior to closing date and time shall constitute an irrevocable offer for a period of 120 calendar days from the solicitation opening date. Proposers are cautioned to examine all terms, conditions, specifications, addenda, delivery instructions and other conditions pertaining to this solicitation. Failure of the Proposer to examine all pertinent documents shall not entitle Proposer to any relief from the conditions imposed in the RLI. 2.7.5 Open -End Contract: 2.7.5.1 No guarantee is express or implied as to the total quantity of units to be purchased under any open-end contract. Estimated quantities will be used for bid comparison purposes only. BSO reserves the right to issue purchase orders as and when required, or, issue a blanket purchase order for individual agencies and release partial quantities or, any combination of the preceding. 2.7.5.2 Ordering: BSO reserves the right to purchase units specified herein through contracts established by other governmental agencies or through separate procurement actions due to unique or special needs. If an urgent delivery is required, within a shorter period than the delivery time specified in the contract and if the seller is unable to comply therewith, BSO reserves the right to claim such delivery from others without penalty or prejudice to BSO or to the Bidder. 2.8 BSO reserves the right to extend the same or similar services/products offered by Awarded Proposer to other BSO departments, without the need to issue a formal solicitation at the discretion of BSO Purchasing Bureau Director. 10/24/2019 BidSync p. 1305 Broward Sheriffs Office 19053JLS 2.9 Solicitation/Award Protest Procedure: BSO's Protest Procedure is located on our website: http://www.sheriff.org , (Use search box in Upper Right of Screen and type in Protest - click on Protest Procedure). 10/24/2019 BidSync p. 1306 Broward Sheriffs Office 19053JLS SUBMITTAL SECTION RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER COMPANY PROFILE: Proposal should clearly indicate the legal name, address and telephone number of the Proposer, together with legal entity (corporation, partnership, individual). Payment will be made to company name shown only. The undersigned authorized representative agrees to terms and conditions of this Solicitation. Motorola Solutions, Inc. Legal Company Name 8000 W. Sunrise Blvd. Company Street Address Plantation, FL 33322 City, State, Zip Code 36-1115800 Federal ID Number 954-290-7139 (Kim Camps) Telephone Number N/A FAX Number Corporation Indicate if Corporation, Partnership Or Individual submitting Proposal Danny Sanchez Electronic Signature Name of Officer Submitting Proposal MSSSI Vice President Title of Officer Submitting Proposal daniel.sanchez@motorolasolutions.com E-Mail Address of Officer Submitting Proposal 954-260-2961 Cell # of Officer Submitting Proposal A. If the Proposer is a corporation, answer the following: 1. Date of Incorporation: 2. State of Incorporation: 3. President's Name: 4. Vice President's Name: 10/24/2019 March 9, 1973 Delaware Greg Brown Jack Molloy BidSync p. 1307 5. Secretary's Name: Broward Sheriffs Office Cynthia Yazdi 19053JLS 6. Treasurer's Name: Gino Bonanotte 7. Name and Address of Resident Agent: C T Corporation System, 1200 South Pine Island Road, Plantation, FL, 33324 FL; copy to Kim Camps, Motorola Solutions, Inc., 8000 W. Sunrise Blvd., Plantation, FL 33322 B. If Proposer is a partnership, answer the following: 1. Date of Organization: 2. Name, address and ownership of all partners: 3. State whether a general or limited partnership: C. If Proposer an individual or other than a corporation or partnership, describe the organization and give the name and address of principals- D. If Proposer is operating under a fictitious name, submit evidence of compliance with Florida Fictitious Name Statute (attach any documents, if necessary): E. Under what other former names has your organization operated? F. If the Proposer name in BidSync is different than the Legal Company Name listed above, please explain why they are different. Motorola, Inc. G. SALE, ACQUISITION OR MERGER: i. Is Proposer and/or Subcontractor(s) presently negotiating a sale, acquisition or merger? Yes ❑ No p ii. If yes, does this alter the Proposer's structure as stated in your response to this Solicitation? Yes❑ No❑ If Yes, please explain- 2 CONFLICT OF INTEREST: For purposes of determining any possible conflict of interest, all 10/24/2019 BidSync p. 1308 Broward Sheriffs Office 19053JLS 3 Proposers must disclose if any BSO employee or family member(s) is also an owner, corporate officer, or employee of their business. Indicate either "yes" (A BSO employee or family member(s) is also associated with your business), or "no". If yes, give person(s) name(s) and position(s) with your business. Yes ❑ Name(s) and Position(s) No p BROWARD COUNTY OCCUPATIONAL LICENSE # AND AUTHORIZATION TO DO BUSINESS IN STATE OF FLORIDA- 3.1 A copy of Proposer's Broward County Occupational License (if Broward County Firm) should be included in Proposal 279-6434 09/30/2020 Broward County Tax Receipt # Expiration Date Does your firm have a Broward County Occupational License? Yes p No ❑ If yes, label and attach file as "Submittal Document 3.1 ". Also, have you included a copy of your license in the proposal and attached as "Submittal Document 3.1 "? Yes p No ❑ 3.2 Evidence that Proposer is authorized to do business in the State of Florida should be included in Proposal. (State of FL. Div. of Corporations Document must be the same as #1. Company Profile — Legal Company Name). 830046 3/18/2019 State of FL, Div. of Corporations Document # Date Filed (most recent) Is your firm licensed to do business in the State of Florida? Yes[] No❑ If yes, label and attach file as "Submittal Document 3.211. Also, have you included a copy of your license in the proposal and attached as "Submittal Document 3.2"? Yesp No❑ 3.3 List other Licenses, include copy with Proposal and label as "Submittal Document 10/24/2019 BidSync p. 1309 3.3" Broward Sheriffs Office 19053JLS N/A 10/24/2019 BidSync p. 1310 Broward Sheriffs Office 19053JLS 4 LITIGATION/JUDGMENTS/SETTLEMENTS/DEBARMENTS/SUSPENSIONS EGAL/OTHER ACTIONS): Submit detailed information regarding all litigation, judgments, settlements of court cases relative to providing services as outlined in this solicitation that have occurred within the last three (3) years of the Proposer and its Principals. "Case" includes lawsuits, administrative hearings and arbitrations If an action has been filed, state and describe the litigation or F regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. For joint venture or team Proposers, submit the requested information for each member of the joint venture or team. Also indicate if Proposer or its Principals have been debarred or suspended from doing business with any government agency and/or professional board. "Principals" mean the following: (A) For a corporation, the corporate officers including president, vice-president, secretary and treasurer; directors; and shareholders who have a controlling interest in a corporation. A "controlling interest" for a corporation means someone who owns, directly or indirectly, either more than 50 percent of the total combined voting power of all classes of stock of the corporation or more than 50 percent of the beneficial ownership interest in the voting stock of the corporation. (B) For a partnership, association, trust or other entity, the managing members; general partners; and individuals who own more than 50 percent, directly or indirectly, of the capital, profits, or beneficial interest in the partnership, association, trust, or other entity. (C) For a limited partnership, the managing members; general partners; and individuals who own either more than 50 percent, directly or indirectly, of the total membership interest of the limited liability company or more than 50 percent, directly or indirectly, of the beneficial ownership interest in the membership interest of the limited liability company. N Has your firm or its "Principals" had any litigation, judgments and, settlements of cases; and debarments and/or suspensions within the last three (3) years? Yes ❑ No p If yes, please complete table below. (If the space/lines below are insufficient, create the below, label as Submittal Form 4 and upload into BiclSync.) State the Name of Case/File Date Action List Provide a Provide a type of Court, No. Filed/Initiated whether summary/nature status/Disposition Action Regulatory against of the Action of the Action (litigation, Agency, the (active, closed, judgments, etc. where Proposer debarred, settlements, action filed and/or its suspended [state debarments Principals the period of and/or (and debarment and/or suspensions) provide suspension], etc.) legal for each of the 10/24/2019 BidSync p. 1311 Broward Sheriffs Office 19053JLS 5 Al 7 COMMUNITY BETTERMENT PROGRAM: Is your firm is a Broward County certified County Business Enterprise (CBE) and/or a Small Business Enterprise (SBE)? ❑ Yes 2 No If Yes, include copy of certification with your Proposal. Label file as "Submittal Document 5" and upload into BidSync. OTHER GOVERNMENTAL AGENCIES: Please indicate if Proposer would be willing to extend this offer to other Florida Sheriff Offices, other Florida Police Department and/or other Florida Governmental Agencies with similar requirements. If yes, the other agencies would be responsible for negotiating and entering into their own contract with awarded Proposer. Other Florida Sheriff's Office(s) Yes p No ❑ Other Florida Police Department(s) Yes p No ❑ Other Florida Governmental Agencies Yes p No ❑ EXPERIENCE: 7.1 Number of years your firm has provided services as outlined in this Solicitation: xsxs 7.2 How long has your company been in business? 91 years 7.3 Has your firm had any contracts cancelled or not renewed in the last five (5) years? Yes ❑ No p If Yes, please explain: Submit the following information with your Proposal: 7.4 Chronological history of company, including company background, mergers, buyouts, etc.) Label file as "Submittal Document 7.4" and upload into BidSync. 10/24/2019 BidSync p. 1312 Broward Sheriffs Office 19053JLS 7.5 Corporate Leadership, Organizational Chart, Corporate awards/certificates. Label file as "Submittal Document 7.5" and upload into BidSync. 7.6 Qualifications. Each submittal should indicate the qualifications, including current and past experience, of the responding vendor as it relates to the services/project requested in this solicitation. The qualifications should be described in a brief narrative regarding the vendor's capabilities to carry out the services/project. The qualification summary should also include the following: (a) Experience Summaries — For each key person that will be assigned to the services/project, the submittal must include an experience summary. The summary should clearly identify the key person's prior experience on similar services/projects, in similar roles, and outline the responsibilities the person will have in the context of this service/project. Full resumes should be included as an attachment to the submittal. Label file as "Submittal Document 7.6. (a)" and upload into BidSync. (b) Team Organization Chart — A graphic representation of the team members that will be assigned to the service/project. The chart should show the level of organizational responsibility for the key personnel that the firm will assign to the project. Label file as "Submittal Document 7.6. (b)" and upload into BidSync. (c) Addresses — The address of the office in which each key person currently works. Label file as "Submittal Document 7.6. (c)" and upload into BidSync. (d) Prior Work Experience — Each submittal should include a description of no less than three (3) services/projects similar in type and scope to the project described in this solicitation. The projects described in the submittal should have been undertaken by the responding firm within the previous five (5) years. Label file as "Submittal Document 7.6. (d)" and upload into BidSync. 7.7 Proposal should include a minimum of three (3) letters of references (see Submittal Document 7.7 Reference Form which should be printed for this purpose.) Proposer certifies that the services provided in the three (3) references by Proposer is similar to the services and requirements listed in Section 3.7 of the Scope of Services. Reference checks may be performed as a method of verifying prior performance. Other verification methods may be utilized. After having the three (3) references complete and sign Submittal Document 7.7 Reference Form, upload all three together into BidSync and label as "Submittal Document 7.7. Under Section 7, indicate whether you have attached the following files in your proposal and uploaded into BidSync: Submittal Document 7.4 Submittal Document 7.5 Yes No El Yes p No ❑ 10/24/2019 BidSync p. 1313 Broward Sheriffs Office 19053JLS Submittal Document 7.6. (a) Yes p No ❑ Submittal Document 7.6. (b) Yes p No ❑ Submittal Document 7.6. (c) Yes p No ❑ Submittal Document 7.6. (d) Yes p No ❑ Submittal Document 7.7 Yes p No ❑ 10/24/2019 BidSync p. 1314 Broward Sheriffs Office 19053JLS J SUBMITTAL DOCUMENT List any court cases, litigation, judgments, settlements of cases; and debarments and/or suspensions (Legal/other Actions) within the past three (3) years of the Proposer and/or its Principals State the type of Action (litigation, judgments, settlements, debarments and/or suspensions) Name of Court, Regulatory Agency, etc. where action fled Case/File No. Date Action " Filed/Initiated "List whetnRagainst the Proposer and/or its Principals (and provide legal name for each)("Named Parties") Provide a summary/nature of the Action a a s 'tion ofthe Action (active, closed, debarred, suspended [state the period of debarment and/or suspension], etc.) for each of the Named Parties Date Action Closed See attached 10/24/2019 BidSync p. 1315 Broward Sheriffs Office 19053JLS N �'aRC COU AFFIDAVIT RLI # 19063J LS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER The undersigned Proposer hereby certifies that the information provided below is accurate. Indicate which paragraph applies by affixing your initials next to paragraph 1 or paragraph 2. DS 1. None of the Proposer's Corporate Officers, Owners, Partners, Employees, Agents or individuals that will be working on this BSO contract have been convicted of a misdemeanor, felony or have criminal action pending. OR 2. The following Proposer's Corporate Officers, Owners, Partners, Employees, Agents or individuals that will be working on this BSO contract have been convicted of a misdemeanor, felony or have criminal action pending. Note: Further documentation may be required. Attach a supplemental sheet if needed and also have the additional sheet notarized. 1. Legal Name Previous Names Used 2. Legal Name Previous Names Used Driver's License Number (Attach copy) Title/Duties performed Driver's License Number (Attach copy) Title/Duties performed It is the successful Proposer's responsibility to notify BSO during the term of the contract if additional names need to be added to the above affidavit due to conviction of a felony or have criminal action pending. Verbal notification is required within 24 hours and written notification is required within ten (10) BSO workdays. The notice shall include name and the position title of the employee and duties performed. Successful Proposer must maintain an environment that is safe and will not be harmful to the public or to BSO employees. Motorola Solutions, Inc. (Company Name) Danny Sanchez Electronic Signature (Print Name) M 10/24/2019 BidSync p. 1316 Broward Sheriffs Office 19053JLS Confidentiality Agreement RLI # 19053J LS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER Note: To be completed by those involved in the RLI process and for Successful Proposer employees involved in the project after award. WHEREAS Sheriff of Broward County ("SHERIFF") has entered into an Agreement with Motorola Solutions, Inc. an independent contractor, ("CONTRACTOR") (Company Name) wherein CONTRACTOR will be performing certain work and services for SHERIFF, more specifically described in the solicitation document. WHEREAS, CONTRACTOR has Motorola Solutions, Inc. to perform such work on assigned behalf of CONTRACTOR; (Individual's Name) WHEREAS, when performing such work and providing such services Motorola Solutions, Inc. (Individual's Name) may become aware of confidential information related to the business of the SHERIFF including, but not limited to, undercover vehicle information, criminal intelligence information, and criminal investigative information, and NOW THEREFORE, in consideration of SHERIFF using CONTRACTOR to perform services and for other good and valuable consideration Motorola Solutions, Inc. agrees as follows: (Individual's Name) I. Acknowledgment of Confidentiality. Motorola Solutions, Inc. hereby acknowledges that (Individual's Name) (❑ he / ❑ she) may be exposed to confidential information including, without limitation, criminal intelligence (Check one of the above) information, criminal investigative information, blueprints, designs and plans (whether in hard copy or electronic format) and other information that is confidential or exempt from disclosure pursuant to federal, state or local laws, rules, codes, or regulations and other information designated as confidential ("Confidential Information"). Confidential Information does not include (i) information already known or independently Motorola Solutions, Inc.and/or developed by Motorola Solutions, Inc. (Individual's Name) (Company Name) (ii) information in the public domain through no wrongful act of Motorola Solutions, Inc. and/or (Company Name) Motorola Solutions, Inc., or (iii) information received by Motorola Solutions, Inc.and/or (Individual's Name) (Company Name) Motorola Solutions, Inc.from a third party who was free to disclose it. (Individual's Name) 10/24/2019 BidSync p. 1317 Broward Sheriffs Office 19053JLS II. Covenant Not to Disclose. With respect to the Confidential Information, Motorola Solutions, Inc. (Individual's Name) hereby agrees that during the term of rendering services or performing work and at all times thereafter Motorola Solutions, Inc.shall not use, commercialize or disclose such Confidential Information to any (Individual's Name) person or entity, except to such other parties as SHERIFF may approve in writing and under such conditions as SHERIFF may impose. IN WITNESS WHEREOF, Danny Sanchezexecutes this Confidentiality Agreement on the date set forth below. (Individual's Name) (CONTRACTOR) EMPLOYEE/SUBCONTRACTOR Danny Sanchez 10/22/2019 Electronic Signature (Individual's Name) Date Kim Camps 10/22/2019 Witness Date 10/24/2019 BidSync p. 1318 Broward Sheriffs Office 19053JLS DRUG FREE WORKPLACE CERTIFICATION RLI # 19063J LS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER The undersigned Proposer hereby certifies that it will provide a drug -free workplace program by: (1) Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Proposer's workplace, and specifying the actions that will be taken against employees for violations of such prohibition; (2) Establishing a continuing drug -free awareness program to inform its employees about. (i) The dangers of drug abuse in the workplace; (ii) The Proposer's policy of maintaining a drug -free workplace; (iii) Any available drug counseling, rehabilitation, and psychological service; and (iv) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (3) Giving all employees engaged in performance of the contract a copy of the statement required by subparagraph (1),- (4) Notifying all employees, in writing, of the statement required by subparagraph (1), that as a condition of employment on a covered contract, the employee shall: (i) Abide by the terms of the statement; and (ii) Notify the employer in writing of the employee's conviction under a criminal drug statute for a violation occurring in the workplace no later than 5 calendar days after such conviction; (5) Notifying Broward Sheriff's Office in writing within 10 calendar days after receiving notice under subdivision (4) (ii) above, from an employee or otherwise receiving actual notice of such conviction. The notice shall include name and the position title of the employee; (6) Within 30 calendar days after receiving notice under subparagraph (4) of a conviction, taking one or more of the following actions with respect to an employee who is convicted of a drug abuse violation occurring in the workplace: (i) Taking appropriate personnel action against such employee, up to and including termination; and/or (ii) Requiring such employee to satisfactorily participate in and complete a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency; and (7) Making a good faith effort to maintain a drug -free workplace program through implementation of subparagraphs (1) through (6). Motorola Solutions, Inc. (Legal Company Name) Danny Sanchez Electronic Signature (Print Name) 10/24/2019 BidSync p. 1319 Broward Sheriffs Office 19053JLS I 10/24/2019 Bid Sync p. 1320 Broward Sheriffs Office 19053JLS W_9 Request for Taxpayer Give Form to the Identification Number and requester. Do not (Rev. December 2014) Department of the Treasury Certification send to the IRS. Internal Revenue Service Print or type Name (as shown on your income tax return). Name is required on this line, do not leave this line blank. See Specific Motorola Solutions, Inc. Instructions Business name/disregarded entity name, if different from above on page 2. Check appropriate box for federal tax classification, check only one of the following seven boxes: 4 Exemptions (codes apply ❑ Individual/sole or 0 C Corporation ❑ S Corporation ❑ Partnership only to certain entities, not proprietor individuals, see instructions ❑ Trust/estate on page 3): Single -member LLC Exempt Payee Code (if any) 5 ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, Exemption from FATCA P=partnership) ► reporting code (if any) D (Applies to accounts maintaind Other (see instructions) ► outside the U.S.) Address (number, street, and apt. or suite no.) Requester's name and address (optional) 500 W. Monroe Street City, state, and ZIP code Chicago, IL 60661 List account number(s) here (optional) Taxpayer Identification Number TIN Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see Howto get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Social security number I Employer identification number I 36.1115800 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign I U.S. person Signature of Date. . Danny Sanchez 10/22/2019 Here 10/24/2019 BidSync p. 1321 Broward Sheriffs Office 19053JLS General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: Form 1099-INT (interest earned or paid) Form 1099-DIV (dividends, including those from stocks or mutual funds) Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) Form 1099-S (proceeds from real estate transactions) Form 1099-K (merchant card and third party network transactions) Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) Form 1099-C (canceled debt) Form 1099-A (acquisition or abandonment of secured property) Cat. No. 10231 X Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W 9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See Whatis FATCA reporting? on page 2 for further information. Form W•9 (Rev.12-2014) 10/24/2019 BidSync p. 1322 Broward Sheriffs Office 19053JLS Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: An individual who is a U.S. citizen or U.S. resident alien; A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; An estate (other than a foreign estate); or A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States: In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity; In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items: 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding 2. You do not certify your TIN when required (see the Part II instructions on page 3 for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See Exempt payee code on page 3 and the separate Instructions for the Requester of Form W-9 for more information. Also see Special rules for partnerships above. What is FATCA reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code on page 3 and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINS. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account, list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note. ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line la. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application. b. Sole proprietor or single -member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or "doing business as" (DBA) name on line 2. c. Partnership, LLC that is not a single -member LLC, C Corporation, or S Corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name 10/24/2019 BidSync p. 1323 Broward Sheriffs Office 19053JLS What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 28% of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if 1. You do not furnish your TIN to the requester, shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a "disregarded entity." See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. 10/24/2019 BidSync p. 1324 Broward Sheriffs Office 19053JLS Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box in line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box in line 3. Limited Liability Company (LLC). If the name on line 1 is an LLC treated as a partnership for U.S. federal tax purposes, check the "Limited Liability Company" box and enter T" in the space provided. I the LLC has filed Form 8832 or 2553 to be taxed as a corporation, check the "Limited Liability Company" box and in the space provided enter "C" for C corporation or "S" for S corporation. If it is a single -member LLC that is a disregarded entity, do not check the "Limited Liability Company" box; instead check the first box in line 3 "Individual/sole proprietor or single -member LLC." Line 4, Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space in line 4 any code(s) that may apply to you. Exempt payee code. Generally, individuals (including sole proprietors) are not exempt from backup withholding. Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2) 2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities 5—A corporation 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission 8—A real estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with "Not Applicable" (or any similar indication) written or printed on the line for a FATCA exemption code. A —An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i) E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940 I —A common trust fund as defined in section 584(a) J—A bank as defined in section 581 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(a)(1) M—A tax exempt trust under a section 403(b) plan or section 457(g) plan Note. You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number ([TIN). Enter it in the social security number box. If you do not have an [TIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single -member LLC that is disregarded as an entity separate from its owner (see Limited Liability Company (LLC) on this page), enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. Note. See the chart on page 4 for further clarification of name and TIN combinations. 10/24/2019 BidSync p. 1325 Broward Sheriffs Office 19053JLS IF the payment is for ... THEN the payment is exempt for. Interest and dividend payments All exempt payees except for 7 Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and Exempt payees 1 through 4 patronage dividends Payments over $600 required to be Generally, exempt 2 reported and direct sales over payees 1 through 5 $5,000 Payments made in settlement Exempt payees 1 through 4 of payment card or third party network transactions See Form 1099-MISC, Miscellaneous Income, and its instructions- 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.ssa.gov. You may also get this form by calling 1-800- 772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an [TIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer Identification Number (EIN) under Starting a Business. You can get Forms W-7 and SS-4 from the IRS by visiting IRS.gov or by calling 1-800-TAX-FORM (1-800-829-3676). If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note. Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W 8. 10/24/2019 BidSync p. 1326 Broward Sheriffs Office 19053JLS J 10/24/2019 Bid Sync p. 1327 Broward Sheriffs Office 19053JLS EQUAL BENEFITS CERTIFICATION The Contractor by virtue of signing below, certifies that it is aware of the requirements of Section 3.4.4 of the Purchasing Division's Standard Operating Procedures and Section 3.5.7 of the Contract Division's Standard Operating Procedures (hereafter collectively referred to as "SOP's"); and certifies the following: (Please check only one below). 1. The Contractor currently complies with the requirements of the SOP's to Domestic Partners of its employees on the same basis as it provided benefits to employees' spouses. 2. The Contractor will comply with the requirements of the SOP's at time of contract award and provide benefits to Domestic Partners of its employees on the same basis as it provides benefits to employees' spouses. 3. The Contractor will not comply with the requirements of the SOP's at time of award. 4. The Contractor does not need to comply with the requirements of the SOP's at time of award because the following exception(s) apply(ies): (Please check only one below). El The Contractor's price proposal for the initial contract term is $100,000 or less. El The Contractor employs less than five (5) employees. ❑The Contractor is a governmental entity, not -for -profit corporation, or charitable organization. ❑The Contractor is, or is controlled by a religious organization, association, society, or non-profit charitable or educational institution. ❑The Contractor does not provide benefits to employees' spouses. ❑The Contractor provides an employee the cash equivalent of benefits. (Attach an affidavit in compliance with the SOP's stating the effort taken to provide such benefits and the amount of the cash equivalent.) ❑ The Contractor cannot comply with the provisions of the Domestic Partnership Act because it would violate the laws, rules or regulations of federal or state law or would violate or be inconsistent with the terms or conditions of a grant or contract with the United States or State of Florida. Indicate the law, statute or regulation. (State the law, statute or regulation and attach explanation of its applicability.) Motorola Solutions, Inc. (Legal Company Name) Danny Sanchez 10/24/2019 BidSync p. 1328 Broward Sheriffs Office Electronic Signature (Print Name) 19053JLS Please see pages 2 and 3 for the requirements of Section 3.4.4 and 3.5.7 Contractors Shall Offer Equal Benefits for Domestic Partners: A. Contractor Offering Equal Benefits. Except where federal or state law mandates to the contrary, a Contractor awarded a contract pursuant to a competitive solicitation shall provide Equal Benefits to Domestic Partners of its employees on the same basis as it provides benefits to its employees' spouses. B. Definitions. "Domestic Partner" shall mean only two adults who are registered as domestic partners with Broward County or any other jurisdiction with a domestic partner registry pursuant to state or local law authorizing such registration; or who meet the requisites for a valid domestic partnership relationship as established by BSO; or who were married or entered into a registered civil union in any state or country in which said marriage or civil union was legally recognized in said jurisdiction at the time said relationship was formally entered. 2. "Competitive Solicitation" means any bid, request for proposal, request for letters of interest, or any other method of procurement utilized by the Broward Sheriff's Office. 3. "Contractor" means any business with five or more employees which Contractor is awarded one or more Contracts by the Broward Sheriff's Office. 4. "Contract" means all types of binding agreements between the Broward Sheriff's Office and a Contractor for goods or services in an amount over $100,000. 5. "Equal Benefits" means the equality of benefits between employees with married spouses and employees with Domestic Partners; and includes equal benefits for the Dependents of employees' spouses and Dependents of employees' domestic partners. Benefits include the types of benefits typically extended to employees' spouses, including health insurance, dental insurance, bereavement leave, and family medical leave. 6. "Dependent" means a person who lives within the household of a domestic partnership and is: A biological child or adopted child of a Domestic Partner; or A dependent as defined under IRS regulations; or C. A ward of a Domestic Partner as determined in a guardianship proceeding. C. Certification of Contractor: As part of the Competitive Solicitation process, a Contractor seeking a Contract covered herein by paragraph (a) shall certify that upon award of a Contract it will provide Equal Benefits to Domestic Partners of its employees on the same basis as it provides benefits to employees' spouses. The certification shall be in writing and signed by an authorized officer of the Contractor. Failure to provide such certification shall result in a Contractor being deemed non -responsive to the Competitive Solicitation process. D. Exceptions to Contractor Offering Equal Benefits: The provisions of this section shall not apply 10/24/2019 BidSync p. 1329 Broward Sheriffs Office where: 19053JLS The Contractor does not provide benefits to employees' spouses; or 2. The Contractor provides an employee the cash equivalent of benefits because the Contractor is unable to provide benefits to employees' Domestic Partners despite making reasonable efforts to provide them. To meet this exception, the Contractor shall provide a notarized affidavit that it has made reasonable efforts to provide such benefits. The affidavit shall state the efforts taken to provide such benefits and the amount of the cash equivalent. Cash equivalent means the amount of money paid to an employee with a Domestic Partner in lieu of providing benefits to the employee's Domestic Partner. The cash equivalent is_equal to the employer's direct expense of providing benefits to an employee's spouse; or 3. The Contractor is a religious organization, association, society, or any non-profit charitable or educational institution or organization operated, supervised or controlled by or in conjunction with a religious organization, association, or society; or 4. The Contractor is a governmental agency; or 5. More than one response to a competitive solicitation is received, but the responses indicates that none of the prospective vendors can comply with the requirements of this policy; or 6. The Contract is for the lease of real property; or 7. The provisions of this section would violate the laws, rules, or regulations of federal or state law (for example, section 287.055, Florida Statutes, Consultants' Competitive Negotiation Act); or 8. The provisions of this section would violate or be inconsistent with grant requirements; or 9. The Contract is necessary to respond to an emergency; or 10. The Sheriff waives the requirements of this section in the best interests of the agency. E. Contracts: Every Contract, unless otherwise exempt from this section, shall contain language that obligates the Contractor to comply with the applicable provisions of this policy. Every Contract shall include provisions for the following: Contractor certifies and represents that it, and its assignees or successors in interest, will comply with this section during the entire term of the Contract. 2. Failure of the Contractor to comply with this section shall be deemed a material breach of the Contract, entitling the Sheriff to pursue any remedy provided under applicable law and under provisions of said Contract. 3. Sheriff may terminate the Contract, without incurring any liabilities, penalties, liquidated damages or early termination fees whatsoever, if the Contractor fails to comply with this section. 4. Sheriff may retain all monies due or to become due until the Contractor complies with this section. F. Applicable Dates: That this Policy shall become effective on adoption. This section shall be 10/24/2019 BidSync p. 1330 Broward Sheriffs Office 19053JLS applicable to all Contracts meeting the definitions herein and awarded pursuant to Competitive Solicitations issued after the adoption of this policy. Contractors holding current Contracts at time of adoption of this policy shall be exempt from the provisions herein during the current term of said Contract. 10/24/2019 BidSync p. 1331 Broward Sheriffs Office 19053JLS INSURANCE CERTIFICATE SAMPLE BROWARD SHERIFF'S OFFICE Quick Tips Understanding the Acord Certificate of Insurance InsL.T—.Is w.9 13TT&'broker Imm r518F.M 2 NAME CF WSURiED+ Must be ft tegai nama of rm "Wt=Cr'ILg party. 3- uT,Y�PyE�.S CFy, +IAJYqE�,�.�Tr�N4}'r„�SfAN,�1,�LyyJ...�,, �„,,� must induckl 4 q9 f�pm 4I-mir nc o negi."d by �;flltitr{3CC FORM 'Oairris rlLia' Dr'oaaunsrfce form: see bdow far 119WIMM. The Froward \ sticr K'S 0f ce MUST be named additional Insured as written CS CERTIiF1CATE PfOLDER W31 be The BROWARD ,SHERIFF'S OrFICE r CERTIFICATEOF INSURANCE '�drr{Fq TrR'S {3n1�K�4Gu a�'Le LLCiJS AMl4l[Gn L�r gg4�,Y iTOH 9+R.Y Ixti Jc & indvra9 a Agcnry Id�xS iidiw lti�{#hiRR xbt6l� 'wS.Snlfr.yz."'Lxaenne %CCt S05i7 A R. 31aln Ot 5Le 1C�J0 Fr. LS4IAEIQALE. FL;,72 COMPARIES AFP�GE1CeNIG CIMR+� , _ .a�',ig -if L'1 X'-o�k Or N1 ii">2ii'.;:{ ..I . tbli Ll a�n . '_ "t•.'i '.e RELIVE—. ].N5:7'..411'_c OF §it15'FLVANL! ! •Irr xn taul�a�h3' L � °:� SS5'.3 LP4 ,..aL,+C ST.k_Q. ?N3rJPtN'_M C, .0 Uy 'ISF FT LMdl d.11fl 6L 3XM AM L[ =mr COWA11a F Ll l7GN ' -` eJU XLR.'YI A{'T L1r1 L',H'dlyd ". A190. 45I41.11+41T.,11(Igd M Rxl,pMWW Ili-W 9&&] 'W Rat'{. YA Iti.r H C;Ai A.RR',IRVflf• ,i'kCFltli b4.1af1 9.40KA-6101niltWl0 40LW1el.. -Ad ,Iah.T, L Pr '. ce''9 a•. m1 xr UAW, 1 n'uL 4 , Y...•. ae.. aI Y r bPlr wn, F Gsw'. bbbnl h Lar.-r. N.r, Y!p 1 iIrVglhr:-b ems. i4 ,... �.. L.•.,L isltras9a" sprws to hams inu III Var!■ 9n ■ rv�sT� Sq>,."b S!",Yrl4 � O�ILCw Yi4e Iltt plgr9R. ■hrM}�{b GaVr4F. 9xt Yq� M+T i:ele,e.l�alplrra 819rahr>,rd �aulry arLtl �tllrT dIY![ala, iyahts, rapiewLw a1Fd eanlniahhan Larnbra a■ `EitlbBltia MS ulratla. 111MVIIATI HOLIMR CANULLA rok �'°^ IIiL• ffFn' ,"IJ,ti$ #FQF`r';#CL{'r-ILE r.rWuww Lv.lGaLt a C"U4YMI r 114 RCa+.S Y , LLIry 6lFvr! ', •�JMG6 M%L • • • " „' km ! QL a M 1117,ll I T4Cr 1$ T R C,MP,!ATir a ,4; °e r I: I•-& t7 LW CIEKLLE, I;=L3 .--"—'T•J...... Fnlx�. ., x7q IIYL AM- CQNTAC.TrEi15.'Gr/ iq`1L_ lif A CUIC6 24-,9 !3M @ACORD 004WORATWN IM, The AQORD Certificate of Insurance 7. POLCY EFF€CT�Y� OATF IYK st be Mar ha ot ccmadental wM afi19&ma of r IL;cYt! xt. B. auc f 002RATION OATS tf oxurowA foff data rr&ist be an Cr aftrteomr1rrArx 4f 031111� 4.AR.rJrrL,Tf f s O `1`r��x..,�...Lh .hy��.�ts.5 WS4 to 1osaI,-9 ar greater than requlri #y the c.Iontract and bid dMillrients. SdPOPE :/7W1 ,' narne �t insured here-. place & evarlt sometimes '11. NQT� OF CAf+10ELL.A T9M Ws4 be maetflad as indicated 60 bays r A_3 72. AWHOReW ftE'RJ=SvVILA R be sigled. Flat atamllmOd. 1. THE PRODUCER: Produces or orders Certificate for insured; answers questions, revises certificate to meet contract requirements. 2. NAME OF INSURED: Must be legal name of contracting party. 3. TYPES OF INSURANCE: Must include types required by contract. 4. POLICY FORM: Will indicate claims -made or occurrence form and Policy Expiration Date". 10/24/2019 BidSync p. 1332 Broward Sheriffs Office 19053JLS 5. NAMED ADDITIONAL INSURED: The Certificate must name or endorse, either under Description of Operations or by attached endorsement, the following named herein as additional insured: The Broward Sheriff's Office, BSO, the Sheriff, Broward County, and Board of Commissioners of Broward County and their officers, agents, employees and commission members with a CG026 Additional Insured — Designated Person or Organization endorsement, or similar endorsement to the liability policies 6. CERTIFICATE HOLDER: Must be The Broward Sheriff's Office; address must include, department, contact person. 7. POLICY EFFECTIVE DATE: Must be prior to or coincidental with effective date of contract. 8. POLICY EXPIRATION DATE: For "occurrence" form coverage, date should be on or after the termination date of contract; if "claims - made coverage," coverage must survive for a period not less than three years following termination of contract and shall provide for a retroactive date of placement prior to or coinciding with the effective date of contract. 9. LIMITS OF INSURANCE: Must be same or greater than required by Contract or Bid document. 10. DESCRIPTION OF OPERATIONS: Review information in this section to determine it is consistent with contract. 11. NOTICE OF CANCELLATION: This language must be modified to read: "Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 30 days' notice to the certificate holder named to the left." 12. AUTHORIZED REPRESENTATIVE: Must be signed by an authorized representative of Producer. Quick Tips: Understanding the Acord Certificate of Insurance • rev. 4104 Risk Management, Broward Sheriffs Office 10/24/2019 BidSync p. 1333 Broward Sheriffs Office 19053JLS N Supplier: Motorola Solutions NON•COLLUSION CERTIFICATE I , Danny Sanchez, representing Motorola Solutions, Inc. (name of corporation/partnership/agency hereinafter known as "Contractor, "Bidder" or "Proposer") am over 18 years of age, have personal knowledge of the facts stated below and I am an owner, officer, director, principal shareholder and/or I am otherwise authorized to bind the bidder of Solicitation No: 19053JLS, Solicitation Title: Base Layer Integration Software Platform for our Real Time Crime Center ("Competitive Solicitation") and to a contract if an award is made ("Contract".) I state that the bidder of the Competitive Solicitation and any subsequent Contract is not related to any of the other parties bidding in the Competitive Solicitation, and that the Contractor's proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named, and that the Contractor has not, directly or indirectly, induced or solicited any other proposer to put in a sham proposal, or any other person, firm, or corporation to refrain from proposing, and that the proposer has not in any manner sought by collusion to secure to the proposer an advantage over any other proposer. Note: Related parties shall mean bidders or proposers or the principals, corporate officers, and managers thereof which: • have a direct or indirect ownership interest in another bidder or proposer for the same agreement, or a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same agreement, or are family members of another bidder or proposer for the same agreement. Family members include brothers and sisters, half brothers and sisters, spouse, parents, ancestors, and lineal descendants. By: Danny Sanchez 10/22 2019 Signature Date Danny Sanchez, MSSSI Vice President Printed Name and Title Federal Employer Identification Number 36.1115800 10/24/2019 BidSync p. 1334 Broward Sheriffs Office 19053JLS N SCRUTINIZED COMPANY CERTIFICATE RLI # 19053JLS BASE LAYER INTEGRATION SOFTWARE PLATFORM FOR OUR REAL TIME CRIME CENTER I, Danny Sanchez, representing Danny Sanchez (name of corporation/partnership/agency hereinafter known as "Contractor, "Bidder" or "Proposer") am over 18 years of age, have personal knowledge of the facts stated below and I am an owner, officer, director, principal shareholder and/or I am otherwise authorized to bind the bidder of Solicitation No: 19053JLS, Solicitation Title: Base Layer Integration Software Platform for our Real Time Crime Center ("Competitive Solicitation") and to a contract if an award is made ("Contract".) I hereby acknowledge that a company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services if at the time of bidding or submitting a proposal for a new contract or renewal of an existing contract, the company: • is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or • is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or is engaged in business operations in Cuba or Syria, and the bid, proposal or contract is for goods or services of one million dollars or more. I hereby represent and certify that Proposer is not on the Scrutinized Companies that Boycott Israel List or participating in a boycott of Israel; and, for bids, proposals or contracts for goods or services on one million dollars or more, that Proposer is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged in business operations in Cuba or Syria,. By: Danny Sanchez 10122 2019 Signature Date Danny Sanchez, MSSSI Vice President Printed Name and Title Federal Employer Identification Number 36.1115800 Motorola Solutions, Inc. Printed Name of Firm 8000 W. Sunrise Blvd., Plantation, FL 33322 Address of Firm M 10/24/2019 BidSync p. 1335 Broward Sheriffs Office 19053JLS IF o� ojyp�� Information Technology Division Desktop Guidelines The ITD Technology Division is standardized on the Dell platform and requires the following guidelines be used for all desktop environments. Power Requirements: . Dell OptiPlex 5060 Minitower Standard Power Supply Warranty Service: 4 Year Basic Limited Warranty and 4 Year NBD Onsite Service Storage Guidelines: • 50OGB 3.5inch SATA (7.200 RPM) Hard Drive • 8x DVD+/-RW 9.5mm Optical Disk Drive Operating System: Windows 10 Enterprise 64 Processors: Intel® Core i5-8500 (6 Cores/9MB/6T/up to 4.1GHz/65W) Memory: 16GB 2666MHz DDR4 UDIMM Non-ECC Video Cards: AMD Radeon R5 430, 2GB, FH (DP/DP) Anti -Virus: . ITD Technology Division provides Antivirus IL 10/24/2019 BidSync p. 1336 Broward Sheriffs Office Monitor & Input Devices: 19053JLS • To be determined based on specific needs. The ITD Technology Division reserves the right to review and approve all proposed hardware, connectivity, and system configurations. 10/24/2019 BidSync p. 1337 Broward Sheriffs Office 19053JLS Information Technology Division Server Guidelines The Network Operations Center is standardized on the HP platform and requires the following guidelines be used for all server environments. Power Requirements: • All servers and devices must use 208-volt electric power at our data center. • Ship with IEC320 C-14/C-13, Power Cords • Have redundant power supplies in all servers and direct attached SAN devices • Preferred that all servers are HP servers Data Center Rack Guidelines: • All servers and components must be rack -mounted version. (tower models cannot be installed) • Must support conventional 19 inch rack (HP version) • All servers and components must include vendor rail kits Warranty Service: • 5 year 24x7 4-hour response time warranty on all hardware. Storage Guidelines: Server disk configuration: • RAID 1 for Operating System. • RAID 5 for DATA. • Transaction logs should be placed on separate disks Raid 1 or 10 (if applicable). Data Disk Space: • Ample disk space should be included to allow for growth over a 5 year period for data and logs • Backup space should be allocated for file backups (if applicable) 10/24/2019 BidSync p. 1338 Broward Sheriffs Office 19053JLS Operating System: • Windows 2012 (or higher) Standard or *Enterprise 64 bit version or • Windows 2012 (or higher) Standard or *Enterprise 32 bit version (*Cluster configurations) This only should apply to existing Applications or Databases that work with 32bit and NOT 64 bit until we can upgrade to the proper BIT version Processors: • All servers should have current model dual or quad processors that meet operating system and application recommended requirements. Memory: All servers must meet the operating system's vendor recommended not minimum standards along with the specific application memory requirements. Additional memory should be included to allow for expected growth needs over a 5-year period. KVM: • All Servers should ship with appropriate KVM dongles to support an HP KVM. Network: • Dual port 100/1000 Mbps Ethernet Network interface cards should be included with servers and configured for auto -negotiate Licenses: • Network Licenses for all servers must meet the Network Operations standard to access the paramount Domain (BSO) • SQL licenses must meet the standards of our Database Schema The Network Operations Center reserves the right to review and approve any and all proposed hardware, connectivity, and system configurations. 10/24/2019 BidSync p. 1339 Broward Sheriffs Office 19053JLS SAMPLE AGREEMENT ** DO NOT COMPLETE SAMPLE ONLY" GENERAL TERMS AND CONDITIONS DEFINITIONS AND IDENTIFICATIONS Agreement - means this document including the exhibits, schedules and attachments attached hereto and those documents that are set forth in this Agreement as being expressly incorporated herein by reference. Contract Administrator - The designee of the SHERIFF whose primary responsibility is to coordinate and communicate with CONTRACTOR and to manage and supervise performance and completion of this Agreement in accordance with the terms and conditions set forth herein. In the administration of this Agreement, as contrasted with matters of policy, all parties may rely on the instructions or determinations made by the Contract Administrator. Contractor — means and its successors and assigns. Deliverable(s) - means all products, goods, work and services to be provided and/or performed by CONTRACTOR pursuant to this Agreement. Sheriff— means the duly elected and qualified Sheriff of Broward County, Florida. Support Services - means any activity intended to eliminate faults, to improve or to keep the products and goods in satisfactory working condition, including tests, measurements, replacements, adjustments, changes, modifications, enhancements or repairs. SCOPE OF SERVICES CONTRACTOR is hereby retained to provide to the SHERIFF the goods and services set forth in the Statement of Work, which is attached hereto as Exhibit and incorporated herein. CONTRACTOR and SHERIFF acknowledge that the Statement of Work may not delineate every detail and minor work task required to be performed by CONTRACTOR to complete the services and provide the deliverables contemplated herein. If, during the course of the performance of the services under this Agreement, CONTRACTOR determines that additional work should be performed to complete the Deliverables required, which is, in CONTRACTOR's opinion, outside the level of effort originally anticipated in the Statement of Work, CONTRACTOR shall notify the SHERIFF's Contract Administrator in writing in a timely manner. Upon receipt of such written notice, the SHERIFF's Contract Administrator will meet with CONTRACTOR to discuss the need for an amendment. No modifications will be made to this Agreement unless it is agreed to through a written amendment executed by both parties with the same formalities as set forth herein. If CONTRACTOR proceeds with the additional work without a fully executed amendment, such work shall be deemed to be within the original Statement of Work. MANNER OF PERFORMANCE In 10/24/2019 BidSync p. 1340 Broward Sheriffs Office 19053JLS CONTRACTOR shall perform all services to the utmost professional standards. CONTRACTOR agrees to perform, at all times faithfully, industriously, and to the best of its ability, experience, and talent, all of the duties that may be required of and from it pursuant to the express and implicit terms of this Agreement. CONTRACTOR represents that all persons delivering the services required by this Agreement have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform the duties, obligations, and services set forth herein, and to provide and perform such services to SHERIFF's satisfaction for the agreed compensation. The quality of CONTRACTOR's Deliverables provided to or on behalf of SHERIFF shall be comparable to the best local and national standards_ CONFLICT OF INTEREST CONTRACTOR assures the SHERIFF that to the best of its knowledge, the signing of this Agreement does not create any conflict of interest between itself, its associates, any principal of its firm or any member or employee of the SHERIFF. RISK OF LOSS CONTRACTOR shall bear the risk of loss from any casualty to any products and goods, regardless of the cause, during the transportation and delivery of the goods to the SHERIFF. This Agreement shall commence on and remain in full force and effect through , unless otherwise renewed or terminated as provided herein. This Agreement may be renewed for an additional term of years upon mutual agreement of the parties. PROJECT SCHEDULE CONTRACTOR and SHERIFF shall perform their respective obligations under this Agreement pursuant to the Project Schedule, which is in the Statement of Work. CONSIDERATION CONTRACTOR shall provide the Services contemplated herein at the hourly rates specifically described in Exhibit , which is attached and incorporated herein. The total consideration payable by the SHERIFF to CONTRACTOR (excluding reimbursables) shall not exceed ($), unless otherwise approved in writing by the SHERIFF. SHERIFF shall pay CONTRACTOR in accordance with the payment schedule set forth in Exhibit which is attached and incorporated herein. CONTRACTOR shall submit all invoices to the SHERIFF's Finance Department, 2601 W. Broward Boulevard, Fort Lauderdale, Florida 33312, identifying the nature of the work performed, the total hours of work performed, and the employee performing same. Invoices shall itemize and summarize reimbursables by category and identify same as to the personnel incurring the 10/24/2019 BidSync p. 1341 Broward Sheriffs Office 19053JLS expense and the nature of the work with which such expense was associated. Where prior written approval by the SHERIFF's Contract Administrator is required for reimbursables, a copy of said approval shall accompany the billing for such reimbursable. The statement shall show a summary of fees and reimbursables with accrual of the total and credits for portions paid previously. External reimbursables must be documented by copies of invoices or receipts which describe the nature of the expenses and contain a reference which clearly indicates that the expense was incurred under this Agreement. When requested, CONTRACTOR shall provide backup for past and current invoices. SHERIFF shall have the right to provide written objections to an invoice within seven (7) calendar days of SHERIFF's receipt of such invoice. If no objection is made within such seven (7) calendar day period, payment shall be made within fifteen (15) calendar days thereafter. REIN1BURSABLES Subject to the limitations set forth below, SHERIFF authorizes CONTRACTOR to incur reimbursable expenses, reasonable in amount and nature, which are directly attributable to the services to the performed by CONTRACTOR pursuant to this Agreement, subject to the limitations set forth in Section 112.061, Florida Statutes. At CONTRACTOR's option, all reimbursable expenses authorized herein shall be charged at no more than actual cost and subject to Section 112.061, Florida Statutes or at the per diem rate set forth in Section 112.061, Florida Statutes. The maximum sum which may be charged for reimbursable expenses under this Agreement is Reimbursable expenses are further limited as follows: a. Identifiable transportation/travel and lodging expenses in connection with the services to be performed by CONTRACTOR are subject to the limitations of Section 112.061, Florida Statutes. b. If CONTRACTOR does not elect to seek reimbursement on a per diem basis for personnel performing said services, SHERIFF authorizes the following lodging accommodations: Local area hotels with single occupancy room rates comparable to a Holiday or Ramada Inn, or its equivalent, or 2. Local area apartments, condominiums or houses with a minimum of two CONTRACTOR personnel occupying each premises, so long as the total rental fees for such accommodations are less than what the total cost of hotel accommodations as noted above would be for the number of CONTRACTOR personnel occupying said premises over the period of occupancy. CONTRACTOR may submit invoices for reimbursable expenses in accordance with Article Consideration, no more often than on a monthly basis, but only after such reimbursable expenses have been incurred by CONTRACTOR. FXPFNSFC CONTRACTOR shall be fully and solely responsible for any and all expenses incurred by CONTRACTOR in the performance of this Agreement, including, but not limited to, costs of supplies, fees, licenses, bonds, taxes and all other costs of doing business. CONTRACTOR shall not, in any manner, incur indebtedness on behalf of SHERIFF. A 10/24/2019 BidSync p. 1342 Broward Sheriffs Office 19053JLS LIQUIDATED DAMAGES CONTRACTOR recognizes and acknowledges that this Agreement is time sensitive. In inducing the SHERIFF to enter into this Agreement, CONTRACTOR has represented that CONTRACTOR will provide the following Deliverables to the SHERIFF on or before the dates shown: (NEED DELIVERABLES AND DATES) In the event CONTRACTOR fails to provide any of the Deliverables to the SHERIFF on or before the date shown above, CONTRACTOR shall pay to SHERIFF for each unmet Deliverable the sum of dollars ($ ) per day thereafter, including Saturdays, Sundays, and holidays, until such time as the Deliverable is provided to the SHERIFF. It is agreed that the sum of dollars ($ ) per day, per Deliverable, is the proper measure of liquidated damages that the SHERIFF will sustain per diem by the failure of CONTRACTOR to provide the Deliverable in a timely manner. This sum is not to be construed as a penalty. 10/24/2019 BidSync p. 1343 Broward Sheriffs Office 19053JLS For delays by SHERIFF in performing its obligations pursuant to this Agreement, including delays resulting from untimely review by SHERIFF, SHERIFF shall grant an extension to the above completion dates equal to the number of days in which CONTRACTOR was delayed by the SHERIFF. The above extension is conditioned upon the CONTRACTOR immediately notifying the SHERIFF of any delay in its timely performance as a result of a SHERIFF delay. Such delay notification shall be in writing and shall specify the manner and nature of the delay. WARRANTIES CONTRACTOR warrants that the products and goods provided pursuant to this Agreement shall be free from defects in material, manufacturing and workmanship for a period of ( ) months from the date of delivery and acceptance of such products and goods. Contractor warrants that the products and goods shall be fit for SHERIFF'S specific performance and use. All products, goods and parts thereof shall be replaced free of any charge (parts and labor) during the warranty period and any subsequent period covered by support services provided by CONTRACTOR. If authorized by the third party manufacturers, CONTRACTOR hereby assigns to SHERIFF all third party manufacturers' warranties with respect to any products and goods, copies of which have or shall be provided to SHERIFF. CONTRACTOR represents and warrants that the foregoing manufacturers' warranties are assignable to SHERIFF and such assignment shall not void such warranties. All products and goods provided by CONTRACTOR to SHERIFF shall be new and unused, except normal manufacturer's testing for product control and verification of quality. Any disclaimer of warranties by Contractor and/or its suppliers are null and void and shall have not any further force or effect. SUPPORT SERVICES If SHERIFF elects to acquire support services after the warranty period for any products and/or goods supplied by CONTRACTOR to SHERIFF, CONTRACTOR shall maintain and support the products and goods as set forth and described herein. SHERIFF shall notify CONTRACTOR in writing of SHERIFF's election to have CONTRACTOR provide support services within thirty (30) days prior to the expiration of the applicable term of the warranty or support services. CONTRACTOR will provide and maintain support services, at which CONTRACTOR shall accept communications so that SHERIFF can report problems with the products and/or goods, discuss solutions and, when required, have CONTRACTOR initiate corrective action and resolution of requests for service. Such support shall be available from to , Eastern Standard Time, Monday through Friday. For hours outside the normal working hours, CONTRACTOR shall designate a contact person for the SHERIFF to contact in the event of an emergency. CONTRACTOR shall respond to support service requests within hours after the initial notification. The initial twelve (12) months of support services shall be provided by CONTRACTOR to SHERIFF at a cost of dollars ($ ). The initial twelve (12) months of support services shall commence on For each year thereafter, SHERIFF shall have the right to renew support services on an annual basis with the annual increase in such cost not to exceed the lesser of the Consumer Price Index, All Consumer Products or three percent (3%) with payment due on IN 10/24/2019 BidSync p. 1344 Broward Sheriffs Office 19053JLS RECORDS SHERIFF shall have the right to audit the books, records, and accounts of CONTRACTOR that are related to this Agreement. CONTRACTOR shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Agreement. All books, records, and accounts of SHERIFF shall be kept in written form, or in a form capable of conversion into written form within a reasonable time and, upon request to do so, CONTRACTOR shall make same available at no cost to SHERIFF in written form. CONTRACTOR shall preserve and make available, at reasonable times for examination and audit by SHERIFF, all financial records, supporting documents, statistical records, and any other documents pertinent to this Contract for the required retention period of the Florida Public Records Act (Chapter 119, Fla. Stat.), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this Contract. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by SHERIFF to be applicable to CONTRACTOR's records, CONTRACTOR shall comply with all requirements thereof, however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for SHERIFF's disallowance and recovery of any payment upon such entry. CRIMINAL HISTORY CONTRACTOR represents that its principal owners, partners, corporate officers, and employees do not have any past felony criminal convictions or any pending criminal charges. CONTRACTOR has disclosed all such convictions or pending criminal charges to the SHERIFF and further agrees to disclose any future convictions or pending criminal charges. CONTRACTOR's employees, agents, servants or representatives directly performing services for CONTRACTOR pursuant to this Agreement may be subject to a background screening conducted by the SHERIFF prior to performing such services. Such screening shall be at the expense of SHERIFF. EMPLOYMENT RESPONSIBILITY Any of CONTRACTOR's employees, subcontractors and any other person(s) performing services pursuant to this Agreement (hereinafter referred to collectively as "Staff) shall be deemed as employed by CONTRACTOR, not the SHERIFF. Accordingly, the SHERIFF shall not be responsible for or assume any liability for any salaries, wages, or other compensation, contributions to pension funds, insurance premiums, workers compensation funds, vacation, compensatory time, sick leave benefits or any other amenities of employment to any of CONTRACTOR's Staff CONTRACTOR shall have and maintain sole responsibility and control over the rendition of services, training, standards of performance, discipline of personnel, and other matters incident to the performance of its services, duties, and responsibilities described and contemplated herein. 10/24/2019 BidSync p. 1345 Broward Sheriffs Office 19053JLS SHERIFF shall not be liable for and CONTRACTOR agrees to indemnify SHERIFF against any liability resulting from injury or illness, of any kind whatsoever, to CONTRACTOR's Staff during the performance of the services, duties, and responsibilities contemplated herein. CONTRACTOR has the right to provide services to others or hold itself out to the public as available to engage in agreements with others. CONTRACTOR and its Staff shall at all times be an independent contractor under this agreement, rather than an employee, agent, or representative of SHERIFF, and no act, action, or omission to act by CONTRACTOR or its Staff shall in any way obligate or bind SHERIFF. CONTRACTOR will be responsible for having its Staff complete and submit data forms required to obtain clearance prior to entering any of SHERIFF's facilities. Such forms shall be provided by SHERIFF. CONTRACTOR agrees to abide by all of the security policies, procedures, rules, and regulations promulgated by the SHERIFF. CONTRACTOR'S STAFF SHERIFF reserves the right to approve or reject, for any reason, CONTRACTOR's Staff providing services pursuant to this Agreement at any time. CONTRACTOR will maintain the continuity of the Staff assigned to provide services pursuant to this Agreement throughout the term of this Agreement. CONTRACTOR agrees that the services provided under this Agreement shall be provided by Staff that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties as required by applicable law, rules and regulations. CONTRACTOR agrees to furnish SHERIFF with any and all documentation, certifications, authorizations, licenses, permits, or registrations currently required by applicable laws, rules or regulations. CONTRACTOR further certifies that it and its Staff will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws, rules or regulations in full force and effect during the term of this Agreement. Failure of CONTRACTOR to comply with this paragraph shall constitute a material breach of this Agreement. At the request of SHERIFF, CONTRACTOR shall promptly remove Staff providing services pursuant to this Agreement. CONTRACTOR agrees to defend, hold harmless and indemnify the SHERIFF and shall be liable and responsible for any and all claims, suits, actions, damages and costs (including attorney's fees and court costs) made against the SHERIFF, occurring on account of, arising from or in connection with the removal and replacement of any Staff performing services hereunder at the request of the SHERIFF. Removal and replacement of any Staff shall not require the termination and or demotion of such Staff. CONTRACTOR agrees that CONTRACTOR will at all times employ, maintain and assign to the performance of the work required hereunder a sufficient number of competent and qualified professionals and other personnel to meet the Project Schedule set forth in the Statement of Work. 10/24/2019 BidSync p. 1346 Broward Sheriffs Office 19053JLS CONTRACTOR shall at all times cooperate with the SHERIFF and coordinate its respective work efforts to most effectively and efficiently progress the performance of the work. KEY STAFF CONTRACTOR will not transfer any assigned key staff without the prior approval of SHERIFF, which will not be unreasonably be withheld. The key staff include: PAYMENT OF TAXES CONTRACTOR shall bear all responsibility for the payment of any federal, state or local taxes and fees, if applicable, related to the business of CONTRACTOR and the payment s to CONTRACTOR's Staff. It is understood by both parties that SHERIFF will not, in any manner, be responsible for the aforementioned taxes or fees. It is further understood and agreed that the SHERIFF will not withhold any payroll taxes (i.e. federal withholdings, FICA) from the payments to CONTRACTOR or its Staff. CIVIL RIGHTS REQUIREMENTS CONTRACTOR shall comply with all applicable sections of the Americans with Disabilities Act. CONTRACTOR shall not discriminate against any client, employee or applicant for employment because of race, age, color, religion, sex, national origin, physical or mental disability, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants, subcontractors, Independent Contractors, and employees are treated without discrimination in regard to their race, color, religion, sex, national origin, physical or mental disability, or sexual orientation. CONTRACTOR shall comply with all applicable sections of the Americans with Disabilities Act. The CONTRACTOR agrees that compliance with this Article constitutes a material condition to this Contract, and that it is binding upon the CONTRACTOR, its successors, transferees, and assignees for the period during which services are provided. The CONTRACTOR further assures that all subcontractors and Independent Contractors are not in violation of the terms of this Section. INDEMNIFICATION CONTRACTOR shall indemnify, hold harmless and defend the SHERIFF, his officers, employees, agents, servants, designees, attorneys, and legal representatives against any claims, demands, causes of action, lawsuits, liabilities, costs, and expenditures of any kind, including attorneys fees, resulting, either directly or indirectly, from the acts, actions, omissions, negligence, or willful misconduct of CONTRACTOR or its Staff. The SHERIFF reserves the right to select defense counsel. Nothing in this Agreement is intended nor shall it be construed or interpreted to waive or modify the SHERIFF's immunities and limitations on liability provided for in Florida Statutes section 768.28 as now worded or as may hereafter be amended. The above indemnification provisions shall survive the expiration or termination of the Agreement. 10/24/2019 BidSync p. 1347 Broward Sheriffs Office INSURANCE 19053JLS Throughout the term of this Agreement and for all applicable statutes of limitations periods, CONTRACTOR shall maintain in full force and effect the insurance coverages set forth in this Article. All insurance policies shall be issued by companies that (a) are authorized to do business in the State of Florida, (b) have agents upon whom service of process may be made in Broward County, Florida, and (c) have a Best's rating of A -VI or better. All insurance policies shall name and endorse the following as additional insureds: The Broward County Sheriff s Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members with a CG026 Additional Insured — Designated Person or Organization endorsement, or similar endorsement to the liability policies. All insurance policies shall be on an occurrence/aggregate basis and shall be endorsed to provide that (a) CONTRACTOR's insurance is primary to any other insurance available to the additional insureds with respect to claims covered under the policy and (b) CONTRACTOR's insurance applies separately to each insured against whom claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer's limit of liability. CONTRACTOR shall carry the following minimum types of insurance and submit insurance information including aggregate limits: I. Workers' Compensation: CONTRACTOR shall carry Workers' Compensation insurance with the statutory limits, which shall include Employers' Liability insurance with a limit of not less than $500,000 for each disease, and $500,000 for aggregate disease. Polici(es) must be endorsed with waiver of subrogation against BSO and Broward County. 2. Commercial General Liability Insurance. CONTRACTOR shall carry Commercial General Liability Insurance with limits of not less than Two Million Dollars ($2,000,000) per occurrence combined single limit for Bodily Injury and Property Damage. The insurance policy must include coverage that is not more restrictive than the latest edition of the Commercial General Liability Policy, without restrictive endorsements, as filed by the Insurance Services Offices, and the policy must include coverages for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, personal injury and cross liability. Personal injury coverage shall include coverage that has the Employee and Contractual Exclusions removed. 3. Professional Liability (Errors and Omissions) Insurance: CONTRACTOR shall carry Professional Liability coverage for it and its employees that has a per occurrence limit of not less than Three Million Dollars ($3,000,000). If the CONTRACTOR has coverage in greater amounts or if the nature of the agreement requires additional insurance, then the limits will be increased. 4. Business Automobile Liability Insurance: CONTRACTOR shall carry Business Automobile Liability insurance with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit Bodily Injury Liability and Property Damage. The policy must be no more restrictive than the latest edition of the Business Automobile Liability policy without restrictive endorsements, as filed by the Insurance Services Office, and must include owned vehicles and hired and non -owned vehicles. Employee Fidelity Insurance. CONTRACTOR shall carry Employee Fidelity Insurance with 10/24/2019 BidSync p. 1348 Broward Sheriffs Office minimum limit of One Million Dollars ($1,000,000). 19053JLS 6. Umbrella or Excess Liability Insurance. CONTRACTOR may satisfy the minimum liability limits required above under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest "Each Occurrence" limit for any of the policies noted above. CONTRACTOR agrees to name and endorse the Broward County Sheriffs Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County and their officers, agents, employees and commission members as additional insureds. Builders Risk Insurance CONTRACTOR shall carry sufficient Builder's Risk or equivalent coverage (such as Property Insurance or Installation Floater) as a condition precedent to the issuance of any notice to proceed or commencement of any construction. CONTRACTOR shall provide "All Risk" completed value from coverage with a deductible not to exceed Ten Thousand Dollars ($10,000.00) each claim. CONTRACTOR shall provide SHERIFF's Director of Risk Management and SHERIFF's Contract/Lease Manager with a copy of the Certificate of Insurance or endorsements evidencing the types of insurance and coverages required by this Article prior to beginning the performance of work under this Agreement, and, at any time thereafter, upon request by the SHERIFF. The Certificate of Insurance evidencing the types of insurance and coverages required by this Article is attached hereto as Exhibit CONTRACTOR's insurance policies shall be endorsed to provide SHERIFF with at least sixty (60) days prior written notice of cancellation, non -renewal, restrictions, or reduction in coverages or limits. Notice shall be sent to: Broward Sheriff s Office Attn: Contract/Lease Manager 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 Broward Sheriff s Office Attn: Director of Risk Management 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 If CONTRACTOR's insurance policy is a claims made policy, then CONTRACTOR shall maintain such insurance coverage for a period of five (5) years after the expiration or termination of the Agreement or any extensions or renewals of the Agreement. Applicable coverage's may be met by keeping the policies in force, or by obtaining an extension of coverage commonly known as a reporting endorsement or tail coverage. If any of CONTRACTOR's insurance policies includes a general aggregate limit and provides that claims investigation or legal defense costs are included in the general aggregate limit, the general aggregate limit that is required shall be no more than five (5) times the occurrence limits specified above in this Article. 10/24/2019 BidSync p. 1349 Broward Sheriffs Office The provisions of this Article shall survive the expiration or termination of this Agreement. 19053JLS If any of the insurance policies required under this Article above lapse during the term of this Agreement or any extension or renewal of the same, CONTRACTOR shall not receive payment from SHERIFF until such time that SHERIFF has received satisfactory evidence of reinstated coverage of the types and coverages specified in this Article that is effective as of the lapse date. The Sheriff, in his sole discretion, may terminate the Agreement immediately and no further payments shall be due to CONTRACTOR. PUBLIC ENTITY CRIMES ACT In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes) a person or affiliate who has been placed on the convicted vendor list maintained by the State of Florida Department of General Services following a conviction for a public entity crime may not submit a bid on a contract with the SHERIFF, may not be awarded or perform work as a CONTRACTOR, supplier, or subcontractors, under a contract with the SHERIFF, and may not conduct business with the SHERIFF for a period of thirty six (36) months from the date of being placed on the convicted vendor list. CONTRACTOR's execution of this Agreement acknowledges CONTRACTOR's representation that it has not been placed on the convicted vendor list. Violation of this Article by CONTRACTOR shall result in termination of this Agreement and may cause CONTRACTOR debarment. ASSIGNMENT This Agreement, or any interest herein, shall not be assigned, transferred or otherwise encumbered by CONTRACTOR, under any circumstances, without the prior written consent of SHERIFF. DRUG -FREE WORKPLACE CONTRACTOR shall provide a drug -free workplace program in accordance with the Drug Free Workplace Certification attached as Exhibit and incorporated herein. NOTICE Any notice hereunder by one party to the other party shall be given in writing by personal delivery, facsimile, regular mail, or certified mail with proper postage, to the party at the addresses designated in the Agreement. Any notice shall be effective on the date it is received by the addressee. Either party may change its address for notice purposes by giving the other party notice of such change in accordance with this paragraph. Notices shall be addressed as follows: Sheriffs Office of Broward County 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 Office of the General Counsel Sheriff s Office of Broward County 10/24/2019 BidSync p. 1350 Broward Sheriffs Office 19053JLS 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 AGREEMENT TERMS TO BE EXCLUSIVE This written Agreement, including any Exhibits, Attachments and Schedules referred to herein, contains the sole and entire agreement between the parties. The parties acknowledge and agree that neither of them has made any representation with respect to the subject matter of this Agreement or any representations inducing its execution and delivery except such representations as are specifically set forth in this writing, and the parties acknowledge that they have relied on their own judgment in entering into the same. The parties further acknowledge that any statements or representations that may have been made by either of them to the other are void and of no effect and that neither of them has relied on such statements or representations in connection with its dealings with the other. WAIVER OR MODIFICATION OF AGREEMENT No waiver or modification of this Agreement or of any covenant, condition or limitation contained herein shall be valid unless it is reduced to written form and duly executed by the parties. No evidence of any waiver or modification of the terms herein shall be offered or received in evidence in any proceeding, arbitration, or litigation between the parties arising, in any manner, out of this Agreement, unless such waiver or modification is in writing and duly executed by the parties. AGREEMENT GOVERNED BY LAW OF STATE OF FLORIDA It is the parties expressed intent that this Agreement and its performance, as well as, all suits and special proceedings relating to it, be construed in accordance with and pursuant to the laws of the State of Florida. The laws of the State of Florida shall be applicable and shall govern to the exclusion of the law of any other forum, without regard to the jurisdiction in which any legal action or special proceeding may be instituted, commenced or initiated. SURVIVORSHIP OF BENEFITS The terms and conditions of this Agreement shall be binding upon CONTRACTOR and its successors and assigns. THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor SHERIFF intends to directly or substantially benefit a third party by this Agreement. Therefore, the parties agree that there are no third parry beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against either of them based upon this Agreement. RECORDS TO BE KEPT BY CONTRACTOR If the Florida Public Records Act is determined by SHERIFF to be applicable to CONTRACTOR's 10/24/2019 BidSync p. 1351 Broward Sheriffs Office 19053JLS records, CONTRACTOR shall comply with all requirements thereof, however, no confidentiality or non- disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in CONTRACTOR's books, records, and accounts which led to SHERIFF overpaying for time and materials services shall be a basis for SHERIFF's disallowance and recovery of any overpayment upon such entry. CONFLICTING TERMS In the event of a conflict between the terms and conditions set forth in this Agreement, the terms and conditions that are most favorable to the SHERIFF shall prevail. FORCE MAJEURE Neither party shall be liable to the other for any failure or delay in performance hereunder due to circumstances beyond its reasonable control including, without limitation, Acts of God and governmental and judicial action not the fault of the party causing such failure or delay in performance. TERMINATION The Agreement may be terminated upon the following events: Termination by Mutual Agreement In the event the parties mutually agree in writing, this Agreement may be terminated on the terms and dates stipulated therein. Termination Without Cause. SHERIFF shall have the right to terminate this Agreement without cause by providing CONTRACTOR with thirty (30) calendar day's written notice via certified mail, return receipt requested or via hand delivery with proof of delivery. Termination for Cause. In the event of a material breach, either party may provide the other party with written notice of the material breach. The notice should provide the other with such sufficient detail so it can readily understand the claim for material breach. The other parry shall have thirty (30) calendar days from the date of its receipt of such notification to cure such material breach. If the material breach is not cured within that time period, the non -breaching parry may terminate this Agreement immediately. Material breaches shall include but are not limited to, violations of Governing Standards, local, state or federal laws, the SHERIFF'S policies and procedures concerning which CONTRACTOR was given prior written notice clearly labeled as important or the terms and conditions of this Agreement. Termination for Lack of Funds. In the event the funds to finance this Agreement become unavailable or are not allocated by Broward County, Board of County Commissioners, SHERIFF may provide CONTRACTOR with thirty (30) calendar days written notice of termination. Nothing in this Agreement shall be deemed or construed to prevent the parties from negotiating a new Agreement in this event. Immediate Termination by SHERIFF. SHERIFF, in the SHERIFF's sole discretion, may terminate this agreement immediately upon the occurrence of any of the following events: 10/24/2019 BidSync p. 1352 Broward Sheriffs Office 19053JLS a) CONTRACTOR's violation of the Public Records Act; b) The insolvency, bankruptcy or receivership of CONTRACTOR; c) CONTRACTOR's violation or non-compliance with Nondiscrimination Article of this Agreement; or d) CONTRACTOR fails to maintain insurance in accordance with the Insurance Article of this Agreement. SUBCONTRACTORS CONTRACTOR may not subcontract the performance of its obligations set forth herein without the prior written approval of SHERIFF. Prior to entering into any subcontract, CONTRACTOR will provide written notice to the SHERIFF identifying the name of the proposed subcontractor, the portion of the work which the subcontractor is to do, the place of business of such subcontractor, and such other information as may be required by the SHERIFF. CONTRACTOR shall be fully responsible for all acts and omissions of its subcontractors and of persons directly or indirectly employed by its subcontractors to the same extent that CONTRACTOR is responsible for the acts and omissions of persons directly employed by it. Nothing in this Agreement shall create any contractual relationship between any subcontractor and SHERIFF or any obligation on the part of SHERIFF to pay or to see the payment of any monies due any subcontractor. The provisions of this Agreement will apply to any subcontractors and their officers, agents and employees performing services pursuant to this Agreement as if it and they were employees of CONTRACTOR; and CONTRACTOR will not be in any manner thereby discharged from its obligations and liabilities hereunder, but will be liable hereunder for all acts and omissions of any subcontractor, its officers, agents, and employees, as if they were employees of CONTRACTOR. CONTRACTOR will obligate its subcontractors to the same terms and conditions as set forth herein. The SHERIFF shall have the right to withdraw its consent of any subcontract if it appears to the SHERIFF that the subcontract will delay, prevent, or otherwise impair the performance of CONTRACTOR's obligations under this Agreement. All subcontractors are required to abide by the non -disclosure provisions set forth herein. CONTRACTOR shall furnish to the SHERIFF copies of all subcontracts. Notwithstanding, the foregoing shall neither convey nor imply any obligation or liability on the part of the SHERIFF to any subcontractor hereunder. INDEPENDENT CONTRACTOR The parties acknowledge that CONTRACTOR is an independent contractor, and nothing in this Agreement is intended nor shall be construed to create an agency relationship, an employer/employee relationship, a joint venture relationship, or any other relationship allowing SHERIFF to exercise control or direction over the manner or method by which CONTRACTOR or its subcontractor perform hereunder. SHERIFF shall neither have nor exercise any control or direction over the methods by which the CONTRACTOR shall perform its work and functions other than as provided in this Agreement. No parry shall have the authority to bind the other or otherwise incur liability on behalf of the other, unless otherwise agreed to in writing 10/24/2019 BidSync p. 1353 Broward Sheriffs Office between CONTRACTOR and SHERIFF. 19053JLS NON -DISCLOSURE CONTRACTOR's Confidential Information shall not be disclosed by SHERIFF to any third party except as permitted under this Agreement, or as required by law subject to compliance with the procedure set forth in this Article. Except upon prior written approval of the SHERIFF and except as required by law, CONTRACTOR and its subcontractors shall not furnish or disclose to any person or organization, (a) any reports, studies, data, or other information provided by, or obtained from the SHERIFF in connection with the services performed under this Agreement, (b) any reports, studies, recommendations, data or other information relating to, or made or developed by CONTRACTOR or its subcontractors in the course of the performance of such Services hereunder, or (c) the results of any such services performed. If either party is confronted with legal action or believes applicable law requires it to disclose any portion of the other parry's information protected hereunder, that parry shall promptly notify and assist the other (at the other parry's expense) in obtaining a protective order or other similar order, and shall thereafter disclose only the minimum of the other party's Confidential Information that is required to be disclosed in order to comply with the legal action, whether or not a protective order or other order has been obtained. The parties acknowledge that a breach of the provisions of this Article will result in immediate irreparable harm to the aggrieved parry, and the aggrieved party shall be entitled to immediate temporary, preliminary, and permanent injunctive or other equitable relief. Information shall not be considered to be Confidential Information if it: (i) was independently developed by a parry; (ii) becomes known to either party, without restriction, from a third party; or (iii) is required by law to be disclosed, subject to compliance with the procedure set forth below. The provisions of this Article shall remain in full force and effect and enforceable even after the expiration of this Agreement. WORK PRODUCT All work product and all deliverables provided by CONTRACTOR to SHERIFF shall be owned by SHERIFF, along with all proprietary rights pertaining thereto. This Agreement shall be considered to be a work for hire agreement. To the extent that this Agreement should be deemed to not be a work for hire agreement, CONTRACTOR agrees to, and hereby does, assign to SHERIFF all ownership and all other proprietary rights, including intellectual property rights, in and to all work product and Deliverables. CONTRACTOR agrees to execute any documents necessary to document such assignment. Additionally, CONTRACTOR shall acquire no rights in any property or information of SHERIFF or licensors of SHERIFF, except as otherwise expressly provided in this Agreement. PAYMENT AND PERFORMANCE BOND CONTRACTOR shall provide to SHERIFF a One Hundred Percent (100%) performance and payment bond, in a form approved by the SHERIFF's Risk Management Division, executed by a surety insurer registered to do business in the State of Florida, subject to the approval of the Secretary of the State of Florida, to guarantee the faithful performance of this Agreement. This bond shall be kept in full force and effect throughout the life of this Agreement. The surety company must be rated no less than "A-" as to 10/24/2019 BidSync p. 1354 Broward Sheriffs Office 19053JLS management and no less than Class "VI" as to financial strength. The amount of the required bond shall not exceed five percent (5%) of the reported policy holders surplus as reported in the latest (1989 or later) edition of Best's Day rating Guide, published by Alfred M. Best Company, Inc. PRESS RELEASE OR OTHER PUBLIC COMMUNICATION Without written consent of the SHERIFF, CONTRACTOR shall not: a. Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the SHERIFF, or the work being performed hereunder, unless CONTRACTOR first obtains the written approval of the SHERIFF; and b. CONTRACTOR and its employees, agents, representatives, subcontractors and suppliers will not represent, directly or indirectly, that any of CONTRACTOR's products, goods or services have been approved or endorsed by the SHERIFF. INDIVIDUALLY IDENTIFIABLE HEALTH INFORMATION and/or PROTECTED HEALTH INFORMATION CONTRACTOR shall comply with the Health Insurance Portability and Accountability Act ("HIPAA") and its implementing regulations, as applicable. MISCELLANEOUS CONTRACTOR shall comply with all statutes, laws, rules, codes, ordinances, and regulations of any and all federal, state and local political bodies having jurisdiction over the services provided herein. In the event either parry brings an action against the other to enforce any conditions or covenant of this Agreement, the prevailing party in such action shall be entitled to recover the court costs and reasonable attorneys' fees in the judgment rendered in such action. The preparation of this Agreement has been a joint effort of the parties and the resulting document shall not solely as a matter of judicial construction be construed more severely against one of the parties than the other. The construction, validity and performance of this Agreement will be governed by the laws of the State of Florida, without regard to, or application of, choice of law rules or principles. Venue in any proceeding or action among the parties arising out of this Agreement shall be in Broward County, Florida. In entering this Agreement, the parties represent that they have had a reasonable opportunity to seek and select legal advice and have relied upon the advice of their own legal representative, who is an attorney of their own choice, or have voluntarily chosen not to seek the advice of an attorney, and that the terms of this Agreement have been completely read and that those terms are fully understood and voluntarily accepted by them. The headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of the Agreement. All personal pronouns used in this Agreement shall include the other gender, and the singular shall include the plural, and vice versa, unless the context otherwise requires. Terms such as "herein", "hereof', "hereunder", and "hereinafter" refer to this Agreement as a whole and not to any particular sentence, paragraph, or Article where they appear, unless the context otherwise requires. 10/24/2019 BidSync p. 1355 Broward Sheriffs Office 19053JLS Whenever reference is made to an Article of this Agreement, such reference is to the Article as a whole, including all of the subsections of such Article, unless the reference is made to a particular subsection or subparagraph of such Article. Should a dispute arise between the parties under or relating to this Agreement, each parry agrees that prior to initiating any formal proceeding against the other (except for the seeking of injunctive relief), the parties will each designate a representative for purposes of resolving the dispute. If the parties' representatives are unable to resolve the dispute within ten (10) calendar days, either party may, upon written notice to the other parry, require that the dispute be submitted to more senior representatives of each parry ("Senior Representatives"). The Senior Representatives of each parry shall meet as soon as possible to negotiate in good faith to resolve the dispute. All provisions of this Agreement relating to confidentiality, non -disclosure, indemnity and insurance shall survive the expiration or termination of this Agreement. CONTRACTOR shall obtain all necessary permits and licenses required to provide the services contemplated herein. If any term or provision of this Agreement is found to be illegal and unenforceable, such terms shall be deemed stricken and the remainder of the agreement shall remain in full force and effect. The preparation of this Agreement has been a joint effort of the parties and the resulting document shall not solely as a matter of judicial construction, be construed more severely against one of the parties than the other. This Agreement may be fully executed in (__) copies by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. Most Favored Customer Pricing: Signature of this contract by the CONTRACTOR shall act as a representation and warranty that the wage rates and/and costs and/or materials used to determine the compensation provided for in this contract, are accurate, complete and current as of the date of the contract. During the term of this contract, prices for the goods and services required under this contract and offered to BSO must be the equal to or lower than those offered the most favorable customer of CONTRACTOR for similar quantities under comparable terms and conditions. When requested by the BSO's contracting officer or representative, the CONTRACTOR must show that the prices offered to BSO match or are less than those offered the CONTRACTOR'S most favored customers for those quantities under those terms and conditions, and such pricing data must be available for review by BSO throughout the term of the contract. Any price reductions offered to other CONTRACTOR's customers must be offered to the BSO if similar item quantities are involved Cost/Price Reduction: During the term of this contract, BSO reserves the right to negotiate price reductions for any good or service being purchased. During the term of this contract, BSO expects the CONTRACTOR to continually seek to improve production and performance processes and method, and to report on these efforts to BSO. Additionally, price reductions may be sought by the BSO as a result of changes in market conditions, industry trends and indexes, or in cost/price indexes, and their impact on the supplier's cost elements or overall cost. The BSO may terminate this contract for convenience if it feels price reductions are warranted, but the parties cannot reach an agreement on such price reductions. Key Personnel: To the extent that this agreement or related state of work for services to be performed by CONTRACTOR'S key personnel, those services must be performed by the personnel identified in the 10/24/2019 BidSync p. 1356 Broward Sheriffs Office 19053JLS CONTRACTOR'S proposal to perform them unless substitutes have been approved in writing by BSO. Use of junior personnel, even under key personnel supervision (for example, associates or student workers), is not authorized unless they are identified in the CONTRACTOR'S proposal by name or position, with a description of their duties. This agreement may be terminated if the key personnel named in the CONTRACTOR'S proposal become unavailable for any reason. If the unavailability of key personnel is not the fault of the CONTRACTOR, BSO may terminate by giving notice of termination. The CONTRACTOR will be paid for service performed up to the date of termination. If BSO finds that the CONTRACTOR is at fault for the unavailability of key personnel, the agreement may be terminated for default. 10/24/2019 BidSync p. 1357 9/15/21, 5:44 PM Motorola Solutions Mail - RE: RLI 19053JLS Base Layer Integration Software Platform Kimberly Vardaman <kim.camps@motorolasolutions.com> MOTOl4 PLA SOLUTIONS RE: RLI 19053JLS Base Layer Integration Software Platform Spaide, Jason <Jason_Spaide@sheriff.org> Thu, Jan 23, 2020 at 9:55 AM To: Kimberly Vardaman <kim.camps@motorolasolutions.com> Cc: "thomasmiller@motorolasolutions.com" <thomasmiller@motorolasolutions.com>, "Gil, Auret" <Auret Gil@sheriff.org> Kim, I wanted to inform you that yesterday we discontinued negotiations with Convergint Technologies and moving to the number two (2) ranked firm Motorola. I have re -awarded the RLI in BidSync. Please let me know your teams schedule the week of February 3rd and going forward. Also my team is looking for some additional information regarding Five Points and any references for other real time crime centers that are using that platform. BSO appreciates your time and effort in this process, and we look forward to meeting with your team. Sincerely, Jason Spaide, CPPB Purchasing .Assistant wlanager Purchasing Division 954-321-4542 www.sheriff.org Please note that Florida has a broad public records law, and that all correspondence sent to me via email may be subject to disclosure. https://mail.google.com/mail/u/0?ik=l 276ca8ca9&view=pt&search=all&permmsgid=msg-f%3A1656531301473086270&simpl=msg-f%3A16565313014... 1 /2 9/15/21, 5:44 PM Motorola Solutions Mail - RE: RLI 19053JLS Base Layer Integration Software Platform https://mail.google.com/mail/u/0?ik=l 276ca8ca9&view=pt&search=all&permmsgid=msg-f%3A1656531301473086270&simpl=msg-f%3A16565313014... 2/2 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Arthur Noriega V City Manager Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement DATE: February 22, 2023 SUBJECT: Recommendation for Approval to Access the Broward County Sherriff's Office Contract No. RLI 19053JLS for Base Layer Integration Software Platform for Our Real Time Crime Center ;IL1IMWe&MV;&13 RECOMMENDATION: Based on the findings below, the Department of Procurement ("Procurement") hereby recommends the accessing of Broward County Sherriff's Office ("BSO") Contract No. RLI 19053JLS for Base Layer Integration Software Platform for Our Real Time Crime Center, for the City of Miami's Police Department ("Police"). The awarded vendor, contract terms, and amount are shown below. Contract Number/Title: RLI 19053JLS for Base Layer Integration Software Platform for Our Real Time Crime Center. Contract Amount: $636,379.00 one-time purchase. Contract Term: Five (5) years, with an option to renew for one (1) additional five (5) year period. Recommended Vendor: Motorola Solutions, Inc. BACKGROUND: Police has a need for a License Plate Reader ("LPR") with related hardware, software, and installation to be able to enhance public safety by assisting in identifying possible vehicles involved in an investigation. This technology can alert law enforcement in real-time of vehicles that were used to participate in robberies, homicides and identify vehicles used in illegal dumping. LPRs also identify vehicles with wants (i.e. stolen vehicles) and warrants associated with them; they also provide a force multiplier for agencies by increasing officer efficiency and data sharing between law enforcement agencies. Procurement on behalf of Police recommends the accessing of the BSO Contract No. RLI 19053JLS for Base Layer Integration Software Platform for Our Real Time Crime Center, which will enable the City to have an experienced and licensed company that will integrate, automate and geomap multiple data points from hardware and other software and programs. Said technology is anticipated to enhance the efficiency and effectiveness of law enforcement responses to all threats in the community. This contract was competitively solicited under full and open competition, and meets all of the City's needs. Procurement worked diligently with Police to identify a contract for said services that had favorable contract terms and pricing for the City, which resulted in the recommendation to access the BSO Contract. Consequently, approval of this recommendation is requested. Your signature below will indicate approval of this recommendation. APPROVED: Arthur Noriega V Date PR 23032 cc: Larry Spring, CPA, Chief Financial Officer, Assistant City Manager Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement PR 23032 CITY OF MIAMI FLORIDA INTER -OFFICE MEMORANDUM Annie Perez `a_ r[ December 12, 2022 - Director of Procurement License Plate Reader Contract Manuel ales to ,,� rFp=Fr Chief of Police For several months Our current LPR (License Plate Reader) system, Insight, has yet to perform up to standards. Its cameras have yet to catch multiple reads when vehicles cross in front of the assets. The cameras on our mobile vehicles perform so poorly that we had to deadline the equipment, and they are no longer operational. Our officers continue to have issues when attempting to use and or install the Alerter program on their computers; the Alerter is the program that alerts them to vehicles with FCIC, NCIC, and FDLE infractions. Our current LPR systems database of tags is less robust than the Vigilant Database (the vendor we are attempting to onboard with). Furthermore, our current vendor only has shared law enforcement data. It only has reads from other law -enforcement agencies that we can cross reference when conducting a search. Vigilant has law -enforcement data from any subscribed police departments and commercial data from repossession companies, allowing them to have the robust database mentioned. Through our demos, Vigilant's software and cameras proved to be more accurate when reading tags compared to our current system. As it stands today, we don't have an existing contract or agreement in place with any vendor. We are looking to sign the agreement with Vigilant to significantly improve our LPR program and continue to expand it. MAM:jr aMOTOROLA SOLUTIONS Motorola Solutions, Inc. 401 E. Las Olas Blvd. 16th Floor Ft. Lauderdale, FL 33301 USA October 5th, 2021 City of Miami Procurement 444 S.W. 2nd Ave. 6th Floor Miami, FL 33130-1910 RE: Retired City of Miami Chief of Police Good afternoon, This letter is to address the relationship between Jorge Colina, the retired City of Miami Chief of Police and Motorola Solutions Jorge Colina does not hold any position in Motorola Solutions, or serves as an employee of the company or any Motorola affiliated companies. Motorola Solutions has engaged the Jorge Colina Group, LLC, in which Mr. Colina is owner for the purpose of developing and implementing comprehensive outreach strategies to promote Motorola public safety solutions at the Local and County levels within the State of Florida. Moreover, the Jorge Colina Group, LLC nor its agents serve in any sales capacity for Motorola Solutions or are compensation contingent on sales generated. With respect to the City of Miami, or any of its departments, including the Miami Police Department, the Jorge Colina Group, LLC has not engaged any decision makers or its agents on behalf of Motorola Solutions. For the purpose of advocating on behalf of its products and services at the City of Miami, Motorola Solutions retains the services of Jose Fuentes, who serves as the company's registered lobbyist with the City of Miami. Motorola Solutions has maintained a valuable vendor relationship with the City of Miami for decades and looks forward to continuing to provide quality services and products for years to come. Since, ly, Danny Sanchez Territory Vice President, State of Florida North America Government Markets Effective: March 10, 2022 Executive Committee Gregory Q. Brown Jason J. Winkler Mark S. Hacker John P. Molloy Mahesh Saptharishi Raj an S. Naik Cynthia Yazdi Katherine A. Maher Board of Directors Gregory Q. Brown (Chairman) Kenneth D. Denman Egon P. Durban Ayanna M. Howard Clayton M. Jones Judy C. Lewent Gregory K. Mondre 0 MOTOROLA SOLUTIONS Motorola Solutions, Inc. 500 W. Monroe, Floors 37-44 Chicago, Illinois 60661 Chairman and Chief Executive Officer Executive Vice President and Chief Financial Officer Executive Vice President, General Counsel & Chief Administrative Officer Executive Vice President and Chief Operating Officer Executive Vice President & Chief Technology Officer Senior Vice President, Strategy & Ventures Senior Vice President, Chief of Staff, Communications & Brand Corporate Vice President and Chief Accounting Officer Joseph M. Tucci MOTOROLA VIGILANT LPR FIXED SITES, MOBILE KITS &TRAILER/ VIGILANT COMMERCIAL LPR DATA The Information provided in this budgetary submission is provided for evaluation purposes only and does not constitute a binding offer to sell or license any Motorola Solutions product or services. Motorola Solutions is making no representation, warranties, or commitments with respect to pricing, products, payment terms, credit, or terms and conditions. A firm offer would require more information and further detailed analysis of the requirements. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. PS-000105946 Sgt. Gutierrez City of Miami Police Department Real -Time Crime Center 400 NW 2nd Avenue Miami, Florida 33128 Subject: Proposal for Vigilant LPR Dear Sgt. Gutierrez, Motorola Solutions, Inc. ("Motorola") is pleased to have the opportunity to provide the City of Miami Police Department with high -quality communications equipment and services. Included in this proposal are the Hardware, Software, and Installation services for Vigilant License Plate Reader Fixed sites, Trailer and Mobile Kits. It also includes LEARN service for 5 yrs for all Vigilant cameras as well as 5 yrs of Vigilant Commercial LPR Data. The pricing in this proposal is valid until Jan 30th, 2022. Any questions can be directed to your Motorola Account Executive, Josh Trifiletti at (954) 736-9056. Sincerely, Motorola Solutions, Inc. Danny Sanchez Territory Vice President VIGILANT LPR SOLUTION OVERVIEW Motorola's offering for Vigilant LPR provides the ability to use patented analytics and access to billions of license plate detections from your department's cameras, other agencies, enterprise partners using Vigilant ClientPortal and our commercial data network to help you search for, identify and locate vehicles of interest. With this cloud -based software solution, system management couldn't be easier while your data retention, access and sharing is completely under your agency's ownership - keeping you in control. Scour billions of easily filterable historical vehicle scans using just a license plate number, time, date or location. Determine best points of contact Locate hard -to -find vehicles in real-time, with the help of associate vehicles or based on previous sightings. Stay in control of your system by relying on fool- proof mechanisms and built-in processes to simplify management and maintain compliance. VIGILANT PLATESEARCH TRANSFORM LICENSE PLATE DATA INTO PROMISING LEADS Go beyond basic searches and hot list alerts with a true vehicle location intelligence solution. Vig[ant Plate$earch empowers your team with patented analytics and billions of license plate scans from your agency's own cameras, other departments cameras, enterprise partners and a nationwide commercial data network to identify, predict and alert to vehicle sightings. With this cloud-hased software solution, system management couldn't he easier while data retention, access and sharing is completely under your agency's ownership — keeping you in control. KEY BENEFITS Pinpoint Past Vehicle Locations Scour billions of easily filterable historical vehicle scans using just a license plate number, time, date or lccatlon. Determine hest paints of contact Locate hard-tt ind vehicles in real-time, wi ih di( hrli� of associate vehicles or based on previous si,,Jhurgg . Stay in control of your system Rely on fool -proof mechanisms and built-in processes to simplify management and maintain compliance. FACTsnFFTI VIcILANTPLA7ESEAacH 1110 MOTOROLA SOLUTIONS VEHICLE LOCATION INTELLIGENCE Having billions of license plate recognition records at your disposal isn't enough. You need tools that help you find the needle in the haystack. Vigilant PlateSea mh better equips your agency by adding our powerful ana lyti cs to your open cases to develop more leads. COMBAT DRUG TRAFFICKING! FIND A SUSPECT ON THE RUN: Using Convoy Analysis, easily identify vehicles travelling 40 By doing a comprehensive Plate Location Analysis ''' together as part of a trafficking convoy so you can you can use predictive analytics and historical vehicle generate new leads, establish connections and build a location data to determine potential locations they might st ronger case. be hiding out. ODISRUPT A CAR THEFT RING: N Leveraging AssociateAnalysis,identifyvehicIeswho have been seen together se you can verify potential mw accomplice and getaway car used during a string of vehicle thefts. U 11] 1111 [11] 1! Fil a I 11FA 1111M P Complete and partial plate search — Generate a preliminary list of suspect vehicles, even if a victim or witness can only recall a partial plate number. Location -based stakeoutsearch _ Source potential leads by identifying vehicles previously sighted nearthe location of a Cr llrle SCene. Year/make/model vehicle filtering -- Add further granularity to your searches based can vehicle year, make or model to find vehicles of interest faster. Simple Hot/Shielded List Management— Improvecollaboraticr with other agencies with the ability to subscribe to and share hot lists with a single click. Robust, Real -Time Alerting Options — Beyond in-app hot hit indicators and configuring emails, push notifications can be enabled by downloading our Vigilant Mobile Companion application on your Android oriOS device. Additionally. you can run our Targeted Alert Service to receive desktop notifications while focusing on othertasks - perfect for dispatchers. f otor0IcGSoIutlons.c©RI/contract us M40TMJ?ClkLA SOLUTIONS 0 SOLVE A SERIES OF BURGLARIES: Common Plate Analysis can help you generate a suspect lead by identifying a vehicle which has been previously sighted atthe various locations of a series of burglaries. Configurable Data Retention Settings— Comply with state and local policies while ensuring you get the most value frunl your data well into the future. Agency -Managed Data Sharing — Sinceyou own your data,you getto decide who you want to share it with as well as the datasets you want to access. 3rd Party LPR System Integration— Easily capture plate data frorn existing ONVIF compliant, IP based cameras. direct, client -level integrations are available to ingest data from other manufacturers LPH systems. And lastly, by leveraging the LPRD standard, agencies are able to share their data with third party systems. WIS-Compliant System Security— Ensure transparency is never in question and yourdata is safe with comprehensive access control and security processes. Motorola $glU9onS Ino. RO Wast Monroe Sweet, Chicago, 1160361 USA nntom l—lutionscom MOTOFULk MOTO, MOTOROLA SOL 0Or^6 and the Wized PAL ago are vademarks or rouiaurL.d eadomarks of Motarda Trademark Holding& LLC and are used under Ii mma At I othor tradern wks are the prorerty of thei r mspcdve omers W 2020 Mole a Solutions. I nc A I rights reserved. 08-2020 SCOPE OF WORK 1.1 FIXED SITES, LPR TRAI LER &MOBILE KITS The below sites and trailer will be equipped with the latest Vigilant L5F fixed LPR cameras and the Vigilant Fixed Camera Communications Box. Table 1-1: Existing Fixed Sites, Mobile Kits & Trailer NW 62nd St. & NW 15th Ave - NB / SB Opposite Directions (2 lanes each direction) 2 NW 67th St. & NW 15th Ave. NB / SB Opposite Directions (1 lane each direction) 2 NE 10th St. & Biscayne Blvd. SB One Direction (3 lanes) 2 NE 10th St. & Biscayne Blvd. NB One Direction (3 lanes) 2 SE 1st St. & Biscayne Blvd. NB One Direction (3 lanes) 2 NW 20th St. & 3rd Ave. WB One Direction (2 lanes) 1 Miami Ave & NW 29th Ave. WB One Direction (2 lanes) 1 NW 3 Ave & NW 14 St WB One Direction (2 lanes) 1 NW 6 Ave & NW 29 St WB One Direction (2 lanes) 1 NW 7 Ave & NW 32 St.WB One Direction (2 lanes) 1 NW 2 Ave & NW 54 St. WB One Direction (2 lanes) 1 1 Trailer 2 Cameras Per Trailer 2 10 Vehicles 4 Cameras per Vehicle 40 The installation is included for the fixed sites, trailer and mobile kits above with City of Miami Police Department to provide: - Existing mounting pole available at each location - 120v power available at each pole location - Internet Connectivity (i.e. cellular service, ethernet, and wireless backhaul) - Existing trailer can be transported and has functioning power - Mobile LPR Kits with Vehicle availability and delivery to Service Shop for Mobile LPR Kit Installation (2681 Hammondville Rd, Pompano Beach, FL 33069) Table 1-2: Scope of Work / Pricing Vigilant Conversion Fixed Sites & Trailer I Vigilant LEARN Software for Five Years & Install 16 L5F Cameras to deploy across 12 Different Sites Provide & Install 2 L5F Cameras to deploy on Trailer System Startup & Commissioning LEARN Subscription 5 Yrs / Remote Service & Monitoring Ten (10) New Mobile 4 Camera LPR Kits Including Installation / System Startup & Commissioning LEARN Subscription 5 Yrs / Remote Service & Monitoring Vigilant Intelligent Data Portal (Commercial Data) 5 Yrs Total Cost $797,097.41 Trade-in Credit for Mobile Kits -$30,000.00 Trade-in Credit for 6 Riverland Cameras -$40,000.00 Additional Discount -$90,718.41 Total after Discount $ 636,379.00 Section 2 2.1 NEW FIXED SITE PRICING The below pricing assumes the following: - Existing mounting pole available at each location - 120v power available at each pole location - Internet Connectivity (i.e. cellular service, ethernet, and wireless backhaul) Table 2-1: Fixed Site Pricing Installation of one enclosure and one L5F fixed LPR Camera System 24/7 Remote Service & Monitoring (5 Yr.) Five-year subscription to Vigilant Learn Cost / Site (Qty. of less than 10 sites) $18,730* Pricing subject to change. Section 3 3.1 PRICING VALIDITY AND FUTURE INCREASES - The above pricing is valid through April 1st, 2022. - Future pricing could be subject to increases on new purchases of additional equipment, parts and services. Section 4.1 PROJECT MILESTONES Customer agrees to sign project milestone certificates based on the following: - Contract Execution - Delivery of hardware (pictures & packing slips to be provided) - Installation of hardware - System acceptance - Completion of 10 vehicle installs