HomeMy WebLinkAboutR-87-07506/26/87
J-87-609
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, WITH THE
SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY,
AN AGENCY OF THE U.S. GOVERNMENT, AND THE
SENIOR CENTERS OF DADE COUNTY, INC. FOR THE
COORDINATION OF SERVICES IN CONNECTION WITH
THE HOME SAFETY INSPECTION PROGRAM TO BE
CONDUCTED SUBSTANTIALLY IN ACCORDANCE
WITH THE TERMS AND CONDITIONS SET FORTH IN
SAID AGREEMENT, WITH FUNDS THEREFOR NOT
TO EXCEED $98,727.60, ALLOCATED FROM THE
FIRE, RESCUE AND INSPECTION SERVICES
DEPARTMENT'S GENERAL BUDGET.
WHEREAS,the City of Miami is desirous of utilizing
senior citizens in the performance of fire education and home
safety surveys; and
WHEREAS, the Senior Community Service Employment
Agency, an agency of the U.S. Government, and the Senior Centers
of Dade County, Inc. desire to cooperate by providing
participants in this program; and
WHEREAS, the personnel of the Department of Fire,
Rescue and Inspection Services, by agreement, will teach and
train these participants; and
WHEREAS, funding is available through the Department's
general budget, and
WHEREAS, the City Manager recommends the adopting of
the herein proposal;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement, in a form acceptable to the City Attorney,
with the Senior Community Service Employment Agency, an agency of
the U.S. Government, and the Senior Centers of Dade County, Inc.
for the services in connection with the Home Safety Inspection
Program to be conducted substantially in accordance with the
CITY COMMISSION
MEETING OF
JUL 23 1987
" ,.; . , .., I
RESOLUTION No. •~., a
REMARKS:
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terms and conditions set forth in said agreement, with funds
therefor not to exceed $98,727.60, hereby allocated from the
City of Miami Department of Fire, Rescue, and Inspection Services
general budget.
PASSED AND ADOPTED This 23rd day of July , 1987.
-, 4 - ClAu� r-1- .
ATTEST:
MA TY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLERK
CHEIF DEPUTY CITY ATTORNEY
APPROV,tD ,1S TO FORM AND CORRECTNESS:
LUCIA A. DgfUGHERTY
CITY ATTOUNEY
XAVIER L. vSUARE7.
MAYOR
-2-
111
6/23/87
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THIS AGREEMENT, made and entered into this day
of ,1987, by and between the City of Miami, a ,
municipal corporation of the State of Florida, (hereinafter
referred to as "THE CITY AND/OR HOST AGENCY") and the Senior
Community Service Employment Agency (American Association of
Retired Persons), and the Senior Centers of Dade County, Inc.,
(hereinafter referred to as "SPONSORS").
WITNESSETH:
WHEREAS, the City of Miami is desirous of utilizing
senior citizens in the performance of fire education and home
safety surveys; and
WHEREAS, the City of Miami's Department of Fire, Rescue
and Inspection Services pursuant to this Agreement will teach and
train these senior citizens; and
WHEREAS, federal funds are made available, under Title
V of the "Older American Act";
NOW, THEREFORE, in consideration of the mutual terms
and conditions hereinafter set forth, the parties hereto agree as
follows:
I. SENIOR CENTERS OF DADE INC. AGREES
1. To provide no more than sixteen eligible
persons who are residents of the City of
Miami for participation in the Home Safety
Advisors Program.
2. To provide salaries for said persons
participating in the program in accordance
with the Program Manual attached hereto and
made a part hereof as "Exhibit "A".
3. To provide worker's compensation insurance
coverage acceptable to the CITY for said
participants until these participants become
CITY employees, as per the attached Program
Manual and TITLE V Rules and Regulations,
which are incorporated by reference as a part
hereof.
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II. THE SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY AGREES: '
1. To provide no more than 30 eligible persons who are
residents of the City of Miami for participation in
the Home Safety Advisors Program.
2. To provide salaries for said persons participating
in the program in accordance with the Program
Manual.
3. To provide liability, and worker's compensation
insurance coverage acceptable to the CITY for said
participants until these participants become CITY
employees, as per the attached Program Manual and
Title V Rules and Regulations.
III. THE CITY AGREES:
1. To serve as the HOST AGENCY for the Home Safety
Advisors.
2. To provide administrative support, supervision and
training for the participants.
3. To provide in -kind contributions for the term of
the program as specified in attached Program
Manual.
APPROVED:
City Manager
DATE:
2 of 4 8 i ""'*i'. J.
4. To designate a member of the Department of Fire,
0
Rescue and Inspection Services who will supervise
the program.
5. To provide on -going evaluation reports to SPONSORS.
6. To provide uniforms for participants.
7. To consider offering to those participants who meet
the qualifications and needs of the Department of
Fire, Rescue, & Inspection Services permanent
employment either on a full time or part time basis
as line positions become available and budget
limitations permit.
B. To utilize the participants in the performance of
fire education and home safety surveys.
IV. TERMS:
The term bf this Agreement shall be for a period of one
year, beginning on July 1. 1987 and terminating June 30, 1988.
V. TERMINATION:
At any time during the term of this Agreement, the
parties may at their option, terminate this Agreement upon thirty
days prior written notice to the others, or immediately upon loss
of federal funding. Upon termination, the participants shall be
paid for services rendered pursuant to this Agreement through and
including the date of termination.
VI. INDEPENDENT CONTRACTOR:
That the SPONSOR and participants in the program shall
be deemed to be independent contractors, and not agents or
employers of the CITY, and shall not attain any rights or benefits
under the Civil Service or Pension Ordinance of the CITY, or any
rights generally afforded classified or unclassified employees;
further he/she shall not be deemed entitled to Florida Worker's
Compensation benefits as an employee of the CITY.
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IN WITNESS WHEREOF, the parties hereto have caused
these present to be executed by the respective officials thereunto
duly authorized, this the day and year first above written.
ATTEST: THE CITY OF MIAMI, a municipal
Corporation of the State of
Florida
MATTY HIRAI
City Clerk
ATTEST:
Secretary
Witness
Witness
By
CESAR H. ODIO
City Manager
SENIOR CENTERS OF DADE,INC.
By
JOSE NAVARRO,
Executive Director
SENIOR COMMUNITY SERVICE EMPLOYMENT
AGENCY (American Association of
Retired Persons)
National Program Director
APPROVED AS TO FORM AND CORRECTNESS:
City Attorney
APPROVED AS TO
INSURANCE REQUIREMENTS:
CORPORATE RESOLUTION
WHEREAS, the Board of Directors of
SENIOR CENTERS OF DADE, INC. has examined terms, conditions and
obligations of the proposed contract with the City of Miami for
The Home Safety Inspection Program.
WHEREAS, the Board of Directors at a duly held
corporate meeting has considered the matter in accordance with
the by-laws of the corporation;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF SENIOR CENTERS OF DADE, INC. , that the
president and secretary are hereby authorized and instructed to
enter into a contract in the name of, and on behalf of this
corporation, with the City of Miami for
SENIOR CENTERS OF DADE, INC. , in accordance with the contract
documents furnished by the City of Miami, and for the price and
upon the terms and payments contained in the proposed contract
submitted by the City of Miami.
IN WITNESS WHEREOF, this day of ,
19
WITNESS
CHAIRMAN, Board of Directors
Leonard E. A. Batz
PROGRAM MANUAL
PROGRAM AUTHORITY:
EXHIBIT "A"
The City of Edmunds, Washington, developed a program utilizing
senior citizens to perform fire education/home safety surveys. An
80 hour training package, including slide presentations, was
developed to be used by the Fire Department Instructor to train
these senior citizens. Federal funds were awarded for this
program under Title V of the "Older American Act." Funds are now
available to any city that wishes to host such a program,
utilizing the Edmunds Curriculum.
OBJECTIVES:
Establish an ongoing, bilingual public safety education program to
reduce fires caused by public ignorance and apathy.
We intend to continue utilizing senior citizens to perform door-
to-door home/fire safety surveys, advise homeowners of benefits of
early warning devices (smoke detectors), and give general
instruction in all phases of fire safety in the home. One or two
participants may be utilized to install and test smoke detectors
on request. In the future, when this program is well established,
we expect to utilize some participants to test single station
smoke detectors, required by the Fire Code, which have been
installed in Group "H" occupancies, as a horizontal separation
alternative. Fire safety demonstrations would be presented to
elementary school children, P.T.A., senior citizen groups, etc.
We are currently using three participants of the group as Group
Supervisors, three as drivers for the vans, which the City of
Miami has provided, and one as a Record keeper and Clerk for the
Program.
GOAL:
Reduce the loss from accidental fires in single family homes,
duplexes, apartment buildings, and condominiums by 2% per year.
Make homeowners aware of the potential of single station smoke
detectors to save lives, prevent injuries, and reduce property
damage through early warning.
Through public awareness of this program, we could in the future
provide the necessary manpower, tools, and expertise to properly
place and install smoke detectors for homeowners who request
assistance. This program could be very beneficial to older
citizens, widows, and/or single persons.
WORK WEEK - CLASSIFICATION - SALARY:
There will be funding provided for up to 46 participants who will
work four or five hours a day, five days per week. Their
classifications will be Secretary, Advisor, Driver, Supervisor,
and their rate of pay will be as follows:
TITLE
Provisional Fire Safety Clerk Advisor
Provisional Fire Safety Typist Clerk I
Provisional Fire Safety Clerk Supervisor
Provisional Fire Safety Clerk Driver
RANGE HOURLY RATE
12. 3.70
13. 4.09
14. 4.27
15. 4.27
FUNDING:
Funding for senior citizens salaries will be provided through a
Project Sponsor (Contractor):
a. Senior Centers of Dade County, Inc. (16 persons)
b. Senior Community Services Employment Program
(up to 30 persons)
There would be no cost to the City of Miami for senior citizens
salaries until such time as the City of Miami needs and budget
restrictions would permit funding for additional employees. At
the
present
time
two
of these senior citizens have been hired
by
the
City on
the
same
part time basis as that furnished by
the
Sponsors.
Uniform and vehicle maintenance would be budgeted in the 87-88
regular budgets. Regular personnel assigned to the Fire
Prevention Bureau would be required to administer this program.
We feel it is necessary to have control of this program within the
Fire Prevention Bureau, and to maintain supervisory control to
achieve the program's goals with safety and efficiency.
hMIT 7AT- rnCT.
Personnel cost incurred by Project Sponsors and funded by Title V:
Senior Centers of Dade County, Inc.
(14) Provisional Fire Clerk I Advisor @$3.70 $53,872.00
(01) Provisional Fire Clerk II Supervisor
@ $4.27
(01) Provisional Fire Clerk Driver @$4.27
Senior Community Employment Program:
4,440.00
4,440.00
TOTAL: $62,752.00
(25) Provisional Fire Clerk I Advisor @3.70
(02) Provisional Fire Clerk II Supervisor
@4.27
8,881.60
(02) Provisional Fire Clerk Drivers @ 4.27 8,881.60
(01) Provisional Typist Clerk I @4.09 4,253.60
TOTAL: $118,216.80
Total amount funded under Title V based on four hour day,
20 hour week ----------------------------- $180#968.80
IN KIND CONTRIBUTIONS BY THE CITY OF MIAMI:
Salary on Supervisory Personnel assigned to $59,405.00
the Fire Prevention Bureau
Home Safety Advisors (4) 18,720.00
Vehicle Maintenance:
(3) at $400.40 per month 14,414.40
(1) at $207.35 per month 2,488.20
Uniforms (estimated cost) 1,200.00
Office Equipment and phones (estimated cost) 2,500.00
TOTAL $98,727.60
RESPONSIBILITY OF THE HOST AGENCY (CITY OF MIAMI):
The host agency shall be responsible for local operations of the
program and shall designate a member of its staff who will be
responsible for supervision of all its Title V enrollees.
The host agency must be able to match the total federal funds with
at least a ten percent (10%) contribution from non-federal sources
(SEE COSTS). This matching contribution may be in -kind and such
sources as supervisors, training, administration; ,
supplies/equipment costs may be utilized for this purpose. The
host agency shall be responsible for completing and transmitting
to the Project Director, all forms and reports necessary to
properly administer and assess the progress of the program.
MUhTNIT ATn.
The re-training period will be two weeks (40 hours - 20 hours per
week). The training program will be conducted by Fire Department
personnel from the Fire Prevention Bureau and the Fire Department
Division of Training and Safety. The home inspection instructions
will be based upon Edmunds Fire Department, Washington State
Program entitled "Residential Fire Survey Training Program." The
public education instructions will cover slide programs, table -top
demonstrations and other instructions required to insure that they
represent the best interests of the City.
After the training is concluded, the participants will report to a
designated work location everyday except holidays and weekends,
where they •will receive their assignments. Periodically, they
would be required to attend meetings of an administrative nature
and could also be required to attend additional training sessions
and/or individual counseling, as needed.
SUPERVISION:
Supervision will be by personnel of the Fire Prevention Bureau.
They will coordinate and supervise periodic re-training programs.
They will provide close field supervision, working through the
field supervisors, who have been selected from the groups. They
will assign zones for home surveys and provide the groups with
materials. They will report to the Project Directors with all
required information. They will supervise the keeping of records
and the time book. They will perform such other duties as the
position requires. Supervisory personnel receive and supply
information through the Fire Marshal of the City of Miami.
TRANSPORTATION:
All transportation for participants will be their responsibility.
Usually they will report directly to their predetermined meeting
place, and would be met by a supervisor for roll call, exchange of
information, etc.
EXCEPTION: (1) Supervisors would be required to transmit
personnel information to office, pick up and
distribute handouts, take participants to
City Doctor, a medical facility, etc., using
van supplied by City.
(2) Secretary -Timekeeper - worksite would be the
Fire Prevention Bureau.
IDENTIFICATION:
A City of Miami clip -on Identification Card is issued for
identification. This card will have the individual's picture on
it and would be clipped to his/her shirt. In the blank "position"
FIRE SURVEYOR will be entered.
Three uniform shirts, as designated by the Fire Chief, will be
furnished to each participant by the City of Miami, and replaced
when worn out.
This Program is successfully underway here in the City of Miami,
and in cities and communities as diverse as Huntington, West
Virginia; Aurora, Colorado; Tucson, Arizona; Orange, Texas. Many
other cities are in various stages of program development for
similar type citizen involvement programs.
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65
CITY OF MIAMI. FLORIbA
INTER•ClrFIGE MEMORANDUM
To: The Honorable Mayor and Members
of the City Commission
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FROM: Cesar H. Odlo
City Manager
RECOMMENDATION:
DATE: J U N 3 0 1997 "LK:
Subject: Fire Department Senior
Citizens' Home Safety
Program Agreement
REFERENCES:
ENCLOSURES:
It is recommended that the City Manager be authorized to execute an
agreement, in a form acceptable to the City Attorney, with Senior
Citizen Community Services Employment Program and Senior Centers of
Dade County, Inc.•+:o utilize senior citizens, who are residents of
the City, as Home Fire Safety Advisors.
BACKGROUND:
In June of 1978, the City of Miami first entered into agreement on
behalf of the Department of Fire, Rescue, and Inspection Services
with the Senior Community Service Program and Senior Centers of
Dade County, Inc., to utilize senior citizens as Home Safety
Advisors. The proposed continuation of this Fire Safety and
Education Program necessitates execution of the agreement on an
annual basis, beginning July 1, 1987, and terminating on June 30,
1988.
This program involves up to 46 senior citizens in an ongoing,
bilingual public safety education program to reduce fires caused
by public ignorance and apathy. The senior citizens are
supervised by department personnel in door-to-door home fire
safety inspections, advisement to homeowners on benefits of early
warning devices (smoke detectors), and also in giving general
instructions in all phases of fire safety in the home.
The Program is federally funded by the Title V, Older American Act
in the total amount of $180,968.80. Matching funds of at least
ten percent (10%) are required by the Host Agency, allowable
through contribution of in -kind services. The Miami Fire, Rescue
and Inspection Services Department's contribution was $92,438.00
last year and is estimated not to exceed $98,727.60 this contract
period. It is comprised of the following:
65 4
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•
Hon. Mayor and City Commissioners
Fire Dept. Senior Citizens'
Home Safety yro_gram Agreement
Page 2
Salary on Supervisory Personnel assigned to FPB $59,405.00
Home Safety Survey Advisors (4) 14,720.00
Vehicle Maintenance: 14,414.40
(3) at $400.40 per month 2,488.20
(1) at $207.35 per month 1,200.00
Uniforms (estimated cost) 2,500.00
Office Equipment and phones (estimated cost)
TOTAL $98,727.60
Funding sourc,_s for "in -kind services" are from the Department of
Fire's Gen''` al Budget.
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