HomeMy WebLinkAboutR-87-0748J-87-611
7/2/87
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF TEL-CAR
CORPORATION FOR FURNISHING DIGITAL PAGERS ON
A RENTAL BASIS FOR ONE (1) YEAR, RENEWABLE
ANNUALLY, SUCH PAGERS TO BE USED PRIMARILY BY
THE POLICE DEPARTMENT'S TASK FORCE/STREET
NARCOTICS UNIT AND SPECIAL INVESTIGATIONS
SECTION, TO THE DEPARTMENT OF POLICE AT A
TOTAL ESTIMATED FIRST YEAR COST OF
$18,748.80; ALLOCATING FUNDS THEREFOR FROM
THE CITY OF MIAMI LAW ENFORCEMENT TRUST FUND
ACCOUNT CODE #290908-610; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE, CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received April 6, 1987 for the furnishing of Digital Pagers on a
rental basis basis for one (1) year renewable annually for the
Department of Police; and
WHEREAS, invitations were mailed to fifteen (15) potential
suppliers and four (4) bids were received; and
WHEREAS, the use of digital Pagers will require funding to
cover necessary costs and expenses to be incurred by the Police
Department after approval of such costs and expenses by the
Director of the Police Department; and
WHEREAS, funds to cover these necessary costs and expenses
have not been included in the Police Department's normal
operating budget; and
WHEREAS the Director of the Police Department has
recommended adoption of this resolution, and funds to cover these
necessary costs and expenses are available in the City of Miami
Law Enforcement Trust Fund Account Code #290908-610 ; and
WHEREAS, this service will be used by the Department of
Police for the purpose of setting -up meetings for undercover
operations, contact confidential informants, signal undercover
operations in coded form without alerting suspects and other
similar functions; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Tel -Car
Corporation be accepted as the lowest responsible and responsive
bid;
CITY COMMISSION
MEETING OF
JUL '?,i 1987
rw �: r
RESOLUTION No. "
REMARKS-
4% -+rr
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The April, 1987 bid of Tel -Car Corporation for
furnishing Digital Pagers on a rental basis for One (1) year,
renewable annually, such pagers to be used by the Police
Department Task Force Street/Narcotics Unit, and Special
Investigation Section] to the Department of Police at a total
estimated first year cost of $18,748.80 is hereby accepted with
funds therefor hereby allocated from the Law Enforcement Trust
Fund Account Code #290908-610.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
PASSED AND ADOPTED this 23rd day of July 1987.
ATTE
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
'R BER C K
CHIEF DEPUY CITY ATTORNEY
L. SUAAEZ, MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
LUCIA A. DOUGHERTY
7 CITY ATTORNEY
-2-
jTfY80 Digital Pagers
BID SECURITY
DAYS iIbS IttCtivib- April 6_._ 1987 .2 :_OO m
TYPE or SECURITY
?OTA3.
�� �� /'
slbbEK
arOvNt
Sunshine Answering Service
Broken down by items
Gold Coast Paging, Inc.
to
I.B. Beepers
of
Tel Car Corp
"
NO BID•
Caribbean Radio Communications,
D & R Associates, Inc.
Inc.
RECEIVED n,beh� of P RCHASING DIV./PUBLIC WORKS envelopes.
SIGNED: ,,� DATE: J ^
Sccclve/ !ic *bevel Alc(uikod ewck• flit• rcr •1 ILA
VON ACCOUNTING DIVISION
LEGAL '%.TISE".1E'vT
BID `M.
Sealed will 17� r(?ceived 11J1' t:ie City '1,.na(ier an'' Cit.,,, �r
of the City of iliam.i, Florila not la(:c'r titan
-Tr?-87D for t io of approximaL-ely �1r7:1! ! i:i:�`_3
L • 3-Ors i:or till? of Folic-. +
•:�r,ii -ia ,ce �'i^. I(')0(),2 t1131iS"-If '� -I:oa D. .oar �i% 5 5 D
City (s total o I 1 1Z Flu n(? Of a1' Q::i)en,.' ii- ur('for 1 1 a::o is
Servi(_es t0 31'C', .Iisp,?nlc an( 1V'oM0-r, 1inorl.2, Business
Enterprises an egi.�i basis.
minoritv and women vent ors who are interestc ' in ;u.)ni t :in3 bi(':s
and wao al-e not registered with the City d� P.lnority or women
vendors are advised to contact the City Procurement GEfice, 139J
.4.14. 20th Strcet, Second Floor, Telephone 579-63�'-', O.
Detailed specifications for tile: bids are available upon r�_(�ue5t
at the City Procurement Office.
The C-ity Manager may reject ,all bids anc? readvertise.
(Ad No. 4030)
Cesar H. Odio
City Manager
i
o�
"EQUISITION FOR AVIVERTISEMENT This number must appear
( in the advertisement.
DEPT'DIV.
ACCOUNT CODE
DATE _ _ PHONE APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size: Starting date
First four words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 117
18 25134
39
42 145 50
51 56
57 62
63 65
66 71
0
1
2
1411
V
P
210121
2
F8T7
1
2
314
7
8 V P 121314
15 DESCRIPTION 36
64 DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
CITY OF MIAMI, FLORIbA
IN NSWOFFICt MEMORANDUM
TO DATE J U W FILE
The Honorable Mayor and 'Members 14 1907
of the City Commission SUBJECT
Recommendnti:�n ,r ReseIu'icn
& Award of Rid 1o. 96-9''-06
Digital Pagers
FROM Cesar H. O d i o REFERENCES
City Manager r
ENCLOSURES
RECOMMENDATION:
It is respectfully recommended that an awarri be made :and a
resolution be passed accepting the most responsive bid as
received from Tel -Car Corporation for furnishing seventy two
digital pagers on a monthly rental basis for one !1) year,
renewable annually, at the rate of $260.40 per beeper per year,
to include insurance, for a total proposed amount of $18,748.80.
BACKGROUND:
The Police Department has analyzed the bids received on April 6,
1987 for furnishing seventy two digital pagers on a rental basis
for one (1) year renewable annually. The department has found the
Tel -Car Corporation bid to be the lowest responsive bid.
On March 18, 1987, invitations for sealed bids for the leasing of
digital pagers were sent to prospective vendors. Bids were
opened on April 6, 1987, with four (4) vendors responding.
The Department of Police will utilize these digital pagers to set
up meetings for undercover operations, contact confidential
informants, contact suspects, signal undercover operatives in
coded form without alerting suspects, and other similar
functions.
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurs with the department's
recommendation.
8 i ~-`'' t
The Honor:3ble Mayor and Member
Of the City Commission
Page 2
Bid 'To.
86-8"-069
It is therefore, recommended that the award of bid be made to
Tel -Car Corporation. The department's specifications have been
met and funds are available, in the amount of $18,748.80 from the
Law Enforcement Trust Fund.
Amount of Bid % of Cost Estimate:
$18.748.80 4.00%
Cost estimate/Budgeted Amount:
$18,748.80 Law Enforcement Trust Fund (LETF)
Source of Funds:
Law Enforcement Trust Fund
Minority Representation:
Non -Minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
C H 0 : s 1
,A% CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
tO A. L. Mullins
Chief Procurement Officer
FROM
Clarence Dickson
J..'- Chief of Police
CaTE: J u Ir 0 1 1987 RILE
SUBJECT Bid #86-87-068 Ap
provals
REFERENCES
ENCLOSURES.
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$19,000.00, Account Code Number 290908-610, the Law Enforcement
Trust Fund.
FINANCE REVIEW & APPROVED BY:
-411�
Carlos Carcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
I C-
Mandhar na, Director
Departme of Management and
Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
3
4% 0
r
AFFIDAVIT
1, Clarence Dickson, Chief of Police, City of ?tiami, do horeby
certify that the aforementioned request for expenditures from the
'its• 01 `tiami, Law Enfotcement Trust Fund, for the funding )f
Digital Pagers, in the proposed amount of $19.000, complies with
the provisions of Section 932.704, Florida Statutes.
TO AND SUBSCRIBED
f� , 1987.
CLARENCE
DICKSON
Chief of
Police
Cityof
Miami Police Department
max- i , )
/ x -
DATE
BEFORE ME THIS ---c DAY OF
NOTARY P LIC
My commission expire,:
1):;;:/ FC'ft:C :TA!c .c FW-174
E:M:Ej I14. 03%
�- I - e'7
DATE
8 .. �
L'I
a
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
i
n^MVMmrHT OTnnWVQ.
AWARD OF BID
Bid No. B6-87-068
Rental of Digital Pagers
Police
Contract for One (1) Year renewable
annually
This pagers are to be used primarily
by the Police Department's Task
Force/Street Narcotics Unit and
Special Investigations Section
15
BIDS RECEIVED: 4
TABULATION: Attached
FUNDS: Law Enforcement Trust Account Code
#290908-610
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to
three 3 hispanic and three (3) woman -owned firms engaged
in the Digital Pagers Rental business as located in the
following sources:
1. New Vendors Applications on file in Procurement
2. Dade County Minority Vendor Register
3. Yellow Pages Telephone Directory
Minority response consisted of one (1) bid from a hispanic firm
and one (1) bid from a woman owned firm.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
Number of Bid
Invitations Mailed
0
0
0
0
0
3
3
9
15
30
Number of
Responses
0
0
0
0
0
1
1
2
0
2
0
6
Page 1 of 2
a
0
P.
Reasons for "No Bid" were as follows:
1. Caribbean Radio Communication, Inc. - "Unable to supply
quantity requested at this time."
2. D & R Associates, Inc. "No Bid."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO TEL-CAR CORPORATION INC. ON A
CONTRACT BASIS FOR ONE (1) YEAR
RENEWABLE ANNUALLY FOR A TOTAL
PROPOSED AMOUNT OF $18,748.80.
'Chief Procurement Officer
t
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Mtr(ority & Women Business
Administrator
i
Date
Page 2 of 2
►�i.rA�;1 q
I
The below listed calculations represent the costs iDr easing
seventy-two digital pagers for one year f ) r the Mi=:mi Police
Department:
72 x $236.40 =
12 x $ 24.00 =
$17,020.80
$ 1 , 728.00
$18,748.80
GOLD COAST PAGING, INC.
72 x $240.00 = $17,280.00
72 x $ 24.00 = $ 1,728.00
$19,008.00
SUNSHINE ANSWERING SERVICE
72 x $312.00 = $22,464.00
72 x $ 24.00 = $ 1,748.00
$24,192.00
lleasing for 1 vear;
(annual cost of insurance)
(leasing for 1 year)
(annual cost of insurance)
(leasing for 1 year)
(annual cost of insurance)
7